Tally 9 Features & Functions

Tally 9 - Control Costs Receivables and payable management Ensure on-time collections, resulting in better cash flow and savings on interest. Also generates reminder letters Payment performance of debtors Inventory management reports Profitability analysis Stock aging Details

Receivables and payable management

Payment performance of debtors

Inventory management reports

Profitability analysis

Stock aging

Tally 9 - Control Costs Receivables and payable management Ensure on-time collections, resulting in better cash flow and savings on interest. Also generates reminder letters Payment performance of debtors Identify bad debtors and persistent defaulters thereby helping you manage future dealing with them Inventory management reports Profitability analysis Stock aging Details

Receivables and payable management

Payment performance of debtors

Inventory management reports

Profitability analysis

Stock aging

Tally 9 - Control Costs Receivables and payable management Ensure on-time collections, resulting in better cash flow and savings on interest. Also generates reminder letters Payment performance of debtors Identify bad debtors and persistent defaulters thereby helping you manage future dealing with them Inventory management Enhances inventory management by providing accurate information; be it on stock status, item wise profitability or movement of items Profitability analysis Stock aging Details

Receivables and payable management

Payment performance of debtors

Inventory management

Profitability analysis

Stock aging

Tally 9 - Control Costs Receivables and payable management Ensure on-time collections, resulting in better cash flow and savings on interest. Also generates reminder letters Payment performance of debtors Identify bad debtors and persistent defaulters thereby helping you manage future dealing with them Inventory management Enhances inventory management by providing accurate information; be it on stock status, item wise profitability or movement of items Profitability analysis Provides product-wise and invoice-wise profitability. This helps you identify products with high and low margins Stock aging

Receivables and payable management

Payment performance of debtors

Inventory management

Profitability analysis

Stock aging

Tally 9 - Control Costs Receivables and payable management Ensure on-time collections, resulting in better cash flow and savings on interest. Also generates reminder letters Payment performance of debtors Identify bad debtors and persistent defaulters thereby helping you manage future dealing with them Inventory management Enhances inventory management by providing accurate information; be it on stock status, item wise profitability or movement of items Profitability analysis Provides product-wise and invoice-wise profitability. This helps you identify products with high and low margins Stock aging Identify stocks based on age, helping you to dispose off old stock quickly Details

Receivables and payable management

Payment performance of debtors

Inventory management

Profitability analysis

Stock aging

Tally 9 – Enhanced Productivity Unlimited levels of classification Facilitates ledger classification and re-classifications as required. Enables easy viewing of detailed MIS reports Drill down facility Generate quotations, orders, invoice, voucher and cheque printing Flexible units of measure Details

Unlimited levels of classification

Drill down facility

Generate quotations, orders, invoice, voucher and cheque printing

Flexible units of measure

Tally 9 – Enhanced Productivity Unlimited levels of classification Facilitates ledger classification and re-classifications as required. Enables easy viewing of detailed MIS reports Drill down facility Helps you to drill down or instantly update from any report, starting from the balance sheet down to vouchers, or vice versa Generate quotations, orders, invoice, voucher and cheque printing Flexible units of measure

Unlimited levels of classification

Drill down facility

Generate quotations, orders, invoice, voucher and cheque printing

Flexible units of measure

Tally 9 – Enhanced Productivity Unlimited levels of classification Facilitates ledger classification and re-classifications as required. Enables easy viewing of detailed MIS reports Drill down facility Helps you to drill down or instantly update from any report, starting from the balance sheet down to vouchers, or vice versa Generate quotations, orders, invoice, voucher and cheque printing The integrated system ensures real-time linking of accounts and inventory besides enabling instantaneous generation of documents, which can be either printed or mailed directly to the recipient, thus saving time and money. Flexible units of measure

Unlimited levels of classification

Drill down facility

Generate quotations, orders, invoice, voucher and cheque printing

Flexible units of measure

Tally 9 – Enhanced Productivity Unlimited levels of classification Facilitates ledger classification and re-classifications as required. Enables easy viewing of detailed MIS reports Drill down facility Helps you to drill down or instantly update from any report, starting from the balance sheet down to vouchers, or vice versa Generate quotations, orders, invoice, voucher and cheque printing The integrated system ensures real-time linking of accounts and inventory besides enabling instantaneous generation of documents, which can be either printed or mailed directly to the recipient, thus saving time and money. Flexible units of measure Helps in tracking stock, even when you buy in tons and sell in kilograms or buy in crates and sell in pieces

Unlimited levels of classification

Drill down facility

Generate quotations, orders, invoice, voucher and cheque printing

Flexible units of measure

Tally 9 – Enhanced Productivity (Contd.) Multi-location warehouse management Helps you track stock movement, allowing you to decide which warehouse to ship from depending on stock position Multiple price levels

Multi-location warehouse management

Multiple price levels

Tally 9 – Enhanced Productivity (Contd.) Multi-location warehouse management Helps you track stock movement, allowing you to decide which warehouse to ship from depending on stock position Multiple price levels Allows you to pre-define item rates for specific categories of customers, enabling faster and error-free invoicing and data entry

Multi-location warehouse management

Multiple price levels

Tally 9 – Enhanced Management Quick decision-making Real time comprehensive MIS reports ensure complete and critical information that will enable management to take quick and accurate decisions Ratio analysis Scenario & Budget management Comparison of data with multi-columnar reports

Quick decision-making

Ratio analysis

Scenario & Budget management

Comparison of data with multi-columnar reports

Tally 9 – Enhanced Management Quick decision-making Real time comprehensive MIS reports ensure complete and critical information that will enable management to take quick and accurate decisions Ratio analysis Presents various Ratios and Financial information thus providing insights to the health of the business and enabling critical business decision-making Scenario & Budget management Comparison of data with multi-columnar reports Details

Quick decision-making

Ratio analysis

Scenario & Budget management

Comparison of data with multi-columnar reports

Tally 9 – Enhanced Management Quick decision-making Real time comprehensive MIS reports ensure complete and critical information that will enable management to take quick and accurate decisions Ratio analysis Presents various Ratios and Financial information thus providing insights to the health of the business and enabling critical business decision-making Scenario & Budget management Creates multiple scenarios to forecast and view provisional reports Comparison of data with multi-columnar reports Details

Quick decision-making

Ratio analysis

Scenario & Budget management

Comparison of data with multi-columnar reports

Tally 9 – Enhanced Management Quick decision-making Real time comprehensive MIS reports ensure complete and critical information that will enable management to take quick and accurate decisions Ratio analysis Presents various Ratios and Financial information thus providing insights to the health of the business and enabling critical business decision-making Scenario & Budget management Creates multiple scenarios to forecast and view provisional reports Comparison of data with multi-columnar reports View reports in multiple columns based on various attributes – companies, warehouses, cost centers, financial periods…

Quick decision-making

Ratio analysis

Scenario & Budget management

Comparison of data with multi-columnar reports

Cost Centers A business, for achieving optimum cost effectiveness, assigns its controllable costs to cost centers. Any unit of the organization to which costs can be allocated is a cost centre e.g. branches, departments, projects, products, persons and so on

Tally 9 – Enhanced Management Cash Flow & Fund Flow Important Financial statements recording movement of cash & funds between two balance sheet dates. Cash flow records movement of cash (& bank ) between two balance sheet dates Funds flow records movement of Working capital between two balance sheet dates. Basically movement of cash, bank, supplier & vendor accounts as well as stock in trade.

Important Financial statements recording movement of cash & funds between two balance sheet dates.

Cash flow records movement of cash (& bank ) between two balance sheet dates

Funds flow records movement of Working capital between two balance sheet dates. Basically movement of cash, bank, supplier & vendor accounts as well as stock in trade.

Tally 9 – Enhanced Management Cash Flow Cash Flow is a measure of a business financial health. Equals cash receipts minus cash payments over a given period of time through tally, a business can analyze Periodic & group wise cash flows

Tally 9 – Enhanced Management Funds Flow Fund flow depicts the working capital analysis of the company. It gives details of the movements of funds in a business, i.e. source of funds & their application. Working capital is the net difference between current assets & current liabilities

Tally 9 – Enhanced Business Value Multi-Currency Accounting Allows you to maintain your Books of Accounts in any base currency, view all reports in any desired currency, maintain Forex Loss/Gain transaction wise Multiple Financial Periods Reorder levels Order Management

Multi-Currency Accounting

Multiple Financial Periods

Reorder levels

Order Management

Tally 9 – Enhanced Business Value Multi-Currency Accounting Allows you to maintain your Books of Accounts in any base currency, view all reports in any desired currency, maintain Forex Loss/Gain transaction wise Multiple Financial Periods View and maintain multiple financial periods based on business requirements Reorder levels Order Management

Multi-Currency Accounting

Multiple Financial Periods

Reorder levels

Order Management

Tally 9 – Enhanced Business Value Multi-Currency Accounting Allows you to maintain your Books of Accounts in any base currency, view all reports in any desired currency, maintain Forex Loss/Gain transaction wise Multiple Financial Periods View and maintain multiple financial periods based on business requirements Reorder levels Allows for User-Defined or Consumption Based Reorder Levels for any given period; helping you avoid excess stocking of items while ensuring that you don't run out of essential stock. Order Management

Multi-Currency Accounting

Multiple Financial Periods

Reorder levels

Order Management

Tally 9 – Enhanced Business Value Multi-Currency Accounting Allows you to maintain your Books of Accounts in any base currency, view all reports in any desired currency, maintain Forex Loss/Gain transaction wise Multiple Financial Periods View and maintain multiple financial periods based on business requirements Reorder levels Allows for User-Defined or Consumption Based Reorder Levels for any given period; helping you avoid excess stocking of items while ensuring that you don't run out of essential stock. Order Management Helps tracking of pending sales and purchase orders and provides instantaneous information on saleable stock and Nett stock.

Multi-Currency Accounting

Multiple Financial Periods

Reorder levels

Order Management

Group Company Reporting Consolidation of Companies Enables grouping of companies and provides consolidated reports. Changes done in any constituent or branch company automatically update grouped information Details

Consolidation of Companies

Tally 9 – Compliance VAT Simplifies every aspect of VAT Tracks VAT transactions to State specific VAT classification with inbuilt rates of taxes Generates VAT Computation for the desired period, along with Input VAT Details, Output VAT Details and nett VAT payable amount Helps you file regular VAT/Composite Returns for a given period

VAT

Simplifies every aspect of VAT

Tracks VAT transactions to State specific VAT classification with inbuilt rates of taxes

Generates VAT Computation for the desired period, along with Input

VAT Details, Output VAT Details and nett VAT payable amount

Helps you file regular VAT/Composite Returns for a given period

Tally 9 – Compliance Service Tax Determine user-defined Service Tax rates and applicability of these rates from a given date Track input tax credit and adjust it against Service Tax collected and provide information on net payable Generate half yearly, annual Returns and TR-6 Challans, at the blink of an eye-lid.

Service Tax

Determine user-defined Service Tax rates and applicability of these rates from a given date

Track input tax credit and adjust it against Service Tax collected and provide information on net payable

Generate half yearly, annual Returns and TR-6 Challans, at the blink of an eye-lid.

Tally 9 – Compliance TDS Determine user-defined expense/payment type with user-defined rates Auto-deduction of TDS, based on pre-defined rates once the transaction exceeds the threshold limit Generate Challans and Form-16A Certificate Generate and file quarterly and annual Returns within the specified 25 day period Generate e-TDS files in NSDL compatible formats.

TDS

Determine user-defined expense/payment type with user-defined rates

Auto-deduction of TDS, based on pre-defined rates once the transaction exceeds the threshold limit

Generate Challans and Form-16A Certificate

Generate and file quarterly and annual Returns within the specified 25 day period

Generate e-TDS files in NSDL compatible formats.

Tally 9 – Compliance Excise for Traders Generates Excise Invoices for Traders Tracks Purchase Invoices during sales and allows to pass on CENVAT Credit Generates Quarterly Returns (Form 2) Maintains Excise Stock Register (RG 23D).

Excise for Traders

Generates Excise Invoices for Traders

Tracks Purchase Invoices during sales and allows to pass on CENVAT Credit

Generates Quarterly Returns (Form 2)

Maintains Excise Stock Register (RG 23D).

Tally 9 – Compliance Fringe Benefit Tax (FBT) Tax Collection at Source (TCS) Central Sales Tax (CST) VAT Composition Returns

Fringe Benefit Tax (FBT)

Tax Collection at Source (TCS)

Central Sales Tax (CST)

VAT Composition Returns

Data Synchronization Data Synchronisation Helps synchronise and update data across multiple locations or offices thus enabling fast and easy access & exchange of business information.

Data Synchronisation

Sample Reports in Tally.ERP

Sample Reports in Tally.ERP

Sample Reports in Tally.ERP

Sample Reports in Tally.ERP

Sample Reports in Tally.ERP

Sample Reports in Tally.ERP

Sample Reports in Tally.ERP

Sample Reports in Tally.ERP

Sample Reports in Tally.ERP

Thank You CA Ashwin Dedhia Director – MAIA Intelligence ashwin@maia-intelligence.com

Receivables & Payables Effective & efficient management of money leads to better deployments of funds & yields count in success of every business. Tally provides instant report of accounts outstanding. It also provides complete bill-wise information of amounts receivable & payable. Receivables and payables are the two key components of any company's working capital as well as its business activity. Both influence the short-term liquidity and financing of the company considerably. Effective control of these outstandings is necessary for the company to be financially sound. Back

Effective & efficient management of money leads to better deployments of funds & yields count in success of every business. Tally provides instant report of accounts outstanding. It also provides complete bill-wise information of amounts receivable & payable.

Receivables and payables are the two key components of any company's working capital as well as its business activity. Both influence the short-term liquidity and financing of the company considerably. Effective control of these outstandings is necessary for the company to be financially sound.

Payment Performance Payment Performance of Debtors (Receivable Turnover in days) is the average time the customers take to actually pay their bills irrespective of the outstanding balance on the statement date. It is quite possible that the receivable turnover is low and the payment performance is high indicating that the customers cleared their outstanding, but took a long time doing it. To get group level and customer level performance reports and a detailed position of debt collection, you have to drill down from the ratios. Use a customer statement that shows both the receivable turnover in days and the customer's actual payment performance. Back

Payment Performance of Debtors (Receivable Turnover in days) is the average time the customers take to actually pay their bills irrespective of the outstanding balance on the statement date. It is quite possible that the receivable turnover is low and the payment performance is high indicating that the customers cleared their outstanding, but took a long time doing it.

To get group level and customer level performance reports and a detailed position of debt collection, you have to drill down from the ratios. Use a customer statement that shows both the receivable turnover in days and the customer's actual payment performance.

Scenarios While Budgets talks about how to plan the immediate future, scenarios deals with impact of changes to the targets. Scenarios can be used for preparation of budget or can produce the likely result when collated with actuals. Tally allows you to create number of scenarios. The scenarios are created using optional, reversal & memorandum vouchers. Budgets can follow a hierarchy while scenarios are independent of each other. Likely scenarios are monthly closing of accounts booking provisional expenses and income. Impact of a change in the price of the product in the middle of a financial year.

While Budgets talks about how to plan the immediate future, scenarios deals with impact of changes to the targets.

Scenarios can be used for preparation of budget or can produce the likely result when collated with actuals.

Tally allows you to create number of scenarios.

The scenarios are created using optional, reversal & memorandum vouchers.

Budgets can follow a hierarchy while scenarios are independent of each other.

Likely scenarios are monthly closing of accounts booking provisional expenses and income. Impact of a change in the price of the product in the middle of a financial year.

Scenarios The scenarios can be viewed in reports The options available while creating scenarios are Inclusion of actuals Exclusion of forex gain or loss calculations Exclusion of inventory tracking calculations Inclusion of selective optional vouchers (of all voucher types), memorandum vouchers and reversing journals Exclusion of selective optional vouchers (of all voucher types), memorandum vouchers and reversing journals

The scenarios can be viewed in reports

The options available while creating scenarios are

Inclusion of actuals

Exclusion of forex gain or loss calculations

Exclusion of inventory tracking calculations

Inclusion of selective optional vouchers (of all voucher types), memorandum vouchers and reversing journals

Exclusion of selective optional vouchers (of all voucher types), memorandum vouchers and reversing journals

Budget Budgets are Profit planning made by the company for the immediate future based on assumed scenario. Budgets need not be fully integrated and may be of several versions and may for different periods Tally allows you to prepare budgets for ledgers, groups and cost centers Budgets can be created in accounts masters and can be viewed in reports Budgets should be for a period A group budget is created for ledger groups with in which it can further fix budgeted amount for each cost centers. The type of the budget can be On closing balances (more apt for balance sheet groups) On Net transactions (more apt for revenue ledgers which allows you to, say view, budgeted sales for 15 days compared with actual sales for the period)

Budgets are Profit planning made by the company for the immediate future based on assumed scenario.

Budgets need not be fully integrated and may be of several versions and may for different periods

Tally allows you to prepare budgets for ledgers, groups and cost centers

Budgets can be created in accounts masters and can be viewed in reports

Budgets should be for a period

A group budget is created for ledger groups with in which it can further fix budgeted amount for each cost centers.

The type of the budget can be

On closing balances (more apt for balance sheet groups)

On Net transactions (more apt for revenue ledgers which allows you to, say view, budgeted sales for 15 days compared with actual sales for the period)

Budget A group budget is more appropriate where we don’t know the individual ledger break up for budgeting. Example sales budgeted Rs. Five crores from Bangalore but not exactly the customers ledgers can be identified. A ledger wise budget is more detailed than group budget as it identifies the projected activity at ledger level. Again ledger wise budget may also be identified cost center wise. The budget for ledgers can be fixed on closing balances or on net transactions The budgets can also be based on cost centers The budget limits can be fixed for expenses, income and closing balances

A group budget is more appropriate where we don’t know the individual ledger break up for budgeting.

Example sales budgeted Rs. Five crores from Bangalore but not exactly the customers ledgers can be identified.

A ledger wise budget is more detailed than group budget as it identifies the projected activity at ledger level.

Again ledger wise budget may also be identified cost center wise.

The budget for ledgers can be fixed on closing balances or on net transactions

The budgets can also be based on cost centers

The budget limits can be fixed for expenses, income and closing balances

Budget Budgets can be called in reports like Trial balance Balance sheet Profit & Loss account Group Reports They can be reviewed Monthly/Quarterly Budget variance can be viewed in all Reports Back

Budgets can be called in reports like

Trial balance

Balance sheet

Profit & Loss account

Group Reports

They can be reviewed Monthly/Quarterly

Budget variance can be viewed in all Reports

Display Inventory Reports & Statements Tally generates inventory reports based on the vouchers entered to date. You can use the customized reports to compare inventory data between different companies, periods of the financial year, and so on Back

Tally generates inventory reports based on the vouchers entered to date. You can use the customized reports to compare inventory data between different companies, periods of the financial year, and so on

Aged Stock Analysis (Ageing Analysis) A very important function of Working Capital management is monitoring stocks. Money locked up in stocks can adversely affect the liquidity of a company and every company strives or should strive to reduce stock levels to the optimum. Every business (except perhaps the liquor and antiques dealers) would prefer to dispose of older stocks as they might deteriorate with time, go out of fashion, or simply get forgotten. Tally's aged stock analysis or Stock ageing enables you to know the age of stocks in hand according to when they were received and the purchase value. Back

A very important function of Working Capital management is monitoring stocks. Money locked up in stocks can adversely affect the liquidity of a company and every company strives or should strive to reduce stock levels to the optimum. Every business (except perhaps the liquor and antiques dealers) would prefer to dispose of older stocks as they might deteriorate with time, go out of fashion, or simply get forgotten. Tally's aged stock analysis or Stock ageing enables you to know the age of stocks in hand according to when they were received and the purchase value.

Tally Reports Classification Tally's Display of information is designed to allow a user get the maximum benefit of the data that is entered. A user gets a holistic picture of the data and is also able to present information using different options. The purpose of compiling data is to present it in comprehensible accounting reports. On entering the vouchers, Tally uses the same data and provides you with the management control reports in addition to all books and statements. The display screens of Tally are dynamic and interactive. They are not spooled print files but are specially designed for the screen. Whatever you see on the screen can be printed as well depending upon your printer’s capabilities. Back

Tally's Display of information is designed to allow a user get the maximum benefit of the data that is entered. A user gets a holistic picture of the data and is also able to present information using different options. The purpose of compiling data is to present it in comprehensible accounting reports. On entering the vouchers, Tally uses the same data and provides you with the management control reports in addition to all books and statements.

The display screens of Tally are dynamic and interactive. They are not spooled print files but are specially designed for the screen. Whatever you see on the screen can be printed as well depending upon your printer’s capabilities.

Ratio Analysis The Ratio Analysis Statement is a single sheet performance report for a selected period. It provides you with important values and key performance indicators. It is one report that top management needs to look at periodically to assess the company's financial health and where it is going in the short term

The Ratio Analysis Statement is a single sheet performance report for a selected period. It provides you with important values and key performance indicators. It is one report that top management needs to look at periodically to assess the company's financial health and where it is going in the short term

Ratio Analysis – Dashboard in Tally Principal Groups Working Capital Cash & Bank Bank OD Sundry Debtors & Creditors Sales & Purchases Stock in trade Net Profit Working capital turnover Inventory turnover Principal Ratios Current Ratio Quick Ratio Debt Equity Ratio Gross Profit % Net Profit % Operating cost % Receivable turnover in days Return on investment % Return on Working Capital % Back

Principal Groups

Working Capital

Cash & Bank

Bank OD

Sundry Debtors & Creditors

Sales & Purchases

Stock in trade

Net Profit

Working capital turnover

Inventory turnover

Principal Ratios

Current Ratio

Quick Ratio

Debt Equity Ratio

Gross Profit %

Net Profit %

Operating cost %

Receivable turnover in days

Return on investment %

Return on Working Capital %

Group Company The books of Account of different companies belonging to the same management or owners are required to be consolidated to present the financial position of the group of companies as a whole. This is mandatory in many developed countries and currently shareholders would rather know the performance of the group as a whole and not the performance of individual constituent companies. Tally makes consolidation of accounts a simple task. You can consolidate the accounts of any number of companies as well as keep them separate. You also have the option of bringing the companies into the group and separating them at will. The first step is to create a Group Company , which is simply a name and identity given to the merged accounts of constituent (member) companies of the group. A group company may also include other group companies

The books of Account of different companies belonging to the same management or owners are required to be consolidated to present the financial position of the group of companies as a whole. This is mandatory in many developed countries and currently shareholders would rather know the performance of the group as a whole and not the performance of individual constituent companies.

Tally makes consolidation of accounts a simple task. You can consolidate the accounts of any number of companies as well as keep them separate. You also have the option of bringing the companies into the group and separating them at will.

The first step is to create a Group Company , which is simply a name and identity given to the merged accounts of constituent (member) companies of the group. A group company may also include other group companies

Group Company Assume that yours is a global, trans-national organisation (or a 'group') headquartered in the UK having subsidiary companies in countries around the world. The group has different lines of business. Let's say the businesses are Thread, Fashion Retail, Home Fabrics and Accessories. You would prefer to present your group accounts in groups according to their line of businesses, which in turn are grouped accounts of the individual companies around the world

Assume that yours is a global, trans-national organisation (or a 'group') headquartered in the UK having subsidiary companies in countries around the world. The group has different lines of business. Let's say the businesses are Thread, Fashion Retail, Home Fabrics and Accessories. You would prefer to present your group accounts in groups according to their line of businesses, which in turn are grouped accounts of the individual companies around the world

Group Company Back