Work Better, Smarter and More Organized

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A presentation that I did for PWC's marketing department on how to improve productivity and time management.

A presentation that I did for PWC's marketing department on how to improve productivity and time management.

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  • According to research at the University of California , San Diego.
  • NYT Story
  • The study, carried out at the Institute of Psychiatry, found excessive use of technology reduced workers' intelligence.
  • How many people here would describe them as multi-takers? How many are rabid multi-taskers?
  • A U.K. study suggested that the average worker get 43 e-mails a day, and that 11% of people get 51 to to 150/a day. A recent study by Xobniclaimed 1 in 5 Americans check email either as the first thing they do in the morning or the last thing at night. 26% of Americans feel they can’t handle or feel overwhelmed by the number of emails they receive during vacation. Another report [PDF] by The Radicati Group says the typical corporate user sends 36 emails and receives 61 legitimate emails during the average day. An IDC study estimates email consumes an average of 13 hours per week per information worker.
  • Here’s an exercise. Everyone on the room, repeat after me “No”. It is such an easy word to say but sometimes it’s impossible to do it. Why? Because there’s a battle between having to do a task when asked, and not admitting that it can’t be done because that would be like saying You know, I can’t do my job that well.

Transcript

  • 1. Working Better, Faster, Smarter
  • 2.
  • 3.
  • 4.
  • 5.
  • 6.
  • 7.
  • 8.
  • 9.
  • 10. The Problem:Too Much Information, Too Many Choices, Too Much to Do, Too Little Time
  • 11. Facts
  • 12. “The average person today consumes almost three times as much information as what the typical person consumed in 1960.”
  • 13. The New York Times reports the average computer user checks 40 Web sites a day and can switch programs 36 times/hour.
  • 14. People distracted by incoming email and phone calls see a 10-point decline in their IQ….
  • 15. ……more than twice that found in studies of the impact of smoking marijuana.
  • 16.
  • 17. The Evils of Multi-Tasking
    • It’s Stressful
  • The Evils of Multi-Tasking
    • It’s Stressful
    • 18. Unproductive
  • The Evils of Multi-Tasking
    • It’s Stressful
    • 19. Unproductive
    • 20. It is inefficient because it divides your attention
  • The Evils of Multi-Tasking
    • It’s Stressful
    • 21. Unproductive
    • 22. It is inefficient because it divides your attention
    • 23. Forces you to continually refocus on the task at hand
  • Single-Tasking“Run only one program or application at a time.”
  • 24.
  • 25.
  • 26.
  • 27. Tips
    Rule the inbox
  • 28. Tips
    Rule the inbox
    Use folders….really!
  • 29. Tips
    Rule the inbox
    Use folders….really!
    Embrace the Delete button
  • 30. Tips
    Rule the inbox
    Use folders….really!
    Embrace the Delete button
    Remember not every e-mail requires an immediate response
  • 31. Tips
    Rule the inbox
    Use folders….really!
    Embrace the Delete button
    Remember not every e-mail requires an immediate response
    Don’t rain on late nights or weekends
  • 32. Tips
    Rule the inbox
    Use folders….really!
    Embrace the Delete button
    Remember not every e-mail requires an immediate response
    Don’t rain on late nights or weekends
    Keep ‘em short and sweet – three sentences
  • 33. Time Management
  • 34. Setting Priorities
    Create To-Do To-Done Lists
  • 35. Setting Priorities
    Create To-Do List AND a To-Done List
    Plan Your Day in Blocks
  • 36. Setting Priorities
    Create To-Do List AND a To-Done List
    Plan Your Day in Blocks
    Use a notebook to capture ideas and thoughts
  • 37. Setting Priorities
    Create To-Do List AND a To-Done List
    Plan Your Day in Blocks
    Use a notebook to capture ideas and thoughts
    Be focused – turn off distractions
  • 38. Dealing with Distractions
    Be disciplined about social media
  • 39. Dealing with Distractions
    - Be disciplined about Social media
    • Beware the Water Cooler
  • Dealing with Distractions
    Be Pragmatic about Personal Calls and Errands
  • 40. Power Meetings
    Have an agenda and stick to it.
    Set a time limit…and stick to it.
    Put away digital devices; if you don’t need a laptop for the meeting, don’t bring it
    Be focused
    Be engaged but stay constructive
  • 41. The Importance of…..
  • 42. How to Get Organized
  • 43. Fact: Not a one-time or once/quarter thing
  • 44. Tips:
    Clean your desk
    Use a calendar; be realistic about your capacity
    Don’t ignore deadlines
    Reward yourself
  • 45. Productivity Tools
  • Resources
    New York Times – “Your Brain on Computers” - http://nyti.ms/pwcpresentation
    Merlin Mann: 43 Folders (http://www.43folders.com/)
    LifeHacker (www.lifehacker.com)
    Three.stenc.es- http://three.sentenc.es/
    Zen Habits: http://zenhabits.net/how-not-to-multitask-work-simpler-and/
  • 51. Web site: www.markevans.ca
    Email: mark@markevans.ca
    Twitter: @markevans
    Telephone: 416-669-7028