Turkish e-procurement

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Turkish procuremetn system

Turkish procuremetn system

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  • Procurement regulations should impose two conditions with regard to the criteria which will be applied for determining the most economically advantegous tender. First is the principle of non-discrimination; second the criteria applied shall generate an economic advantage for the contrangting authority. The criteria applied should give the contracting authority discreation to compare objectively the different tenders and to accept the most advantageous on the basis of objective criteria. The question rises whether the concept of economically advantageous tender implies that each indiviual award criterion
  • Our strategy is to develop different components in process and each step is a part of procurement platform.

Transcript

  • 1. The F uture D evelopments I n T he F ield O f Public Procurement Bülent Büber Public Procurement Expert Public Procurement Authority
  • 2. The developments in public procurement
    • There is a link between the developments of public procurement and social, economic and technical developments.
    • The countries intend to improve their public procurement system because of the changing needs and demands of contracting authorities and economic operators (contractor, supplier or service provider).
  • 3. The developments in public procurement
    • An effective public procurement system is fundamental to the success of the economic reform. Every year countries spend about 15% of gross domestic product for the procurement.
    • Public procurement policy has positive or negative effects on other policies.
  • 4. The developments in public procurement
    • The new developments in public procurement have two main objectives:
    • ► The first is to simplify and clarify the existing procurement systems,
    • ► The second is to adapt it to the modern administrative needs in a changing economic and social environment.
  • 5. The developments in public procurement
    • All contracting authorities and all economic operators agree on the necessity to change the existing bureaucratic procurement systems into a more dynamic, effiecent procurement system.
  • 6. The developments in public procurement
    • The internationalization of public procurement,
    • To use electronic means in procurement process and e-procurement, electronic reverse auctions,
    • Encouragement to use most economically advantageous tender criteria,
    • Central purchasing bodies,
    • Framework agreements and dynamic purchasing system,
    • To foster and encourage the participation of SME’s in public procurement,
    • the use of public and private partnerships in public procurement
    • Environmental and social issues
  • 7. The internationalization of public procurement
    • There are three main international regulations on public procurement (Uncitral Model Law, Agreement on Government Procurement, E.U Directives)
    • Public procurement market is more open to competition than before but some regulations can create barriers to tenderers of third countries.
    • Erroneous and divergent interpretation of the new rules can create barriers to cross-border trade.
  • 8. The Most Economically Advantageous Tender
    • For the award of public procurement contracts, the public procurement regulations permit the use of two different criteria, namely the lowest price and the most economically advantageous tender.
    • The lowest price is not always best value.
    • The function of the award criteria is to asses the intrinsic quality of the tenders.
  • 9. The Most Economically Advantageous Tender
    • Procurement regulations should impose two conditions with regard to the criteria which will be applied for determining the most economically advantegous tender. First is the principle of non-discrimination; second the criteria applied shall generate an economic advantage for the contrangting authority.
    • The each individual award criterion has to be measurable in economic terms.
  • 10. Environmental and social issues in procurement
    • Environmental and social issues becomes more important.
    • Different types of eco-labels exist: the European eco-label and national eco-labels.
    • These labels can make barriers so contracting authorities gurantee equal acces. They should be careful not to limit the means of proof only to eco-label certificates.
  • 11. Information and Communication Techonologies
    • Information and Communication Techonologies (ICT’s) are crucial to the public procurement; they provide important tools to improve the procurement process.
    • The use of electronic means in public procurement is growing but there are still very few fully electronic procurement.
  • 12. The developments in public procurement
    • The term of ‘e-procurement’ has two meanings:
    • to use the electronic means in public procurement process,(such as e-notification, e-notice, e-learning,etc.)
    • The new procurement processes fully based on the use of electronic means (dynamic purchasing systems and e-auctions etc.).
  • 13. The developments in public procurement
    • The reports underline that e-procurement is a great opportunity to improve public procurement process.
    • The conclusion of the reports is that the countries adopt different approaches in implementing their e-procurement systems.
  • 14. The developments in public procurement
    • The inappropriate introduction of e-procurement carries high risks ofmarket fragmentation.
    • The legal, technical and organisational barriers are one of the greatest challges for policy makers.
  • 15. The developments in public procurement
    • There can be different levels of sophistication in the use of electronic means in the procurement process.
    • The use of electronic means at the different stages of the procurement process would be the ideal solution for the cutting the red tape in the traditional process.
  • 16. The developments in public procurement
    • The a d vantages of e-procurement:
    • ► to reduce the cost of procurement transactions
    • ► to remove the red tape in procurement process,
    • ► to minimize human processing,
    • ► a powerful way to promote the transparency
  • 17. The developments in public procurement
    • There will be difficulties and the obstacles while setting and implementing the e-procurement.
    • E-procurement is not only related with information science and technology.
    • E-procurement or procurement is essentially an interdisciplinary subject.
    • Regulations (customs rules, standard rules etc.) by different public authorities affect the procurement system directly or indirectly.
  • 18. Strategy on e-procurement in Turkey
    • To use electronic tools in procurement process is an integrated part of E-Government strategy.
    • It is also part of the overall governmental strategies of administrative simplification and reduction of administrative burden.
  • 19. Strategy on e-procurement in Turkey
    • Turkish Electronic Signature Law entered into force two years ago but e- signature in practice have became into effect in the 2005.
  • 20. Strategy on e-procurement in Turkey
    • The E-Procurement Working Group in Public Procurement Authority (PPA) has drafted a strategic paper on e-public procurement.
    • It proposed a program to cover different stages.
    • This strategy defines different priorty for the development of e-procurement.
  • 21. Strategy on e-procurement in Turkey
    • From the PPA point of view, the usage of electronic means in public procurement is a program more than a project and taking into consideration that involves a long-term, fundamental process of changing government, the human resources, the institutions and the technology.
  • 22. Strategy on e-procurement in Turkey
    • To foster and encourage the participation of SME’s in e-procurement systems, we believe there needs to be a policy and a strategy to help them participate and to facilitate the needed training and techonological adaptations.
  • 23. Strategy on e-procurement in Turkey
  • 24. Strategy on e-procurement in Turkey
    • Turkish e-procurement program has different steps:
    • ► Contract Notice Management System and e-Public Procurement Bulletin,
    • ► Public Procurement Information System,
    • ► Public Procurement Platform
    • ► To develop e-economic and financial standing documents (next step)
  • 25. Public Procurement Platform
    • Public Procurement Platform is based on four components:
    • Contracting Authority
    • Economic Operator
    • Citizen
    • PPA expert (procurement analyse module)
    • The first three modules can be accessed on Internet and the last one on Intranet.
  • 26. Public Procurement Platform
    • The platform provides different functionality for the users.
    • The access for the contracting authorities and tenderers is allowed only used a valid user account and password.
  • 27. Public Procurement Platform
  • 28. Public Procurement Platform/Contracting Authorities Gate
    • The Public Procurement Platform enables the contracting authorities to;
    • get procurement registry number
    • prepare contract notices ,
    • use standart administrative specifications
    • dispatch form of result of tender,
    • control black list
    • use the tools for economic and financial standing
  • 29. Public Procurement Platform/Contracting Authorities Gate
  • 30. Public Procurement Platform/ Tenderer Gate
    • By using this platform, the tenderers can access to
    • Contract notices,
    • PPL and the secondary legislation,
    • published review decisions of PPB
  • 31. Public Procurement Platform/Citizen Gate
    • By using this platform, the citizens can access to
    • access the public contracts which are carried out by the contrcating authorities,
    • PPL and secondary legislation,
    • review decision
  • 32. Public Procurement Platform/Citizen Gate
  • 33. Public Procurement PPA Expert Gate
    • PPA experts can access to the following information;
    • procurement information
    • information about contracting authorities
    • notices information
    • confirmation information
    • information about the contract and appeal process
    • data about the tenders conducted by the contracting authorities in a year
    • use the Review Procedure Management Module
  • 34. Contract Notice Management System
    • The contract notices must be published in the Public Procurement Bulletin which is issued by the Public Procurement Authority.
    • The PPA has established in secondary legislation standard forms of notices, specifically for all types of procurement procedure.
    • CNM system help the contracting authorities to prepare the contract notice.
  • 35. Contract Notice Management System and e-Bulletin
    • The Public Procurement Bulletin is published in printed and electronically.
    • The contract notice preparation module can be downloaded in PPA web site by the contracting authorities.
    • Contract notices for publication shall be sent to PPA by electronic module via internet. They shall be published not later than five days after they are sent.
    • Contract notices are controlled by PPA procurement experts.
  • 36. Contract Notice Management System and e-Bulletin
    • Tender documents have been sent to Public Procurement Platform with contract notices.
    • The contracting authorities can access the differn authorities’ document.
    • NEXT STEP:
    • Tender documents will be published in the e-Bulletin.
  • 37. E- Public Procurement Bulletin
  • 38. The Calculation Of Estimated Cost Module
    • PPA has developed a simple calculation of estimated cost module for public service.
  • 39. Review Procedure Management Module
    • “ Review Procedure Management Module” was developed by the PPA IT department with the objective to standardize and to simplify the Public Procurement Board activity.
  • 40. Review Procedure Management Module
  • 41. E-Learning Program
    • The “e-learning” program is an important tool for the contracting authorities and tenderers.
    • It was developed for the self-training on the new Public Procurement Law.
    • The contracting authorities and economic opretators can acces e-learning program via internet .
  • 42. E-Learning Program
  • 43. Developments and perspectives
    • Turkey has made considerable progress in its public procurement system. This policy framework will continue to be an incentive for major change in traditional purchasing practices in Turkey.
    • Now is the time for us to look at what we have achieved and what is still to be done...
  • 44.
    • THANK YOU
    • FOR YOUR ATTENTION...
    • E-mail: [email_address]
    • http://www.kik.gov.tr