Perkins Program Improvement

Perkins Program Improvement Accountability and Improvement Plans Required by Perkins IV Legislation

IMPROVEMENT PLAN POLICY  ADHE is required to formulate policy and guidance with regards to improvement plans and sanctions.  General description is contained in Arkansas Perkins State Plan approved by OVAE.  Overview was provided at Perkins Fall Workshop.  Draft guidance is ready for distribution to institutions for feedback prior to finalizing policy.  Webinar is foundation for discussion with presidents or other appropriate campus representative since improvement plan status may revise traditional approaches to use of Perkins funds.  Will have finalized policy by late February, 2010 so that improvements plans can be prepared by March 31, 2010.

SECTION 123: IMPROVEMENT PLANS  ADHE must evaluate the CTE activities of each local recipient that receives Perkins funds.  Local recipient must implement an improvement plan for any core indicator that fell below 90% of the core indicator performance targets.  Improvement plan must give special consideration to performance gaps of special populations.  If ADHE determines that the local recipient is not properly implementing its annual plans, or is not making substantial progress in meeting its performance targets, ADHE shall provide technical assistance to the local recipient to implement an improvement plan.

SECTION 123: SANCTIONS  ADHE may withhold from the local recipient a portion or all of the local recipient's annual allocation if the local recipient:  fails to implement an improvement plan.  fails to make any improvement within the first program year of implementation of its improvement plan.  fails to meet at least 90% of the performance target for the same core indicator 3 consecutive years.  ADHE shall use withheld funds to provide through alternative arrangements services and activities to students within the area served by such recipient to meet the purposes of Perkins IV.  ADHE will provide notice and opportunity for a hearing before sanctions are imposed.

STEPS IN IMPROVEMENT PLAN and SANCTIONS PROCESS Perkins Handbook Reference (to be revised)  IP Year 1 2009-10: State will monitor development of Improvement Plan and approve Annual Plan based upon needs identified in Improvement Plan. State and local will review current Annual Plan to determine if amendments need to be made in 2009-10 funded activities.  IP Year 2 2010-11: State staff will continue to monitor and provide technical assistance and may also prescribe uses of funds.  IP Year 3 2011-12: State staff will continue to provide technical assistance and monitor the recipient for improvements. Staff may become more prescriptive with use of funds.  IP Year 4 2012-13: State staff will continue to provide technical assistance and monitor the recipient for improvements. Staff may recommend that a portion or all of the recipient’s funds be redirected to an alternate provider.  Recommendations for sanctions will be made by state staff to the ADHE director who will inform the presidents of the affected institution.  Recommendation for sanctions will be submitted by ADHE to the State Board of Career Education who has final approval authority.

SECTION 123: WAIVERS  In determining whether to impose sanctions, ADHE may waive imposing sanctions:  due to exceptional or uncontrollable circumstances, such as a natural disaster or a precipitous and unforeseen decline in the financial resources of the eligible recipient  based on the impact on the local recipient's reported performance of the small size of the CTE program operated by the local recipient.

PERFORMANCE MEASURES  OVAE uses a 10-Year Growth Model to negotiate core indicator performance targets.  The same model is used by ADHE to negotiate local core indicator performance targets.  Model assumes that at the end of 10 years, core indicators 1P1-4P1 would achieve 100% and 5P1 and 5P2 would achieve 25%.  Annual increases are determined based upon the difference in beginning baselines and the 100%/25% ten-year targets.

10-YEAR GROWTH MODEL Transition Year 1 Year 2 Year 3 Year 4 Year 10 Gap Actual Actual Negotiated Negotiated Predicted Predicted (Target less Annual Indictor Baseline PYE08 PYE09 PYE10 PYE11 PYE12 2018 Base) Increase STATE 1P1 49.96 78.82 77.62 58.78 64.67 69.67 100.00 50.04 5.00 2P1 68.16 59.11 66.44 74.00 78.00 81.18 100.00 31.84 3.18 3P1 25.33 63.07 41.67 50.00 58.40 100.00 84.00 8.40 4P1 64.12 62.46 59.75 68.00 73.00 76.59 100.00 35.88 3.59 5P1 23.73 19.96 21.95 23.93 24.03 24.16 25.00 1.27 0.13 5P2 14.43 16.90 19.63 14.63 14.73 15.79 25.00 10.57 1.06

SECTION 113: ACCOUNTABILITY  Purpose:  To assess the effectiveness of state/local efforts to achieve progress in CTE.  Optimize return on investment of federal funds  Federal/State/Local negotiated targets based on 10-year growth model  Locals must accept state levels or negotiate a different target  Locals must provide data required to calculate performance targets  Data must be disaggregated for each core indicator  Data must allow state/locals to identify and quantify any disparities or gaps in performance between sub-groups of students and all students (race/gender/special populations/CTE program area)

5-STEP IMPROVEMENT PROCESS STEP 1 Document STEP 2 Performance Results Identify Root Causes STEP 3 STEP 5 Choose Implement Best Solutions Solutions STEP 4 Pilot Test and Evaluate Best Solutions

5-STEP IMPROVEMENT PROCESS STEP 1 Document Performance Results  Data collection by locals  Performance documentation must also include subgroups  Race/Gender/Special Populations/CIP Program Area  Valid, reliable, complete  Failure to report required data is also cause for improvement plan  Compare performance levels between institutions (state and national), across diverse student populations, and across different program areas  Document over time using statistics, charts and graphs Understand the problem completely before you seek solutions.

5-STEP IMPROVEMENT PROCESS  Analyze performance data. STEP 2  Determine the most important and direct Identify causes of performance gaps. Root Causes  May require use of supplemental data from a variety of college, community, national sources.  Root causes should be limited to those which can logically be addressed by improvement strategies and specific solutions.  Use multiple methods to identify and evaluate potential causes.  Select a few critical root causes as the focus of improvement efforts. Don’t settle for conventional wisdom and symptoms. Never stop asking why.

5-STEP IMPROVEMENT PROCESS  Identify and evaluate potential solutions to performance problems.  Include both improvement strategies and program models.  Review and evaluate the underlying logic of these solutions and the empirical evidence of their demonstrated effectiveness. STEP 3 Choose Best Solutions Don’t be too quick to adopt best practices before getting the facts straight.

5-STEP IMPROVEMENT PROCESS  If needed and if appropriate, conduct pilot testing and evaluation of solutions on a smaller scale before choosing to implement major program strategies.  Use practical but rigorous methods and tools for evaluating solutions. STEP 4 Pilot Test and Evaluate Best Solutions Make sure the strategy works somewhere before you attempt it everywhere.

5-STEP IMPROVEMENT PROCESS  Implement chosen strategies.  Implementation should include a method of evaluation.  Prepare to include implementation strategies in Local Annual Plan. STEP 5 Implement Solutions Don’t say the problem is solved until strategies have been fully implemented and results achieved.

TIMELINE January 22, 2010 PYE09 performance results provided to institutions March 31, 2010 Improvement plans due to ADHE April 30, 2010 ADHE approves improvement plans June 1, 2010 PYE11 Annual Plan due to ADHE July 1, 2010 Activities in support of improvement plan implemented as part of PYE11 Annual Plan November 2010 Performance results for PYE10 provided to institutions; determines whether institutions are released or must remain in improvement plan status December 31, 2010 Mid-year improvement plan status report due to ADHE August 15, 2011 Improvement Plan Report and Annual Plan Program Report due to ADHE

Portal Format  IMPROVEMENT PLAN FOR CORE INDICATOR: __drop down box____  Program Year to Begin Implementation: ____drop down box________  Describe Staff Involvement (Describe who was involved in developing the Core Indicator Improvement Plan.)  Institutional Approval (Improvement Plan requires signature of institutional president/chancellor. An Improvement Plan Assurances page contained in the portal must be printed, signed and forwarded to ADHE before the improvement plan is approved.)

Portal Format STEP 1 Document Performance Results  Document Performance Results (Describe the performance (current and historical) of CTE students in the core indicator area. The description should be thorough, including an analysis by race, gender, special populations, and CIP program area. Describe source of data used if other than that supplied by ADHE.)  Overall  By Race  By Gender  By Special Populations  By CIP Program Areas

Portal Format STEP 2 Identify Root Causes  Identify Root Causes (Use the analysis of performance results to determine the most important and most direct causes of the performance gaps, with particular emphasis on special populations. Describe these root causes so that solutions can be developed.)  Overall  By Race  By Gender  By Special Populations  By CIP Program Areas

Portal Format STEP 4 STEP 3 Pilot Test and Choose Evaluate Best Solutions Best Solutions  Select Best Solutions (Identify and evaluate potential solutions to performance problems with particular emphasis on improving performance of sub-groups. Determine strategies that can improve performance. If appropriate, identify those that will utilize a pilot project prior to full implementation.)

Portal Format STEP 5 Implement Solutions  Implement Solutions (Describe activities that will be included in the next Annual Plan cycle and how those activities will be evaluated. Describe non- Perkins resources that may be used to supplement Perkins funding.)

Portal Format  Current Year Amendments:  Review current annual plan to see if funds need to be reallocated to improvement plan areas. Describe possible amendments.  Report Mid-Year Progress:  Evaluate progress and provide update to ADHE by December 31 each year.  Report Annual Progress  Evaluate progress after one year to determine if it is necessary to continue the Improvement Plan. If so, amend each section of the Core Indicator Improvement Plan and submit to ADHE for approval by August 15 each year.

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Perkins Program Improvement

by brin145 on Feb 19, 2010

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Perkins Program Improvement — Presentation Transcript