Practical Tips for Finding  an ARL Librarian Position  in a Tough Economy   Brian W. Keith, SPHR Financial and Human Resou...
[email_address]
Overall Advice <ul><ul><li>Determine your salary requirements, and apply accordingly </li></ul></ul><ul><ul><ul><li>Traili...
Overall Advice <ul><ul><li>Develop your message </li></ul></ul><ul><ul><ul><li>How your qualifications match the job </li>...
The Job Posting   <ul><ul><li>Read it and assume it was written deliberately by intelligent people </li></ul></ul><ul><ul>...
The Job Posting   <ul><ul><li>Submit  all  of the required information in the requested format </li></ul></ul>
Your Applicant Submission   <ul><li>These documents are your representative to the screening committee </li></ul><ul><li>T...
Your Applicant Submission   <ul><ul><li>Cover Letter </li></ul></ul><ul><ul><ul><li>Use correct address information </li><...
Your Applicant Submission   <ul><ul><li>Cover Letter </li></ul></ul><ul><ul><ul><li>Explain your interest –why this is a g...
Your Applicant Submission   Curriculum Vitae Resume Primary Audience Academic or professional Business Covers Complete and...
Your Applicant Submission   Curriculum Vitae Resume Length Unlimited 1-2 pages Format List of Lists  A list of accomplishm...
Technology <ul><ul><ul><li>Email </li></ul></ul></ul><ul><ul><ul><ul><li>Use a suitable address </li></ul></ul></ul></ul><...
Preparation for Interview <ul><ul><ul><li>Practice </li></ul></ul></ul><ul><ul><ul><ul><li>Role play with someone </li></u...
Preparation for Interview <ul><ul><ul><li>Practice </li></ul></ul></ul><ul><ul><ul><ul><li>Prepare for common questions </...
Preparation for Interview <ul><li>Prepare for the 6 things interviewers want to know  </li></ul><ul><li>Do you have the ne...
Preparation for Interview <ul><li>Prepare for the 6 things interviewers want to know  </li></ul><ul><li>Do you understand ...
Preparation for Interview <ul><ul><li>Learn about the organization </li></ul></ul><ul><ul><ul><li>Key people </li></ul></u...
Preparation for Interview <ul><ul><li>Learn about the position </li></ul></ul><ul><ul><li>What it does </li></ul></ul><ul>...
Preparation for Interview <ul><li>Prepare questions to ask and be ready to interject them to relevant folks throughout the...
Preparation for Interview <ul><li>Prepare questions to ask and be ready to interject them to relevant folks throughout the...
Preparation for Interview <ul><li>Prepare questions to ask and be ready to interject them to relevant folks throughout the...
Preparation for Interview <ul><li>Stake out the location and parking before the day of the interview </li></ul><ul><li>Lea...
The Interview <ul><ul><ul><li>Arrive a little early </li></ul></ul></ul><ul><ul><ul><li>Bring extra copies of the same ver...
The Interview <ul><ul><li>Appearance </li></ul></ul><ul><ul><ul><li>Fresh and rested </li></ul></ul></ul><ul><ul><ul><li>A...
The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Learn people’s names and positions </li></ul></ul></ul><u...
The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Be polite to  everyone </li></ul></ul></ul><ul><ul><ul><l...
The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Effective answers to questions </li></ul></ul></ul><ul><u...
The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Effective answers to questions </li></ul></ul></ul><ul><u...
The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><ul><li>Don’t talk over people </li></ul></ul></ul></ul><ul><...
The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Enjoy yourself, people are going to be really nice to you...
Three Interview Session Phases <ul><ul><li>1.  Introduction </li></ul></ul><ul><ul><ul><li>Greeting and small talk </li></...
Three Interview Session Phases <ul><ul><li>1.  Introduction </li></ul></ul><ul><ul><ul><li>Description of the position and...
Three Interview Session Phases <ul><ul><li>2.  Middle </li></ul></ul><ul><ul><ul><li>Question and Answer  </li></ul></ul><...
Three Interview Session Phases <ul><ul><li>Closing </li></ul></ul><ul><ul><ul><li>Ask any relevant question that has not b...
Three Interview Session Phases <ul><ul><li>For all phases, sessions </li></ul></ul><ul><ul><li>Get across your information...
After the interview   <ul><ul><li>Write down the name and title of the interviewer or retain their business card </li></ul...
After the interview   <ul><ul><li>In anticipation of an offer, consider </li></ul></ul><ul><ul><ul><li>Do you want the job...
After the interview   <ul><ul><li>In anticipation of an offer, consider </li></ul></ul><ul><ul><ul><li>When would you repo...
What you need to know about search committees   <ul><ul><li>Selection is weeding out </li></ul></ul><ul><ul><li>Assessing ...
What you need to know about search committees   <ul><ul><li>They have limited means to learn about you and use those to le...
References   <ul><ul><ul><li>Select according to what the search committee is looking for </li></ul></ul></ul><ul><ul><ul>...
Sample Documents <ul><ul><ul><li>Position Vacancy Announcement </li></ul></ul></ul><ul><ul><ul><li>Criteria Chart </li></u...
Questions?   Brian W. Keith [email_address] 352-273-2595 Check out our website
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Practical Tips For Finding An Academic or Research Library Librarian Position In A Tough Economy

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Practical Tips For Finding An Academic or Research Library Librarian Position In A Tough Economy

  1. 1. Practical Tips for Finding an ARL Librarian Position in a Tough Economy Brian W. Keith, SPHR Financial and Human Resources Officer George A. Smathers Libraries University of Florida
  2. 2. [email_address]
  3. 3. Overall Advice <ul><ul><li>Determine your salary requirements, and apply accordingly </li></ul></ul><ul><ul><ul><li>Trailing partner? </li></ul></ul></ul><ul><ul><ul><li>Refer to the ARL Salary Survey or others </li></ul></ul></ul><ul><ul><li>The fewer the better </li></ul></ul><ul><ul><li>The better the better </li></ul></ul>
  4. 4. Overall Advice <ul><ul><li>Develop your message </li></ul></ul><ul><ul><ul><li>How your qualifications match the job </li></ul></ul></ul><ul><ul><ul><li>Why the job makes sense for you </li></ul></ul></ul><ul><ul><li>Deliver your message </li></ul></ul><ul><ul><ul><li>Application, interview, reference selection, etc. </li></ul></ul></ul><ul><ul><li>Do not rely on the search committee to determine the above on their own </li></ul></ul>
  5. 5. The Job Posting <ul><ul><li>Read it and assume it was written deliberately by intelligent people </li></ul></ul><ul><ul><li>Assess your fit </li></ul></ul><ul><ul><ul><li>Interesting? </li></ul></ul></ul><ul><ul><ul><li>Responsibilities </li></ul></ul></ul><ul><ul><ul><li>Qualifications </li></ul></ul></ul><ul><ul><ul><ul><li>Required </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Preferred </li></ul></ul></ul></ul><ul><ul><ul><li>Salary and location </li></ul></ul></ul><ul><ul><ul><li>Deadline </li></ul></ul></ul>
  6. 6. The Job Posting <ul><ul><li>Submit all of the required information in the requested format </li></ul></ul>
  7. 7. Your Applicant Submission <ul><li>These documents are your representative to the screening committee </li></ul><ul><li>Tailor these documents to information in the posting </li></ul><ul><ul><li>Explicitly how are you qualified </li></ul></ul><ul><li>Grammar, punctuation and decorum in all documents and communication are critical </li></ul><ul><li>Enthusiasm preferred </li></ul>
  8. 8. Your Applicant Submission <ul><ul><li>Cover Letter </li></ul></ul><ul><ul><ul><li>Use correct address information </li></ul></ul></ul><ul><ul><ul><li>Refer to the correct position, including requisition number, in the subject line </li></ul></ul></ul>
  9. 9. Your Applicant Submission <ul><ul><li>Cover Letter </li></ul></ul><ul><ul><ul><li>Explain your interest –why this is a good move for you </li></ul></ul></ul><ul><ul><ul><li>Connect your qualifications to the unique job </li></ul></ul></ul><ul><ul><ul><li>This is your narrative </li></ul></ul></ul><ul><ul><ul><li>This is the mortar for your packet </li></ul></ul></ul>
  10. 10. Your Applicant Submission Curriculum Vitae Resume Primary Audience Academic or professional Business Covers Complete and detailed list of employment, education, trainings, presentations, publications, professional memberships, etc. Education, employment, awards, and accomplishments
  11. 11. Your Applicant Submission Curriculum Vitae Resume Length Unlimited 1-2 pages Format List of Lists A list of accomplishments – including facts, figures, measurements, etc.
  12. 12. Technology <ul><ul><ul><li>Email </li></ul></ul></ul><ul><ul><ul><ul><li>Use a suitable address </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Treat this as professional correspondence </li></ul></ul></ul></ul><ul><ul><ul><li>Voicemail Message </li></ul></ul></ul><ul><ul><ul><ul><li>Is it suitable for potential employers? </li></ul></ul></ul></ul><ul><ul><ul><li>Social networking </li></ul></ul></ul><ul><ul><ul><ul><li>Do you have a Facebook account? </li></ul></ul></ul></ul><ul><ul><ul><li>Listservs </li></ul></ul></ul><ul><ul><ul><li>Google </li></ul></ul></ul><ul><ul><ul><li>Telephone Interviews </li></ul></ul></ul>
  13. 13. Preparation for Interview <ul><ul><ul><li>Practice </li></ul></ul></ul><ul><ul><ul><ul><li>Role play with someone </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Practice touting your strengths – get over being embarrassed </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Practice discussing your weaknesses </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Assess and work on your interview weaknesses </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Learn as you go on interviews </li></ul></ul></ul></ul>
  14. 14. Preparation for Interview <ul><ul><ul><li>Practice </li></ul></ul></ul><ul><ul><ul><ul><li>Prepare for common questions </li></ul></ul></ul></ul>
  15. 15. Preparation for Interview <ul><li>Prepare for the 6 things interviewers want to know </li></ul><ul><li>Do you have the necessary skills, knowledge and abilities? </li></ul><ul><li>Do you have the untrainable attributes? </li></ul><ul><ul><li>Attitude </li></ul></ul><ul><ul><li>Aptitude </li></ul></ul><ul><ul><li>Motivation </li></ul></ul><ul><li>Will you fit in? (Personality) </li></ul>
  16. 16. Preparation for Interview <ul><li>Prepare for the 6 things interviewers want to know </li></ul><ul><li>Do you understand the job and its purpose? </li></ul><ul><li>How do you compare to other applicants? </li></ul><ul><li>Do you want the job and will you stay? </li></ul>
  17. 17. Preparation for Interview <ul><ul><li>Learn about the organization </li></ul></ul><ul><ul><ul><li>Key people </li></ul></ul></ul><ul><ul><ul><li>Services and products </li></ul></ul></ul><ul><ul><ul><li>Size </li></ul></ul></ul><ul><ul><ul><li>University </li></ul></ul></ul><ul><ul><ul><li>Student population </li></ul></ul></ul><ul><ul><ul><li>Structure </li></ul></ul></ul><ul><ul><ul><li>Peer organizations </li></ul></ul></ul><ul><ul><ul><li>Latest news </li></ul></ul></ul>
  18. 18. Preparation for Interview <ul><ul><li>Learn about the position </li></ul></ul><ul><ul><li>What it does </li></ul></ul><ul><ul><li>How it fits into the organization </li></ul></ul><ul><ul><li>Status </li></ul></ul><ul><ul><ul><li>Faculty </li></ul></ul></ul><ul><ul><ul><li>Tenure </li></ul></ul></ul><ul><ul><ul><li>What do those mean? </li></ul></ul></ul><ul><ul><li>Elements of success in the position </li></ul></ul><ul><ul><ul><li>Publishing? </li></ul></ul></ul>
  19. 19. Preparation for Interview <ul><li>Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews </li></ul><ul><ul><li>Why is this position available? </li></ul></ul><ul><ul><li>To whom would I report or, if indicated in the posting, ask how the reporting would work? </li></ul></ul><ul><ul><li>Are there opportunities for advancement? </li></ul></ul>
  20. 20. Preparation for Interview <ul><li>Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews </li></ul><ul><ul><li>What are they looking for as far as candidate attributes? </li></ul></ul><ul><ul><li>Questions for interviewers or others might include: </li></ul></ul><ul><ul><ul><li>What do you like best about the institution? </li></ul></ul></ul><ul><ul><ul><li>What do you like most about your position here? </li></ul></ul></ul><ul><ul><ul><li>What was your background? </li></ul></ul></ul>
  21. 21. Preparation for Interview <ul><li>Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews </li></ul><ul><ul><li>Do not ask about salary or benefits first. </li></ul></ul>
  22. 22. Preparation for Interview <ul><li>Stake out the location and parking before the day of the interview </li></ul><ul><li>Learn who you will be meeting with </li></ul><ul><ul><li>Review the itinerary if available </li></ul></ul><ul><ul><li>Make some assumptions as to why and plan accordingly for who to ask what </li></ul></ul>
  23. 23. The Interview <ul><ul><ul><li>Arrive a little early </li></ul></ul></ul><ul><ul><ul><li>Bring extra copies of the same version of your resume’ </li></ul></ul></ul><ul><ul><ul><li>Introduce yourself courteously </li></ul></ul></ul><ul><ul><ul><li>Thank people for their time </li></ul></ul></ul>
  24. 24. The Interview <ul><ul><li>Appearance </li></ul></ul><ul><ul><ul><li>Fresh and rested </li></ul></ul></ul><ul><ul><ul><li>Alert </li></ul></ul></ul><ul><ul><ul><li>Relax – Your talent got you here </li></ul></ul></ul><ul><ul><ul><li>Listen </li></ul></ul></ul><ul><ul><ul><li>Do not smoke or smell like smoke </li></ul></ul></ul><ul><ul><ul><li>Dress for the position, lean towards conservative </li></ul></ul></ul>
  25. 25. The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Learn people’s names and positions </li></ul></ul></ul><ul><ul><ul><li>Indicate where your previous training or experience applies </li></ul></ul></ul><ul><ul><ul><li>Attitude and demeanor are as important as responses to questions </li></ul></ul></ul>
  26. 26. The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Be polite to everyone </li></ul></ul></ul><ul><ul><ul><li>Interested and show it with body language and feedback to interviewer </li></ul></ul></ul><ul><ul><ul><ul><li>Lean forward </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Maintain eye contact </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Nod your head </li></ul></ul></ul></ul>
  27. 27. The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Effective answers to questions </li></ul></ul></ul><ul><ul><ul><li>Be positive about your qualifications </li></ul></ul></ul><ul><ul><ul><li>Describe how your qualifications relate specifically to this job </li></ul></ul></ul><ul><ul><ul><li>Mitigate weaknesses with your strengths </li></ul></ul></ul><ul><ul><ul><li>Avoid judgmental or negative remarks about previous employers </li></ul></ul></ul>
  28. 28. The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Effective answers to questions </li></ul></ul></ul><ul><ul><ul><li>Be brief but thorough in your communications </li></ul></ul></ul><ul><ul><ul><li>Use specific examples from your experience to illustrate your points whenever possible </li></ul></ul></ul><ul><ul><ul><li>Be sincere and direct </li></ul></ul></ul>
  29. 29. The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><ul><li>Don’t talk over people </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Don’t be too serious </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Don’t look at your watch </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Be honest </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Be on guard </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Ask great questions </li></ul></ul></ul></ul>
  30. 30. The Interview <ul><ul><li>Conduct </li></ul></ul><ul><ul><ul><li>Enjoy yourself, people are going to be really nice to you </li></ul></ul></ul>
  31. 31. Three Interview Session Phases <ul><ul><li>1. Introduction </li></ul></ul><ul><ul><ul><li>Greeting and small talk </li></ul></ul></ul><ul><ul><ul><li>First Impression: Interviewer is assessing you based on your demeanor and appearance </li></ul></ul></ul>
  32. 32. Three Interview Session Phases <ul><ul><li>1. Introduction </li></ul></ul><ul><ul><ul><li>Description of the position and organization </li></ul></ul></ul><ul><ul><ul><ul><li>If this is not offered, you might solicit </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Frame your answers and questions based on what you learn </li></ul></ul></ul></ul><ul><ul><ul><li>Opportunity for you to ask questions and fill in gaps in your knowledge </li></ul></ul></ul>
  33. 33. Three Interview Session Phases <ul><ul><li>2. Middle </li></ul></ul><ul><ul><ul><li>Question and Answer </li></ul></ul></ul><ul><ul><ul><li>The employer wants to know </li></ul></ul></ul><ul><ul><ul><ul><li>Why are you here? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>What can you do for us? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>How much will it cost to hire you? </li></ul></ul></ul></ul>
  34. 34. Three Interview Session Phases <ul><ul><li>Closing </li></ul></ul><ul><ul><ul><li>Ask any relevant question that has not been answered </li></ul></ul></ul><ul><ul><ul><li>Highlight any of your strengths that have not been discussed </li></ul></ul></ul><ul><ul><ul><li>Information on the next step in the process </li></ul></ul></ul><ul><ul><ul><ul><li>When you might hear back </li></ul></ul></ul></ul>
  35. 35. Three Interview Session Phases <ul><ul><li>For all phases, sessions </li></ul></ul><ul><ul><li>Get across your information/message </li></ul></ul><ul><ul><li>Do not count on the interviewer to do a great job </li></ul></ul>
  36. 36. After the interview <ul><ul><li>Write down the name and title of the interviewer or retain their business card </li></ul></ul><ul><ul><li>Follow-up </li></ul></ul><ul><ul><ul><li>‘ Thank you’ email or note conveying your continued interest or not </li></ul></ul></ul><ul><ul><ul><li>Call back? </li></ul></ul></ul>
  37. 37. After the interview <ul><ul><li>In anticipation of an offer, consider </li></ul></ul><ul><ul><ul><li>Do you want the job? </li></ul></ul></ul><ul><ul><ul><li>How much would you need to be paid? </li></ul></ul></ul><ul><ul><ul><li>How will you negotiate your salary? </li></ul></ul></ul>
  38. 38. After the interview <ul><ul><li>In anticipation of an offer, consider </li></ul></ul><ul><ul><ul><li>When would you report for work if offered? </li></ul></ul></ul><ul><ul><ul><ul><li>Notice to current employer </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Completion of school </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Move and other personal arrangements </li></ul></ul></ul></ul><ul><ul><ul><li>What other information do you need: </li></ul></ul></ul><ul><ul><ul><ul><li>Benefits </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Relocation assistance, if relevant </li></ul></ul></ul></ul>
  39. 39. What you need to know about search committees <ul><ul><li>Selection is weeding out </li></ul></ul><ul><ul><li>Assessing qualifications takes 2 forms </li></ul></ul><ul><ul><ul><li>Measurement </li></ul></ul></ul><ul><ul><ul><ul><li>Years of experience </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Educational credentials </li></ul></ul></ul></ul><ul><ul><ul><li>Judgment or inference </li></ul></ul></ul><ul><ul><ul><ul><li>Good colleague? </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Inventive? </li></ul></ul></ul></ul>
  40. 40. What you need to know about search committees <ul><ul><li>They have limited means to learn about you and use those to learn different things </li></ul></ul><ul><ul><ul><li>Documents </li></ul></ul></ul><ul><ul><ul><ul><li>CV or Resume </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Cover Letter </li></ul></ul></ul></ul><ul><ul><ul><li>References </li></ul></ul></ul><ul><ul><ul><li>Interview </li></ul></ul></ul><ul><ul><ul><li>Presentation </li></ul></ul></ul>
  41. 41. References <ul><ul><ul><li>Select according to what the search committee is looking for </li></ul></ul></ul><ul><ul><ul><li>Cultivate them </li></ul></ul></ul><ul><ul><ul><li>Coach them </li></ul></ul></ul><ul><ul><ul><ul><li>Resume </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Share your cover letter </li></ul></ul></ul></ul>
  42. 42. Sample Documents <ul><ul><ul><li>Position Vacancy Announcement </li></ul></ul></ul><ul><ul><ul><li>Criteria Chart </li></ul></ul></ul><ul><ul><ul><li>Interview schedule </li></ul></ul></ul>
  43. 43. Questions? Brian W. Keith [email_address] 352-273-2595 Check out our website

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