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USING GOOGLE DOCS Google Tools
WHAT IS GOOGLE DOCS? <ul><ul><li>Web 2.0 Tool </li></ul></ul><ul><ul><li>Productivity Tools </li></ul></ul><ul><ul><ul><li...
WHY USE GOOGLE DOCS  <ul><ul><li>Access your files from anywhere </li></ul></ul><ul><ul><li>Share in the work load </li></...
STILL NOT SURE? <ul><ul><li>Google Docs in Plain English I & II ( Collaboration ) </li></ul></ul>
YOU MUST HAVE AN ACCOUNT - D2Apps Counts! <ul><ul><li>If you have a Google Account, you are good </li></ul></ul><ul><ul><l...
GOOGLE DOCS ENVIRONMENT Access other Google Tools Change Settings & Sign out Docs you have created. Docs that are shared w...
WHAT CAN YOU DO? Create a new doc Upload an existing doc to store or edit Sort by NAME or DATE Share, Move, Delete, Rename...
CREATING A NEW DOCUMENT <ul><ul><li>Word Proc </li></ul></ul><ul><ul><li>Presentation </li></ul></ul><ul><ul><li>Spreadshe...
NEW WORD PROCESSING & SPREADSHEET
NEW PRESENTATION
NEW DRAWING
NEW FORM
SAVING YOUR WORK Click  Save  if you want to continue working  Click Save & Close if you are finished working in the docum...
CREATING FOLDERS FOR ORGANIZATION <ul><ul><li>Folders can be created to help categorize docs </li></ul></ul>1. Click Creat...
DOWNLOADING A DOCUMENT: WORD PROCESSING When you choose Download As…from the File menu, you can choose from a variety of f...
DOWNLOADING A DOCUMENT: SPREADSHEET NOTE :  Forms  results are stored in a  spreadsheet  document, so the download options...
DOWNLOADING A DOCUMENT: PRESENTATION
DOWNLOADING A DOCUMENT: DRAWING
UPLOADING A DOCUMENT 1. Click on  Upload  from your Docs Home 2. Click on “select files to upload” 3. Decide if you want t...
UPLOADING A DOCUMENT  3. Navigate to your file on your computer and click Open <ul><li>4. You can choose to  </li></ul><ul...
SHARING, COLLABORATING & PUBLISHING <ul><li>From the Docs Home: </li></ul><ul><ul><li>Click on the doc you want to share <...
INVITE PEOPLE Add by email address Choose access level Write an invitation Note See who already has access Allow invitees ...
WHAT THE EMAIL LOOKS LIKE Click on the link to go to the document online
GET THE LINK TO SHARE Anyone you send the link to can access through the link provided Use your email program to invite – ...
SEE WHO HAS ACCESS Change level of access for each user Add a related event to your calendar
EMAIL AS AN ATTACHMENT Send the document to someone that doesn’t have a Google account…send the document in a variety of f...
PUBLISH AS A WEB PAGE Publish as a web page or to your blog View As a Web Page: Lets you preview your document in a web pa...
EMBEDDING A DOC INTO A BLOG POST Fill in your blog information, and You can automatically embed a document into a post. Cl...
EMBEDDING INTO A BLOG POST Click Post to blog
EMBEDDING A PRESENTATION INTO A BLOG 1. Open your presentation file 2. From the Share button, choose Publish/embed
EMBEDDING A PRESENTATION INTO A BLOG 3. Choose your options for the player  4. Copy the code in the box shown
EMBEDDING A PRESENTATION INTO A BLOG 5. Create a new blog post & title it 6. Click on the Edit Html tab 7. Paste the code ...
PRINTING A DOCUMENT <ul><ul><li>Your instructor does not have luck printing from Firefox…She can print from Safari & Flock...
WORKING WITH FORMS Types of questions or input  Change the Theme of your survey See the Results of your survey
WORKING WITH FORMS – THE QUESTIONS
WORKING WITH FORMS – THE QUESTIONS
WORKING WITH FORMS – THE QUESTIONS
WORKING WITH FORMS – THE QUESTIONS
WORKING WITH FORMS 1. Email survey to recipients 2. Embed into a website, wiki or blog. 1. View the results visually 2. Vi...
MOVING (ADDING) DOCS TO FOLDERS 1. Select the Docs you want to move 2. Drag your docs to the desired folder You will recei...
WORKING OFFLINE <ul><ul><li>Click the Offline link in the upper-right corner </li></ul></ul><ul><ul><li>Allow Google to st...
WORKING OFFLINE
RESOURCES YOU MIGHT FIND HELPFUL <ul><ul><li>Google Docs in Education – the  Blog </li></ul></ul><ul><ul><li>Google Educat...
GOOGLE DOCS IS LIKE ANY TECHNOLOGY <ul><ul><li>This tutorial is already outdated </li></ul></ul><ul><ul><li>Google constan...
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Google Docs

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A basic tutorial on using Google Docs

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Transcript of "Google Docs"

  1. 1. USING GOOGLE DOCS Google Tools
  2. 2. WHAT IS GOOGLE DOCS? <ul><ul><li>Web 2.0 Tool </li></ul></ul><ul><ul><li>Productivity Tools </li></ul></ul><ul><ul><ul><li>Word Processing </li></ul></ul></ul><ul><ul><ul><li>Spreadsheet </li></ul></ul></ul><ul><ul><ul><li>Presentation </li></ul></ul></ul><ul><ul><ul><li>Drawing </li></ul></ul></ul><ul><ul><ul><li>Forms (surveys or quizzes) </li></ul></ul></ul><ul><ul><li>Share or Collaborate </li></ul></ul><ul><ul><li>New: Online Storage of any file type </li></ul></ul><ul><ul><li>Think of MS Office…but online, and FREE! </li></ul></ul>
  3. 3. WHY USE GOOGLE DOCS <ul><ul><li>Access your files from anywhere </li></ul></ul><ul><ul><li>Share in the work load </li></ul></ul><ul><ul><li>Show complete writing process – revision history </li></ul></ul><ul><ul><li>Upload and Download files in various formats </li></ul></ul><ul><ul><li>Platform is not important (no Mac vs PC) </li></ul></ul><ul><ul><li>Create a collaborative environment </li></ul></ul><ul><ul><ul><li>Asynchronous </li></ul></ul></ul><ul><ul><ul><li>Synchronous </li></ul></ul></ul><ul><ul><li>It’s FREE </li></ul></ul>
  4. 4. STILL NOT SURE? <ul><ul><li>Google Docs in Plain English I & II ( Collaboration ) </li></ul></ul>
  5. 5. YOU MUST HAVE AN ACCOUNT - D2Apps Counts! <ul><ul><li>If you have a Google Account, you are good </li></ul></ul><ul><ul><li>You are able to view documents without a Google Account if you are invited, but you have to have an account to edit </li></ul></ul><ul><ul><li>Step 1 : Visit docs.google.com and create an account. Make sure you check your email and click on the link to verify your account setup </li></ul></ul><ul><ul><li>Step 2 : Write down your username and password </li></ul></ul><ul><ul><li>Username: </li></ul></ul><ul><ul><li>Password: </li></ul></ul>
  6. 6. GOOGLE DOCS ENVIRONMENT Access other Google Tools Change Settings & Sign out Docs you have created. Docs that are shared with you Filters to sort your Docs Folders to help organize
  7. 7. WHAT CAN YOU DO? Create a new doc Upload an existing doc to store or edit Sort by NAME or DATE Share, Move, Delete, Rename selected docs More Actions
  8. 8. CREATING A NEW DOCUMENT <ul><ul><li>Word Proc </li></ul></ul><ul><ul><li>Presentation </li></ul></ul><ul><ul><li>Spreadsheet </li></ul></ul><ul><ul><li>Form </li></ul></ul><ul><ul><li>Folder </li></ul></ul><ul><li>Use a Template </li></ul>Keyboard Shortcuts for Google Docs: http://docs.google.com/support/bin/answer.py?hl=en&answer=66280
  9. 9. NEW WORD PROCESSING & SPREADSHEET
  10. 10. NEW PRESENTATION
  11. 11. NEW DRAWING
  12. 12. NEW FORM
  13. 13. SAVING YOUR WORK Click Save if you want to continue working Click Save & Close if you are finished working in the document Click Untitled to name your document. You can also choose your save options from the File Menu
  14. 14. CREATING FOLDERS FOR ORGANIZATION <ul><ul><li>Folders can be created to help categorize docs </li></ul></ul>1. Click Create New…Folder 2. Name Your Folder and give it a description 3. Click Save
  15. 15. DOWNLOADING A DOCUMENT: WORD PROCESSING When you choose Download As…from the File menu, you can choose from a variety of file choices to export your document.
  16. 16. DOWNLOADING A DOCUMENT: SPREADSHEET NOTE : Forms results are stored in a spreadsheet document, so the download options are the same.
  17. 17. DOWNLOADING A DOCUMENT: PRESENTATION
  18. 18. DOWNLOADING A DOCUMENT: DRAWING
  19. 19. UPLOADING A DOCUMENT 1. Click on Upload from your Docs Home 2. Click on “select files to upload” 3. Decide if you want to convert your documents to Docs 4. Choose your destination folder an click Start Upload
  20. 20. UPLOADING A DOCUMENT 3. Navigate to your file on your computer and click Open <ul><li>4. You can choose to </li></ul><ul><ul><li>Select more files </li></ul></ul><ul><ul><li>Convert files if you will be editing </li></ul></ul><ul><ul><li>Choose a folder to store in </li></ul></ul>5. Click on Start upload
  21. 21. SHARING, COLLABORATING & PUBLISHING <ul><li>From the Docs Home: </li></ul><ul><ul><li>Click on the doc you want to share </li></ul></ul><ul><ul><li>Choose an option from the Share menu </li></ul></ul><ul><li>From Inside a Document: </li></ul><ul><ul><li>Click on the Share button </li></ul></ul><ul><ul><li>Choose an option </li></ul></ul>
  22. 22. INVITE PEOPLE Add by email address Choose access level Write an invitation Note See who already has access Allow invitees permissions
  23. 23. WHAT THE EMAIL LOOKS LIKE Click on the link to go to the document online
  24. 24. GET THE LINK TO SHARE Anyone you send the link to can access through the link provided Use your email program to invite – Don’t forget to paste this link into your message.
  25. 25. SEE WHO HAS ACCESS Change level of access for each user Add a related event to your calendar
  26. 26. EMAIL AS AN ATTACHMENT Send the document to someone that doesn’t have a Google account…send the document in a variety of file formats.
  27. 27. PUBLISH AS A WEB PAGE Publish as a web page or to your blog View As a Web Page: Lets you preview your document in a web page view
  28. 28. EMBEDDING A DOC INTO A BLOG POST Fill in your blog information, and You can automatically embed a document into a post. Click Ok!
  29. 29. EMBEDDING INTO A BLOG POST Click Post to blog
  30. 30. EMBEDDING A PRESENTATION INTO A BLOG 1. Open your presentation file 2. From the Share button, choose Publish/embed
  31. 31. EMBEDDING A PRESENTATION INTO A BLOG 3. Choose your options for the player 4. Copy the code in the box shown
  32. 32. EMBEDDING A PRESENTATION INTO A BLOG 5. Create a new blog post & title it 6. Click on the Edit Html tab 7. Paste the code into the body of your post 8. Click Publish Post, then view your post.
  33. 33. PRINTING A DOCUMENT <ul><ul><li>Your instructor does not have luck printing from Firefox…She can print from Safari & Flock by opening the file in a PDF viewer like Preview or Reader. </li></ul></ul><ul><ul><li>Do NOT use your browsers print option…this will print all external information and waste paper. </li></ul></ul>
  34. 34. WORKING WITH FORMS Types of questions or input Change the Theme of your survey See the Results of your survey
  35. 35. WORKING WITH FORMS – THE QUESTIONS
  36. 36. WORKING WITH FORMS – THE QUESTIONS
  37. 37. WORKING WITH FORMS – THE QUESTIONS
  38. 38. WORKING WITH FORMS – THE QUESTIONS
  39. 39. WORKING WITH FORMS 1. Email survey to recipients 2. Embed into a website, wiki or blog. 1. View the results visually 2. View the results in a spreadsheet
  40. 40. MOVING (ADDING) DOCS TO FOLDERS 1. Select the Docs you want to move 2. Drag your docs to the desired folder You will receive a message that your docs have been added to the folder
  41. 41. WORKING OFFLINE <ul><ul><li>Click the Offline link in the upper-right corner </li></ul></ul><ul><ul><li>Allow Google to store information on your computer </li></ul></ul><ul><ul><li>Let Google Sync the docs from online to your computer </li></ul></ul>
  42. 42. WORKING OFFLINE
  43. 43. RESOURCES YOU MIGHT FIND HELPFUL <ul><ul><li>Google Docs in Education – the Blog </li></ul></ul><ul><ul><li>Google Education Community </li></ul></ul><ul><ul><li>Google Teaching Theater </li></ul></ul><ul><ul><li>Keyboard Shortcuts for Google Docs </li></ul></ul><ul><ul><li>More tutorials: </li></ul></ul><ul><ul><ul><li>http://snipurl.com/1vrz9 </li></ul></ul></ul><ul><ul><ul><li>http://snipurl.com/1vrza </li></ul></ul></ul><ul><ul><ul><li>http://snipurl.com/1vrzb </li></ul></ul></ul>Snipurl?? A tool for “snipping” long URLs into short addresses
  44. 44. GOOGLE DOCS IS LIKE ANY TECHNOLOGY <ul><ul><li>This tutorial is already outdated </li></ul></ul><ul><ul><li>Google constantly updates and adds new features </li></ul></ul><ul><ul><li>Using the Google Resources is your best way to learn how to use all the tools </li></ul></ul>
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