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EU Space Research Program @ Stanford - Burton Lee - How To Find Partners and Submit Proposals - July21 2010
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EU Space Research Program @ Stanford - Burton Lee - How To Find Partners and Submit Proposals - July21 2010

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"Partnering with European Space Organizations: The EU Space Proposal Evaluation & Selection Process”, presented by Burton Lee, Stanford University, July 21 2010

"Partnering with European Space Organizations: The EU Space Proposal Evaluation & Selection Process”, presented by Burton Lee, Stanford University, July 21 2010

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  • 1. Partnering with European Space Organizations The EU Space Proposal Evaluation & Selection Process Dr. Burton H. Lee PhD MBA Lecturer, European Entrepreneurship & Innovation Stanford Mechanical Engineering Burton.Lee@stanford.edu Wed July 21 2010
  • 2. Topics • Budget Allocations across Call topics for 2011 • Partnering with European space organizations • The European Commission space proposal evaluation and selection process 7/26/2010 2
  • 3. Burton H. Lee Experience • Independent Expert Evaluator of EC Space Research Program proposals – February 2010, in Brussels – Invited by European Commission 7/26/2010 3
  • 4. Budget Allocations Across Call Topics 7/26/2010 4
  • 5. Partnering with European Space Organizations • How to find a European partner • Working with your partner 7/26/2010 5
  • 6. How to Find a European Partner • Use current relationships in Europe as a starting point • Assess interest in participating in/forming a consortium to apply for EU FP7 space funding • Assess prospective partner’s reputation and network in Europe • Building the relationship • Face-to-face meeting is essential 7/26/2010 6
  • 7. Working with Your Partner • Negotiating the Consortium Agreement • Consortium decision-making • Coordination of tasks with other consortium members • Funds transfers and invoices 7/26/2010 7
  • 8. The Consortium Agreement Key Issues to Address • Intellectual Property – How handled between consortium members? – How clear are the arrangements? – Do the IP arrangements help or hinder commercialization and/or follow on efforts? – How to handle publication of research results and data? – Frequent practices addressed include: • Who owns new IP and/or data generated by consortium members • Cross-licensing of IP between consortium members • Handling of confidential data • Use of IP outside the consortium activity • Pre-publication rights 7/26/2010 8
  • 9. The Consortium Agreement Key Issues to Address • Project management and coordination – Meetings and coordination: how frequent, where, who – Reporting procedures – Document creation and handling procedures and infrastructure (Microsoft Office, Googledocs,etc) • Confidential documentation • Risk management & mitigation approaches – Technical, other 7/26/2010 9
  • 10. The Consortium Agreement Key Issues to Address • Consortium governance and decision-making – Steering committee membership – Scope of authority of consortium coordinator and steering committee – Decision-making procedures • Voting rules 7/26/2010 10
  • 11. The European Commission Space Proposal Evaluation & Selection Process 7/26/2010 11
  • 12. Proposal Evaluation Criteria Summary Overview • Scientific and/or technological excellence; • Potential impact through the development, dissemination and use of project results; • Quality and efficiency of the implementation and management. 7/26/2010 12
  • 13. Proposal Evaluation Criteria • Scientific and/or technological excellence – “Soundness of concept, and quality of objectives” – “Progress beyond the state-of-the-art” – “Innovative character in relation to the state-of-the art” – “Contribution to advancement of knowledge / technological progress” – “Quality and effectiveness of the S/T methodology and associated work plan” – “Contribution to long-term integration of high quality S/T research” – “Quality and effectiveness of the joint programme of activities and associated work plan” 7/26/2010 13
  • 14. Proposal Evaluation Criteria • Quality and efficiency of the implementation and management – “Appropriateness of the management structure and procedures” – “Quality and relevant experience of the individual participants” – “Quality of the consortium as a whole (including complementarity, geographic balance)” – “Appropriateness of the allocation and justification of the resources to be committed (staff, equipment,…)” – “Adequacy of resources for successfully carrying out the joint programme of activities” 7/26/2010 14
  • 15. Proposal Evaluation Criteria Key Areas to Pay Attention To … • Quality and efficiency of the implementation and management – Clear task descriptions and assignments • Who does what, budget allocations to each task – Clean and crisp handling of IP • Management of confidentiality issues – Key milestones • Program objectives, major tasks, deliverables • Gantt chart is important – Meetings • Onsite, video- and teleconferences • Frequency, location of meetings – Consortium management and decision-making procedures – Communications infrastructure between consortium members – Document creation and handling infrastructure • Microsoft Office; Google docs, etc 7/26/2010 15
  • 16. Proposal Evaluation Criteria • Potential impact through the development, dissemination and use of project results; – “Contribution, at the European [and/or international] level, to the expected impacts listed in the work programme under relevant topic/activity” – “Appropriateness of measures for the dissemination and/or exploitation of project results, and management of intellectual property.” – “Appropriateness of measures for spreading excellence, exploiting results, and disseminating knowledge, through engagement with stakeholders and the public at large.” 7/26/2010 16
  • 17. Proposal Evaluation Criteria Key Areas to Pay Attention To … • Potential impact through the development, dissemination and use of project results; – Why is this project important? – What is the broader context for this research? – Is this an enabling technology or discovery activity? – Will this positively impact other space or terrestrial projects or programs? – How wide will the impact be? • Global ? Europe only? Near-term or Long-term? – Commercialization possibilities? – Technology/research roadmaps are sometimes useful – Make it easy for the reviewers to assess impact • Show clear linkages to outcomes and degree of impact 7/26/2010 17
  • 18. Scoring of Proposals Used by Expert Evaluators to Rank Proposals • Evaluation scores will be awarded for each of the three criteria • Each criterion will be scored on a 1 – 5 scale – “1” is low; “5” is high • No weightings will apply – (i.e. criteria are equally weighted) • The minimum acceptable score for individual criteria will be “3” • The overall acceptable minimum, applying to the sum of the three individual scores, will be “10” 7/26/2010 18
  • 19. Where to Find Relevant Documents http://cordis.europa.eu/fp7/dc Search FP7 Calls database under “space” to find complete documentation for the current Call (“FP7-SPACE-2011-1”) Then go to the “Information Package” section for specific documentation… 7/26/2010 19
  • 20. Key Documents to Review Information Package - “Call Fiche” 7/26/2010 20
  • 21. Key Documents to Review Information Package - “Work Programme 2011 - Space” 7/26/2010 21
  • 22. Key Documents to Review Information Package - “Cooperation Work Programme 2011 - General Annexes” 7/26/2010 22
  • 23. Key Documents to Review Information Package - “Guide for Applicants (Common Part) - Collaborative projects (CP)” 7/26/2010 23

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