Canon ImageRunner 5075 Features

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  • 1. imageRUNNER FEATURES PITCHBOOK Volume 3
  • 2. Contents Section Slides Copy …………………………………………………………................................... 3-9 Print …………………………………………………………....................................10-22 Universal Send ..…………………………………………................................... 22-34 Fax …………………………………………………………..................................... 35-37 Mail Box ………………………………………………………….............................. 38-41 Workflow Composer ………………………………………………........................42-49 Web Access …………………………………………………………......................... 50-51 Usability ……………………………………………….………………………............... 52-54 Device Management .……………………………………….............................. 55-60 Security ………………………………………………………….............................. 61-66 Accessibility …………………………………………………………......................... 67-71 Note: This pitchbook is designed for the imageRUNNER 7105/7095/7086/5075/5065/5055/5050/3045/3035/3030/3025. The features discussed may not be available for all imageRUNNER devices. They may require optional equipment.
  • 3. Copy
  • 4. Express Copy
    • The Express Copy function is useful for advanced users, as it allows the user to set the various copying modes with fewer steps than the Regular Copy function. The Express Copy Basic Features screen simplifies the copying procedures of the Regular Copy Basic Features screen.
    Users can choose to have only the “ Copy ” or “ Express Copy ” Copy NOTE: By default, only the Regular Copy function key is displayed on the Copy Basic Features screen. The user can set to display the Express Copy function key from the Additional Functions screen. After changing the copy settings, even if a user switch to the Express Copy Basic Features screen from the Regular Copy Basic Features screen, or vice versa, the copy settings will be retained. Benefit: Allows users to register frequently-used buttons. screen, or to have both appear on the LCD.
  • 5. Copy & Store
    • The user can scan originals for copying and archive them simultaneously for future print-on-demand needs—a great solution for reprinting forms and static documents.
    Copy NOTE: Check the reference materials for document storage limitations Benefit: This saves time and effort of reprinting as this can be done from the Inbox as needed.
  • 6. Job Block Combination
    • This feature enables the user to scan multiple batches of originals with different copy settings and print them as one document. This saves the time and effort of collating documents by hand after outputting multiple jobs.
    Final output as a single job Copy NOTE: The Job Block Combination mode is available for the Copy function only. The maximum number of batches of originals the user can combine as one document is 32. Benefit: Allows for the reproduction of complete sets of documents on demand without reducing operator productivity Scanned data with different settings
  • 7. Paper Type Management (Device)
    • This feature allows users to specify, edit, and manage select media types. With this feature, uses can specify a name based on the specific properties of the media (i.e. Letterhead)
    Copy
    • Up to 200 paper types can be registered
    • Custom paper type names can be specified at the control panel or through the Remote UI.
    • Users can only edit the contents for <Name>.
    • Detailed information for <Category>, <Basis Weight>,
    • <Finish>, and <Type> are displayed.
    • Once a new name has been stored, it will appear in the “Detailed Settings” section when specifying a paper type within [Additional Functions]  [Common Settings]  [Register Paper Type].
    Benefit: Allows for easier identification, and help reduce the risk of inadvertently selecting the wrong paper type. NOTE: Paper Type Management settings can be set in Additional Functions or through the Remote UI. When the drawer has been selected, the registered paper name can be viewed here.
  • 8. Suspended Job Timeout
    • If a job is stopped due to the wrong paper size or lack of paper, it will be moved to a suspend queue and receive a suspended status. Successive jobs are then promoted and printed after a specified amount of time. The suspended job can be released manually after the correct paper is loaded.
    11 x 17 paper is not loaded so Copy Job 1 is stored in a Suspend Queue until manually released Copy Job 2 (Letter) scanned second. Letter paper is loaded so Copy Job 2 is promoted and printed.
    • Benefits:
    • Productivity is not lost when one job is stopped due to lack of correct paper.
    • Saves time since subsequent jobs can still print if the previous job is stopped.
    NOTE: Only available on the imageRUNNER 7105/7095/7086 devices. Supports both Copy and Print functions. Copy Copy Job 1 (11 x 17) scanned first
  • 9. Secure Watermark
    • The Secure Watermark mode enables the user to embed hidden text in the background of copies. The embedded text appears when the secure watermark original is copied.
    Benefit: Helps to prevent security leaks, duplications and counterfeit caused by the unauthorized copying of confidential information such as personal information or certificates. Copy NOTE: The user cannot select multiple types of secure watermark to embed at the same time. If one of these modes is selected, the previously set mode is canceled. The user cannot change the copy exposure while copying the Secure Watermark mode. Secure Watermark is not completely invisible. Optional feature.
  • 10. Print
  • 11. UFR II Technology
    • Canon’s proprietary Ultra Fast Rendering (UFR II) Printing technology has been consistently proven to deliver faster output than PCL or PS page description languages for complex documents that include images, graphics, and text.
    • Extremely fast file processing of general office documents and PDF files
    • Canon Developed Technology
    • Automatically distributes data processing between the print driver and device.
    • Support Windows and Macintosh environments
    NOTE: Improved productivity compared to competitor’s PCL and PS drivers
  • 12. Printer Driver Secure Watermark
    • Secure Watermark enables the user to embed hidden text in the background of copies. The embedded text only appears when the machine prints the copies. In the Printer Driver Secure Watermark mode, the user can select whether to set the Secure Watermark function for each job.
    Print NOTE : If both Forced Secure Watermark and Printer Driver Secure Watermark are set at the same time, Forced Secure Watermark is given priority. Step one : Set on device ➞ (Additional Functions) ➞ [System Settings] ➞ [Secure Watermark Mode] ➞ [Printer Driver Secure Watermark] Step two : Set from ➞ Printer & Fax ➞ [Device Settings] ➞ Select [Secure Watermark Function of Device) Benefit : Provides user with flexibility to print Secure Watermark for each print job
  • 13. Exceptional Settings in PS Driver
    • A new tab has been introduced to the PS printer driver. With the Exceptional Settings tab users can divide a single job by pages and set specific settings for each page or subset of pages.
    Print New property tab on the driver Benefit: Extremely time saving! Designate settings for each page or subset of pages at driver. Settings that can be done Simplex/Duplex, Paper Size,   Paper Type, Paper Feeding Cassette,   image shift, etc.
  • 14. Paper Type Management (Print Driver)
    • This feature allows users to specify, edit, and manage select media types. With this feature, uses can specify a name based on the specific properties of the media (I.e. Letterhead)
    Print
    • Users can register unique names for specific paper types, and then select the paper by the designated name.
    • Up to 200 paper types can be registered
    • Users can only edit the contents for <Name>. Detailed information for <Category>, <Basis Weight>, <Finish>, and <Type> are displayed.
    • Ensures that users select the proper paper types when performing print jobs and helps prevent misprinting on the wrong paper.
    Benefit: Allows for easier identification, and help reduce the risk of inadvertently selecting the wrong paper type. NOTE: Paper Type Management settings can be selected with PCL, PS, UFR II print drivers and EFI print drivers.
  • 15. Job Hold Function
    • A new tab has been introduced to the traditional user interface. With the Job Hold Function users can submit their Canon PDL jobs to the device and hold them at the hold queue. Once the job is in the hold queue users can preview and change various settings at the operation panel.
    Print Job Hold Tab Benefits: Offers a POD-oriented job management workflow
    • Change order of print jobs in queue and number of print sets.
    • Various settings can be changed;
    • Jobs with job ticket : selected paper, staple settings, layout settings…complex settings can be changed
    • Jobs without job ticket : Number of copies, print range, move to
    • user box…basic settings can be changed
    Quick reprint
    • Hold jobs are in the state of after RIP, which provides quick reprint of jobs.
    NOTE: For Canon PDL to receive JDF file format optional PS must be installed. Settings (excluding numbers of copies) cannot be changed with jobs submitted from the Canon Print Driver. Only available for iR7105/7095/7086/7095 Printer Drill down to change settings
  • 16. Document Submission to Job Hold
    • Submit documents using various workflow methods to the Hold Tab on the device. From the Hold Tab, jobs can be previewed and specific settings can be changed.
    Print
    • Benefit: Offers a POD-oriented job management workflow
    • Change order of print jobs in queue and number of print sets.
    • Various settings can be changed (jobs with job ticket only); such as selected paper, staple settings, layout settings…
    • Hold Jobs are in state of after RIP, which provides quick reprint of jobs.
    Final output with the settings changed NOTE: Print Files with Job ticket (jdf) support is only available on the iR 7105/7095/7086/7095 Printer. If sending a job from the Canon Print Driver, a job ticket will not be attached and settings (excluding numbers of copies) cannot be changed. Please check with your Authorized Canon Dealer for availability on iW Prepress Manager and iW Print Job Manager. Drill down to change settings Print
  • 17. Suspended Job Timeout
    • If a job is stopped due to the wrong paper size or lack of paper, it will be moved to a suspend queue and receive a suspended status. Successive jobs are then promoted and printed after a specified amount of time. The suspended job can be released manually after the correct paper is loaded.
    Print Tab paper is not loaded in the device so Print Job 1 is suspended until manually released Print Job 1 with Tab Paper Print Job 2 – 11 x 17 Paper 11 x 17 paper is loaded so Print Job 2 is promoted and printed.
    • Benefits:
    • Productivity is not lost when one job is stopped due to lack of correct paper.
    • Saves time since subsequent jobs can still print if the previous job is stopped.
    NOTE: Only available on the imageRUNNER 7105/7095/7086/7095 Printer devices. Supports both Copy and Print functions.
  • 18. Encrypted Secured Print
    • The user can print documents from their PC that are encrypted and sent to the imageRUNNER device. The Encrypted Secured Print function provides two layers of security. The document data itself will be encrypted prior to being sent to the imageRUNNER device. The encrypted data is also password protected so that must be entered to print the job. After printed, the job data will be deleted.
    NOTE: Requires configuration with a Canon printer option. Complete erasure requires HDD Data Erase. Optional feature.
    • Two layers of security:
    • 1. Encryption of Document Data itself
    • 2. Password Protection
    • The encrypted data will not be decoded until the user enters the correct password
    • After printed out, the data will be deleted
    • No need to worry about information leaks
    Print
    • User name and file name will not be shown on the Status Monitor
    Encrypted Secured Print Job Secured Print Job *Encryption *Password *Entering Password, then decode and print out
  • 19. Print Job Tab
    • A new tab has been introduced to the traditional user interface. Users can press the [Print Job] tab to confirm or edit print jobs on the Print Job screen. Users can check the print jobs currently being processed or waiting to be processed.
    NOTE: If users are not using the SDL or SSO login service the [My Job Status] screen is not displayed when the user presses the [Print Job] tab. Press [My Job Status] button to display only the jobs for the user that is currently logged on to the device. Benefit: Check print jobs status faster and easier with the new Print Job Tab My Job Status screen offers enhanced security functions for the logged in user’s print jobs
    • Press [Log] to check the jobs that have already been processed
    • Users can access Secured Print functions and prioritize print jobs from the [Print Job] Tab
    • [My Job Status] screen allows users to view only their own print jobs and prevent others from deleting or canceling print jobs that are not their own
    • Multiple jobs can be selected for printing at one time
    Print
  • 20. Tab Printing Features
    • The Tab Paper Creation mode allows you to copy/print onto the tabs.
    • New features include Excess Tab Kickout and 9&quot; x 11&quot; Tab Print
    NOTE: Tabs must be fed either through the bypass or through the drawers using the tab feeder attachment. Original 9 x 11 File Output Print 1 st Set Remaining Tabs Remaining Tabs 2 nd Set Kicked Out
    • 9&quot; x 11&quot; Tab Print
    • Prints 9&quot; x 11&quot; image sizes onto tab paper
    • Image is not shifted, but printed in the position of the tab on an 8-1/2&quot; x 11&quot; tap paper.
    • Provides greater media flexibility and eliminates the need to reformat 9&quot; x 11&quot; files to fit appropriately on tab paper
    Image does not shift
    • Excess Tab Kickout
    • Automatically kicks out remaining tabs in a tab set if they are not all being printed on so the next set can start from the first tab.
    • Improves ease of use and eliminates the need to manually remove unused tabs in a set.
    ABC ABC 9&quot; 11&quot; 8.5&quot; 8.5&quot; 3 2 1 3 2 1
  • 21. Barcode Printing Software
    • Barcode technology provides an easy, inexpensive, and highly accurate means of data entry and storage for computerized information management systems. Item identification (e.g., inventory control, work-in progress tracking, distribution tracking, and other material management) is the most common type of data stored in barcode systems.
    NOTE: The Barcode Printing Kit is only available with a Canon printer option. Barcodes consist of a series of lines or dots with blank spaces. Therefore, the settings and the condition of the printer may affect readability. We recommend that the user first run a readability test before they print the barcodes. If the test print results do not turn out as expected, adjust toner density and/or type of paper used. SAP Enterprise Resource Planning software is used by many of the world’s largest corporations. Supports SAP R/3 printing environments! Print
  • 22. Universal Send
  • 23. Universal Send
    • With the optional Universal Send technology, the user can easily scan paper documents and send them to one or multiple destinations via individual or e-mail and Internet fax addresses, local Mail Boxes, fax, network folders and document management systems – in one simple operation.
    NOTE: The user can store up to 1,800 destinations total, including 200 One-Touch buttons and 18 favorites buttons. Send Benefit: Allows organizations to leverage the power of their existing network infrastructure to share and manage numerous hard-copy reports, such as sales figures, monthly quota updates, and marketing changes. This all-in-one operation eliminates the expense and administrative burden associated with using conventional methods of printing, filing, and forwarding hard-copy documents.
  • 24. New Send User Interface
    • Control panel organization and feature naming conventions are consistent with other imageRUNNER models with the exception of some User Interface Enhancements.
    New! New Button Layer! Send NOTE: Send to Myself can only be used with SDL/SSO. User-friendly large format full-color LCD panel Allows users to easily program and utilize all features and modes NEW User Interface
  • 25. CC/BCC Send
    • In addition to the destination for the documents, the user can also set multiple e-mail address destinations for Cc (Carbon copy) and Bcc (Blind carbon copy) addresses.
    NOTE: Only e-mail addresses can be specified as Cc and Bcc addresses. The user can set multiple email destinations for Cc and Bcc addresses up to 64 destinations. Send You can help protect information leak by always CC-ing management when sending external emails. Fields are similar to an e-mail workflow
  • 26. Send to Myself
    • If SDL or SSO is set as the login service, users can specify their own e-mail address as the destination, by simply pressing the [Send to Myself] key.
    NOTE: The e-mail address registered in SDL/SSO will be the destination address. If the domain authentication system of SSO (including when performing domain authentication with the ‘Domain Authentication + Local Device Authentication’ system) is set as the login service, the e-mail address registered in Active Directory is set as the destination. Ideal for users that take advantage of SDL/SSO authentication Eliminates need to type or scroll to find user’s own e-mail address Very simple, just push the Send to Myself Button Send
  • 27. Searchable PDF (Searchable PDF Kit)
    • Searchable PDF (OCR) is a Send option. It enables text inside a scanned image to be searched by performing OCR (optical character recognition) processing on a scanned image and adding a transparent layer of text data with the extracted text.
    FIND: print NOTE: To search text in a PDF file, Adobe Reader/Adobe Acrobat is required. If [OCR (Text Searchable)] is selected as the PDF file format, it is recommended that a user set the original type setting to either 'Text/Photo' or 'Text', depending on the image type. Send User can search information in the PDF file by keyword or in imageWARE Document Manager.
  • 28. Encrypted PDF (Universal Send PDF Security Feature Set)
    • This mode enables the user to encrypt PDF files that they send to an e-mail address or file server for enhanced security. A password is set for a PDF file, so that only users who enter the correct password at their PC can open, print, or change the received PDF.
    At the PC, users can add passwords and restrictions to their documents. Documents Helps prevent data leaks. Data is encrypted prior to being sent from the imageRUNNER device. Send Similar features are available with scanned documents from the imageRUNNER device using Encrypted PDF. NOTE: This mode can be used only if an e-mail address or file server is specified as the destination. If a fax number, I-fax address, or inbox is specified as the destination, a user cannot send the job as an encrypted PDF file. Digital file
  • 29. Digital Device Signature PDF (Universal Send PDF Security Feature Set)
    • Device Signature mode enables user to add a digital signature to PDF data, which enables the recipient to verify which device scanned it and tracks if the file has been altered.
    Send Name and S/N of device is attached Notes document alterations Benefit: Enables you to send documents more securely by helping to prevent security problems or leaks, such as impersonation and unauthorized alteration of documents NOTE : Device Signature and User Signature can be combined. Device Signature mode uses the certificate and key pair inside the device. Users can register only one key pair. The name of the generated/updated key pair is set to ‘Device Signature Key’. The expiration date for the device signature is set to 5 years after its key pair was generated/updated. When using SSO and SDL* with device signature, user’s e-mail address will appear in Document Properties as Author *(SDL note) E-mail address will only appear based on set-up
  • 30. Digital User Signature PDF (Digital User Signature PDF Kit)
    • Digital User Signature mode enables user to add a digital signature to PDF data, which enables the recipient to verify which user scanned it and whether the document has been altered.
    • Enables you to send documents more securely by helping to prevent security problems such as impersonation and unauthorized alteration of documents
    • Validity of user’s credentials can be verified based on the digital certificate from supported certificate agency that was used (such as VeriSign)
    Digital credentials and PKIs can be issued by an independent certificate authority. Send NOTE: The User Signature mode is available only if the optional Digital User Signature PDF Kit is activated. SDL or SSO must be set and a user certificate must be installed in the machine using the RUI. The Device Signature and the User Signature can be combined, however the Device Signature will be added before the User Signature which result in the document to be handled as if it has been altered without authorization when the recipient verifies the Device Signature.
  • 31. Universal Send via WebDAV Protocol
    • The WebDAV send function allows the sending of scanned image files, image files from received faxes or sent from user inboxes to a WebDAV server on the internet/intranet using the WebDAV protocol
    Headquarter Office Japan Regional Office Home Office Client File can be shared though internet for different locations Rx Fax can be forward to WebDAV server To share information coming from faxes. WebDAV Server Send
    • Business associates in separate locations can collaborate and work on projects together using WebDAV protocol. Users can collaborate over the web the way they might over a corporate intranet
    • Use in combination with optionalWeb Access Software for complete file sharing without PCs in Internet distribution environments
    NOTE : When [WebDAV] is selected as the protocol, the HTTP protocol is used if the user specify 'HTTP://' as the scheme at the start of the host name, and the SSL +HTTP (HTTPS) protocol is used if the user specify 'HTTPS://' as the scheme at the start of the host name. Specifying 'HTTPS://' as the scheme enables SSL communications between the server and the machine. However, the route between the server and the machine is only encrypted, and a server certificate validity check is not performed using a CA certificate. Internet
  • 32. LDAP Search Improvement
    • Network Address Book : The user can search for e-mail addresses and fax numbers via the LDAP server. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book.
    New! Registering/Editing LDAP Search Attributes
    • Now the user can register or edit the LDAP search attributes
    • Up to 2 attributes can be added as a search attribute along with Name ,E-mail, Fax, Organization, Organization Unit
    Example : Search by “title” NOTE: LDAP server attributes vary depending on how the administrator sets it up and what kind of information they put on the LDAP Server. If customer sets up LDAP server on their network and registers the attributes they would like to search by, operators can search by specific attributes in addition to Name/E-mail/Fax/Organization/Organization Unit . The user can register up to five LDAP servers, and each LDAP Search Attributes should be same. Benefit : New LDAP Search enables users to have more flexibility Send
  • 33. Destination Restriction
    • Address Book Password
      • A password is set, restrictions can be placed on the registering, editing, and erasing of destinations
    • Restrict New Address
      • Enables you to restrict the entering of new addresses so that only the following can be specified as destinations:
        • Stored in the Address Book
        • LDAP Servers
        • User Inboxes
        • One-touch Buttons
        • Favorites Buttons
        • Your e-mail address
        • (Send to Myself, if using SDL/SSO Login)
    When the restriction feature is on, these buttons are grayed out. Send
    • With the features below, administrators can set restrictions for destinations for Universal Send to help prevent sending to the wrong destination, which could result in information leaks.
    NOTE : This is a good feature for Administrators who want to restrict the use of the Send function. There are several ways to restrict destination.For example, Administrator can set to only allow to send e-mail to the person who logged in with SDL/SSO (Send to Myself), or allow to send Fax destination that is already stored in address book.
  • 34. Universal Send Trial Kit
    • Provides a trial version of Universal Send which allows users to perform 100 sends free of charge. Includes advanced send features; Searchable PDF, Encrypted PDF, and Digital Device Signature.
    NOTE: Send Trial Kit is bundled with the main unit. When a full version of Universal Send is purchased before the trial period is expired, other functions can be continuously used until 100 sends are reached. Searchable PDF is included in the Searchable PDF Kit. Encrypted PDF and Device Signature PDF are included in the PDF Security Feature Set . You can try Universal Send and PDF enhancement features free of charge! Experience the ease-of-use and see the improvements it can make to your overall workflow. Send Available Features : Searchable PDF extracts text data from paper document, and enables full-text search. Encrypted PDF requires a password to open and encryption process prevents information leak. Device Signature PDF tracks which device generated the PDF and detects whether the PDF has been changed. Try these features…
  • 35. Fax
  • 36. Job Forwarding
    • Users can set predetermined conditions that will allow the device to automatically pass incoming faxes/I-faxes to a specified database, file server, confidential Fax inbox or another fax machine.
    • Forwarding conditions can be based on area codes or phone extensions for example.
    • Users can manipulate forwarding settings from the Additional Functions > System Settings > Forwarding Settings menu or the Remote UI
    • Users can also decide how they would like to handle documents with forwarding errors via the Additional Functions > Common Settings > TX Settings menu. These documents can be printed or stored and then printed
    NOTE: Forwarding settings can be distributed via the Device Information Delivery Function. Only inbound faxes and I-faxes can be set up with forwarding conditions. There are 50 confidential Fax inboxes. Confidential Fax inbox Database / File Server Benefit : Ensure the security of received documents until the user is ready to print and immediately pick up the document. The administrator can manage the distribution of faxes Save money on consumables by only printing what is needed Fax Machine Fax
  • 37. Fax Destination Confirmation
    • Confirm Entered Fax Numbers mode displays a confirmation screen when a user manually enters a fax number, to prevent misdialing.
    NOTE: Confirm Entered Fax Number setting can be accessed through the Additional Functions > System Settings > Restrict the Send Function menu. Benefit : Helps users to assure accuracy when dialing and makes sure that important documents are sent to their intended location
    • If the confirmed number entered does not match the original number entered, a window appears telling the user that the fax numbers do not match and to enter the number again
    Fax
  • 38. Mail Box
  • 39. Mail Box (User Box)
    • Scanned documents can be sent to specified Mail Boxes on the device.
    • Once sent to a Mail Box, documents can be stored for later use, incorporated into other files, duplicated and saved in multiple.
    • Mail Boxes, sent to other destinations, and printed.
    Scan documents to user Mail Box
    • The device ships with 100 user Mail Boxes
    • With URL send, users can send recipients a URL address that links to a document in the Mail Box (Requires Universal Send Kit)
    Benefit : With Mail Boxes, users can store, preview, retrieve, or print out documents Mail Boxes provide privacy as they can be password protected or labeled for individual users NOTE : Mail Boxes are standard on the imageRUNNER devices. Mail Boxes can be accessed and set up from the Remote UI. Please check the product reference materials for Mail Box capacity for each particular imageRUNNER device. Mail Box
  • 40. Store and Print
    • When the user selects to store a document into a Mail Box from the print driver, they can choose to have the document that they store, print out at the same time.
    Benefit: This feature saves time and increases efficiency for users by allowing them to perform two tasks at once
    • Once this setting is set to “On” from the User Inbox, all documents stored in the Mail Box from the print driver will automatically print out at the device
    • Choose to “Store” a document to a desired user inbox from the Print Driver and have the document print out at the device at the same time
    Mail Box + And Print simultaneously! New! Store in User Mail Box NOTE: This setting must initially be selected from the User Inbox screen on the Control Panel or the Remote UI in order to have documents automatically print when they are sent to a particular Mail Box.
  • 41. Box to Send
    • Users can send documents from Mail Boxes or Memory RX boxes to desired locations with a variety of file format and advanced PDF options.
    NOTE: A maximum of 32 documents stored in same inbox can be selected and sent at the same time. A maximum of 999 pages can be sent simultaneously. New imageRUNNER Adds support for Searchable PDF and Digital User and Device Signature Previous imageRUNNER Available for Send: TIFF/PDF/Encrypted PDF NEW Mail Box
  • 42. Workflow Composer
  • 43. Workflow Composer Overview
    • This optional feature increases the efficiency of routine operations that use multiple functions of the imageRUNNER devices. Create and register one button that combines several functions that are frequently used on the device, and use this button for future operation of the same workflow.
    NOTE: Workflow Composer is an optional feature for the iR 5000 Series and iR 3000 Series devices. It may require a software upgrade for certain models Workflow Composer Scan a cover page, merge with a brochure stored in a User inbox document, and send to multiple destinations in one simple operation. Example: Create a Proposal
    • Many workflows require the combined use of different device features and must be performed numerous times throughout the day, week, or month.
    • Workflow Composer allows users to register one key that encompasses the scan, edit/merge, print and send settings to perform a specific task
    Benefits: Compresses complex, multi-step workflows into push-button simplicity. Saves time, helps reduce TCO (Total Cost of Ownership), simplifies device operations, and provides even better ease of use. Access this feature from the Workflow Composer tab on the LCD panel
  • 44. Register a Workflow Composer Button
    • To register a Workflow Composer button, access the Workflow Composer tab on the LCD and make the settings for the following fields:
    NOTE: Workflow Composer is an optional feature for the iR 5000 Series and iR 3000 Series devices. It may require a software upgrade for certain models Workflow Composer
    • Benefits:
    • Registering a workflow is easy!
    • Make all settings once, then use the registered button for all future operations of the same workflow.
    • Output
    • [Store in User Inbox] – Stores the final file in one of the 100 native User Inboxes.
    • [Send] (Requires the Universal Send Kit) – Sends the final file to a specified destination via the Universal Send function.
    • [Print] – Prints the final file with the specified print settings.
    • Input
    • [Scan] – Scans the docs placed on the platen glass or DADF.
    • [User Inbox Document] – Obtains the document from a specified Mail Box.
    • Edit
    • [Merge Documents] – Merges multiple documents together to create one file.
    • [Page Erase] – Erases either a single page of the document, or multiple consecutive pages within the document.
    • [View Page] – Allows users to view the page prior to output.
  • 45. Workflow Composer: My Buttons
    • Personalize the imageRUNNER device with the Workflow Composer’s “My Button” feature
    NOTE: Workflow Composer is an optional feature. for the iR 5000 Series and iR 3000 Series devices It may require a software upgrade for certain models Up to 1,200 buttons can be registered in Workflow Composer. Up to 100 workflows can be registered for one user in My Buttons. If the same workflow is registered in both My Buttons and Shared Buttons, it counts as two workflows. Workflow Composer
    • Log-in using Department ID, SSO, or SDL for access to “My Button” keys.
    • Only the keys registered by the logged-in user will appear on their “My Button” page.
    • Up to 100 “My Button” keys available for each user.
    Benefits: Provides individual users with faster and easier programming by eliminating the need to scroll through multiple buttons to find the desired workflow. User’s can switch between “My Buttons” and “Shared Buttons”
  • 46. Sharing Workflow Composer Buttons
    • Share Workflow buttons across multiple devices that support this feature. Users can import and export workflows to and from the devices from their PC’s through a web-based utility. A Workflow Composer library contains pre-registered workflows that can be imported to supporting imageRUNNER devices.
    NOTE: Workflow Composer is an optional feature for the iR 5000 Series and iR 3000 Series devices. It may require a software upgrade for certain models Workflow Composer
    • Workflow Composer buttons can be imported/exported through a web-based utility
    Enter http://<IP address of the device>:8000/wfc into your web browser to access the Import/Export Screen. Import/Export Screen
    • Benefits:
    • Provides easier management by eliminating the need to register the same button at multiple devices.
    • Access the Workflow Composer Library to export pre-established workflows to different supporting imageRUNNER devices.
  • 47. Workflow Composer Editor
    • Workflow Editor is a Windows PC application that allows the user to create and edit Workflow Composer buttons from their desktop.
    Workflow Composer
    • Locate devices on the network with Workflow Composer Editor and find their settings and configurations
    • The application also allows the user to create or edit:
    • - Button name
    • - Comments
    • - Whether it’s a shared button or a user specific button (My Button)
    • - Which imageRUNNER User Inbox to store the temporary file
    • - Whether or not to display the execution confirmation screen
    • - Adjust button display order
    • Workflow Editor enables the user to copy and paste, cut and paste, save and delete Workflow buttons within the application.
    NOTE : Workflow Editor comes bundled with Workflow Composer for imageRUNNER 5000 Series devices. Software Upgrade may be required on some models. Benefit : Instead of having to stand at the device, users can create and edit workflows from the PC and distribute to imageRUNNER devices Create or Edit Workflows from PC Distribute Workflows to devices WF Editor
  • 48. WEB ACCESS
  • 49. Web Access Software
    • Allows the user to view internet and intranet sites directly from the device control panel.
    • Great for Intranet environments – users have access to printing web-based information quickly and without the need for a PC.
    • Users can download PDF files, store PDF’s into a Mail Box or print through Adobe Reader directly from the iR control panel.
    • Users can multitask by opening multiple Web page windows at once.
    • Now includes Flash support.
    • Combining WebDAV and the Web Access Software, imageRUNNER enables document file sharing without PCs under the Internet distributed environment.
    NOTE: When Initialize All Data/Settings in System Settings (from the Additional Functions screen) is performed, Favorites, Page Memos, History Information, Cookies, Cache are erased and settings are restored to their defaults. Store up to 100 favorite website addresses. Requires optional equipment. Web Access
    • Restrict:
      • URL history
      • URL entry
      • Adding/editing of favorites
    Canon USA Web Access Demonstration Page is displayed on an imageRUNNER device control panel with Web Access Software activated.
  • 50. Usability
  • 51. Shortcut Keys
    • The Language Shortcut key allows users to quickly access the language switch screen.
    • Registration Shortcut key allows users to quickly register an address, one touch button or favorites button.
    NOTE: The Language Switch Shortcut Key must be set up in the Additional Functions > Common Settings menu. The Registration Shortcut key will automatically appear and provides a quick way to set up addresses, favorites and one-touch buttons from the Additional Functions menu. Benefit : Desired settings can be set up from the main screen which saves users time and increases the usability of the device Language Switch Shortcut Key Registration Shortcut Key Usability
  • 52. “ Help” Key
    • The new colorful, easy to read Help menu allows users to read explanations and instructions of each topic. Users can also click on the [Try It] button to test the function they are looking up directly from the control panel .
    NOTE: The Help menu has been improved from previous imageRUNNER device help menus. Benefit: Finding help topics and instructions is a breeze. The improved Help function will increase usability of the device
    • Users can take advantage of the [Try It] button to see a demo of a particular feature
    • View detailed settings of a feature for further explanation of options
    New Help Screen! Usability
  • 53. Tutorial CD
    • The imageRUNNER Tutorial CD is an easy to use, animated, interactive, step-by-step training guide equipped with audio instructions to accompany each description.
    • The administrator can deliver selected contents through the network or company intranet to specified users.
    Benefit: The new Tutorial CD makes it convenient for administrators and users to become familiar with all of the device functions NOTE: Available only for the for the iR 5000 Series and iR 3000 Series devices. The Tutorial CD will lead the user through the key features and list instructions on how to perform a wide variety of tasks including Copy, Fax, Send, Mail Box storage, Remote UI functions and Print Driver functions.
    • Tutorial CD ships standard with each device
    • Users can pause, play, skip or reverse to certain parts of the description right from their desktop
    • The administrator can set up which features they want to display or highlight through the [Settings] button
    Usability
  • 54. Electronic Manuals
    • With the new imageRUNNER Series, users will receive user manuals in electronic form instead of bulky hard copy manuals
    Benefit : User manuals for the device are CD-based and features search tools to find answers quick and easily. NOTE: It may take some time for the screen shown on the next page to load if you are starting the CD-ROM from your CD drive. It is recommended that you save the contents of the CD-ROM to the hard disk of your computer. Usability
    • The following guides (in PDF format) are included on the CD-ROM
    • Reference Guide
      • Basic Operations/Troubleshooting
    • Copying and Mail Box Guide
      • Copying and Mail Box Instructions
    • Sending and Facsimile Guide
      • Sending and Fax Instructions
    • Remote UI Guide
      • Remote User Interface Instructions
    • Network Guide
      • Network Connectivity and
      • Setup Instructions
  • 55. Device Management
  • 56. Remote UI
    • The Remote UI (User Interface is preinstalled software in the machine that enables you to control, confirm, and register the machine's functions by using a Web browser.
    Benefits for the User and Administrator: Determine the status of the device and its print, copy, and send jobs from a desktop PC. Reduce IT administration burden by remotely configuring most features and functions of the device. Increase productivity by allowing users to perform tasks such as printing or accessing their Mail Box using their existing Internet connection and browser from their workstations. NOTE: Only authorized network users can access Remote UI. Access can be restricted to the Remote UI when one of the authentication functions is enabled – Dept. ID, SDL, or SSO. Usability
  • 57. User Authentication
    • Enabling SDL or SSO provides an end-user with the ability to sign on to the device with either a unique ID/password or the same user ID/password, as his/her other networked devices. SSO uses the same User ID and Password that they would use to log in to their PC. SSO requires a Security Agent to go out from the device to the Active Directory Server to authenticate the information.
    • Administrators can implement a number of methods to ensure that only authorized personnel can access the device and the data stored inside it. Track or limit system access to authorized users through one of the authentication schemes; Department ID, Simple Device Log-In (SDL), or Single Sign-On (SSO).
    Security SSO SDL Active Directory
    • Activate this mode and access to the device is provided to those users with a valid ID and password. In addition you may set up the device to control and monitor page limits, scanning, copying, and printing for both walk-up and remote users.
    Department ID Mode Simple Device Login (SDL) / Single Sign On (SSO)
    • Benefits:
    • Provides easy user-authentication to access the machine, which can help control output.
    • Helps determine usage rates by tracking individual or group print and copy activity
    • Dept. ID gives tighter device control with the ability to limit copy, print, or scan totals for each ID.
    NOTE: You can register up to 1,000 users per device for Department ID, SSO, SDL. By using SSO and SDL the user’s name can be set up so that it’s displayed as the sender and reply-to address instead of the name of the device.
  • 58. Access Management System
    • The Access Management System assigns access restrictions to users and user groups to restrict entire functions or specific features within a function.
    • Allows to restrict the device functions by the function tabs such as Copy, Send, Mail Box, Web Access, Hold, MEAP application and so on. The function tabs will not be displayed on the UI if they are “Not Allowed”.
    • Allows to set detailed restrictions on the features in the device functions for the functions set to “Allowed” in the [Device Functions].
    • Benefit:
    • Helps to prevent unauthorized distribution of confidential documents by restricting the send function
    • Helps reduce the operating costs by allowing only authorized users to make certain settings.
    NOTE: It is necessary to select the “Local Device Authentication” in the SSO Login Service for the device to initialize the Access Management System. A maximum of 1,000 users can be registered. The Access Management Software v1.1 can not restrict Printing from PC. Log-in Screen Top Screen w/o no restriction
    • If the logged-in user tries to operate the restricted functions, then the device will prompt the user that they are not allowed to use the function.
    Top Screen for Guest user Device Management
  • 59. Restricting Printer Jobs
    • Users can specify whether to restrict printer jobs so that they can be stored in the user inboxes or Hold queue and not printed out
    • Set up in the [Additional Functions] > [System Settings] > [Restrict Printer Jobs] menu
    • This feature enables control of print jobs sent from the print driver
    • If the Restrict Printer Jobs Setting is set to “On” then jobs sent from the print driver can only be sent to a User Inbox on the device or to the Hold Queue and cannot be printed out
    Benefit: Prevent confidential documents from being accidentally printed and help to reduce the use of consumables. Send documents directly to the User Inbox and store, preview or send documents without having printed them out. Mail Boxes provide additional privacy as they can be password protected or labeled for individual users Device Management Note : When Restricting Printer Job feature is set to “On” print jobs can still be sent to the Hold Queue and printed from there. In order to print to mail box the user must select “Store” as the output method from the print driver and choose an inbox to send the documents to. If “Print”, “Secure Print” or “Promote Print” is chosen as the output method from the print driver there will be no print output. The Job log at the device will simply list the printer job as “NG”. User Inbox Send Print job from the print driver
  • 60. DIDF
    • The Device Information Delivery Settings feature enables you to deliver the same device information settings to other machines that are connected to the same network.
    • DIDF enables you to easily manage multiple machines at the same time.
    • You can set to MANUALLY or AUTOMATICALLY deliver device information.
    • The maximum number of destinations you can register is 100 .
    • The following device information
    • can be delivered;
    • Address Book
    • Forwarding Settings
    • Favorites Buttons
    • Department ID
    • Printer Settings
    • Additional Function
    • Settings
    Security NOTE: Device information can be shared between machine in the same family. If [Restrictions for Receiving device Info.] under <Receiving Settings> is set to ‘Off’ in System Settings, device information can be delivered from different models. Some information may not be delivered correctly depending on the optional equipment that is attached to the devices. Register the delivery settings in the Reference device The host machine delivers device information to client machines on the same network
  • 61. SECURITY
  • 62. Security Overview
    • The imageRUNNER devices offer many security features and enhancements. Some are within the standard feature set of the device, other require optional equipments or an applications.
    NOTE: Encrypted Secured Print, Secure Watermark, Encrypted PDF, Fax, Control Card System, HDD Data Erase and HDD Data Encryption are available as options.
    • Canon has introduced security related work to help improve Device Security, Data Protection & Information Integrity
    Security
    • Device Access Security
    • Department ID (up to 1000 IDs)
    • User Authentication (SDL/SSO)
    • Access Management System
    • Control Card / Card Reader System
    • Smart Card Authentication
    • HDD Security
    • HDD Data Erase
    • HDD Data Encryption
    • HDD Format
    • Mail Box Password Protection
    • Job Log Conceal
    • Document Security
    • Encrypted Secured Print
    • Watermark/Secure Watermark
    • Copy Set Numbering
    • Encrypted PDF
    • Digital Signature PDF
    • FAX Forwarding
    • FAX Destination
    • Confirmation
    • Network Security
    • MAC Address Filtering
    • IP Address Filtering
    • SSL Encryption
    • Network Application On/Off
    • USB Block
    • Destination Restriction
    • Device Management
    • DIDF (Device Information Delivery Function)
    • imageWARE Enterprise Management Console
    Internet
    • Mail Server Security
    • POP Authentication before SMTP
    • SMTP Authentication
  • 63. Protect Device Information
    • The imageRUNNER device can help protect your information through its many features that include encryption technology. From PC to print out , sending a document to a PC and even the data stored on an internal HDD is protected by encryption.
    NOTE : Requires optional accessories. Security Encrypted PDF HDD Encryption Encrypted Secured Print Originals Output
  • 64. HDD Security
    • Hard Drive Security options allow users dealing with sensitive information to protect the hard disk drive (HDD) content through HDD Complete Erase and HDD Data Encryption.
    HDD Data Encryption Kit - Encrypts image data before writing to the HDD. The HDD Data Encryption Kit provides protection for both temporary and permanent data including documents stored in Mail Boxes. The HDD Data Encryption Kit is equipped with Canon MFP Security Chip 1.00 which has acquired ISO15408 certification (Common Criteria Certification). HDD Data Erase Kit - Data is automatically and completely erased when it is deleted from the hard disk. This is to ensure that no trace of the data remains on the hard disk. One of the following three methods can be used to erase data from the hard disk: Overwrite Null Data One Time, Overwrite Random Data One Time, or Overwrite Random Data Three Times. NOTE: You cannot use the machine while data is being erased from the hard disk. It may also take some time until the machine becomes ready to scan once the data is completely erased. The performance of the machine may degrade when processing jobs. The Overwrite Null Data One Time method is set by default when the HDD Data Erase Kit is activated. Data Encryption Originals Data Erase Only management data is deleted after output while the actual data remains on the hard disk. Each output is overwritten with 0 data or random data. Deletion of job data with HDD Data Erase Deletion of job data in a normal process Security Job Data Management Information Job Data Job Data Job Data Management Information Job Data 0 0 0 0 0 0 0 0
  • 65. Network Security
    • The imageRUNNER devices provide network-based access controls to prevent unauthorized access over the network.
    • IP address filter
    • -You can maintain security by setting the specific, or the range of IP addresses for PCs that can obtain access to the machine.
    • - Up to 8 IP addresses or ranges of IP addresses can be set.
    • MAC address filter
    • - You can specify the MAC addresses to allow access to the machine.
    • -Up to 100 MAC addresses can be specified.
    • Network Application On/Off Function
    • -You can only open port and activate the application by specifying which network application and port to open.
    • USB Block
    • - You can disable the USB Interface to prevent printing via direct connection to USB.
    IP: xxx.xxx.xxx.xxx MAC: yy-yy-yy-yy-yy-yy IP: zzz.zzz.zzz.zzz MAC: ww-ww-ww-ww-ww-ww USB USB ie: Device Setting: IP: Reject xxx.xxx.xxx.xxx MAC: Receive ww-ww-ww-ww-ww-ww USB: OFF Security
  • 66. E-mail/I-Fax Domain Sending Restriction
    • Restricting the sending of documents only to destinations which belong to the specified domain.
    You also can permit / reject subdomain for each domain.
    • Benefit
    • Administrator can restrict the domain such as internal use only, or scope of group companies.
    • Prohibit sending information to private e-mail address.
    • Prevent sending to a vulnerable domain that may have been hacked.
    Security Internet mycompany.com client_a.com Intranet [email_address] [email_address] [email_address] [email_address] [email_address] [email_address] unknown_z.com
  • 67. ACCESSIBILITY
  • 68. Accessibility Options Overview
    • Offers a number of advanced disability options that make operating the devices easy for disabled users.
    Voice Guidance Kit This feature enables visually impaired users to be able to operate the copy functions on the device with voice guidance confirmations of the selected operations. Remote Operator’s Software Kit A remote access application which allows a user to operate ALL control panel functions from a networked computer. Accessibility NOTE: Accessibility Options are not standard to the device. ADF Access Handle A handle that helps to open the Document Feeder to allow for easier access for seated users. Voice Operation Kit This feature enables visually impaired and/or impaired users to be able to operate the copy, fax and send functions on the device. Users can select functions on the control panel with voice guidance and recognition confirmations of the selected operations.
  • 69. Voice Guidance Kit
    • This feature enables visually impaired users to be able to operate the copy functions on the device . These users can select functions on the control panel and the machine will provide voice guidance confirmations of the selected operations.
    NOTE: Special Features and Express Copy are not supported. Accessibility Benefit: Users with visual impairments and/or impaired users will be able to operate the device via a UI that works with a voice synthesizer. Device Operation with Voice Guidance “ Copy - Main Menu…”
  • 70. Voice Operation Kit
    • This feature enables you to set various functions of the machine using your voice
    NOTE: Only certain phrases can be recognized. The handling of errors in the machine is not supported by the Voice Operation Kit. The Voice Operation Kit is not available for paper jam removal procedures, or toner replacement procedures as it is necessary to open certain covers of the machine depending on the machine model. You cannot use the MEAP function simultaneously with the Voice Operation Kit. Option available for the imageRUNNER 3045/3035/3030/3025 only. Accessibility Benefit: Users with visual or other impairments will be able to operate the device with minimal to no assistance
    • Voice Operation Kit Modes
      • Voice Guide & Recognition Mode – enables you to HEAR voice navigation messages explaining the
      • operations of the machine, while operating the machine using both the control panel and YOUR VOICE
      • Voice Guide Mode – enables you to HEAR voice navigation messages explaining the operation of the machine while operating the machine using the control panel. You CAN NOT operate the machine using YOUR VOICE (only support send/fax feature)
      • Recognition Mode – enables you to operate the machine using your voice while viewing the touch panel display. You CAN NOT HEAR voice navigation messages explaining the operation of the machine.
    “ start copy” Step 1: Press the voice recognition button Step 2: Say &quot;start copy.“ A confirmation screen is displayed. Step 3: Press the voice recognition button Step 4: Say &quot;yes.“ Copying Starts. Voice Recognition Button
  • 71. Remote Operator’s Software
    • The Remote Operator’s Software Kit utilizes Virtual Network Computing (VNC) technology to provide remote desktop viewing and manipulation, which is especially helpful for those in wheelchairs. This software kit allows one person on a network to use his or her PC to connect to a host running on the server. Snapshots of the server’s desktop are compressed and sent back to the client via the server. Through this technology, users in wheelchairs can operate all the imageRUNNER control panel functions such as Copy, Mail Box, Send and Fax directly from their PC.
    NOTE: Requires LMS activation on the device and viewer software installed on a client PC (Win 2000, XP, and Server 2003 only). Accessibility Benefit: A remote access application which allows a user to operate ALL control panel functions from a networked computer. Also good for demo’s and/or training.
  • 72. Thank you ! © 2007 Canon U.S.A., Inc. All Rights Reserved