Simple Grant Writing –  An Example By Brij B. Singh October 2006
<ul><li>Preparation </li></ul><ul><li>Research the problem </li></ul><ul><ul><li>- National, State, and local statistics <...
<ul><li>Principles </li></ul><ul><li>Know The Funding organization/individual </li></ul><ul><li>Sell your strengths - Capa...
Principle – Sell your strengths “… without this funding, this program regardless of all the good that it does, will have t...
<ul><li>Principle - P.O.M. </li></ul><ul><li>Clearly  identify the  Problem </li></ul><ul><li>State the  Objectives   as r...
<ul><li>Principle –Lack of solution is not the problem </li></ul><ul><ul><li>“… The problem for youth driver in this commu...
<ul><li>Principle – Strong Introductory Summary </li></ul><ul><li>Simple is better… </li></ul><ul><ul><li>One paragraph id...
<ul><li>Exercise:  </li></ul><ul><li>Summary Statement </li></ul><ul><li>(10 minute time limit) </li></ul><ul><li>One para...
<ul><li>Principle – Separate outputs from outcomes </li></ul><ul><ul><li>“… The  objective  of this program is for 25 high...
<ul><li>Logic Model Concepts </li></ul><ul><ul><ul><li>INPUTS : resources dedicated to or </li></ul></ul></ul><ul><ul><ul>...
<ul><li>Inputs </li></ul><ul><li>“ Resources dedicated to or consumed by the project” </li></ul><ul><li>Examples </li></ul...
<ul><li>Activities ( Example) </li></ul><ul><li>“ What is done with the inputs to fulfill project objectives” </li></ul><u...
<ul><li>Outputs </li></ul><ul><li>“ What is produced as a direct result of project  activities” </li></ul><ul><li>Examples...
<ul><li>Outcomes </li></ul><ul><li>“ Benefits or changes for participants during or after the project activities” </li></u...
The Conceptual Chain   Long-term Outcome   Current Situation Interim Outcomes  Goals (Why) (Problem =Current Situation Vs ...
<ul><li>Dimensions of Performance Measurement </li></ul><ul><li>Economics  :  It relates with Inputs and Activities </li><...
Five Measurable aspects of Performance Inputs Dollars Staff Technology Capital Activities Tasks Administrative Outputs Pro...
<ul><li>Traffic Safety </li></ul><ul><li>Awareness </li></ul><ul><li>Prevention </li></ul><ul><li>Education </li></ul><ul>...
Establish an Evaluation Plan <ul><li>How will you know you’re achieving goals? </li></ul><ul><li>What will you measure? </...
Program Evaluation Reports <ul><li>Assess how well the program has been implemented </li></ul><ul><li>Assess the extent to...
Process Evaluation <ul><li>Why a program succeeds or fails </li></ul><ul><li>Compares program design with implementation <...
Outcome Evaluation <ul><li>Deals with short-term, direct effects of program </li></ul><ul><li>Identifies the results of a ...
<ul><li>Impact Evaluation </li></ul><ul><li>Deals with long-term, ultimate effects of </li></ul><ul><li>program </li></ul>...
<ul><li>Possibilities </li></ul><ul><li>What is the minimum amount for which </li></ul><ul><li>you could accomplish at lea...
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  1. 1. Simple Grant Writing – An Example By Brij B. Singh October 2006
  2. 2. <ul><li>Preparation </li></ul><ul><li>Research the problem </li></ul><ul><ul><li>- National, State, and local statistics </li></ul></ul><ul><ul><li>” Funneling” - breaking down the problem </li></ul></ul><ul><ul><li>to the lower level (Root cause of the </li></ul></ul><ul><ul><li>problem) </li></ul></ul><ul><ul><li>- Graphics/Charts to show the problem </li></ul></ul><ul><li>Determine what others are doing </li></ul><ul><ul><li>- Innovation/Research </li></ul></ul><ul><li>Obtain input from those being served and </li></ul><ul><li>those providing the services (Partners) </li></ul><ul><li>Collect “soft” data from various sources </li></ul><ul><li>Fill your “buckets” </li></ul>
  3. 3. <ul><li>Principles </li></ul><ul><li>Know The Funding organization/individual </li></ul><ul><li>Sell your strengths - Capability </li></ul><ul><li>Problem (Goal Vs Current Situation) </li></ul><ul><ul><li>-Objectives </li></ul></ul><ul><ul><li>-Methods/Strategies to achieve objectives </li></ul></ul><ul><ul><li>-Outputs Vs Outcomes </li></ul></ul><ul><li>Swallow your pride </li></ul>
  4. 4. Principle – Sell your strengths “… without this funding, this program regardless of all the good that it does, will have to close its doors…”
  5. 5. <ul><li>Principle - P.O.M. </li></ul><ul><li>Clearly identify the Problem </li></ul><ul><li>State the Objectives as reducing and </li></ul><ul><li>eliminating the problem </li></ul><ul><li>Develop Methods to produce outputs </li></ul><ul><li>that impact outcome of the objectives </li></ul>
  6. 6. <ul><li>Principle –Lack of solution is not the problem </li></ul><ul><ul><li>“… The problem for youth driver in this community is that there is no defensive driving training program. We propose to address this problem by providing defensive driving training…” </li></ul></ul>
  7. 7. <ul><li>Principle – Strong Introductory Summary </li></ul><ul><li>Simple is better… </li></ul><ul><ul><li>One paragraph identifies applicant </li></ul></ul><ul><ul><li>One paragraph on credibility of applicant </li></ul></ul><ul><ul><li>One paragraph on the problem </li></ul></ul><ul><ul><li>One paragraph on objectives </li></ul></ul><ul><ul><li>One paragraph on methodology </li></ul></ul>
  8. 8. <ul><li>Exercise: </li></ul><ul><li>Summary Statement </li></ul><ul><li>(10 minute time limit) </li></ul><ul><li>One paragraph identifies applicant </li></ul><ul><li>One paragraph on credibility of applicant </li></ul><ul><li>One paragraph on the problem </li></ul><ul><li>One paragraph on objectives </li></ul><ul><li>One paragraph on methodology </li></ul>
  9. 9. <ul><li>Principle – Separate outputs from outcomes </li></ul><ul><ul><li>“… The objective of this program is for 25 high school students to complete the defensive driving training courses each month…” </li></ul></ul><ul><ul><li>“… The ultimate goal of the program is to eliminate or reduce injury and/or fatality caused by young drivers” </li></ul></ul>
  10. 10. <ul><li>Logic Model Concepts </li></ul><ul><ul><ul><li>INPUTS : resources dedicated to or </li></ul></ul></ul><ul><ul><ul><li>consumed by the project </li></ul></ul></ul><ul><ul><ul><li>ACTIVITIES : what is done with the </li></ul></ul></ul><ul><ul><ul><li>inputs to fulfill project objectives </li></ul></ul></ul><ul><ul><ul><li>OUTPUTS : what is produced as a </li></ul></ul></ul><ul><ul><ul><li>direct result of project activities </li></ul></ul></ul><ul><ul><ul><li>OUTCOMES : benefits or changes for </li></ul></ul></ul><ul><ul><ul><li>clients during or after project </li></ul></ul></ul><ul><ul><ul><li>activities </li></ul></ul></ul>
  11. 11. <ul><li>Inputs </li></ul><ul><li>“ Resources dedicated to or consumed by the project” </li></ul><ul><li>Examples </li></ul><ul><ul><ul><li>-Funding </li></ul></ul></ul><ul><ul><ul><li>-Staff and volunteers </li></ul></ul></ul><ul><ul><ul><li>-Information/Knowledge </li></ul></ul></ul><ul><ul><ul><li>-Facilities/Tools </li></ul></ul></ul><ul><ul><ul><li>-Partners </li></ul></ul></ul>
  12. 12. <ul><li>Activities ( Example) </li></ul><ul><li>“ What is done with the inputs to fulfill project objectives” </li></ul><ul><li>Examples </li></ul><ul><ul><ul><li>Develop and present defensive </li></ul></ul></ul><ul><ul><ul><li>driving skills training to youth. </li></ul></ul></ul><ul><ul><ul><li>Administer training coordination </li></ul></ul></ul><ul><ul><ul><li>services. </li></ul></ul></ul><ul><ul><ul><li>- Conduct individual student </li></ul></ul></ul><ul><ul><ul><li>assessments. </li></ul></ul></ul><ul><ul><ul><li>Follow and document progress of </li></ul></ul></ul><ul><ul><ul><li>students. </li></ul></ul></ul>
  13. 13. <ul><li>Outputs </li></ul><ul><li>“ What is produced as a direct result of project activities” </li></ul><ul><li>Examples </li></ul><ul><ul><ul><li>Students attend defensive driving </li></ul></ul></ul><ul><ul><ul><li>training course.( # of Students) </li></ul></ul></ul><ul><ul><ul><li>Students practice defensive driving </li></ul></ul></ul><ul><ul><ul><li>skills. ( # of Students) </li></ul></ul></ul><ul><ul><ul><li>Students are assessed within two </li></ul></ul></ul><ul><ul><ul><li>weeks. ( How often) </li></ul></ul></ul><ul><ul><ul><li>Students have completed skills files. </li></ul></ul></ul><ul><ul><ul><li>( # of students) </li></ul></ul></ul>
  14. 14. <ul><li>Outcomes </li></ul><ul><li>“ Benefits or changes for participants during or after the project activities” </li></ul><ul><li>Examples </li></ul><ul><li>- Students have improved driving </li></ul><ul><ul><ul><li>skills. </li></ul></ul></ul><ul><ul><ul><li>Students receive appropriate driving </li></ul></ul></ul><ul><ul><ul><li>license. </li></ul></ul></ul><ul><ul><ul><li>More students interested enrolling </li></ul></ul></ul><ul><ul><ul><li>in the training. </li></ul></ul></ul><ul><ul><ul><li>Less car crashes by students. </li></ul></ul></ul><ul><ul><ul><li>Less Fatality among students. </li></ul></ul></ul>
  15. 15. The Conceptual Chain Long-term Outcome Current Situation Interim Outcomes Goals (Why) (Problem =Current Situation Vs Goal) Initial Outcomes Objectives (What) Outputs Strategies (How) Activities Inputs
  16. 16. <ul><li>Dimensions of Performance Measurement </li></ul><ul><li>Economics : It relates with Inputs and Activities </li></ul><ul><ul><li>Resource Utilization </li></ul></ul><ul><li>Budget Variance </li></ul><ul><li>Efficiency : It relates with productivity measures </li></ul><ul><li>Output/input Ration </li></ul><ul><li>Quality Standards </li></ul><ul><li>Unit Cost </li></ul><ul><li>Effectiveness : It relates with Effectiveness Measures </li></ul><ul><li>Client benefits </li></ul><ul><li>Client Satisfaction </li></ul><ul><li>Social Impacts </li></ul><ul><li>Economic Impacts </li></ul><ul><li>Contribution to Goal/Objectives </li></ul>
  17. 17. Five Measurable aspects of Performance Inputs Dollars Staff Technology Capital Activities Tasks Administrative Outputs Products/Services Outputs from activity Outcomes Client benefits Program consequences Impact Net impact from the Program
  18. 18. <ul><li>Traffic Safety </li></ul><ul><li>Awareness </li></ul><ul><li>Prevention </li></ul><ul><li>Education </li></ul><ul><li>Enforcement </li></ul><ul><li>EMS </li></ul><ul><li>Engineering </li></ul><ul><li>Programs </li></ul><ul><li>Crashes are </li></ul><ul><li>reduced and </li></ul><ul><li>eliminated </li></ul><ul><li>Crash Severities </li></ul><ul><li>are reduced </li></ul><ul><li>Immediate Outcome </li></ul><ul><li>Traffic Fatalities and serious injuries are reduced </li></ul><ul><li>Intermediate outcome </li></ul><ul><li>Roadways are safe for citizens </li></ul><ul><li>Costs related w/crash are reduced </li></ul><ul><li>Ultimate Outcome </li></ul><ul><li>Educated the </li></ul><ul><li>public </li></ul><ul><li>Citation written </li></ul><ul><li>DUI Arrests </li></ul><ul><li>Output </li></ul>
  19. 19. Establish an Evaluation Plan <ul><li>How will you know you’re achieving goals? </li></ul><ul><li>What will you measure? </li></ul><ul><li>How will you evaluate? </li></ul><ul><li>Who measures? </li></ul><ul><li>When will be measured? </li></ul><ul><li>What documents will you maintain? </li></ul><ul><li>When and what evaluation report? </li></ul>
  20. 20. Program Evaluation Reports <ul><li>Assess how well the program has been implemented </li></ul><ul><li>Assess the extent to which the activities have achieved the project’s goals </li></ul><ul><li>Identify gaps in services </li></ul><ul><li>Identify spin-off efforts </li></ul>
  21. 21. Process Evaluation <ul><li>Why a program succeeds or fails </li></ul><ul><li>Compares program design with implementation </li></ul><ul><li>Describes and documents life of program </li></ul>
  22. 22. Outcome Evaluation <ul><li>Deals with short-term, direct effects of program </li></ul><ul><li>Identifies the results of a program’s effort </li></ul><ul><li>It seeks to answer the question, “ What difference did the program make?” </li></ul><ul><li>It provides information about effects of a program after a specified period of operation </li></ul>
  23. 23. <ul><li>Impact Evaluation </li></ul><ul><li>Deals with long-term, ultimate effects of </li></ul><ul><li>program </li></ul><ul><li>Assess program effectiveness in terms of </li></ul><ul><li>end results, including intended and </li></ul><ul><li>unintended results </li></ul><ul><li>Also assess the net effect of a program by </li></ul><ul><li>comparing impacts with an estimate of what </li></ul><ul><li>would have happened in the absence of the </li></ul><ul><li>program </li></ul>
  24. 24. <ul><li>Possibilities </li></ul><ul><li>What is the minimum amount for which </li></ul><ul><li>you could accomplish at least part of </li></ul><ul><li>your project? </li></ul><ul><li>What constraints exist on your program </li></ul><ul><li>for making this happen? </li></ul><ul><li>What is the time window for building and </li></ul><ul><li>running your program? </li></ul><ul><li>Who are likely funders ??? </li></ul>
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