Google Docs

USING GOOGLE DOCS Google Tools

WHAT IS GOOGLE DOCS?
Web 2.0 Tool
Productivity Tools
Word Processing
Spreadsheet
Presentation
Drawing
Forms (surveys or quizzes)
Share or Collaborate
New: Online Storage of any file type
Think of MS Office…but online, and FREE!

WHY USE GOOGLE DOCS
Access your files from anywhere
Share in the work load
Show complete writing process – revision history
Upload and Download files in various formats
Platform is not important (no Mac vs PC)
Create a collaborative environment
Asynchronous
Synchronous
It’s FREE

STILL NOT SURE?
Google Docs in Plain English I & II ( Collaboration )

YOU MUST HAVE AN ACCOUNT - D2Apps Counts!
If you have a Google Account, you are good
You are able to view documents without a Google Account if you are invited, but you have to have an account to edit
Step 1 : Visit docs.google.com and create an account. Make sure you check your email and click on the link to verify your account setup
Step 2 : Write down your username and password
Username:
Password:

GOOGLE DOCS ENVIRONMENT Access other Google Tools Change Settings & Sign out Docs you have created. Docs that are shared with you Filters to sort your Docs Folders to help organize

WHAT CAN YOU DO? Create a new doc Upload an existing doc to store or edit Sort by NAME or DATE Share, Move, Delete, Rename selected docs More Actions

CREATING A NEW DOCUMENT
Word Proc
Presentation
Spreadsheet
Form
Folder
Use a Template
Keyboard Shortcuts for Google Docs: http://docs.google.com/support/bin/answer.py?hl=en&answer=66280

NEW WORD PROCESSING & SPREADSHEET

NEW PRESENTATION

NEW DRAWING

NEW FORM

SAVING YOUR WORK Click Save if you want to continue working Click Save & Close if you are finished working in the document Click Untitled to name your document. You can also choose your save options from the File Menu

CREATING FOLDERS FOR ORGANIZATION
Folders can be created to help categorize docs
1. Click Create New…Folder 2. Name Your Folder and give it a description 3. Click Save

DOWNLOADING A DOCUMENT: WORD PROCESSING When you choose Download As…from the File menu, you can choose from a variety of file choices to export your document.

DOWNLOADING A DOCUMENT: SPREADSHEET NOTE : Forms results are stored in a spreadsheet document, so the download options are the same.

DOWNLOADING A DOCUMENT: PRESENTATION

DOWNLOADING A DOCUMENT: DRAWING

UPLOADING A DOCUMENT 1. Click on Upload from your Docs Home 2. Click on “select files to upload” 3. Decide if you want to convert your documents to Docs 4. Choose your destination folder an click Start Upload

UPLOADING A DOCUMENT 3. Navigate to your file on your computer and click Open
4. You can choose to
Select more files
Convert files if you will be editing
Choose a folder to store in
5. Click on Start upload

SHARING, COLLABORATING & PUBLISHING
From the Docs Home:
Click on the doc you want to share
Choose an option from the Share menu
From Inside a Document:
Click on the Share button
Choose an option

INVITE PEOPLE Add by email address Choose access level Write an invitation Note See who already has access Allow invitees permissions

WHAT THE EMAIL LOOKS LIKE Click on the link to go to the document online

GET THE LINK TO SHARE Anyone you send the link to can access through the link provided Use your email program to invite – Don’t forget to paste this link into your message.

SEE WHO HAS ACCESS Change level of access for each user Add a related event to your calendar

EMAIL AS AN ATTACHMENT Send the document to someone that doesn’t have a Google account…send the document in a variety of file formats.

PUBLISH AS A WEB PAGE Publish as a web page or to your blog View As a Web Page: Lets you preview your document in a web page view

EMBEDDING A DOC INTO A BLOG POST Fill in your blog information, and You can automatically embed a document into a post. Click Ok!

EMBEDDING INTO A BLOG POST Click Post to blog

EMBEDDING A PRESENTATION INTO A BLOG 1. Open your presentation file 2. From the Share button, choose Publish/embed

EMBEDDING A PRESENTATION INTO A BLOG 3. Choose your options for the player 4. Copy the code in the box shown

EMBEDDING A PRESENTATION INTO A BLOG 5. Create a new blog post & title it 6. Click on the Edit Html tab 7. Paste the code into the body of your post 8. Click Publish Post, then view your post.

PRINTING A DOCUMENT
Your instructor does not have luck printing from Firefox…She can print from Safari & Flock by opening the file in a PDF viewer like Preview or Reader.
Do NOT use your browsers print option…this will print all external information and waste paper.

WORKING WITH FORMS Types of questions or input Change the Theme of your survey See the Results of your survey

WORKING WITH FORMS – THE QUESTIONS

WORKING WITH FORMS 1. Email survey to recipients 2. Embed into a website, wiki or blog. 1. View the results visually 2. View the results in a spreadsheet

MOVING (ADDING) DOCS TO FOLDERS 1. Select the Docs you want to move 2. Drag your docs to the desired folder You will receive a message that your docs have been added to the folder

WORKING OFFLINE
Click the Offline link in the upper-right corner
Allow Google to store information on your computer
Let Google Sync the docs from online to your computer

WORKING OFFLINE

RESOURCES YOU MIGHT FIND HELPFUL
Google Docs in Education – the Blog
Google Education Community
Google Teaching Theater
Keyboard Shortcuts for Google Docs
More tutorials:
http://snipurl.com/1vrz9
http://snipurl.com/1vrza
http://snipurl.com/1vrzb
Snipurl?? A tool for “snipping” long URLs into short addresses

GOOGLE DOCS IS LIKE ANY TECHNOLOGY
This tutorial is already outdated
Google constantly updates and adds new features
Using the Google Resources is your best way to learn how to use all the tools

http://www.scoop.it	22
http://www.billings.k12.mt.us	19
http://emergingt.blogspot.com	18
http://dragon.ep.usm.edu	7
http://www.slideshare.net	5
http://bpstilt.ning.com	4
http://www.blogger.com	2
http://northjeffersonfacs.blogspot.com	2
http://translate.googleusercontent.com	1
http://steveyuen.org	1

Google Docs

by Desiree Caskey on Jan 27, 2010

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Google Docs — Presentation Transcript