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2009prospectus.doc.doc

  1. 1. CONTENTS 2 Welcome Letter 9 Important Dates 3 2007 Exhibitors 10 List of Contacts 4 How We Market the Show 11 Space Pricing and Assignment Process 5 Sponsorships 12 Rules and Regulations 8 Advertising Opportunities 16 Map of Level 2 - Nice Acropolis Montréal, Canada September 23 – 26, 2009 2009 EXHIBITOR PROSPECTUS CONTENTS 2 Welcome Letter 3 2008 Exhibitors 4 How We Market the Show 5 Sponsorships and Advertising Opportunities 9 Important Dates 10 List of Contacts 11 Space Pricing and Assignment Process 12 Rules and Regulations 16 Housing 17 Map of Level 5 - Palais des Congrès de Montréal
  2. 2. WELCOME Dear Prospective Exhibitor: It is with great excitement that we invite your company to participate in the 2009 World Molecular Imaging CongressSM as an exhibitor at this now global event. The 2009 World Molecular Imaging CongressSM (WMIC 2009) will be held September 23-26, 2009 in Montreal, Canada, and builds upon the success of the first World Molecular Imaging Congress held in Nice in September 2008. The WMIC name was created in order to recognize our efforts of bringing together a truly global Program Committee composition and the diverse nationalities of our attendees. The following societies are included in the organization of this year’s event: • Academy of Molecular Imaging (AMI) • Society for Molecular Imaging (SMI) • European Society of Molecular Imaging (ESMI) • Federation of Asian Societies of Molecular Imaging (FASMI) • Radiological Society of North America (RSNA) • Society for Nuclear Medicine (SNM) • International Society of Magnetic Resonance in Medicine (ISMRM) Organizers from these well-recognized societies are working together to create a comprehensive program which integrates developments in imaging technologies and molecular imaging agents with applications for drug development, basic science investigations, and clinical translation. The result? An ideal forum, assembling the top minds in the field of molecular imaging today, in one location. Industry exhibits will include the latest advances in preclinical and clinical imaging applications to create a "one-stop" molecular imaging educational technology showcase. The WMIC will bring together technically distinct and separate research communities that have a shared vision in the molecular imaging sciences. We expect the attendance for the WMIC to exceed 2,000 participants from across the globe. You will not want to miss this one-of-a-kind opportunity to communicate your company’s message directly to your targeted audiences. We have developed a comprehensive website to keep you and the conference’s attendees informed of the many facets of this exciting event. Last year, our website received over 200,000 views in anticipation of the conference’s opening, a fantastic way for our sponsors to get noticed. Thank you for your consideration and welcome to the World Molecular Imaging CongressSM . We look forward to your support. Sincerely yours, WMIC Steering Committee Members Timothy McCarthy, PhD Chrit Moonen , PhD Yasuhisa Fujibayashi, MD, PhD Pfizer Global Pfizer Global R&D Université Victor Segalen Juri Gelovani, MD, PhD Johannes Czernin, MD Andreas Jacobs, MD MD Anderson UCLA School of Medicine University of Köln Montréal, Canada – September 23 to 26, 2009 2
  3. 3. 2008 Exhibitors A ABX Advanced Biochemical Compounds American College of Radiology - Image Metrix Advion American Pharmaceutical Review Analogic Corporation Animascope Advanced Research Technologies Inc. (ART) Aspect Magnet Technologies Ltd. B Bayer Schering Pharma AG BC Decker Berthold Technologies GmbH & Co KG Biodex Medical Systems Biophotonics International Bioscan, Inc. Biospace Lab Bruker BioSpin C Caliper Life Sciences Cambridge Research & Instrumentation, Inc. (CRi) Capintec, Inc. Carestream Molecular Imaging Center for Advanced Biomedical Imaging Research (CABIR) CheMatech Comecer S.P.A. E Eckert & Ziegler Equipement Veterinaire Minerve European Society of Molecular Imaging (ESMI) G GE Healthcare Gravatom Engineering Systems Ltd I IBA Molecular INDEC Systems L Lab Impex Systems Leica Microsystems Leti-Minatec LI-COR Biosciences M m2m Imaging Corporation Mediso Ltd. MILabs BV MIR Preclinical Services Molecular Imaging & Contrast Agent Database (MICAD) Montréal, Canada – September 23 to 26, 2009 3 N National Cancer Institute (NCI) O Oncovision ONI Medical Systems Optiscan Pty Ltd P Philips Medical Systems Photonic Science Ltd PMOD Technologies Ltd Q QUIDD R RadPharm Inc. RAPID Biomedical GmbH Rigaku Corporation S SA Instruments, Inc. Siemens Medical Solutions Skyscan N.V. Society of Nuclear Medicine (SNM) Springer Sumitomo Heavy Industries, Ltd. T Taiyo Nippon Sanso Corporation Targeson Tema Sinergie S.R.L. Tourisme Montreal (CVB) Trasis TSB Innovation Agency Gmbh/Imaging Network Berlin U UVP, LLC V Varian Inc. VisEn Medical VisualSonics Von Gahlen
  4. 4. How We Market the Show Excitement for this inaugural World Molecular Imaging CongressSM has been growing throughout the field as word of the meeting continues to appear in numerous scientific journals and other venues, reaching thousands of basic scientists, radiologists, industrial scientists, nuclear medicine physicians, oncologists, neurologists and cardiologists. Here is a sample list of how we market the show to draw in those select decision-makers. Tradeshows/Scientific Conferences WMIC has been promoting the conference at these tradeshows/scientific conferences: AACR, RSNA, SNM, ASCO, ASNC, ARRS, SPIE, and IEEE Medical Imaging. Multiple Ads in Scientific Journals WMIC is also advertising in scientific journals such as Nature Biotechnology, Cancer Research, Molecular Cancer Therapeutics, Radiology, European Journal of Nuclear Medicine, Journal of Clinical Oncology, Journal of Nuclear Cardiology, Journal of Nuclear Medicine, Diagnostic Imaging among many others, as well as our journals, Molecular Imaging and Molecular Imaging and Biology . Email Blast Campaign We have been procuring a variety of email lists including members and attendees of RSNA, ASCO, SNM, IEEE, ISMRM, and other smaller meetings in order to wage a strategic marketing campaign of timely and periodic email blasts. This methodology provides for a constant flow of updated information on the World Molecular Imaging Congress to these potential conference delegates. Public Relations We maintain an active media contact listing of well over 400 names from newspaper dailies, industry trade publications and news magazines. Certain media contacts are targeted for customized outreach efforts in order to secure their on-site attendance. Press releases go out on a regular basis as the program evolves and new information on keynote speakers, program sessions and topics are finalized. Media advisories are sent out closer to the actual conference event dates. As a result of our steady PR campaign, we have enjoyed media coverage and editorial content of the conference in such illustrious publications as The Wall Street Journal and in trade magazines such as Diagnostic Imaging, Imaging Technology News, RT Image, Advance Magazine for Administrators, and Advance Magazine for Technologists, as well as day-by-day coverage directly from the conference by Auntminnie.com. Conference Promotion The conference is listed under the “Meetings and Conferences” section of numerous professional societies’ websites such as RSNA, SNM, and ASCO, to name just a few, as well as on commercial sites such as Auntminnie.com and on government websites within the NIH. Calendar listings are included in publications such as Nature, Diagnostic Imaging, Radiology, and Advance Magazine as well. Montréal, Canada – September 23 to 26, 2009 4
  5. 5. SPONSORSHIP AND ADVERTISING OPPORTUNITIES (PRICES ARE IN US DOLLARS) GALA EVENT Sponsorship - $65,000 The WMIC Gala Event will be held on the last evening of the Congress. The exclusive Sponsor will receive recognition via signage, gobos, and acknowledgment in the final program book. STUDENT TRAVEL Sponsorship - $75,000 (full) or $37,500 (half) Student Travel Grants will be awarded to qualifying students and post-doc presenters, as chosen by the WMIC Awards Committee. Sponsor’s name will be acknowledged as supporting these travel grants in all conference materials from time sponsorship is confirmed. WELCOME RECEPTION Sponsorship - $35,000 Following the Opening Plenary Session on the first evening of the Congress, there will be a reception in the Exhibit Hall. INDUSTRY WORKSHOP Sponsorship - $15,000 Industry workshops continue to be a favorite for sponsors and attendees alike. This year’s schedule will provide twelve (12) opportunities, while minimizing competition as only two presentations per time slot will be concurrently offered. That means that these excellent opportunities for content-rich exposure to WMIC attendees can be enjoyed without material competition. Available timeslots include breakfast or afternoon schedules, with our Platinum sponsors receiving first choice of timeslots. Food and beverage service is available for an additional charge. Recognizing the importance of companies in molecular imaging innovation, the WMIC organizers insist that the Industry Workshops Sponsor be science-oriented and not merely extensive sales presentations. Meeting room, standard AV equipment, advance registration and notification in conference materials and on the website are included in the sponsorship fee. Sponsor is responsible for the content, invited speakers and providing a one-page description for the program materials. The Industry Workshops will not be accredited for CME credit. WMIC reserves the right to refuse content that is not considered appropriate for the Congress. WMIC WEBSITE BANNER ADS Cost - $10,000 for a 180 pixel wide by 300 pixel tall banner for one month. Space is limited, and this opportunity is limited to our Platinum Supporters. ACCME guidelines limit the placement of ads to non-program related pages. WMIC reserves the right to refuse content that is not considered appropriate for the Congress website. Montréal, Canada – September 23 to 26, 2009 5
  6. 6. CD Cover Cost - $7,500 Each attendee of the WMIC will receive a data CD, which will acknowledge corporate sponsor on the cover and within the CD navigational system as well. Additionally, a special sponsor section of the website can be created, which would provide opportunity for multimedia content. YOUNG INVESTIGATOR AWARD Sponsorship - $3,000 The Young Investigator competition and the corresponding, special session are especially attractive events. The award Sponsor will receive recognition in the program, through signage and through verbal acknowledgement at the session. CONFERENCE BAG Sponsorship - $20,000 The Conference Bag will prominently place the Sponsor’s name and logo on meeting bags which will be distributed to every attendee upon registration. LANYARDS Sponsorship - $10,000 Lanyards will provide the Sponsor’s name and will be distributed to every attendee upon registration. PENS Sponsorship - $6,000 Attendees tell us that having a pen provided for note-taking at the session-packed conference is a must. Customize your pen with your company name and/or logo. WIFI LOUNGE Call Stephen Mabry at (830) 459-2600 for Quote The thing attendees tell us they want more than anything else, is wireless access at the meeting venue. Make big points with grateful attendees as you host what will inevitably be one of the symposium “hot spots” — a place where attendees can access complimentary wireless service for their laptops or PDAs. You’ll receive accolades galore for providing this valuable service to meeting participants. You will receive recognition via signage and listing in final conference program. INTERNET KIOSKS Sponsorship - $5,000 per four computer kiosk These computer kiosks will be located in central venues for prime viewing and access in the exhibit hall. Recognition will be given via custom signage on the kiosk, a screen saver with company name/logo and acknowledgement in program book. Company can supply its own mouse pads. Montréal, Canada – September 23 to 26, 2009 6
  7. 7. SPEAKER USB 2.0 FLASH DRIVES (1 GB) Sponsorship - $5,000 Flash drives will be distributed to all speakers at registration. Company name and/or logo on these drives will provide excellent exposure to some of the molecular imaging community’s finest members. SPEAKER-READY ROOM LOUNGE Sponsorship - $5,000 Now distinguished invited speakers have a special and comfortable place to preview their presentations away from the hubbub of the conference while mingling with other speakers. This lounge provides convenient access to a number of amenities — state-of-the-art computer equipment, professional staff members available for assistance, refreshments throughout the day, and a secluded and tastefully appointed area for speakers to visit with their colleagues. All presentations will be networked from this location to the corresponding meeting room, which means all presenters must check in at this location. Sponsor will receive recognition on signage prominently displayed outside the entrance to the Speaker- Ready Room Lounge as well as via corporate logo/name usage in screen savers on computer monitors. A cost-effective way to get your company name before this exclusive group of industry thought leaders. ADVERTISEMENTS IN PROGRAM BOOK Premium placement full-page color ad: $3,500 Standard placement full-page color ad: $2,500 1/2-page black and white ad: $800 1/4-page black and white ad: $500 Directly access each attendee of the meeting by placing your personalized message within the Program Book. Get the credit you deserve – place your ad today! CONFERENCE BAG INSERTS Cost - $3,000 for a one-page flyer (up to 8-1/2" x 11") or $5,000 for an 8-1/2" x 11" brochure (up to 8 pages) Get great visibility for your materials as you secure a preferential spot in the Official Registration Bag given to every conference attendee. Materials must be furnished by the company to Congress organizers for insertion into the bags. Samples of promotional pieces must be forwarded to organizers for prior approval. LOUNGE AREAS IN EXHIBIT HALL Sponsorship Cost - $1,900 each One of the significant benefits of attending any conference is the ability to network and mingle with your colleagues and customers. There will be multiple lounge areas in the exhibit hall, which will be set up with comfortable sofas, chairs and accessible tables. These cozy lounges will enable attendees to “sit a spell” and strike up conversations with fellow delegates without having to leave the exhibit hall. Company name/logo will be displayed prominently on signage in the area. Montréal, Canada – September 23 to 26, 2009 7
  8. 8. COFFEE / BEVERAGE BREAKS Sponsorship - $1,500 Provide a break for meeting attendees and get your name before a large representation of your target audience. Sponsor recognition will be provided by signage and other acknowledgements. Disposable beverage cups and cocktail napkins bearing the company’s name/logo can be used, if provided by the sponsor. MESSAGE CENTER/JOB BOARD Sponsorship - $1,500 Have your company name/logo displayed prominently on both the Message Center and Job Board, centrally located in the midst of the conference registration area where it will be seen by all! MEDIA ROOM Sponsorship - $750 Sponsorship of the Media Room will put you at the center of every story. Sponsor recognition via corporate signage in the Media Room and its entrance. Recognition is also gained by inclusion in the program book. HANGING BANNERS IN FOYER OF ACROPOLIS CONVENTION CENTER Please call Stephen Mabry for further details. Taking advantage of the sponsorship opportunities at the 2009 World Molecular Imaging Congress is an ideal way to get your message directly to this targeted audience while show-casing your company’s latest developments. Sponsorship opportunities offer greater exposure for your company and come with a variety of benefits. For inquiries about these sponsorship opportunities, please contact Stephen Mabry at: smabry@molecularimaging.org or 830-896-0332. Montréal, Canada – September 23 to 26, 2009 8
  9. 9. MARCH 18 -Point system begins MARCH 31 -Completed application and 50% deposit must be received for first-round space assignment consideration APRIL 10 -Submit blueprints for approval of free-form booth designs APRIL 30 -Sponsorship requests due MAY 4 -First-round space assignments made and invoices mailed -Target floor plan assignments released. -Deadline for electronic version of company description for program book MAY 8 -Deadline for function space requests MAY 15 -Deadline for reduction/cancellation of exhibit space (partial refund) JUNE 1 -Companies notified of sponsorship selections JUNE 12 -Exhibitor Service Kit available JUNE 13 -Final payment for exhibit space due -Payments and camera-ready artwork due for approved sponsorships JUNE 30 -Deadline for securing special conference rates at official conference hotels -Deadline for final space assignments JULY 3 -Deadline for advertising in conference program book -Deadline for AMI’s Summer 2009 newsletter advertising JULY 15 - EAC (Exhibitor-Appointed Contractor) Authorization Forms due -Certificates of insurance due Montréal, Canada – September 23 to 26, 2009 9 AUGUST 24 -Deadline for Exhibition Badge Order Form SEPTEMBER 23 -Move in starts at 08:00 and continues until 17:00 -Technical Exhibits for the World Molecular Imaging Congress open at 18:30 for Opening Night Reception SEPTEMBER 24 -Technical Exhibits open at 09:00 and close at 16:00 SEPTEMBER 25 -Technical Exhibits open at 09:00 and close at 16:00 SEPTEMBER 26 -Technical Exhibits open at 09:00 and close at 16:00 -Dismantle begins at 16:00 and continues through midnight EXHIBIT HOURS Wednesday, September 23 18:30 – 20:15 Thursday, September 24 09:00 – 16:00 Friday, September 25 09:00 – 16:00 Saturday, September 26 09:00 – 16:00 EXHIBITOR REGISTRATION/INFORMATION HOURS Tuesday, September 22 12:00 – 18:00 Wednesday, September 23 08:00 – 17:00 Thursday, September 24 08:00 – 17:00 Friday, September 25 08:00 – 17:00 Saturday, September 26 08:00 – 17:00 MOVE-IN DATE AND TIMES Wednesday, September 23 08:00 – 17:00 MOVE-OUT DATE AND TIMES Saturday, September 26 16:00 – midnight Important Dates
  10. 10. List of Contacts CONFERENCE MANAGEMENT Academy of Molecular Imaging 5839 Green Valley Circle, Suite 209 Culver City, CA 90230 310.215.9730 310.215.9731 (fax) ami@ami-imaging.org EXPOSITION MANAGEMENT Jo Sherman 310.435.9758 310.215.9731 (fax) josherman@ami-imaging.org Ryan Yemm Heritage Exposition Services 620 Shenandoah Ave. St. Louis, MO 63104 800.360.4323 314.534.8050 (fax) 314.308.7615 (cell) ryany@heritageexpo.com www.heritageexpo.com ACCOUNTING/BILLING CONTACT Dova Levin 310.215.9729 310.215.9731 (fax) dlevin@ami-imaging.org REGISTRATION CONTACT B. Nichole Navar 310.215.9730 310.215.9731 (fax) ami@ami-imaging.org Montréal, Canada – September 23 to 26, 2009 10 HOUSING BUREAU Danielle Viau Convention Services Manager Guest Services Tourisme Montreal 1555 rue Peel, Suite 600 Montreal (QC) H3A3L8 514.844.8933 514.844-6771 viau.danielle@tourisme-montreal.org Helene Chalon Project Manager Palais des Conres de Montreal 514. 514. (fax) Société d'Exploitation de l'ACROPOLIS de NICE 1 Esplanade Kennedy – BP 4083 -06302 Nice Cedex 4 - France 00 33 4 93 92 82 08 0 33 93 92 83 48 (fax) cmoriano@nice-acropolis.com NICE ACROPOLIS TECHNICAL SERVICES Carole Moriano Project Manager Société d'Exploitation de l'ACROPOLIS de NICE 1 Esplanade Kennedy – BP 4083 -06302 Nice Cedex 4 - France
  11. 11. Space Pricing and Assignment Process APPLYING FOR SPACE • Complete and sign the application/ contract. • Enclose a 50% deposit along with an electronic version of a company description (100 words or less). WORLD MOLECULAR IMAGING CONGRESS EXHIBIT SPACE RENTAL RATES Floor space rate: $45.00 USD per square foot Space Size: 10’ x 10’ – minimum (20’ x 20’ maximum). Corner: Additional $200 USD per corner ASSIGNMENT OF SPACE WMIC has established a priority point system for booth space assignments. Points will be awarded based on the following criteria: • Date Points – A maximum of 10 points will be given for returning the application and a 50% deposit by Wednesday, March 18. Each business day thereafter, one point will be deducted, until all 10 points have been exhausted. Applications received after Tuesday, March 31, will not receive any points in this category. • Five points will be given for each $1,000 taken in sponsorships, including grant support. • Three points will be given for every 100 square feet of exhibit space taken. • Two points will be given for each year that a company has exhibited with AMI or SMI since 2002. To maximize your assignment, return your application by Wednesday, March 18. A 50% deposit is due with the completed application, signed with a legally competent signature. Late applications will be assigned booth space on a first-come, first-served basis. WMIC will assign all exhibit space and reserves the right to change the location of exhibit space at any time in the best interest of the exhibition. After the application deadline, a floor plan will be devised arranging the available floor space to meet the space requests submitted by exhibitors. Exhibitor preferences for location near or away from other exhibiting companies will be taken into consideration in determining booth location, however such preferences indicated on the application form serve as guidance only and can not be guaranteed. Exhibitors that change the size of their exhibit space are not guaranteed the original location and are subject to relocation by WMIC. BOOTH SERVICES/BENEFITS One standard booth ID sign 24-hour hall security Two full conference registrations per 100 square feet (with maximum of 8) Company listing with description in the official conference program book BOOTH REDUCTION OR CANCELLATION Reductions or cancellation of booth space must be made in writing and received by WMIC no later than May 15, 2009. Exhibitors reducing booth space by this deadline will receive the appropriate reduction in booth cost/balance due. Exhibitors canceling by this deadline date will receive back all funds paid less a cancellation fee of $300 USD. Exhibitors canceling after May 15, 2009 forfeit the full exhibit rental and are responsible for paying the remaining balance in full within 30 days of cancellation. Montréal, Canada – September 23 to 26, 2009 11
  12. 12. Rules and Regulations 1 : MEETING SCHEDULE The 2009 World Molecular Imaging CongressSM commences on Wednesday, September 23 at 17:00 and adjourns on Saturday, September 26 at 18:00????. 2 : EXHIBIT HOURS The exhibits will be open to conference registrants and must be fully operational during these hours: Wednesday, September 23, 18:30 – 20:15; Thursday, September 24 through Saturday, September 26 - 09:30 to 16:00 daily. Exhibits must be staffed during dedicated hours only as outlined in the Final Program. (An announcement with the times will be sent closer to the conference dates). 3 : EXHIBITION LOCATION The World Molecular Imaging Congress Technical Exhibition is taking place in the Room 517 C & D of the Palais des Congres de Montreal, located on the 5th floor of the facility along with scientific sessions and posters. All official WMIC educational activities will take place in the Palais des Congres de Montreal. 4 : EXHIBIT INSTALLATION Exhibit space may not be occupied by the exhibitor until all conditions as set forth in these Rules and Regulations are met. All power tools and equipment used in the installation of exhibits must be operated in compliance with safety guidelines, as prescribed by recognized authorities, for the protection of the operator and others working in the vicinity. All high work, including the installation and adjustment of all supplemental lighting, requiring cranes and hydraulic lifts, must be completed during the exhibitor’s target move-in schedule. No hi-lifts will be admitted on the exhibit floor after 14:00 on Wednesday, September 23. General setup for the World Molecular Imaging Congress will begin on Wednesday, September 23 at 08:00 and all exhibits must be fully operational by 17:00 that evening. After this time, no installation work will be allowed without special permission from WMIC. No one under 18 years old is permitted in the exhibit hall during installation or dismantle hours. 5 : DISMANTLING/EXHIBIT REMOVAL All dismantling of exhibits must be done during the times indicated for move-out. No exhibit can be dismantled prior to the official closing time. It is the responsibility of the exhibitor to remove all materials from the exhibit hall by the specified deadline. Failure to remove exhibit will result in removal arranged by WMIC at the exhibitor’s expense. Dismantle for the World Molecular Imaging Congress begins at 16:00 on Saturday, September 26 and must be completed by midnight. 6 : EXHIBIT DESIGN/CONSTRUCTION A. General Requirements All exhibits must conform to and enhance the professional, educational and instructional atmosphere of the conference. Exposed parts of any display must be finished so as not to be objectionable to other exhibitors or to WMIC. Exhibitors must provide, at their expense, appropriate display stands, components, furniture and floor covering as required. Exhibitors may not hang their signs or attach any part of their exhibit to the congress center structure. Hanging signs are not permitted with the exception of sponsored WMIC banners. B. In-Line Exhibits The minimum space is 10’ x 10’. In-line display stands may not exceed a height of _______ sq. ft so as not to block the view or impede the sight lines of adjacent exhibits. C. Free-Form Exhibits (“islands”) (20’ x 20’) Montréal, Canada – September 23 to 26, 2009 12
  13. 13. WMIC will consider free-form designs and their effect on surrounding exhibits as factors in assigning exhibit space. Regulations governing such exhibits are the following: 1. All free-form exhibits should have access from all four sides. For an exhibit with limited access, the exhibit booth space assignment will be at the discretion of WMIC. 2. No part of any free-form exhibit may exceed a height of _________ sq ft from the floor of the exhibit hall. 3. Detailed blueprints that clearly show height and distance from the perimeter of each element of the display, including furniture and equipment placement, as well as the site and nature of any audio presentation, are required to be provided to WMIC no later than April 10, 2009. If an exhibitor fails to submit blueprints by this deadline, and the exhibit does not comply with WMIC’s Rules and Regulations, WMIC reserves the right to fine the non-compliant exhibitor, close the exhibit and exclude the exhibitor from any future WMIC conferences. 4. All stands and stand material must comply with local fire regulations as outlined in the Exhibit Service Kit. 7 : CARE OF EXHIBIT SPACE The exhibitor must, at its expense, maintain and keep its exhibit clean and in good order in accordance with these Rules and Regulations and all other applicable rules and ordinances. 8 : BOOTH EQUIPMENT AND SERVICES Each exhibitor that has completed an application for exhibit space and sent in the 50% deposit will receive an Exhibitor’s Service Kit after June 12, 2009. The Exhibitor’s Service Kit will include forms to rent booth stands, furniture, accessories, signage, services such as floral, internet, electricity, photography and security. 9 : SHIPPING Complete shipping information will be included in the Exhibitor Service Kit. 10 : STORAGE There is no crate or product storage permitted within the Palais des Congres de Montreal. All crate storage will be off premises. No storage is permitted in aisles behind in-line booths. See the Service Kit for prices and procedures. 11 : DAMAGE TO EXHIBIT FACILITIES The exhibitor must leave the occupied space in the same condition as it was received. The exhibitor or its agent shall not injure or deface the walls, columns or floors of the congress center, the booths or the equipment or furniture of the booth. When such damage occurs, the exhibitor shall be liable to the owner of the property so damaged. 12 : PHOTOGRAPHY/VIDEOTAPING Exhibitors are allowed to photograph, videotape or mechanically record their company’s booth during regular floor access hours for exhibitor personnel without the use of additional electrical lighting. This does not include setup and dismantle hours. Exhibitors may not photograph or videotape another exhibitor’s display without permission from that exhibitor. 13 : FUNCTION SPACE Exhibitors needing function space for meetings or events must complete and mail a Function Space Request form, which can be found in the back of this prospectus. Small conference rooms at the Palais des Congres may be used for company meetings or more focused discussions with clients. Functions will not be permitted during the scheduled programming but can be held during lunch breaks (with non- attendees only), free evenings and in the mornings before the sessions begin. Private consultation with clients may take place at any time. Company will be responsible for contracting for audiovisual, food and beverage and extraordinary setups required. There is a $2,000 fee for the space. 14 : EQUIPMENT OR PRODUCT PRESENTATIONS OFF EXHIBIT FLOOR Equipment or product presentations to conference attendees or guests by exhibitors other than on the exhibit floor are expressly prohibited. The only exception will be WMIC-sanctioned Users’ Meetings. 15 : CANCELLATION OF EXHIBIT CONTRACT Exhibitors that provide written notification of cancellation on or before May 15, 2009 will have any fees collected returned, less a $300 USD Montréal, Canada – September 23 to 26, 2009 13
  14. 14. service charge. Exhibitors that cancel after May 15, 2009 will not receive a refund and are responsible for payment of the full exhibit fee within 30 days of cancellation. Failure to remit the balance due on the booth rental fees within 30 days of date of invoice constitutes cancellation of contract, and will be considered a “Late Cancellation,” and treated as outlined above. Space not occupied by 16:30 on Wednesday, September 23, 2009 for the World Molecular Imaging Congress will be forfeited by the exhibitor and the space may be resold, reassigned or used by WMIC without refund, unless prior approval has been obtained in writing. If the exhibit is on hand, WMIC may assign labor to set up any booth that is not in the process of being erected by the given deadline and to instruct that the exhibitor be billed for all charges. In all cases, the exhibitor agrees that WMIC will have the right to use the booth space as it sees fit, including the selling of space to another exhibitor without any refund to the canceling company. 16 : EXHIBIT HALL ATTENDANCE Name badges are produced using the company name submitted on the application. The official World Molecular Imaging Congress badge must be worn at all times while in the exhibit hall. Exhibitors are entitled to a certain number of complimentary badges based on the size of their exhibit space rented, with a maximum of 8. The policy is listed below: 10’x10’ = 2 complimentary badges 10’x20’ = 4 complimentary badges 10’x30’ = 6 complimentary badges 20’x20’ = 8 complimentary badges All other badges will be billed at the conference exhibitor registration rate of $395 USD for the World Molecular Imaging Congress. These badges will permit entrance into the exhibit hall, all scientific sessions, and the Opening Night Reception. There is an additional $50 USD for attending the Saturday night Gala event. An exhibitor badge registration form will be sent to you with the confirmation receipt of your exhibit space rental agreement. You may also access the online exhibitor registration system and register your onsite personnel. Please note: In the online system, the key registration identifier is a unique email address. Each registrant must have his/her own email address. Deadline for exhibitor badge registration is August 24, 2009. Badges ordered in advance will be held on-site for pick-up by the official company representative or the individual themselves. New or changed badges requested after the registration deadline as well as badges requested on-site cost an additional $20 per badge. There will be a One-Day Exhibit-Hall-Only Pass available for first-time visitors at $100 USD each. Encourage potential customers to come visit the technical exhibition and see firsthand all the latest technological advances in molecular imaging. Contact Dova Levin at the AMI office to process these requests. WMIC reserves the right to refuse admittance to or to eject from the exhibit hall any objectionable or undesirable person. 17 : WORK BADGES Unregistered exhibitor personnel and exhibitor-appointed contractors who wish to obtain access to the exhibit floor during installation and dismantle hours will be required to show proof of affiliation with the exhibiting company or exhibitor-appointed contractor to receive a work pass. Work passes will be available at either the Exhibitor Service Desk or the Exhibitor Registration area during installation and dismantle hours noted on page 9. Work badges are not valid during show hours. Individuals will be asked to leave the floor and register as a technical exhibitor for that specific exhibiting company. Please send a note to Nichole Navar at ami@ami-imaging.org with the number of work badges you will need and, if known, the names of the workers. Montréal, Canada – September 23 to 26, 2009 14
  15. 15. 18 : SECURITY Each exhibitor is responsible for safeguarding its goods, materials, equipment and exhibit at all times. Perimeter guard service will be provided by WMIC for the exhibition period, but neither the guard service nor WMIC will be responsible for loss of or damage to any property. Individual booth security can be ordered through the Exhibitor Service Kit. 19 : INSURANCE It is the sole responsibility of the exhibitor for any damages, claims, losses, liabilities or expenses arising from any injury to any person or property that arises out of or is in any manner connected with the exhibitor’s participation in the 2009 World Molecular Imaging Congress, including its indemnity obligations. Exhibitor shall at its own cost and expense provide General Liability Insurance in an amount not less than $1,000,000. This insurance should recognize WMIC, AMI and SMI as additional insured. Exhibitor must provide a certificate of insurance stating same by July 15, 2009. By signing the Exhibit Space Application, the exhibitor agrees to protect, indemnify, defend and hold harmless the WMIC from and against any and all liabilities, losses, damages, suits, claims, demands, costs and expenses, which may arise or result in any way from the wrongful or negligent acts of exhibitor, its agents, contractors and employees. In no event shall the WMIC, AMI and SMI be liable to exhibitor for loss of business, or business opportunities, or for any other type of direct or consequential damages alleged to be due under any claim. For purposes of this paragraph, the parties indemnified and insured shall include the WMIC, AMI and SMI, their officers, directors, members, agents and employees. The Nice Acropolis requires exhibitors to take out additional insurance to cover third party liability as well as liability towards Nice Acropolis, and for all goods belonging to them or which have been entrusted to them. These insurance policies must provide for a waiver of claim against Nice Acropolis, the City of Nice and/or their insurers. Written proof of this insurance coverage must be supplied to Nice Acropolis before the opening of the exhibition. AXA ASSURANCES is at the disposal of exhibitors to provide coverage of the above mentioned risks (see "Exhibitors Insurance" order form in the Exhibitor Service Kit). RYAN – does Montreal require this???? 20 : ANIMALS No live animals are permitted on the premises. 21 : PENALTIES FOR VIOLATION OF CONFERENCE RULES Violations of the Rules and Regulations can result in WMIC reserving the right to fine the non-compliant exhibitor, close its booth and exclude the exhibitor from any future WMIC events. 22 : CANCELLATION POLICY It is mutually agreed that in the event the 2009 World Molecular Imaging Congress is cancelled in whole or in part, or its scheduled opening is cancelled or delayed, due to fire, explosion, strike, freight embargo, act of God, act of public enemy, act of war, war, act of terrorism, civil disturbance, act of any government, de jure or de facto, or other government declaration or regulation, epidemic or other event over which the WMIC has no control, then the exhibitor contract may be immediately amended by the WMIC, and the exhibitor hereby waives any and all claims against the WMIC for damages, reimbursement, refund or compensation. At the sole discretion of WMIC, exhibitor refunds, if any, will be determined after deduction of any incurred expenses by WMIC as deemed necessary in connection with the technical exhibition. WMIC shall not be financially liable in the event the conference/exhibition is interrupted, cancelled, moved or rescheduled as outlined above. 23 : HOTEL RESERVATIONS Exhibitors are expected to stay at one of the numerous official congress hotels, all located within easy walking distance of the Palais des Congres de Montreal facility. Please visit the Housing section of the conference website for complete listing of official hotels and pricing. The deadline for Exhibitor hotel reservations is June 30th. Montréal, Canada – September 23 to 26, 2009 15
  16. 16. Housing Montréal, Canada – September 23 to 26, 2009 16
  17. 17. Montréal, Canada – September 23 to 26, 2009 17 Level 5 – The Palais des congrès de Montréal

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