Working Better, Faster, Smarter<br />
The Problem:Too Much Information, Too Many Choices, Too Much to Do, Too Little Time<br />
Facts<br />
“The average person today consumes almost three times as much information as what the typical person consumed in 1960.”<br />
The New York Times reports the average computer user checks 40 Web sites a day and can switch programs 36 times/hour.<br />
 People distracted by incoming email and phone calls see a 10-point decline in their IQ….<br />
……more than twice that found in studies of the impact of smoking marijuana.<br />
The Evils of Multi-Tasking		<br /><ul><li>It’s Stressful</li></li></ul><li>The Evils of Multi-Tasking		<br /><ul><li>It’s ...
Unproductive</li></li></ul><li>The Evils of Multi-Tasking		<br /><ul><li>It’s Stressful
Unproductive
It is inefficient because it divides your attention</li></li></ul><li>The Evils of Multi-Tasking		<br /><ul><li>It’s Stres...
Unproductive
It is inefficient because it divides your attention
Forces you to continually refocus on the task at hand</li></li></ul><li>Single-Tasking“Run only one program or application...
Tips	<br />Rule the inbox<br />
Tips	<br />Rule the inbox<br />Use folders….really!<br />
Tips	<br />Rule the inbox<br />Use folders….really!<br />Embrace the Delete button<br />
Tips	<br />Rule the inbox<br />Use folders….really!<br />Embrace the Delete button<br />Remember not every e-mail requires...
Tips	<br />Rule the inbox<br />Use folders….really!<br />Embrace the Delete button<br />Remember not every e-mail requires...
Tips	<br />Rule the inbox<br />Use folders….really!<br />Embrace the Delete button<br />Remember not every e-mail requires...
Time Management<br />
Setting Priorities<br />Create To-Do To-Done Lists<br />
Setting Priorities<br />Create To-Do List AND a To-Done List<br />Plan Your Day in Blocks<br />
Setting Priorities<br />Create To-Do List AND a To-Done List<br />Plan Your Day in Blocks<br />Use a notebook to capture i...
Setting Priorities<br />Create To-Do List AND a To-Done List<br />Plan Your Day in Blocks<br />Use a notebook to capture i...
Dealing with Distractions<br />Be disciplined about social media<br />
Dealing with Distractions<br />-  Be disciplined about Social media<br /><ul><li>Beware the Water Cooler</li></li></ul><li...
Power Meetings	<br />Have an agenda and stick to it.<br />Set a time limit…and stick to it.<br />Put away digital devices;...
The Importance of…..<br />
How to Get Organized		<br />
Fact: Not a one-time or once/quarter thing<br />
Tips:<br />Clean your desk<br />Use a calendar; be realistic about your capacity<br />Don’t ignore deadlines<br />Reward y...
Productivity Tools<br /><ul><li>Google Docs
DropBox
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Work Better, Smarter and More Organized

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A presentation that I did for PWC's marketing department on how to improve productivity and time management.

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  • According to research at the University of California , San Diego.
  • NYT Story
  • The study, carried out at the Institute of Psychiatry, found excessive use of technology reduced workers&apos; intelligence.
  • How many people here would describe them as multi-takers? How many are rabid multi-taskers?
  • A U.K. study suggested that the average worker get 43 e-mails a day, and that 11% of people get 51 to to 150/a day. A recent study by Xobniclaimed 1 in 5 Americans check email either as the first thing they do in the morning or the last thing at night. 26% of Americans feel they can’t handle or feel overwhelmed by the number of emails they receive during vacation. Another report [PDF] by The Radicati Group says the typical corporate user sends 36 emails and receives 61 legitimate emails during the average day. An IDC study estimates email consumes an average of 13 hours per week per information worker.
  • Here’s an exercise. Everyone on the room, repeat after me “No”. It is such an easy word to say but sometimes it’s impossible to do it. Why? Because there’s a battle between having to do a task when asked, and not admitting that it can’t be done because that would be like saying You know, I can’t do my job that well.
  • Transcript of "Work Better, Smarter and More Organized"

    1. 1. Working Better, Faster, Smarter<br />
    2. 2.
    3. 3.
    4. 4.
    5. 5.
    6. 6.
    7. 7.
    8. 8.
    9. 9.
    10. 10. The Problem:Too Much Information, Too Many Choices, Too Much to Do, Too Little Time<br />
    11. 11. Facts<br />
    12. 12. “The average person today consumes almost three times as much information as what the typical person consumed in 1960.”<br />
    13. 13. The New York Times reports the average computer user checks 40 Web sites a day and can switch programs 36 times/hour.<br />
    14. 14. People distracted by incoming email and phone calls see a 10-point decline in their IQ….<br />
    15. 15. ……more than twice that found in studies of the impact of smoking marijuana.<br />
    16. 16.
    17. 17. The Evils of Multi-Tasking <br /><ul><li>It’s Stressful</li></li></ul><li>The Evils of Multi-Tasking <br /><ul><li>It’s Stressful
    18. 18. Unproductive</li></li></ul><li>The Evils of Multi-Tasking <br /><ul><li>It’s Stressful
    19. 19. Unproductive
    20. 20. It is inefficient because it divides your attention</li></li></ul><li>The Evils of Multi-Tasking <br /><ul><li>It’s Stressful
    21. 21. Unproductive
    22. 22. It is inefficient because it divides your attention
    23. 23. Forces you to continually refocus on the task at hand</li></li></ul><li>Single-Tasking“Run only one program or application at a time.”<br />
    24. 24.
    25. 25.
    26. 26.
    27. 27. Tips <br />Rule the inbox<br />
    28. 28. Tips <br />Rule the inbox<br />Use folders….really!<br />
    29. 29. Tips <br />Rule the inbox<br />Use folders….really!<br />Embrace the Delete button<br />
    30. 30. Tips <br />Rule the inbox<br />Use folders….really!<br />Embrace the Delete button<br />Remember not every e-mail requires an immediate response<br />
    31. 31. Tips <br />Rule the inbox<br />Use folders….really!<br />Embrace the Delete button<br />Remember not every e-mail requires an immediate response<br />Don’t rain on late nights or weekends<br />
    32. 32. Tips <br />Rule the inbox<br />Use folders….really!<br />Embrace the Delete button<br />Remember not every e-mail requires an immediate response<br />Don’t rain on late nights or weekends<br />Keep ‘em short and sweet – three sentences<br />
    33. 33. Time Management<br />
    34. 34. Setting Priorities<br />Create To-Do To-Done Lists<br />
    35. 35. Setting Priorities<br />Create To-Do List AND a To-Done List<br />Plan Your Day in Blocks<br />
    36. 36. Setting Priorities<br />Create To-Do List AND a To-Done List<br />Plan Your Day in Blocks<br />Use a notebook to capture ideas and thoughts<br />
    37. 37. Setting Priorities<br />Create To-Do List AND a To-Done List<br />Plan Your Day in Blocks<br />Use a notebook to capture ideas and thoughts<br />Be focused – turn off distractions<br />
    38. 38. Dealing with Distractions<br />Be disciplined about social media<br />
    39. 39. Dealing with Distractions<br />- Be disciplined about Social media<br /><ul><li>Beware the Water Cooler</li></li></ul><li>Dealing with Distractions<br /> Be Pragmatic about Personal Calls and Errands<br />
    40. 40. Power Meetings <br />Have an agenda and stick to it.<br />Set a time limit…and stick to it.<br />Put away digital devices; if you don’t need a laptop for the meeting, don’t bring it<br />Be focused<br />Be engaged but stay constructive<br />
    41. 41. The Importance of…..<br />
    42. 42. How to Get Organized <br />
    43. 43. Fact: Not a one-time or once/quarter thing<br />
    44. 44. Tips:<br />Clean your desk<br />Use a calendar; be realistic about your capacity<br />Don’t ignore deadlines<br />Reward yourself<br />
    45. 45. Productivity Tools<br /><ul><li>Google Docs
    46. 46. DropBox
    47. 47. Tungle
    48. 48. Remember the Milk
    49. 49. Evernote
    50. 50. Instapaper</li></li></ul><li>Resources<br />New York Times – “Your Brain on Computers” - http://nyti.ms/pwcpresentation<br />Merlin Mann: 43 Folders (http://www.43folders.com/)<br />LifeHacker (www.lifehacker.com)<br />Three.stenc.es- http://three.sentenc.es/<br />Zen Habits: http://zenhabits.net/how-not-to-multitask-work-simpler-and/<br />
    51. 51. Web site: www.markevans.ca<br />Email: mark@markevans.ca<br />Twitter: @markevans<br />Telephone: 416-669-7028<br />
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