Welcome to WORKPLACE REVIEW 2011“Building A Stronger Payroll”New Horizons Learning CentresExcel Master Class<br />
Agenda For Today<br />Excel 2007 Interface Overview<br />‘IF’ Statements<br />Macros<br />Linked Spreadsheets<br />Q & A<b...
Excel 2007 Interface Overview<br />
Why Did Microsoft Change the Layout?<br />…Short Answer is PRODUCTIVITY<br />Less time to access key features<br />Customi...
Ribbon Overview<br />Ribbon Breakdown<br />Tab<br />Group<br />Full Menu<br />Quick Access Toolbar<br />
‘IF’ Statements<br />
‘IF’ Statements<br />Microsoft Definition<br />Checks whether a condition is met, and returns on value if true, and anothe...
Breaking ‘IF’ Statements Down<br />3 Parts<br />Criteria (logical_test)<br />Value to display if true (value_if_true)<br /...
Writing ‘IF’ Statements<br />Writing the Formula<br />=IF( <br />Criteria<br />Value if Criteria Met<br />Value if Criteri...
Example<br />
Example<br />Fill Series Down<br />
Example<br />Formula Completed<br />
Questions?<br />
Using A Macro<br />
What is a Macro?<br />A Macro in Excel is a group of functions or commands assigned to a particular button in order to sav...
Accessing Macro Tools<br />Choose Excel Options Under Office Button<br />CHECK “Show Developer tab in the Ribbon”<br />Dev...
Recording A Macro<br />Adjust Columns<br />Left Justify Text/Numbers<br />Bold Names<br />Bold Headings<br />Blue Heading ...
Recording A Macro<br />Click ‘Record Macro”<br />Give Name<br />Complete Formatting<br />Click ‘Stop Recording’<br />
Assign to Button<br />Quick Access Toolbar<br />Click ‘More Commands’<br />Choose ‘Macros’ on Drop Down<br />Find your mac...
Questions?<br />
Linked Spreadsheets<br />
Types of Links<br />Other Sheets<br />Other Workbooks<br />Web Pages<br />Applications<br />
Common Issues<br />Workbook name has been changed<br />Location of either file is changed<br />Columns/Rows are inserted a...
Common Fixes<br />Limit Access to files with source data<br />If people only need to VIEW information you may wish to save...
Questions?<br />
THANK YOU FOR ATTENDING<br /> <br />Remember to Stop By the TAPS Booth and <br />Leave your Business Card <br />To Win Fur...
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Excel Master Class

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PowerPoint presentation from The Associations of Payroll Specialists Excel Master Class session on the 21st & 28th of October.

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Excel Master Class

  1. 1. Welcome to WORKPLACE REVIEW 2011“Building A Stronger Payroll”New Horizons Learning CentresExcel Master Class<br />
  2. 2. Agenda For Today<br />Excel 2007 Interface Overview<br />‘IF’ Statements<br />Macros<br />Linked Spreadsheets<br />Q & A<br />
  3. 3. Excel 2007 Interface Overview<br />
  4. 4. Why Did Microsoft Change the Layout?<br />…Short Answer is PRODUCTIVITY<br />Less time to access key features<br />Customisable<br />More visually appealing<br />
  5. 5. Ribbon Overview<br />Ribbon Breakdown<br />Tab<br />Group<br />Full Menu<br />Quick Access Toolbar<br />
  6. 6. ‘IF’ Statements<br />
  7. 7. ‘IF’ Statements<br />Microsoft Definition<br />Checks whether a condition is met, and returns on value if true, and another value if false<br />What does this mean?<br />‘IF’ statements are a way for you to compare large amounts of data to specific criteria and identify if whether that criteria has been met or not. <br />
  8. 8. Breaking ‘IF’ Statements Down<br />3 Parts<br />Criteria (logical_test)<br />Value to display if true (value_if_true)<br />Value to display if false (value_if_false)<br />
  9. 9. Writing ‘IF’ Statements<br />Writing the Formula<br />=IF( <br />Criteria<br />Value if Criteria Met<br />Value if Criteria Not Met<br />
  10. 10. Example<br />
  11. 11. Example<br />Fill Series Down<br />
  12. 12. Example<br />Formula Completed<br />
  13. 13. Questions?<br />
  14. 14. Using A Macro<br />
  15. 15. What is a Macro?<br />A Macro in Excel is a group of functions or commands assigned to a particular button in order to save time. <br />You would use a macro when you are repeating the same group of commands on a regular basis. <br />
  16. 16. Accessing Macro Tools<br />Choose Excel Options Under Office Button<br />CHECK “Show Developer tab in the Ribbon”<br />Developer Tab Now Shows<br />
  17. 17. Recording A Macro<br />Adjust Columns<br />Left Justify Text/Numbers<br />Bold Names<br />Bold Headings<br />Blue Heading Background<br />Borders<br />
  18. 18. Recording A Macro<br />Click ‘Record Macro”<br />Give Name<br />Complete Formatting<br />Click ‘Stop Recording’<br />
  19. 19. Assign to Button<br />Quick Access Toolbar<br />Click ‘More Commands’<br />Choose ‘Macros’ on Drop Down<br />Find your macro and click ‘Add’ and then ‘Ok’<br />Your Macro is Added<br />
  20. 20. Questions?<br />
  21. 21. Linked Spreadsheets<br />
  22. 22. Types of Links<br />Other Sheets<br />Other Workbooks<br />Web Pages<br />Applications<br />
  23. 23. Common Issues<br />Workbook name has been changed<br />Location of either file is changed<br />Columns/Rows are inserted and Absolute References are being used<br />Cell with calculation formula is referring to an empty cell<br />
  24. 24. Common Fixes<br />Limit Access to files with source data<br />If people only need to VIEW information you may wish to save as single file web page<br />Click “Connections” under “Connections” group on the “Data” tab to see all links outside of the workbook<br />Use “Ctrl + ~” to see formula view<br />Under the “Formula Auditing” group in the “Formulas” tab<br />“Trace Precedents” <br />“Trace Dependants”<br />“Error Checking” <br />“Evaluate Formula”<br />
  25. 25. Questions?<br />
  26. 26. THANK YOU FOR ATTENDING<br /> <br />Remember to Stop By the TAPS Booth and <br />Leave your Business Card <br />To Win Further Training<br />

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