Orientation to the Regional and Urban Planning Bill


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Explains the changes in planning process for Zambia

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Orientation to the Regional and Urban Planning Bill

  1. 1. Orientation to the Regional and Urban Planning Bill (2009): Implications for Urban Planning in Chipata District Camille Tuason Mata, CUSO-VSO Volunteer Department of Planning and Information Chipata Municipal Council
  2. 2. Topics to Cover <ul><li>Purpose of the RUP Bill </li></ul><ul><li>The Bill and the Planning System </li></ul><ul><li>Planning Framework </li></ul><ul><li>The Planning Process </li></ul><ul><li>Partnership and Joint Initiatives </li></ul><ul><li>Planning Agreements </li></ul><ul><li>Development Permits </li></ul><ul><li>Plan Variations </li></ul><ul><li>Preparing and Submitting U&R Plans: the IDP, Local Area Plans, Sectoral Local Plans, Plan Variations. </li></ul>
  3. 3. Implications to Chipata District <ul><li>Purpose of the Bill </li></ul><ul><ul><li>To promote and encourage development in Zambia. </li></ul></ul><ul><ul><li>Promote comprehensive and integrated planning: </li></ul></ul><ul><ul><ul><li>Includes other elements of city life. </li></ul></ul></ul><ul><ul><ul><li>Integrate legislative principles pertinent to planning issues. </li></ul></ul></ul><ul><ul><li>Decentralize planning to make planning ideas more responsive to local districts. </li></ul></ul><ul><li>Why is this Bill important to Chipata District? </li></ul><ul><ul><li>Chipata is moving towards city status. </li></ul></ul><ul><ul><li>Prepare planning in Chipata for growth changes and impacts. </li></ul></ul>
  4. 4. How Are Other Districts Doing? <ul><li>IDP Preparation in other districts – pilot planning programs: </li></ul><ul><ul><li>Petauke </li></ul></ul><ul><ul><li>Mazabuka </li></ul></ul><ul><ul><li>Choma </li></ul></ul>
  5. 5. Development and Planning Principles <ul><li>The RUP Bill is based on a series of development and planning principles. </li></ul><ul><li>These principles are expected to be incorporated at all levels of public planning: </li></ul><ul><li>Planning documents at both the national and district levels should reflect these principles. </li></ul>
  6. 6. Development Principles <ul><li>Sustainable urban and rural development </li></ul><ul><li>Functional and socio-economic integration </li></ul><ul><li>Institutional integration and coordination </li></ul><ul><li>Democratic processes – accountability, transparency, participation, and inclusion. </li></ul><ul><li>Decentralisation </li></ul>
  7. 7. Planning Principles <ul><li>Poverty alleviation and satisfaction of basic needs </li></ul><ul><li>Focus on special needs groups </li></ul><ul><li>Gender equality and equity </li></ul><ul><li>Environmental management </li></ul><ul><li>Community involvement and public participation </li></ul><ul><li>Partnership and private sector involvement </li></ul><ul><li>Implementation orientation </li></ul>
  8. 8. Planning Principles (cont'd.) <ul><li>Encouraging local economic development </li></ul><ul><li>Cultural sensitivity </li></ul><ul><li>Regional linkages and coordination </li></ul><ul><li>Security of tenure </li></ul>
  9. 9. The Bill and the Planning System <ul><li>Planning system – responsibility of administrative authorities in guiding and supporting planning and development. </li></ul><ul><li>The Bill further decentralizes planning and its activities to local authorities </li></ul><ul><li>Provincial and Ministry </li></ul><ul><ul><li>Offers primarily guidance and supervision </li></ul></ul><ul><ul><li>Provincial Planning Authorities also fulfills tasks for less capacitated district councils (see p. 5 in the handout). </li></ul></ul>
  10. 10. The Bill and Local Authorities <ul><li>“ Planning Central” </li></ul><ul><li>Consistency with the Decentralisation Policy of 2006: </li></ul><ul><ul><li>Prepare development plans </li></ul></ul><ul><ul><li>Receive and process planning applications </li></ul></ul><ul><ul><li>Implement development plans </li></ul></ul><ul><ul><li>Promote and facilitate sustainable land development </li></ul></ul>
  11. 11. The Bill and the Planning Committee <ul><li>Planning Committee is a new development in the planning system: </li></ul><ul><ul><li>Responsible to the Local Council </li></ul></ul><ul><ul><li>Oversees development </li></ul></ul><ul><ul><li>Make recommendations to the adoption of plans </li></ul></ul><ul><ul><li>Monitor implementation and enforcement </li></ul></ul><ul><ul><li>But – will seek advice from local council on plan preparations </li></ul></ul><ul><li>Membership: 13 members; 04 must be women (see p. 4 in handout). </li></ul>
  12. 12. The Bill and Tribunals <ul><li>Allows for public participation in any proposed planning document: </li></ul><ul><ul><li>The general public can appeal a planning document: </li></ul></ul><ul><ul><ul><li>In part </li></ul></ul></ul><ul><ul><ul><li>In whole </li></ul></ul></ul><ul><li>Role of Tribunals: </li></ul><ul><ul><li>Hear complaints and objections </li></ul></ul><ul><ul><li>Mediate differences </li></ul></ul><ul><ul><li>Arrive at acceptable compromises </li></ul></ul><ul><ul><li>Justify any part of the document based on importance and feedback from the local authority planning department. </li></ul></ul>
  13. 13. The Bill and the Role of the Minister <ul><li>Control the planning process – formulate guidelines, prepare plans, and implement them. </li></ul><ul><li>Enforce public participation on local authorities. </li></ul><ul><li>Advise local authority on planning guidelines and legal compliance. </li></ul><ul><li>Monitoring of reviewing and implementation process pertaining to planning documents. </li></ul><ul><li>Can request the writing of an IDP, Local Area Plan, and Sectoral Local Plan. </li></ul>
  14. 14. The Bill and the Planning Framework <ul><li>Significant changes: </li></ul><ul><ul><li>Localised planning documents: </li></ul></ul><ul><ul><ul><li>Integrated Development Plan (district level) </li></ul></ul></ul><ul><ul><ul><li>Local Area Plans (district and township levels) </li></ul></ul></ul><ul><ul><ul><li>Sectoral Local Plans (district and township levels) </li></ul></ul></ul><ul><li>Each document should reflect development and planning principles (as appropriate) </li></ul><ul><li>Local Authorities and planning documents: </li></ul><ul><ul><li>Write the localised planning documents </li></ul></ul><ul><ul><li>Informed by National and Regional Planning Guidelines </li></ul></ul>
  15. 15. The Bill and the Integrated Development Plan (IDP) <ul><li>Planning instrument for local authorities. </li></ul><ul><li>Forms the basis for Local Area Plans and Sectoral Local Plans. </li></ul><ul><li>In effect for five (05) years. </li></ul><ul><li>Mid-term review (at third year of implementation) </li></ul><ul><li>Final year review (at final quarter of fifth year) </li></ul><ul><li>The Council reviews the continued applicability and necessity of the principle contents of the IDP </li></ul><ul><li>Binding on government bodies and the private sector. </li></ul>
  16. 16. Goals of the IDP <ul><li>Compatibility between plans and proposals </li></ul><ul><ul><li>IDP should integrate and coordinate plans and proposals. </li></ul></ul><ul><li>Align resources and capacities for plan implementation </li></ul><ul><li>Be coordinated with neighboring local authorities and should facilitate the coordination thereof. </li></ul><ul><li>Form the policy framework for financing and budgeting. </li></ul>
  17. 17. Goals of the IDP (cont'd.) <ul><li>Indicate priority areas for housing, social services, and infrastructure </li></ul><ul><li>Support local economic development, environmental management and protection, and poverty alleviation. </li></ul><ul><li>Suggest phasing of development and areas for which Local Area Plans should be prepared </li></ul><ul><li>Recognize the requirements of the Planning Guidelines. </li></ul><ul><li>These goals should guide the content of the IDP. </li></ul>
  18. 18. The Bill and Local Area Plans <ul><li>Based on IDP guidelines </li></ul><ul><li>More specific planning guidelines that pertain to local areas: </li></ul><ul><ul><li>Example: Upgrading unplanned settlement. </li></ul></ul><ul><ul><li>Example: Conversion of forest area to subdivision neighborhood </li></ul></ul><ul><li>Must incorporate the concerns and customs of traditional systems to ensure respect of customary land traditions and cooperation from Chiefs. </li></ul>
  19. 19. The Bill and Sectoral Local Plans <ul><li>Special projects or aspects pertaining to particular district needs: </li></ul><ul><ul><li>Service provision </li></ul></ul><ul><ul><li>Health and education </li></ul></ul><ul><ul><li>Housing and economic development </li></ul></ul><ul><ul><li>Waste management </li></ul></ul><ul><ul><li>Telecommunication </li></ul></ul><ul><ul><li>Transportation </li></ul></ul><ul><ul><li>Agriculture </li></ul></ul><ul><ul><li>Tourism </li></ul></ul><ul><ul><li>Wildlife management </li></ul></ul>
  20. 20. The Bill and the Planning Process <ul><li>Ensures efficiency, inclusiveness, and responsiveness. </li></ul><ul><li>Four main phases, which are iterative </li></ul><ul><ul><li>Planning program </li></ul></ul><ul><ul><li>Planning </li></ul></ul><ul><ul><li>Implementation </li></ul></ul><ul><ul><li>Plan review </li></ul></ul>
  21. 21. Programming <ul><li>Work program should be detailed </li></ul><ul><li>Planning requirements should be stated to check for adherence with laws and regulations by local authorities </li></ul><ul><li>Delineates: </li></ul><ul><ul><li>Goals </li></ul></ul><ul><ul><li>Objectives </li></ul></ul><ul><ul><li>Needs </li></ul></ul><ul><ul><li>Issues </li></ul></ul><ul><ul><li>Methods </li></ul></ul><ul><ul><li>Means </li></ul></ul><ul><ul><li>Schedule </li></ul></ul>
  22. 22. Planning <ul><li>Preparing of relevant planning documents </li></ul><ul><li>Activities: </li></ul><ul><ul><li>Planning surveying/research </li></ul></ul><ul><ul><li>Writing planning proposal and documents </li></ul></ul><ul><ul><li>Compiling illustrations </li></ul></ul><ul><ul><li>Identifying performance or achievement indicators </li></ul></ul><ul><li>Should bring to the surface relevant regulations. </li></ul><ul><li>Should also identify partners </li></ul>
  23. 23. Implementation <ul><li>Is generally started after the preparation of the plan has been completed; </li></ul><ul><li>Can take different forms depending on the plan: </li></ul><ul><ul><li>Adoption and ratification of the plan. </li></ul></ul><ul><ul><li>Applying for funds, or. . . </li></ul></ul><ul><ul><li>Allocating funds. </li></ul></ul><ul><ul><li>Signing of planning agreements </li></ul></ul><ul><ul><li>Signing of memorandum of agreements </li></ul></ul><ul><ul><li>Construction </li></ul></ul><ul><ul><li>Hiring of staffs, etc. </li></ul></ul>
  24. 24. Review <ul><li>Occurs after the plan has been implemented. </li></ul><ul><li>Key indicators should guide the review process. </li></ul><ul><li>Provides opportunity to identify problems and examine the underlying reasons </li></ul><ul><li>Evaluates continued applicability of plans </li></ul>
  25. 25. Partnerships and Joint Initiatives <ul><li>With private sector: </li></ul><ul><ul><li>Assist in preparation of specific areas of a Local Area Plan </li></ul></ul><ul><ul><li>Land considered for development MUST ALREADY be approved for development </li></ul></ul><ul><ul><li>Subject to compliance with the IDP and procedural requirements </li></ul></ul><ul><li>With other local authorities: </li></ul><ul><ul><li>Encouraged under the Regional and Urban Planning Bill </li></ul></ul><ul><ul><li>Jointly writing an IDP (where sharing of staff is needed). </li></ul></ul>
  26. 26. Planning Agreements <ul><li>Purpose: communicating development plans and land use on traditional lands. </li></ul><ul><li>Binding between local authorities and traditional authorities </li></ul><ul><li>Examples of application of Planning Agreements: </li></ul><ul><ul><li>Clear identification of chief land held under customary law </li></ul></ul><ul><ul><li>Clarification of special uses of customary land </li></ul></ul><ul><ul><li>Explanation of he planning applications for which the Chiefs are responsible. </li></ul></ul>
  27. 27. Development Permits <ul><li>Developers must apply for a development permit before beginning construction. </li></ul><ul><li>Must be in compliance with adopted IDPs. </li></ul><ul><li>Developers must write proposals to include opportunities and restrictions to facilitate the review process. </li></ul><ul><li>Local authority planning department must seek approval of development permit from the Planning Committee chairpersons. </li></ul><ul><li>The issuance time-frame is 28 days or less. </li></ul>
  28. 28. Plan Variations <ul><li>Applies to development proposals that vary significantly from the recommendations and proposals of the IDP, Local Area Plans, and Sectoral Local Plans. </li></ul><ul><li>Also applies to intention to vary significantly from the IDP, LAP, SLP </li></ul><ul><li>Entails rigorous scrutiny and consultation (of local authorities and/or civil society). </li></ul><ul><li>Must notify intent to vary through different means (see p. 9). </li></ul>
  29. 29. Preparing and Submitting Urban and Regional Plans <ul><li>Specific submission requirements for different planning documents. </li></ul><ul><li>Instructions apply to the following planning documents: </li></ul><ul><ul><li>IDP </li></ul></ul><ul><ul><li>Local Area Plans </li></ul></ul><ul><ul><li>Sectoral Local Plans </li></ul></ul><ul><ul><li>Plan Variations </li></ul></ul>
  30. 30. Preparing and Submitting the IDP <ul><li>Each local authority must write one (01) IDP document. </li></ul><ul><li>Planning staff must employ the program and plan preparation steps. </li></ul><ul><li>Must consult and cooperate with neighboring local authorities </li></ul><ul><li>Must consult with the public: </li></ul><ul><ul><li>Announce availability of draft via notices in newspaper, community boards, etc. </li></ul></ul><ul><ul><li>30 day period. </li></ul></ul><ul><ul><li>Public submits comments and objections </li></ul></ul>
  31. 31. Preparing and Submitting the IDP (cont'd.). <ul><li>Submission of final version of IDP to Minister. </li></ul><ul><li>Submission packet must include: </li></ul><ul><ul><li>Details of objections and responses </li></ul></ul><ul><ul><li>Report of public hearings </li></ul></ul><ul><ul><li>Report about the consultation process </li></ul></ul><ul><ul><li>Comments about the adherence to the National and Regional Planning Guidelines </li></ul></ul>
  32. 32. Preparing and Submitting the Local Area Plan <ul><li>Local authorities authorize the writing of a LAP </li></ul><ul><li>Local authorities inform the Planning Committee to prepare a LAP. </li></ul><ul><li>Requests pertinent information from the Provincial Planning Authority. </li></ul><ul><li>Several steps to preparing and writing the LAP document (see p. 11). </li></ul>
  33. 33. Preparing and Submitting the Local Area Plan (cont'd.). <ul><li>LAP must contain the following contents: </li></ul><ul><ul><li>Planning survey (see p. 11). </li></ul></ul><ul><ul><li>Written proposal (see p. 11) </li></ul></ul><ul><ul><li>Illustrations, blue-prints, and maps </li></ul></ul><ul><ul><ul><li>Allows planners to visualize design, location, current conditions, etc. </li></ul></ul></ul><ul><ul><li>Key performance indicators </li></ul></ul><ul><ul><ul><li>Measurement tools to allow planners to assess the success of the plan. </li></ul></ul></ul>
  34. 34. Preparing and Submitting the Sectoral Local Plan <ul><li>Preparation, contents, and submission procedures for the SLP is the same as those for the LAP. </li></ul>
  35. 35. Plan Variations <ul><li>PVs are submitted to the Planning Committee </li></ul><ul><li>ALL documents must be included in the packet: </li></ul><ul><ul><li>Plan Variation application </li></ul></ul><ul><ul><li>Description of the project </li></ul></ul><ul><ul><li>Nature of deviation from adopted plans </li></ul></ul><ul><ul><li>Reasons for the proposed change. </li></ul></ul><ul><ul><li>Plans showing the intended development </li></ul></ul><ul><ul><li>Decision on the application made by the Environment Council of Zambia </li></ul></ul><ul><ul><li>Evidence of consent of neighbors </li></ul></ul><ul><ul><li>Description of any objections received. </li></ul></ul>
  36. 36. Recommendations for next step <ul><li>Once this RUP Bill is adopted by Parliament: </li></ul><ul><ul><li>Announce to the public Council's intent to implement the RUP Bill in Chipata District. </li></ul></ul><ul><ul><li>Announce the call for applications for the Planning Committee </li></ul></ul><ul><ul><ul><li>Make selections on the basis of recommendations from planning staff </li></ul></ul></ul><ul><ul><li>Train new members of the Planning Committee on: </li></ul></ul><ul><ul><ul><li>Their roles and responsibilities </li></ul></ul></ul><ul><ul><ul><li>Writing the Local Area Plan ad possibly the Sectoral Local Plan. </li></ul></ul></ul>