Speaking in Small Rooms with Confidence

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When you speak in small rooms to executives, the dynamics are different than other conversations. In this presentation, you will learn how to plan, present, and deliver presentations that matter to executives and investors.

Published in: Business

Speaking in Small Rooms with Confidence

  1. Speaking in Small Rooms with Confidence
  2. My Boss Me
  3. Why Small Rooms Require a Different Talk Strategy?
  4. Brian Sullivan. Hi, my name is @BrianKSullivan @bigdesign #smalltalk
  5. Research and Testing Expert Director of UX Operations at Sabre, where I run three User Research labs.
  6. UX Dallas Founder & President
  7. Writer of Books and Articles
  8. International Speaker
  9. Keynote Author on SlideShare
  10. Founder of Big Design Conferences
  11. Big rooms require a certain talk strategy.
  12. Small rooms require a different approach.
  13. People Conversations Stakes
  14. Planning Presentation Delivery
  15. My Boss Me
  16. Planning Presentation Delivery
  17. Planning for a Small Room of Executives
  18. Preparation Determines Success
  19. Stages Multiplier (by time) 50 Minute Talk Researching Multiply by 2 100 minutes Building Slides Multiply by 2 100 minutes Practicing Multiply by 2 100 minutes Updating Slides Multiply by 1 50 minutes “Pre-Talk” Talks Multiply by 2 100 minutes Back Channel Multiply by 2-3 100-150 minutes Planning Formula
  20. Use the Right Speed, Balance, and Altitude Airspeed Indicator Attitude Gyro Altimeter
  21. 10,000 50,000 40,000 30,000 20,000 10 min 20 min 30 min 40 min 50 min
  22. 10,000 50,000 40,000 30,000 20,000 10 min 20 min 30 min 40 min 50 min
  23. 10,000 50,000 40,000 30,000 20,000 10 min 20 min 30 min 40 min 50 min
  24. “I need you at 50,000 feet. You are at about 5,000 feet now.”
  25. 8am 8am 8am 2pm 3pm
  26. Plan for Interruptions and Questions
  27. Practice • Your stories • Main points on each slide • Transitions • Answers to questions • Objections from people • The flow of the slides • Your tone of voice
  28. Planning Presentation Delivery
  29. Tips for Building an Executive Presentation
  30. Do less…better!!! 1 slide/10 minutes is a good rule.
  31. 18 Slides Took Over 90 Minutes
  32. Conversation Types: • Personal Connection • Friendly Conversation • Problem Investigation • Possible Solutions • Political Discussions • Personal Motives
  33. Your Relationship • Person • Employee • Management • Supplier • Partner • Trusted Advisor
  34. Person Trusted Advisor Partner Supplier Employee Personal Connection Friendly Conversation Problem Investigation Possible Solutions Political Discussions Personal Motives Management • Image association and recognition • Internal dialogue • Nonverbal communication • Technical communications • Intersecting activity or common ground • Business operations language • Confidential C-level language
  35. The goal of a C-level meeting is to get an executive to expose their internal dialogue to you.
  36. Three Keys to Success 1. Communicate Business Goals 2. Communicate in Terms of Risk 3. Envision a Future State
  37. Bosses Have Bosses, Too CEO Board of Directors
  38. “I need you to craft this story in just 10 slides!”
  39. Stories are Better Than Data Stories Data
  40. Basic Formula • What? (3-4 slides) The topic you want to discuss. • So What? (2-3 slides) The relevance of this topic. • Now What? (3-4 slides) The next steps to take.
  41. Planning Presentation Delivery
  42. Delivery Tips for an Executive Presentation
  43. This small room can be terrifying to people.
  44. Executive Sport?
  45. Execuphobia: It is an unhealthy fear of C-level executives. It is a real fear.
  46. Executives Have a Lot of Fears, Too CEO • Fear of failure • Loss of reputation • Lawsuits • Competitor moves • Regulations • Loss of customers • Not hitting sales goals • Wall Street
  47. Body Language Matters with Executives No Eye Contact Weak Handshake Slouching Folded Arms Frowning Looking Down
  48. Body Language Matters with Executives No Eye Contact Weak Handshake Slouching Folded Arms Frowning Looking Down
  49. It’s about the Situation, not the Presentation.
  50. Work on Executive Presence Executive presence is the ability to project gravitas with others. • Extreme confidence • Poise under pressure • Decisiveness • Effective communication • Ability to read situations • Assertiveness • Risk management
  51. Make Executives Feel Special • Maintain eye contact • Listen to them • Ask good questions • Lean forward • Use acknowledge tokens • Don’t interrupt • Use their first name • Don’t speak over someone
  52. Make Each Executive Feel Like the Only Person in the Room
  53. Know the Subtext of a Question
  54. The Subtext Might Be
  55. Planning Presentation Delivery
  56. Planning for a Small Room of Executives
  57. Tips for Building an Executive Presentation
  58. Delivery Tips for an Executive Presentation
  59. Your Boss You
  60. Speaking in Small Rooms with Confidence
  61. Speaking in Small Rooms with Confidence

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