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Work Better, Smarter and More Organized

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A presentation that I did for PWC's marketing department on how to improve productivity and time management.

A presentation that I did for PWC's marketing department on how to improve productivity and time management.


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  • According to research at the University of California , San Diego.
  • NYT Story
  • The study, carried out at the Institute of Psychiatry, found excessive use of technology reduced workers' intelligence.
  • How many people here would describe them as multi-takers? How many are rabid multi-taskers?
  • A U.K. study suggested that the average worker get 43 e-mails a day, and that 11% of people get 51 to to 150/a day. A recent study by Xobniclaimed 1 in 5 Americans check email either as the first thing they do in the morning or the last thing at night. 26% of Americans feel they can’t handle or feel overwhelmed by the number of emails they receive during vacation. Another report [PDF] by The Radicati Group says the typical corporate user sends 36 emails and receives 61 legitimate emails during the average day. An IDC study estimates email consumes an average of 13 hours per week per information worker.
  • Here’s an exercise. Everyone on the room, repeat after me “No”. It is such an easy word to say but sometimes it’s impossible to do it. Why? Because there’s a battle between having to do a task when asked, and not admitting that it can’t be done because that would be like saying You know, I can’t do my job that well.
  • Transcript

    • 1. Working Better, Faster, Smarter
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
    • 9.
    • 10. The Problem:Too Much Information, Too Many Choices, Too Much to Do, Too Little Time
    • 11. Facts
    • 12. “The average person today consumes almost three times as much information as what the typical person consumed in 1960.”
    • 13. The New York Times reports the average computer user checks 40 Web sites a day and can switch programs 36 times/hour.
    • 14. People distracted by incoming email and phone calls see a 10-point decline in their IQ….
    • 15. ……more than twice that found in studies of the impact of smoking marijuana.
    • 16.
    • 17. The Evils of Multi-Tasking
      • It’s Stressful
    • The Evils of Multi-Tasking
      • It’s Stressful
      • 18. Unproductive
    • The Evils of Multi-Tasking
      • It’s Stressful
      • 19. Unproductive
      • 20. It is inefficient because it divides your attention
    • The Evils of Multi-Tasking
      • It’s Stressful
      • 21. Unproductive
      • 22. It is inefficient because it divides your attention
      • 23. Forces you to continually refocus on the task at hand
    • Single-Tasking“Run only one program or application at a time.”
    • 24.
    • 25.
    • 26.
    • 27. Tips
      Rule the inbox
    • 28. Tips
      Rule the inbox
      Use folders….really!
    • 29. Tips
      Rule the inbox
      Use folders….really!
      Embrace the Delete button
    • 30. Tips
      Rule the inbox
      Use folders….really!
      Embrace the Delete button
      Remember not every e-mail requires an immediate response
    • 31. Tips
      Rule the inbox
      Use folders….really!
      Embrace the Delete button
      Remember not every e-mail requires an immediate response
      Don’t rain on late nights or weekends
    • 32. Tips
      Rule the inbox
      Use folders….really!
      Embrace the Delete button
      Remember not every e-mail requires an immediate response
      Don’t rain on late nights or weekends
      Keep ‘em short and sweet – three sentences
    • 33. Time Management
    • 34. Setting Priorities
      Create To-Do To-Done Lists
    • 35. Setting Priorities
      Create To-Do List AND a To-Done List
      Plan Your Day in Blocks
    • 36. Setting Priorities
      Create To-Do List AND a To-Done List
      Plan Your Day in Blocks
      Use a notebook to capture ideas and thoughts
    • 37. Setting Priorities
      Create To-Do List AND a To-Done List
      Plan Your Day in Blocks
      Use a notebook to capture ideas and thoughts
      Be focused – turn off distractions
    • 38. Dealing with Distractions
      Be disciplined about social media
    • 39. Dealing with Distractions
      - Be disciplined about Social media
      • Beware the Water Cooler
    • Dealing with Distractions
      Be Pragmatic about Personal Calls and Errands
    • 40. Power Meetings
      Have an agenda and stick to it.
      Set a time limit…and stick to it.
      Put away digital devices; if you don’t need a laptop for the meeting, don’t bring it
      Be focused
      Be engaged but stay constructive
    • 41. The Importance of…..
    • 42. How to Get Organized
    • 43. Fact: Not a one-time or once/quarter thing
    • 44. Tips:
      Clean your desk
      Use a calendar; be realistic about your capacity
      Don’t ignore deadlines
      Reward yourself
    • 45. Productivity Tools
    • Resources
      New York Times – “Your Brain on Computers” - http://nyti.ms/pwcpresentation
      Merlin Mann: 43 Folders (http://www.43folders.com/)
      LifeHacker (www.lifehacker.com)
      Three.stenc.es- http://three.sentenc.es/
      Zen Habits: http://zenhabits.net/how-not-to-multitask-work-simpler-and/
    • 51. Web site: www.markevans.ca
      Email: mark@markevans.ca
      Twitter: @markevans
      Telephone: 416-669-7028