HealthCare Knowledge Portal Vision Slides

Physicians’ Collaboration Sites, Internal Portal & SourceNET

Project Vision SourceNET - Physicians’ External Open Access Collaboration Sites Intranet Internal Corporate Portal with Collaboration Areas

User Types Physicians want the ability to log into their collaboration environments in an extranet scenario. They would access the sites over a secure internet connection without using Citrix. Some Internal users authenticates against the domain when they log into a computer. The NHS has implemented a roving profile system so when a user logs onto a machine they have their working environment and network drives ( H:, I: and W: ) are mapped. This is a typical scenario in most organizations but in the NHS this is the minority of users. The majority of computer users in the NHS are “Open Access Users”: the computer automatically logs into an account that has minimum access rights. When people need to use Meditech or Outlook Web Access they log into the service with their individual credentials. These users don’t have access to network file storage beyond MOX shared Cabinets.

Meditech and Mox All NHS staff have a Meditech account which provides access to MOX (Meditech Office email). MOX is a text-only medium and will be an unsupported product by June 30, 2005.

I: Drive • I: Drive is shared network storage whose permission and structure is based on the NHS Org. Chart • This makes cross- discipline collaboration on files challenging • IT often has to create new shares for cross- discipline teams

Two Technologies Windows SharePoint Services provides a scalable system that can support high-function Web sites. Windows SharePoint Services comes with a collection of useful templates for information sharing and collaboration sites. There’s almost no limit to the number of applications and the kinds of applications that can run on this platform. SharePoint Portal Server is an application that enhances a Windows SharePoint Services installation with features like site organization and navigation, content topics, targeted news, personalized sites, content search, organization-wide alerts, and multi-layered, hierarchical control over the content and policy of individual Web sites.

Potential Solution Landscape Physicians’ external Open Access Authenticated Portal collaboration spaces Intranet Site and Internal (Could be current site Collaboration Spaces or one based on WSS) WSS SPS (Search, My Sites, Audiences) WSS SourceNET WSS (WSS) WSS WSS WSS WSS WSS WSS WSS WSS WSS WSS

Future Potential Solution Landscape Physicians’ external Authenticated Portal (open access included) and collaboration spaces Internal Collaboration Spaces WSS SPS (Search, My Sites, Audiences) WSS WSS WSS WSS WSS WSS SourceNET WSS WSS WSS WSS WSS WSS

SharePoint Content Restrictions SPS SharePoint is aware of (Search, My Sites, Audiences) who is accessing it and this allows for multi- layered, hierarchical WSS control over the WSS content and policy of individual Web sites. WSS Permissions are set by the site creators and do WSS WSS not have to be administered by IT. WSS WSS

QA, EDU, IC

QA, EDU, IC • Use Meditech (Payroll, Ideas on Features: Materials, Lab Reports) • Videos from Vendors • P&P Audit Trails • They would like an approval Collaborate Now: process with digital sigs • Email, I Drive • They would like to know when a document has been accessed • Collaborate with Everyone • WSS’s ability to create surveys • Extensively use Document and forms are promising Version Features of Office • Links and Calendars • Using Sub-sites to create “Whole Education Spaces”

Finance

Finance • Meditech Accounting • Reports Generation • Capital Budgets – 600 Departments > 2-3 reports per department • SECURITY – Missing from SourceNET • SharePoint is not a reporting package • Reports Generation – Only simple views of data • Nursing timesheets could be accomplished, you – Could be accomplished in could not interact in any real WSS way with the data

Organizational Development

Organizational Development • Use Meditech (Need • ICA (19 variants of this report) REPORTS) – Reports are generated from these worksheets • Responsible for employee – WSS cannot generate recognition – Performance reports but distribution & Evaluation collection will be easier • Need Employee Information – • Workshop Registration (Log Start Date, etc. (Confidential) Attendance, Overbooking, Change Dates) • Resource Allocation > 1000 • They like the idea of using Students > 8 Sites > Multiple surveys both internally and Departments externally • Pre- and Post-workshop testing could be done by survey

Communications • Open Access Users need a place • Can usage be tracked in in the intranet to get basic SPS/WSS? information, SourceNET • External sites could provide great • SourceNET can either stay with potential for collaboration with the current application software other LINs or move to WSS • Important to let the WSS sites • Communications needs to grow slowly understand what is possible with • Limit initial release to non-open SharePoint access users • Bulk of the NHS user community cannot collaborate because they are super-mobile

Human Resources

Human Resources • Recruitment – Job Postings – Applicant lists – Email & Paper (fax, etc) – 500 job postings per year – 10-15 paper & 10-15 email applications per posting – Information sent from Managers (typically paper) – Interview Notes, References • Employee Information is shared with “Benefits” – Info Stored in files, emails, Access – A spreadsheet is sent to IS, OD, QA/EDU/IC about new Hires and Terminations – Labour Relations has their own records

OASIS Teams • OASIS Teams’ Collaboration • Lost & Found Spaces – OASIS teams are project teams that deal with internal issues – One team per project – Team members are cross- discipline

Document templates for better search • Roving profiles – This should allow the IS team to add appropriate metadata to everyone’s based office documents

Network Architecture One way trust relationships BUT AD1 accounts / All external Once examined Clients in AD2 fall into groups need to be access ISA passes on two categories: enabled on AD2 Authenticated requests are the request to · accounts ESX Virtual PCs clients are logged directed first the appropriate allowed on to the domain to the ISA server from AD1 and are not asked proxy server · Unique external One Way Trust for further authentication accounts e AD2 AD2 AD1 i1 DC1 DC2 i4 ISA External WSS Cert. OWA Cert. External WSS Cert. i2 Internal SPS Cert. SQL External Authenticated Client Client External Internal SPS Cert. WSS & SQL i5 Any enabled clients can use the external WSS site i3 published by ISA SharePoint Portal If ACE authentication passes NHS GATE The ISA will first authenticate Physician external requests destined e Open for the internal SPS site ACE Access against the ACE using the Client RSA fob. Only then with the request be forwarded to the Open access clients SPS server for application authenticaion e will be asked to login Exchange to all services. Since NHS the authentication is Physician an Internet Explorer with FOB session when opening a document e* for editing they will Legend / Key OWA be asked to OWA Cert. i1 i3 i5 authenticate again NEW installations, in order with Word, Excel, i2 i4 etc. e Existing Installs e* Existing setup works - This can be modified after the installation of i1 for increased security

HealthCare Knowledge Portal Vision Slides

by Bryce Johnson on Jul 19, 2009

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HealthCare Knowledge Portal Vision Slides — Presentation Transcript

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