(June 2011) Practical Approaches to Policy Development in Institutions

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Event: Opening presentation at Preservation Policy-based Infrastructure for Digital Library Research Environments Workshop at the 11th ACM/IEEE Joint Conference on Digital Libraries, Ottawa, ON, June …

Event: Opening presentation at Preservation Policy-based Infrastructure for Digital Library Research Environments Workshop at the 11th ACM/IEEE Joint Conference on Digital Libraries, Ottawa, ON, June 16, 2011. With David Pcolar.

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  • 1. PRACTICAL APPROACHESTO POLICY DEVELOPMENTIN INSTITUTIONSPreservation Policy-based Infrastructure for DigitalLibrary Research Environments WorkshopJCDL 2011 | Ottawa | 16 June 2011CAROLYN HANKSchool of Information StudiesMcGill UniversityDAVE PCOLARUniversity LibrariesUNC-Chapel Hill
  • 2. TERMINOLOGYDISAMBIGUATION
  • 3. POLICIES?
  • 4. POLICIES PLANS PROCEDURESSOURCE: ICPSR: About Digital Preservation Policies at ICPSR http://www.icpsr. umich.edu/icpsrweb/ICPSR/curation/preservation/policies/about-policies.jsp.
  • 5. PoDRI POLICIES• In the Pledge project [PledgePolicyPrototype – DSpace Wiki, 2007], policies are described as: – A policy is typically a rule describing (or prescribing) the interactions of actions that take place within the archive, or a constraint determining when and by whom an action may be taken. For example, a policy could demand that every Item being submitted include an approved deposit license. Another policy might demand that every Bitstream in the asset store be checked for content integrity (i.e. checksum recomputed and compared with the checksum on record) at least once in every six months.“• Examples include: – auditing, replication of content, – automatic extraction and association of metadata, – validation of checksums, format migration, and trustworthiness.
  • 6. POLICY CONTINUUM ORGANIZATIONAL • High-level organizational policies – Reflects intention of the organization • Lower-level organizational policies – Documents decisions of the organization • Individual policy statement – Regulates the actions of the organization • Encoded policy statements – Translates organization’s policies into actions TECHNOLOGICALREPRODUCED FROM: McGovern, Nancy Y., “Digital Preservation and Policies,”Digital Preservation Management Workshops and DigCCurr Institute , 2008-2011.
  • 7. INTEROPERABILITY
  • 8. EG: PoDRI PROJECTDiversity of Tools/Repositories• iBiblio, ContextMiner, Archivist Toolkit,• Fedora, DSpace, ArchiveIT, ContentDM, LOCKSS,• aDORe, ExLibris DigiTool, Archon, DocuShare,• EPrints, Blackboard, SharePoint, Documentum,• L-Store, SRB, iRODS…
  • 9. EG: PoDRI PROJECTEmerging Integrative Frameworks• Big Digital Machine• Cooperative Strategies for Distributed Digital Preservation• DuraCloud: Preservation Infrastructure in the Cloud• TIPR: Towards Interoperable Preservation Repositories (DSpace, aDORe, and DAITSS)
  • 10. INDIVIDUAL POLICY STATEMENTS Mission & Governance Service Policy Collection Policy Access Policy Privacy policy EncodedNon-Exclusive Deposit License Policy Format Support Policy Statement? Withdrawal Policy Metadata Policy Contributor Policy “Preservation Policy”
  • 11. STEPS FORWARD