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Presentation Visuals
 

Presentation Visuals

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  • Create an outline or the text – concepts of your presentation first. Work through the presentation – mark or identify key points, ideas, concepts, especially any place that you need to share a lot of data or hard facts. Is there a way to display it visually? Is there anything in the presentation that makes you think of a visual? A visual can be used to help your audience quickly understand complex data or facts. Image from http://morguefile.com/archive/display/24623 by clarita
  • The supply-demand model is one of the fundamental concepts of economics. The price level of a good essentially is determined by the point at which quantity supplied equals quantity demand. This point is called equilibrium. If the quantity supplied is greater than the quantity demanded, then there is a surplus of goods. If the quantity supplied is less than the quantity demanded, the there is a shortage of goods.
  • Note that there is a difference between free and royalty-free – be aware of this when searching for images. Royalty-free still has a cost of purchase, but you are not going to pay royalties to use it.
  • If you are giving a factual presentation. You are likely going to need to present some data, some hard numbers. That can be a challenge. How do you keep the audience awake and get the numbers to them. Use visuals, graphs, charts, diagrams, infographics. Interactive or live data is great
  • If you are going to show a video, think about what purpose it serves in your presentation and how it will impact your audienceHow long is it? If you are giving a 10 minute presentation and the video clip is 7 minutes long, isn’t it doing the presenting for you? People came to hear you. Consider cutting the video to the most important point – teaser/introduction videos are a good way to engage the audience And http://www.tubechop.com/ - another youtube video chopper – show only a portion of a videoThere are many video sources beyond on youtube – most news stations have a video gallery, many government sites, vimeo, teachertube.
  • The authorstream add-in offers several features for developing your presentation – it’s a free download – just watch to make sure you download the free one – there is another one on their site that requires a purchase after a 30 day trial. This free one – adds an extra tab in your PowerPoint software – if you have an authorstream account you can use the publish feature on the tab to upload your presentation directly to the website
  • Be careful with sound effects – this can be really overwhelming to some people
  • You never know when you present what technical problems you are going to run into. Have a back up plan and a back up plan for that. Know your audience, the visuals you choose to supplement a presentation for a group of young college students is going to be drastically different than the visuals you would choose to supplement a presentation to a group of senior citizens
  • The wonderful presentation tools and software to create visuals come with all kinds of “eye candy” – use it appropriately!! Just because it looks cool or fun is not a good reason to use it in your presentation. 1.) It could be that distraction from the message you are wanting the audience to leave with 2.) It could offend the audience, if they are professionals or listening to a sensitive subject 3.) We have all been so exposed to “eye candy” that it tends to annoy us rather than help us understand and appreciate your message For example, the dancing hamster does little for us if you presentation is on how to detect breast cancerIce breakers and humor are wonderful assets to a presentation just be very weary of what message it sends to your audience. The timing make sure it is appropriate in the flow of your message.
  • Choose a graphic style that fits your audience.It doesn’t do any good to fill your presentation with photos no one can see or make sense of. Respect copyright. Don’t go to Google images and start searching and pulling any and every image you see. For one reason alone, no one wants to sit in a court room and try to explain themselves. Another good reason, we want our presentation and creations to be respected by others, don’t we? This doesn’t mean you can’t use the visual, it means there might be a chance you can’t use it and will need to find something else or that you just need to go the right way about using it.
  • A slide will only keep your audience’s attention for a very short period of time. You don’t want your audience reading. You want them listening to you! Think of this illustration. How fast are these cars going by on a busy interstate where they have other things to pay attention to? Let’s say they are going 40 mph. How much of that bulletin board are they going to be able to read?
  • PowerPoint is simply a tool. IT can’t be evil, but how the tool used can be. These funny clips by the comedian Don McMillan have been around for awhile now. While they are meant to be funny and sarcastic, there’s a lot of truth in them.
  • Think carefully about the technology you choose to supplement your presentation. Will you have internet connection where you are presenting? Will you need an actual file of the presentation at any point?
  • Good to host a large presentation – url and channel make it an easy way to distribute your presentation without killing lots of trees!
  • Authorstream is a free presentation hosting site. I use this site the most because it has always had the ability to make a presentation private and then embed it into our course management system, blackboard and that’s how I utilize it the most. You can also upload presentations up to 1 GB in size. It is also the easiest to create narrated PowerPoint files. You can record your narration in PowerPoint and upload the PowerPoint file and it’ll recognize the audio.
  • Online slide builder – lot of good tools – can use it through google drive and save it there – need good internet connection – makes it easy to insert multimedia from the web – at last check – no way to export it out of sliderocket
  • Be careful with animation in prezi – prezi is known for its ability to zoom, fly and spin all over the place. Work through the animation and movement from node to node several times and make sure it is not too much. You don’t want to make your audience sick or cause a seizure. It can be a good tool for a quick visual presentation. Best for simple text and images or links to other resources. Limit the text and detail. Keep it very simple and the animation very simple. Others – present.me – many slideshow apps available – plug an ipad into the podium?? Online slideshow tools - http://www.kizoa.com/http://slide.ly/http://animoto.com/ video, audio, photos

Presentation Visuals Presentation Visuals Presentation Transcript

  • PRESENTATION VISUALS Tips & tools for creating and using visuals effectively Illinois Central College
  • Agenda 1. Using & Finding Visuals 2. Tips for Using Visuals 3. Tools for Creating Visuals 4. Tips for Creating Visuals 5. Presentation Tips 6. Presentation Tools
  • Visual Ideas       Photos Graphics Animations Infographics Diagrams Charts  Audio  Video
  • The supply-demand model is one of the fundamental concepts of economics. The price level of a good essentially is determined by the point at which quantity supplied equals quantity demand. This point is called equilibrium. If the quantity supplied is greater than the quantity demanded, then there is a surplus of goods. If the quantity supplied is less than the quantity demanded, the there is a shortage of goods.
  • FAIR USE  principle based on belief that public is entitled use portions of copyrighted materials for commentary, criticism and parody  Tricky – lots of “gray” when it comes to what is fair use and what is an infringement  also allows special guidelines for use of copyrighted material for educational purposes The 4 factors considered are: 1. 2. 3. 4. the purpose and character of your use the nature of the copyrighted work the amount and substantiality of the portion taken **the effect of the use upon the potential market.
  • Creative Commons  A structured system for creators to share their works for free but still have some protections.  http://search.creativecommons.org/
  • Graphics & Photos  Public domain icons and symbols   http://thenounproject.com/ http://www.iconarchive.com/  Public domain photos   http://morguefile.com/ http://pixabay.com/  Government websites often have photo galleries of images that can be used  http://www.ars.usda.gov/is/graphics/photos/
  • Data Sources  http://www.google.com/publicdata/directory  http://getthedata.org/  http://www.numberof.net/  http://www.gallup.com/  http://datamarket.com/  http://www.pewinternet.org/  http://data.worldbank.org/
  • Infographics  Data visualizations that present complex information quickly and clearly.  Great way to present data during a presentation  Examples:    http://www.mint.com/blog/ trends/hamburger-10122010/ http://visual.ly/can-socialmedia-predict-electionoutcomes http://googlemobile.blogspot.com/ 2010/06/google-voice-for-everyone.html
  • 8 SOURCES FOR FINDING INFOGRAPHICS 1. http://visual.ly/ 2. http://infographixdirectory.com/ 3. http://www.mashable.com/follow/topics/mash able-infographics/ 4. http://www.infographicsarchive.com/ 5. http://www.thinkwithgoogle.com/insights/libra ry/infographics/ 6. http://pewinternet.org/Data-Tools/Get-theLatest-Statistics/Infographics.aspx 7. http://www.educause.edu/library/infographics 8. http://igad.onlearning.us/
  • Online Multimedia Posters  Search http://www.glogster.com/  Examples:    http://www.glogster.com/macyaurora/to-kill-a-mockingbird/g6lgt3794q6inf6q7m0esma0 http://www.glogster.com/calistaw1195774/2012-presidentialelection/g-6l65mpk43dh7q7f3he8gca0 http://www.glogster.com/reready/indian-economy-andculture/g-6l68uts4ps5f9r1vq7anoa0
  • Glogster  http://edu.glogster.com/  Online multimedia poster   Insert text, photos, videos, graphics, sounds, drawings, attach files http://resources.edu.glogster.com/
  • Video  Consider how relative it is (what purpose or point does it make)  Does it “steal the show”  Youtube.com    http://www.splicd.com/ - show only a portion of a video clip Insert the clip directly onto your presentation slide (must have internet connection) Have a back-up:  Any Video Converter (free version) –http://www.any-videoconverter.com/products/for_video_free/ capture a YouTube video, convert a video, edit a video
  • http://www.authorstream.com/desktop/
  • iSpring Free Presentation Tools  http://www.ispringsolutions.com/free_powerpoi nt_to_flash_converter.html  Easily Insert YouTube videos and Flash files on the slide
  • Audio  http://www.jamendo.com/en/ - audio files that can be downloaded or embedded  http://audacity.sourceforge.net/ - free software for editing audio  http://www.brainybetty.com/soundsforpo werpoint.htm - more free audio and sound effects
  • Tips for Using Visuals  Visuals should supplement what you are saying, not take over the presentation.   Keep audio and video short and to the point Keep It Simple is always a good guideline  Know your Audience  Plan your visuals and practice with them before the presentation.  Make sure they work  Have a back-up plan
  • Because the tool can do it… doesn’t mean you should!!!
  • Tools for Creating Visuals  www.gliffy.com –create online charts and diagrams, save them as an image file  http://pixlr.com/ - online photos editor  http://www.dipity.com/ - create an interactive online timeline  http://charts.hohli.com/ - online chart builder  http://www958.ibm.com/software/data/cognos/manyeyes/ - build charts and visualizations  http://quizlet.com/ - create a quiz for the audience
  • Tips for Creating Visuals  Technical    Decide on the best tool to use File format, presentation mode, export option, back up? Know the limitations  Design   Font, color, style, empty/white space, legibility quality
  • Photos & Graphics  Choose photos and graphics that work well for your audience.   Consider the quality Don’t scale out of proportion.  If you are going to use them. USE THEM BIG!  Respect copyright.
  • Professional Web Designers Conference 2012 Software Techniques Conference A presentation design for professional web designers. Is the crayon clip art appropriate? Is it dated? Does it reflect the audience? Is it relevant to the topic being presented?
  • American Institute of Graphic Artists Software Techniques Conference 2012 A presentation design for professional web designers. Yes the kitties are cute. Are they appropriate? Is it dated? Does it reflect the audience? Is it relevant to the topic being presented?
  • Presentation Tips  Content comes first!  Be Consistent      choose an overall template/ background color scheme choose 1 font for body 1 font for headers If using outline form with numbers, letters, etc…  choose one format and stick with it  Include title slide, agenda slide, and a closing slide (good for your contact info.)
  • General Design Guidelines  Keep it Simple and Clear – if it doesn’t support the message you want to give – you probably don’t need it.  Consider Layout – balance text and visuals, utilize “white space.”  Grab Their Attention – be intentional about placing visuals that create contrast or emphasis.
  • Choosing a Template/ Background  Background design should be subordinate to your content  Background should be appropriate for your audience  Use 1 background throughout the presentation
  • Bad Example of a Background • Too much Contrast • Your content is limited to 1/3 or 2/3 of the slide • Poor quality • Eye is drawn to the background, too busy
  • Using Color in a Presentation  Dark backgrounds with light text are usually easiest to read. (if presented on a large screen in a dark room)  Light backgrounds with dark text work well for distributing on the computer/printing. Work well if you are in a large auditorium that is bright or the fluorescent lights will be on.  Be wary of combinations like Red/Green  Be wary of combinations that are too close – white background/yellow text
  • How much can you cram into one slide?
  • Slide Formatting Tips  Text Sizes:  Title/ Headings - 36pt to 44 pt  Content/ Bullets – 24 pt to 36 pt  No smaller than 18pt to 20pt  Lines per slide:   6 x 6 Rule: no more than 6 lines about 6 words per line PowerPoint: Home Ribbon > Line Spacing…
  • ALL UPPERCASE IS HARD TO READ ALL HUMAN SITUATIONS HAVE THEIR INCONVENIENCES. WE FEEL THOSE OF THE PRESENT BUT NEITHER SEE NOR FEEL THOSE OF THE FUTURE; AND HENCE WE OFTEN MAKE TROUBLESOME CHANGES WITHOUT AMENDMENT, AND FREQUENTLY FOR THE WORSE. BENJAMIN FRANKLIN
  • All Uppercase is Hard To Read All human situations have their All human situations have their inconveniences. We feel those ofof the inconveniences. We feel those the present but neither see nor feel thosefeel those of present but neither see nor of the future; and hence we often make troublesome the future; and hence we often make changes without amendment, and frequently troublesome changes without amendment, for thefrequently for the worse. and worse. Benjamin Franklin Benjamin Franklin
  • Formatting Tips  Font Choice is important. This is a Script. This is a Sans-serif. This is a Serif. This is a Decorative font.
  • Formatting Tips • Use fonts sparingly – 1-2 per presentation •Use Bold, Italic, etc… for contrast. • Do Not use script or Decorative fonts for large blocks of text. • Sans-serif works well for presentations • Serif works well for large bodies of text (printed documents).
  • All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin Sans-Serif All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin Franklin Script All human situations have their inconveniences. We feel those of the present but neither see nor feel those of the future; and hence we often make troublesome changes without amendment, and frequently for the worse. Benjamin franklin Serif
  • Death by PowerPoint http://dilbert.com/strips/comic/2010-02-22/  Death by PowerPoint YouTube video http://www.youtube.com/watch?v=KbSPPFYxx3o  Life After PowerPoint YouTube video by Don McMillan http://youtu.be/MjcO2ExtHso
  • Presentation Tools  There are lots of them available online.  Consider the technical aspects of them.     Some host a PowerPoint slide on the web. Some allow you to build the entire presentation on the web. How will you present it? Features needed? Does it need to support audio and video?
  • Slideshare  http://www.slideshare.net/  Host PowerPoint presentations and documents  Create narrated PowerPoint presentations
  • authorStream http://www.authorstream.com/
  • sliderocket  http://www.sliderocket.com/  Free online presentation creation tool  Works with Google Drive: http://www.sliderocket.com/blog/2012/04/ google-drive-app/
  • Prezi U     http://edu.prezi.com/ Online presentation tool. Create and host the presentation online. Be careful of animation!
  • References          Worcester Polytechnic Institute Best Practices for Presentation Design http://www.wpi.edu/academics/ATC/Collaboratory/HowTo/PowerPoint/design.html 3 Steps to Choosing the Best Presentation Colors http://www.presentationxpert.com/articles/3-steps-to-choosing-the-bestpresentation-colors Choose the right colors for your PowerPoint Presentation http://office.microsoft.com/en-us/powerpoint-help/choose-the-right-colors-foryour-powerpoint-presentation-HA001012072.aspx Tips for giving better presentations http://www.thinkoutsidetheslide.com/ Ellen Fikelstein PowerPoint Tips, Techniques and Tutorials http://www.ellenfinkelstein.com/powerpoint_tips.html Key Steps to an Effective Presentation http://www.theegglestongroup.com/writing/keystep1.php 5 Rules for More Effective Presentations, Michael Hyatt http://michaelhyatt.com/5-rules-formore-effective-presentations.html 12 tips for creating better PowerPoint Presentations http://www.microsoft.com/atwork/skills/presentations.aspx#fbid=UMGbQMh-GCK Book: Beyond Bullet Points: Using Microsoft PowerPoint to Create Presentations That Inform, Motivate, and Inspire by Cliff Atkinson http://www.amazon.com/exec/obidos/ASIN/0735620520
  • PRESENTATION VISUALS Tips & tools for creating and using visuals effectively Illinois Central College Brandy Thatcher, Instructional Media Developer Teaching & Learning Center bhtatcher@icc.edu / @bthat (twitter)