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  • 1. http://eglobiotraining.com/Prepared by: Carla Joyce C. Oliver
  • 2. http://eglobiotraining.com/The most important part of any presentation is the content, not the graphicalappeal. That is why you should develop your presentation with the contentfirst, before deciding on the look (colors, graphics, etc.) Create a goodstructure for your presentation by reflecting on the goal of the presentation,what your audience is thinking right now, and what points you need to make inorder to move the audience from where they are to where you want them tobe. Write an outline on paper or use sticky notes so you can move ideasaround. By creating an outline first, you ensure that the content of yourpresentation is solid before you concern yourself with the visual elements.
  • 3. IF YOU WANT YOUR AUDIENCE TO BE ABLE TO SEE WHAT YOU HAVE ON THE SLIDE,THERE NEEDS TO BE A LOT OF CONTRAST BETWEEN THE TEXT COLOR AND THEBACKGROUND COLOR. I SUGGEST A DARK BACKGROUND WITH LIGHT TEXT – I USUALLYUSE A MEDIUM TO DARK BLUE BACKGROUND AND WHITE OR YELLOW LETTERS. SOMEPREFER A LIGHT BACKGROUND AND DARK LETTERS, WHICH WILL ALSO WORK WELL –WHICH YOU CHOOSE WILL DEPEND ON PERSONAL PREFERENCE. DON’T THINK THAT JUSTBECAUSE THE TEXT LOOKS FINE ON YOUR COMPUTER SCREEN THAT IT WILL LOOK FINEWHEN PROJECTED. MOST PROJECTORS MAKE COLORS DULLER THAN THEY APPEAR ON ASCREEN, AND YOU SHOULD CHECK HOW YOUR COLORS LOOK WHEN PROJECTED TOMAKE SURE THERE IS STILL ENOUGH CONTRAST. TO CHECK THAT YOUR COLORS HAVEENOUGH CONTRAST, USE THE COLOR CONTRAST CALCULATOR. http://eglobiotraining.com/
  • 4. WHEN DECIDING WHAT FONT SIZE TO USE IN YOUR PRESENTATION, MAKE SURE IT IS BIGENOUGH SO THAT THE AUDIENCE CAN READ IT. I USUALLY FIND THAT ANY FONT SIZE LESSTHAN 24 POINT IS TOO SMALL TO BE REASONABLY READ IN MOST PRESENTATIONSITUATIONS. I WOULD PREFER TO SEE MOST TEXT AT A 28 OR 32 POINT SIZE, WITH TITLESBEING 36 TO 44 POINT SIZE. THE ONLY REASON I WOULD USE A FONT LESS THAN 24POINT IS WHEN ADDING EXPLANATORY TEXT TO A GRAPH OR DIAGRAM, WHERE YOUCOULD USE A 20 POINT FONT SIZE. IF YOU ARE GIVEN A SMALL SCREEN IN A BIG ROOM,YOUR FONT WILL LOOK SMALLER BECAUSE THE IMAGE WILL NOT BE AS BIG AS IT SHOULDBE. IN THIS CASE, SEE IF YOU CAN GET A LARGER SCREEN, USE A WALL INSTEAD OF ASCREEN TO PROJECT ON, MOVE THE CHAIRS CLOSER TO THE SCREEN OR REMOVE THE LASTFEW ROWS OF CHAIRS. I’VE PUT TOGETHER A CHART THAT LISTS HOW FAR AWAY THE LASTROW OF YOUR AUDIENCE SHOULD BE BASED ON THE SIZE OF SCREEN, FONT SIZE ANDVISUAL ACUITY TESTING -USE THE FONT SIZE CHART HERE. http://eglobiotraining.com/
  • 5. WHEN TEXT COMES ON THE SCREEN, WE WANT THE AUDIENCE TO READ THETEXT, THEN FOCUS BACK ON THE PRESENTER TO HEAR THE MESSAGE. IF THETEXT MOVES ONTO THE SCREEN IN ANY WAY – SUCH AS FLYING IN, SPIRALOR ZOOMING – IT MAKES IT HARDER FOR THE AUDIENCE MEMBERS TO READSINCE THEY HAVE TO WAIT UNTIL THE TEXT HAS STOPPED BEFORE THEY CANREAD IT. THIS MAKES THE PRESENTER WAIT LONGER BETWEEN EACH POINTAND MAKES THE AUDIENCE MEMBERS FOCUS MORE ON THE MOVEMENTTHAN ON WHAT IS BEING SAID. I SUGGEST THE USE OF THE ―APPEAR‖ EFFECT,WHICH JUST MAKES THE TEXT APPEAR AND IS THE EASIEST FOR THE AUDIENCETO READ. http://eglobiotraining.com/
  • 6. DURING A PRESENTATION, IT IS VERY ANNOYING TO HAVE THE POINTER (THELITTLE ARROW) COME ON THE SCREEN WHILE THE PRESENTER IS SPEAKING.IT CAUSES MOVEMENT ON THE SCREEN AND DRAWS THE AUDIENCEATTENTION FROM THE PRESENTER TO THE SCREEN. THE POINTER COMES ONWHEN THE MOUSE IS MOVED DURING THE PRESENTATION. TO PREVENT THISFROM HAPPENING, AFTER THE SLIDE SHOW VIEW HAS STARTED, PRESS THECTRL-H KEY COMBINATION. THIS PREVENTS MOUSE MOVEMENT FROMSHOWING THE POINTER. IF YOU NEED TO BRING THE POINTER ON SCREENAFTER THIS, PRESS THE A KEY. http://eglobiotraining.com/
  • 7. EVERY TWO YEARS I ASK AUDIENCES WHAT ANNOYS THEM ABOUT BADPOWERPOINT PRESENTATIONS. THE LATEST SURVEY CONFIRMS THAT AUDIENCESARE MORE FED UP THAN EVER WITH THE OVERLOAD OF TEXT ON SLIDES (SEE THELATEST SURVEY RESULTS HERE). INSTEAD OF USING SLIDES THAT ONLY CONTAINTEXT, USE VISUALS SUCH AS GRAPHS, DIAGRAMS, PHOTOS AND MEDIA CLIPS TOENGAGE THE AUDIENCE. I’VE DEVELOPED A FIVE-STEP METHOD FOR CREATINGPERSUASIVE VISUALS IN MY BOOK THE VISUAL SLIDE REVOLUTION. READ THE FREECHAPTER TO SEE A SUMMARY OF THE PROCESS YOU CAN USE TO CREATE YOUROWN PERSUASIVE VISUALS. LOOKING FOR PROFESSIONAL PHOTOS THAT DON’TCOST A LOT? CHECK OUT ISTOCKPHOTO.COM, WHERE I GO FOR GREAT LOOKINGPHOTOS AT REASONABLE PRICES. http://eglobiotraining.com/
  • 8. The last slide you speak to should not be the last slide in your presentationfile. You should have three identical copies of your last speaking slide so thatif you accidentally advance one too many times at the end of yourpresentation, your audience never knows because you don’t drop into theprogram, the slide looks like it has not changed. After these slides, you shouldinclude some slides that answer questions that you expect to be asked. Theseslides will be useful during Q&A sessions after the presentation. The finalslide should be a blank slide so that if you go through all the other slides, youhave a final backup from dropping into the program. http://eglobiotraining.com/
  • 9. PowerPoint has a feature that allows you to be able to move quickly andseamlessly to any slide in your presentation. To do so, you need to know theslide numbers. The easiest way to print a list of the slide numbers andassociated slide titles is to go to the Outline View and collapse the details foreach slide (there is a button on the left side of the screen in this view that willdo this). Then print the view. To jump to any slide, just enter the slide number onthe keyboard and press the Enter key. This will move you directly to that slide.This technique is very useful for moving to a prepared Q&A slide or forskipping parts of your presentation if time becomes an issue. http://eglobiotraining.com/
  • 10. Sometimes we want the image on the screen to disappear so that theaudience is focused solely on the presenter. There are two ways to dothis. The first is if you want to blank the screen with a black image,similar to shutting the projector off (we used to do this all the time withoverhead projectors by just shutting the projector off). Just press theperiod key (.) on the keyboard and the image is replaced with a blackimage. Press the period key again and the image is restored. http://eglobiotraining.com/
  • 11. Sometimes it can be valuable to be able to draw on the screen during yourpresentation to illustrate a particular point or item. This can be done in thefollowing way. Press the Ctrl-P key combination to display a pen on the screen.Then, using the left mouse button, draw on the slide as you wish. To erase whatyou have drawn, press the E key. To hide the pen, press the A key or the Ctrl-Hkey combination. http://eglobiotraining.com/
  • 12. http://eglobiotraining.com/
  • 13. 1. SELECT OR CREATE YOUROWN THEME.Themes are the evolution of design templates inPowerPoint, but theyre also much more than that.Themes were introduced in Microsoft Office 2007 tohelp you easily create the right look for yourpresentations and to coordinate all of yourMicrosoft Office documents almost instantly.A themeis a coordinated set of fonts, colors, and graphiceffects that you can apply to your entire documentwith just a click. The same themes are available foryour http://eglobiotraining.com/
  • 14. 2. USE VIDEO AND AUDIO TO CONVEY YOUR MESSAGE MORE EFFECTIVELY.Dynamic content, such as a brief video that illustrates an important point, is a great way toengage your audience. Using audio that helps convey your message, like recorded narration (youcan add this to slides when sending your presentation to others to view), can also help keep yourslides clean and approachable.In PowerPoint 2010, video you insert from your files is now embedded by default, so you donthave to include multiple files when sharing your presentation electronically. You can also customizeyour embedded videos with easy-to-use tools, such as video trim, fades, and effects. And withPowerPoint 2010, you can insert a video that youve uploaded to a website to play directly inyour presentation. http://eglobiotraining.com/
  • 15. Sales 3. USE GRAPHICS TO EMPHASIZE KEY POINTS 1st Qtr 2nd Qtr 3rd Qtr 4th QtrA well-chosen chart or diagram can often convey much more to your audience than canboring bulleted text. Fortunately, creating charts and graphics has never been easier. InOffice 2010 and Office 2007, Office graphics coordinate automatically with the activetheme in your presentation. If Excel is installed on your computer, you automatically getthe power of Excel charts when you create a chart in PowerPoint. Just click the Chart iconon any content placeholder in the PowerPoint presentation to create a chart. http://eglobiotraining.com/
  • 16. 4. USE ANIMATIONS ANDTRANSITIONS WISELY.Having text and graphics appear on screen just when you need them can be a nicetouch. However, overdoing animation can detract from your presentations content.To emphasize your points without overwhelming your audience, limit animation tokey points and use consistent animation choices throughout the presentation.Customize, preview, and apply animations directly from the Animations tab inPowerPoint 2010. In PowerPoint 2007, go to the Animations tab and find theCustom Animation pane. http://eglobiotraining.com/
  • 17. 5. START BY OUTLINING YOUR PRESENTATION.Take the time to outline your presentation before you create your slides.Doing so can save time and help you give a more clear and effectivepresentation. You can create your outline by typing a slide title and bulletpoints for your main topics on each slide. But you can also use the Outlinepane to type your entire presentation outline in one window and addslides to your presentation as you go. http://eglobiotraining.com/
  • 18. 6. USE MASTERS AND LAYOUTS TO SAVE TIME AND HELP GET BETTER RESULTS.The slide master is one of the most importantPowerPoint tools for creating easy-to-use, great-looking presentations. The master gives you acentral place to add content and formatting thatyou want to appear on all (or most) of your slides.Formatting and layout changes on the slide masterautomatically update throughout the slide layoutsin your presentation, saving you a tremendousamount of time and effort and helping to keepyour slides consistent. For example, place yourlogo on the slide master, and it will appear on allslides in the presentation. http://eglobiotraining.com/
  • 19. 7. CONSIDER DIFFERENCES BETWEEN PRINT AND ON-SCREEN PRESENTATIONS.Presentations designed to be viewed on screen dont always workwell when you print them. Dark backgrounds that look good onslides, for example, rarely print well. Similarly, footer content thatyou need in print is likely to be distracting on screen. Fortunately,PowerPoint makes it easy to switch between print and screenpresentation options. http://eglobiotraining.com/
  • 20. 8. USE NOTES PAGES AND HANDOUTS TO HELP DELIVER THE STORY.Use the Notes pane that appears belowthe slide in Normal view to write notesto yourself for your presentation or tocreate notes that you can print for yourviewers instead of crowding your slideswith text. You can also format and printhandouts that contain up to nine slidesper page. http://eglobiotraining.com/
  • 21. 9. KEEP FILE SIZE MANAGEABLE.A common cause of stress when you work in PowerPoint is that the filebecomes too large to edit or for the presentation to run smoothly.Fortunately, this problem is easy to avoid by compressing the media inyour files and using native PowerPoint features whenever possible (suchas tables, charts, SmartArt graphics, and shapes) instead of importingand embedding objects from other programs. http://eglobiotraining.com/
  • 22. 10. USE THE TOOLS AVAILABLE TO GET IT RIGHT THE FIRST TIME.Youve already seen in this article that you can use features like slidelayouts to quickly create consistent slides or use tools such as SmartArtgraphics to create a professional-quality graphic in no time. But whenyou need to do your own thing—and that thing doesnt belong on aslide layout or fit an available graphic style—PowerPoint stillprovides tools to save you time and improve your results. http://eglobiotraining.com/
  • 23. 11. TURN OFF (OR MANAGE) AUTOCORRECT LAYOUT OPTIONS.PowerPoint provides several automatic formatting options to help your slidesconform to the provided layouts. They can be big time-savers, but they canalso be frustrating if youre not using them intentionally and if they causeformatting (such as the font size in slide titles) to become inconsistent fromone slide to the next. If you dont want your text to shrink automatically to fitcontent, you can easily disable those features in the AutoCorrectOptions dialog box. http://eglobiotraining.com/
  • 24. 12. KNOW EXACTLY WHAT YOUR VIEWERS WILL SEE.When you want to be sure that what you send is what viewers will see, you cansave the presentation in the PowerPoint slide show format so that the show startsfor the recipients as soon as they open the file. But some variables, such aswhether media will play correctly on the recipients computer, may still affectwhat viewers see. http://eglobiotraining.com/
  • 25. http://eglobiotraining.com/http://www.slideshare.net/carlajoyceoliver/presentation1-16437853