Work Better, Smarter and More Organized

Working Better, Faster, Smarter

The Problem:Too Much Information, Too Many Choices, Too Much to Do, Too Little Time

“The average person today consumes almost three times as much information as what the typical person consumed in 1960.”

The New York Times reports the average computer user checks 40 Web sites a day and can switch programs 36 times/hour.

People distracted by incoming email and phone calls see a 10-point decline in their IQ….

……more than twice that found in studies of the impact of smoking marijuana.

The Evils of Multi-Tasking
It’s Stressful

It’s Stressful
Unproductive

It’s Stressful
Unproductive
It is inefficient because it divides your attention

It’s Stressful
Unproductive
It is inefficient because it divides your attention
Forces you to continually refocus on the task at hand

Single-Tasking“Run only one program or application at a time.”

Tips
Rule the inbox

Tips
Rule the inbox
Use folders….really!

Tips
Rule the inbox
Embrace the Delete button

Tips
Rule the inbox
Remember not every e-mail requires an immediate response

Tips
Rule the inbox
Don’t rain on late nights or weekends

Tips
Rule the inbox
Don’t rain on late nights or weekends
Keep ‘em short and sweet – three sentences

Time Management

Setting Priorities
Create To-Do To-Done Lists

Setting Priorities
Create To-Do List AND a To-Done List
Plan Your Day in Blocks

Setting Priorities
Use a notebook to capture ideas and thoughts

Setting Priorities
Use a notebook to capture ideas and thoughts
Be focused – turn off distractions

Dealing with Distractions
Be disciplined about social media

- Be disciplined about Social media
Beware the Water Cooler

Be Pragmatic about Personal Calls and Errands

Power Meetings
Have an agenda and stick to it.
Set a time limit…and stick to it.
Put away digital devices; if you don’t need a laptop for the meeting, don’t bring it
Be focused
Be engaged but stay constructive

The Importance of…..

How to Get Organized

Fact: Not a one-time or once/quarter thing

Tips:
Clean your desk
Use a calendar; be realistic about your capacity
Don’t ignore deadlines
Reward yourself

Productivity Tools
Google Docs
DropBox
Tungle
Remember the Milk
Evernote
Instapaper

Resources
New York Times – “Your Brain on Computers” - http://nyti.ms/pwcpresentation
Merlin Mann: 43 Folders (http://www.43folders.com/)
LifeHacker (www.lifehacker.com)
Three.stenc.es- http://three.sentenc.es/
Zen Habits: http://zenhabits.net/how-not-to-multitask-work-simpler-and/

Web site: www.markevans.ca
Email: mark@markevans.ca
Twitter: @markevans
Telephone: 416-669-7028

http://www.markevanstech.com	323
http://static.slidesharecdn.com	1
http://www.notcot.org	1
http://www.brandingserved.com	1
http://paper.li	1

Work Better, Smarter and More Organized

by ME Consulting on Sep 30, 2010

Accessibility

Tags

Upload Details

Usage Rights

5 Embeds 327

Statistics

Work Better, Smarter and More Organized — Presentation Transcript