2895603175<br />Baraboo/Sauk County Unit<br />124 2nd Street  PO Box 55   Baraboo, WI 53913<br />608-355-2582    www.BGCWe...
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  1. 1. 2895603175<br />Baraboo/Sauk County Unit<br />124 2nd Street PO Box 55 Baraboo, WI 53913<br />608-355-2582 www.BGCWestCentralWI.org<br />Parent/Member Handbook<br />Table of Contents<br />General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1<br />Safe Passage Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2<br />Dress Code Policy & Phone Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3<br />Club Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4<br />Disciplinary Action & Health Care Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . 5<br />Financial Matters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 <br />Club Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7<br /> <br />Revised August 24, 2009<br />GENERAL INFORMATION<br />Parent Communication<br />We always strive to inform parents of Club activities and events. We wish for all parents to be pleased with their child’s supervision and experience at the Club. Activities and events are posted throughout the Club and flyers for all special events are located at the front desk. Parents are encouraged to come inside to view the posted information and ask questions to the staff. <br />We also depend upon parents to keep us informed of issues and events effecting your child(ren). If there are changes to your child’s health, medication, living situations, etc. it is the responsibility of the parent to notify Club staff. Please remember to notify us of contact information changes or changes in custody arrangements so that we can best serve your child. <br />Lost and Found<br />The Club is not responsible for personal items of Members.<br />The Club has a lost and found located near the front entrance. <br />Lost and found items are kept for 4-6 weeks and then donated to the community. <br />Club members are responsible for their personal belongings and should not bring expensive equipment including electronics, jewelry or anything else of value. A limited number of lockers are available for Members to use. <br />Inclement Weather<br />School Year- If school is cancelled for the day or there is early dismissal due to bad weather the Boys & Girls Club will be closed. If it is too dangerous for youth to be transported to school, it is too dangerous for them to be transported to the Boys & Girls Club as well. <br />Summer- In case of inclement weather, the Club’s schedule will change to an indoor activity. Outdoor field trips may be rescheduled, postponed or changed to another trip. In the event of threatening weather all members will be aware of the in Club procedure and will practice it on a regular basis. Contact the Club if you are unsure on an activity or field trip.<br />Computer Lab<br />The Club has a computer lab that will be utilized by Club members. By signing the Membership form, parents consent to their child’s participation in computer activities which can include computer games and Internet usage. All members will complete the NetSMARTZ program (a national Boys & Girls Club internet safety course) prior to any activities on the computer. Boys & Girls Club members may access sites approved by Club staff members. Members are not allowed to access email accounts or live chat room sites at the Club unless it is part of a structured program activity such as a Pen Pal program. <br />Safe Passage Policy<br />Traditionally, the Club operated under an Open Door policy in which members were free to come and go as they wish throughout the day. However, in the interest of our members’ safety and family needs, we have reevaluated this policy. <br />Members must sign in and out each day at the Club front desk;<br />When a member has signed out of the Club they are gone for the day and may not return until the following day, unless permission has been requested by parents and granted in advance by the Club Director. (example: doctor appointment, lunch with a parent on a no-school day);<br />On non-school days (including summer program) members must have parental permission and Club Director permission granted in advance to leave the Club before the drop-in center opens. <br />Members that leave the Club without signing out will face disciplinary actions up to and including suspension and termination of membership. <br />Parents/guardians are responsible for arranging transportation to and from the Club. For children who will be walking to and from the Club we suggest that parents discuss and practice the preferred route with their child.<br />Youth members are responsible for following the rules of the Boys & Girls Club and following their parents’/guardians’ guidelines regarding how and when to depart the Club. <br />As part of our daily routine Club staff like to know each child’s plan for departing the Club. Club staff desire to work with parents to help children learn responsibility and be accountable for their actions, however transportation remains the responsibility of the parents/guardians. <br />Club staff will not physically restrain a member that insists on leaving the Club, nor block the facility’s exits and based on the reality of staff size and location of open exits we cannot guarantee that a member will not leave the Club on their own without the knowledge of the staff. Therefore it is each parent’s responsibility to discuss the Club’s Safe Passage policy with his or her child and ensure that he or she complies. The Club cannot accept responsibility for members once they leave the Club where they may be exposed to dangers that are beyond the control of our staff. <br />For more information on this policy or how we plan to implement it our sites, contact:<br />John RaceScott Hood<br />Club Director- BarabooClub Director- Tomah<br />(608) 355-2582608-374-4386 ext. 204<br />JohnR@bgcwestcentralwi.orgScottH@bgcwestcentralwi.org<br />DRESS CODE POLICY <br />Proper dress is the responsibility of members and their parents. Rules pertaining to appropriate member attire are necessary in order to maintain good decorum and a favorable academic atmosphere. The Executive Director and/or Club Director will use their discretion to make appropriate decisions regarding the appropriateness of each member’s dress and possible consequences for violation of this policy. Members wearing inappropriate clothing will be asked to change or turn their shirts inside out. <br />Members are not permitted to wear clothing that is inappropriate for the Club setting. Clothing that displays profanity, is sexually suggestive, offensive, promotes gang activity, or promotes alcohol, tobacco, or drug use is not appropriate.<br />Short shorts, spaghetti strap tops, backless or strapless shirts, tube tops, muscle shirts and midriff shirts are not appropriate. Clothing should always completely cover the torso from above chest cleavage to mid thigh.<br />The tops of shirts/blouses for both males and females should adequately cover the chest area and not expose excessive chest/cleavage. <br />No items of clothing where undergarments are exposed. <br />Hats and coats are not to be worn inside the Club. <br />Footwear must be worn while at the Club. <br />Hair painting and dying is not allowed to happen at the Club. If you do this at home and come with your hair dyed, that is allowed. <br />Big Johnson, Co-Ed Naked, etc. t-shirts or other clothing of a sexual or slang body part reference should not be worn. <br />PHONE USAGE<br />There is a Club phone available for members to call parents when necessary. All parents and members should make plans ahead of time in regards to arrival, departure and pick up. Members must ask staff to use the phone. The Club phone is not to be utilized to arrange sleepovers, social-event plans, etc. <br />Cell phones:<br />We understand that some parents choose to provide their child(ren) with Cell phones, however at the Club this is a privilege that can be revoked if abused. Cell phone usage that interferes with programming will be confiscated, and returned at the end of the day.Club Member ActionsI will be respectful of staff, equipment and other membersI will use polite languageI will walkI will talk to a staff member if I have a question or problem.I will treat others as I would like to be treatedClub Parent’s ActionsI will be respectful of staff, equipment and other membersI will encourage my child to participate in events & activitiesI will teach my child that effort is as important as victoryI will remember that children learn best by exampleI will arrange for my child to be picked up on timeCLUB CONDUCT<br />Our Club Members…<br />Play fair & show good sportsmanship<br />Talk to staff when they have a problem<br />Respect the games & all Club equipment<br />Put games & equipment where they belong<br />Pick up after themselves<br />Respect others & their property<br />Stay inside the Club until:<br />Their ride arrives<br />They leave to walk home<br />Use appropriate & respectful language<br />Listen to & respect staff<br />Know that when they leave the Club for the day they’re gone for the day unless prior arrangements have been made. <br />Are responsible for their personal belongings <br />Keep their hands to themselves<br />Leave suggestive or revealing attire at home<br />Leave items of value at home<br />Cell phones<br />Pokemon/Yu-Gi-Oh cards<br />Hand held video games<br />MP3 Players<br />Large amounts of money<br />Eat & drink in designated areas only<br />Wait their turn for a game<br />Don’t chew gum<br />Watch approved movies<br />Use the Internet responsibly and only go to sites approved by Club staff. <br />Electronic games, MP3 players or other similar personal belongings are not allowed at the Club. Members who bring such items to the Club will be asked to store them in their personal backpack or bag. All personal belongings remain the responsibility of the member.<br />Boys & Girls Club Code<br />I believe in God and the right to worship according to my own faith and religion. I believe in America and the American way of life, the Constitution and Bill of Rights. I believe in fair play, honesty, and sportsmanship. I believe in my Boys & Girls Club, Which stands for these things.DISCIPLINARY ACTIONS<br />The Boys & Girls Club of West-Central Wisconsin has adopted the following policy on discipline:<br />FIRST WARNING: Verbal Warning from Staff Member and 5 minute time out, which is served at the front desk.<br />SECOND WARNING: Verbal Warning from Staff Member, removal from activity or equipment for the day, and 10 minute time out, which is served at the front desk.<br />THIRD WARNING: Suspension from the Club for one day. Parent will be called to pick up their child. Parents who are unable to pick their child up will need to make arrangements for a friend or relative to come and get their child. <br />First offense: Parents will be called to pick up their child.<br />Second offense: Parents will be called to pick up child and member is suspended from participating in any club activities for 3 days.<br />Third offense: Parent will be called to pick up their child. Parents and Club staff will meet to determine membership in the Club.<br />In cases of blatant disrespect toward staff, the child will receive no warnings and will be suspended for one day. There will be a strict no tolerance policy on behavior that could be viewed as dangerous or threatening to staff and/or Club members.<br />Warning will not be carried over from day to day. At the beginning of each day a child will start with no warnings, regardless of how many warnings they may have received in the past.<br />HEALTH CARE PLAN<br />Minor First Aid and Medication<br />Boys & Girls Club staff are permitted to administer: band-aids, ice packs, and bandages.<br />Club staff cannot physically apply sunscreen and insect repellant lotion. <br />The Club is not responsible for reactions or improper usage of sunscreen, insect repellant, or any item that is borrowed from or used by Club members.<br />Parents/guardians must advise the staff of any medical problems a member has or has had by completing the health history portion of the membership form and adding information as needed. <br />In case of emergency parents/guardians will be notified as soon as possible.<br />Parents/guardians must notify the Club and keep children home when youth have a rash, sore or runny eyes, contagious illness, or head lice.<br />Members who develop symptoms of a contagious illness while at the Club must be picked up within 30 minutes of notification and are not eligible to return to the Club until 24 hours the initial intake of medication.<br />All medication must be given to Club staff members in the original pharmacy bottle with written instructions attached. A Club medical release form must be completed by a parent or guardian. A different release form must be filled out for each medication.<br />Medications not on record with staff and found in a child’s possession will be confiscated and parents will be called. <br />Emergency Treatment<br />In the event of an emergency injury or illness requiring immediate advanced medical treatment the Boys & Girls Club staff will call 911 first. Parents will be contacted as soon as possible. Boys & Girls Club staff are not allowed to transport injured or severely ill members. The Boys & Girls Club of West-Central Wisconsin utilizes the ambulance for all emergency transportation to the nearest emergency health care facility. <br />FINANCIAL MATTERS<br />Refund Policy<br />All monies paid to the Boys & Girls Club are non-refundable. The Boys & Girls Club is a non-profit organization and all monies go to benefit the Club and our members. This policy includes but is not limited to: summer camp fees, registration fees, field trip fees, and/or membership dues.<br />Methods of Payment<br />Cash – Money Orders – Personal Checks – Visa – MasterCard <br />A $20.00 fee will be added to all returned checks.<br />Payment Schedule<br />The membership fee is due with membership registration form. <br />All membership fees are good for one fiscal year (January 1st through December 31st)<br />SUMMER DAY CAMP<br />Summer Day Camp registration fee is due upon sign-up with the registration form. All summer day campers must also complete the membership form and pay the membership fee. Summer Day Camp Fees must be paid in the form of punch cards. A punch card must be purchased for each participating Summer Day Camp participant. Each punch card holds 5 punches. Each day a participant attends during the Summer Day Camp hours a punch will be taken off their card. All punch cards must be purchased prior to a member’s attendance during Summer Day Camp hours. <br />NON-SCHOOL DAYS<br />Punch cards (see Summer Day Camp information for explanation) must also be purchased for all children attending the Club before 1:00pm on non school days. These days include, but are not limited to: teacher conventions and winter & spring breaks. <br />FIELD TRIPS<br />A limited space is available on each field trip. Field trip fees and permission slips must be submitted at the same time in order for a child to be signed up for the trip. Reserving spots is not allowed. <br />Financial Assistance<br />A limited amount of financial assistance is available to help families in need offset costs of membership dues and field trips. Each family will be asked to provide a portion of the fee. Financial assistance is granted on a case-by-case basis. Please contact the Executive Director and/or Club Director to apply for financial assistance.<br />CLUB PROGRAMMING<br />Youth Development Strategy<br />Club programs and services promote and enhance the development of boys and girls by instilling: <br />A sense of competence<br />The feeling there is something they can do and do well. <br />A sense of usefulness<br />The opportunity to do something of value for other people. <br />A sense of belonging<br />A setting where young people know they fit in and are accepted. <br />A sense of power or influence. <br />A chance for members to be heard and to influence decisions. <br />Core Program Areas<br />Program focus areas are based on both the interests of youth and their physical, emotional, cultural and social needs.<br />Character and Leadership Development<br />Character and Leadership Development empowers youth to support and influence their Club and community, sustain meaningful relationships with others, develop a positive self-image and respect their own and others’ cultural identities. <br />Education and Career Development<br />Education and Career Development enable youth to become proficient in the basic educational disciplines, apply learning to everyday situations and embrace technology to achieve success in a career. <br />Health and Life Skills<br />Health and Life Skills develop youth people’s capacity to engage in positive behaviors that nurture their own well-being, set personal goals and live successfully as self-sufficient adults. <br />The Arts<br />The Arts enable youth to develop their creativity and cultural awareness. Youth are challenged to appreciate visual arts, performing arts and creative writing. <br />Sports, Fitness and Recreation<br />Sports, Fitness, and Recreation enable youth to develop positive use of leisure time, skills for stress management, appreciation for the environment and social skills. <br />Volunteer Opportunities<br />The heart of any youth program is its volunteers! Donations of time and services are just a few ways to help support the Boys & Girls Club of West-Central Wisconsin. Listed below are several ways that volunteers, like you, assist our program. <br />Chaperon a field tripAssist with program activitiesLead a special interest group<br />Organize an outingShare your special talentPlay a board game with youth<br />Lead a cooking classTutor a memberAssist in computer lab<br />Help with fundraisersListen to a member readLead an art class<br />

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