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Excel Master Class
 

Excel Master Class

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PowerPoint presentation from The Associations of Payroll Specialists Excel Master Class session on the 21st & 28th of October.

PowerPoint presentation from The Associations of Payroll Specialists Excel Master Class session on the 21st & 28th of October.

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    Excel Master Class Excel Master Class Presentation Transcript

    • Welcome to WORKPLACE REVIEW 2011“Building A Stronger Payroll”New Horizons Learning CentresExcel Master Class
    • Agenda For Today
      Excel 2007 Interface Overview
      ‘IF’ Statements
      Macros
      Linked Spreadsheets
      Q & A
    • Excel 2007 Interface Overview
    • Why Did Microsoft Change the Layout?
      …Short Answer is PRODUCTIVITY
      Less time to access key features
      Customisable
      More visually appealing
    • Ribbon Overview
      Ribbon Breakdown
      Tab
      Group
      Full Menu
      Quick Access Toolbar
    • ‘IF’ Statements
    • ‘IF’ Statements
      Microsoft Definition
      Checks whether a condition is met, and returns on value if true, and another value if false
      What does this mean?
      ‘IF’ statements are a way for you to compare large amounts of data to specific criteria and identify if whether that criteria has been met or not.
    • Breaking ‘IF’ Statements Down
      3 Parts
      Criteria (logical_test)
      Value to display if true (value_if_true)
      Value to display if false (value_if_false)
    • Writing ‘IF’ Statements
      Writing the Formula
      =IF(
      Criteria
      Value if Criteria Met
      Value if Criteria Not Met
    • Example
    • Example
      Fill Series Down
    • Example
      Formula Completed
    • Questions?
    • Using A Macro
    • What is a Macro?
      A Macro in Excel is a group of functions or commands assigned to a particular button in order to save time.
      You would use a macro when you are repeating the same group of commands on a regular basis.
    • Accessing Macro Tools
      Choose Excel Options Under Office Button
      CHECK “Show Developer tab in the Ribbon”
      Developer Tab Now Shows
    • Recording A Macro
      Adjust Columns
      Left Justify Text/Numbers
      Bold Names
      Bold Headings
      Blue Heading Background
      Borders
    • Recording A Macro
      Click ‘Record Macro”
      Give Name
      Complete Formatting
      Click ‘Stop Recording’
    • Assign to Button
      Quick Access Toolbar
      Click ‘More Commands’
      Choose ‘Macros’ on Drop Down
      Find your macro and click ‘Add’ and then ‘Ok’
      Your Macro is Added
    • Questions?
    • Linked Spreadsheets
    • Types of Links
      Other Sheets
      Other Workbooks
      Web Pages
      Applications
    • Common Issues
      Workbook name has been changed
      Location of either file is changed
      Columns/Rows are inserted and Absolute References are being used
      Cell with calculation formula is referring to an empty cell
    • Common Fixes
      Limit Access to files with source data
      If people only need to VIEW information you may wish to save as single file web page
      Click “Connections” under “Connections” group on the “Data” tab to see all links outside of the workbook
      Use “Ctrl + ~” to see formula view
      Under the “Formula Auditing” group in the “Formulas” tab
      “Trace Precedents”
      “Trace Dependants”
      “Error Checking”
      “Evaluate Formula”
    • Questions?
    • THANK YOU FOR ATTENDING
       
      Remember to Stop By the TAPS Booth and
      Leave your Business Card
      To Win Further Training