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101 Presentation Sample
 

101 Presentation Sample

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Shows a sample of our online "Document Imaging-101" course for anyone getting into document scanning or imaging.

Shows a sample of our online "Document Imaging-101" course for anyone getting into document scanning or imaging.

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    101 Presentation Sample 101 Presentation Sample Presentation Transcript

    • CDIA+ Training, Phase II “Document Imaging-101”_______________________________________________________Written and developed by: DataVault, Inc.110 Long Hill Rd., West Brookfield, MA 01585 (877) 798-3282www.DataVault.com www.ECMInstitute.com 101 Presentation v4.0
    • About the Instructor Byron B. Aulick, CDIA+ (author)   Co-founder and CTO of DataVault, Inc.   Subject Matter Expert to CompTIA   Author of the materials you are about to use   I have based my career on DM/DI systems, and have spent the last 23 years … □  Consulting with clients □  Designing systems (small to large DOD systems) □  Installing hardware and software □  Supporting installations □  Training on the use of such systems This is what I do, and imaging is my passion! 101 Presentation v4.0 Slide # 2
    • Day 1, course agenda   Imaging-101 □  1. Concepts, Motivation & Objectives □  2. The Capture Process □  3. Scanners □  4. Indexing Methods □  5. Storage □  6. Communications □  7. Display / Output □  8. Document Management & WorkflowThis is primarily a “refresher” of the [online] DocumentImaging-101 training you completed. 101 Presentation v4.0 Slide # 3
    • Upon completion you will know:  How imaging acts as a cost containment measure  How corporate management views imaging  How to calculate the scanned file size of a given document  How color-dropout works  Definitions for imaging terms (such as de-speckle, de-skew and OMR )  Typical uses for standard file formats 101 Presentation v4.0 Slide # 4
    • Upon completion you will know:  How resolution impacts the network  What a Work Breakdown Structure is  Basics of working with compressed images  Terms such as: Watermark, Private/Public-key Data Encryption, Firewall and SSL  How to properly size an EDM system 101 Presentation v4.0 Slide # 5
    • Class Times “A” “B”  8:00 start   9:00 start  9:30-9:45 break   10:30-10:45 break  11:45-12:45 lunch   12:00-1:00 lunch  1:30-1:45 break   2:00-2:15 break  3:00 dismiss   4:00 dismiss 101 Presentation v4.0 Slide # 6
    • Any questions before we start?  What to expect?   Who am I?  Class times?   Where are the bathrooms?? 101 Presentation v4.0 Slide # 7
    • Begin: Document Imaging Concepts 101 Presentation v4.0 8
    • Concepts:Purposes of Document Imaging   DM/DI as a central repository   DM/DI for meeting compliance   DM/DI as cost containment   DM/DI as security enhancement   DM/DI as data integrity enhancement 101 Presentation v4.0 Slide # 9
    • Advantages of Document Imaging   Faster retrieval than paper or microfilm   Improved management of documents   Simultaneous multiple-person access   Transaction time greatly reduced   Images never lost or out-of-file   Easily transmitted to remote locations   Savings on floor space 101 Presentation v4.0 Slide # 10
    • Potential Objections !   Time intensive: □  preparation, capture, and index   What if the images are not readable?   New standards constantly arriving.   Storage media failures?   Current systems costs? 101 Presentation v4.0 Slide # 11
    • Be thinking from theVAR’s Perspective.. $350,000.00 saved per year -100,000.00 proposed system cost __________ $250,000.00 SAVINGS per year 101 Presentation v4.0 Slide # 12
    • The Capture Process 101 Presentation v4.0 13
    • Document Preparation (doc-prep)Definition  Make paper files ready to be fed through a mechanical scanner □  Sort by: –  Size, color, paper thickness, document type (need big tables)  *Staff needs to have good manual dexterity, strong organizational skills □  Garbage-in = Garbage-out 101 Presentation v4.0 Slide # 14
    • The Imaging Cycle:A Picture is Worth a Thousand Words To: Robert Cary From: Executive Subj: Workflow We have determined that the traditional paper document is too slow and creates unnecessary expense. We need to reduce the cost of traditional document management. We have electronic systems which can be used to cut the time down to process transactions. Begin now! To: Robert Cary From: Executive Subj: Workflow We have determined that the traditional paper document is too slow and creates unnecessary expense. We need to reduce the cost of traditional document management. We have electronic systems which can be used to cut the time down to process transactions. Begin now! 101 Presentation v4.0 Slide # 15
    • Understanding Units of Measure (recap)Definitions  Binary (bits then Bytes) □  (up /8, down x 8)  Kilo-, Mega-, Giga- □  (up /1024, down x 1024) 101 Presentation v4.0 Slide # 16
    • <Your Turn>  72b = ____ B  128B = _____b  2KB = _______ B  16GB = _____ MB  .014GB = ______ KB  1,048,576B = ________ MB  1KB = _______ b  1,024B x 1 / 8 x 8 = ___ KB 101 Presentation v4.0 Slide # 17
    • Capture: Resolution In imaging technology, resolution is expressed in terms of dpi (dots per inch). Resolutions can range from 100 dpi to 4000 dpi. Document imaging for the business world is generally acceptable in the range of 200 to 400 dpi. The higher the dpi, larger the file, and the slower the scanner speed. 101 Presentation v4.0 Slide # 18
    • What is DPI? Dots Per Square Inch > 1 In. 1 In. 160,000 200,000 90,000 Dots 40,000 10,000 0 400 300 200 100 Resolution in DPI 101 Presentation v4.0 Slide # 19
    • Compression: Digitized Document SizeUncompressed Image Sizedpi x image size (= total bits) divided by 8 (convert bits to Bytes) = uncompressed size in Bytes (200 dpi x 8.5”) x (200 dpi x 11”) = 3,740,000b divided by 8 (bits) = 467,500B/1024= 456.5KBytesCompressed Image Size TIF Group III averages 10:1 TIF Group IV averages 20:1 TIF G-4 at 200DPI = 22.8KB [compressed] TIF G-4 at 300DPI = 51.36KB [compressed] 101 Presentation v4.0 Slide # 20
    • Compression: File Formats  TIFF - .TIF: Tagged Image File Format Industry standard for document images. Both display device and operating system independent. TIFF files can easily be move from one system to another. Loss-less compression! □  *Multipage TIFF, Single page TIFF □  G-4 (20:1) G-3 (10:1)  JPEG - .JPG: Joint Photographic Expert Group Standard for color images of high resolution 100:1 compression. Lossy compression!  PDF - .PDF: Portable Document Format New ISO standard ‘PDF/A’ (archive). Great for maintaining document layout. Many types –Image-only, Hidden-text, etc. Self contained security and audit. 101 Presentation v4.0 Slide # 21
    • Scanners 101 Presentation v4.0 Slide # 22
    • Getting Connected Hardware Software Drivers   Video   TWAIN   SCSI   ISIS   USB 101 Presentation v4.0 Slide # 23
    • And finally, the ‘Human Factor’  Listen Carefully  Implement technology from bottom up  Instill ownership in those who must make it work  Make changes in increments  Training must be part of the process  Intuitive systems are easier to assimilate 101 Presentation v4.0 Slide # 24
    • Congratulations!You have completed the Document Imaging-101 class.Tomorrow morning we beginCDIA+ Phase III “Come expecting!”(Homework tonight!!) 101 Presentation v4.0 Slide # 25