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January 21, 2014 Agenda packet

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  • 1. NOTICE OF A PUBLIC MEETING INCLUDING ADDENDUM AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS 9:00 A.M. - Tuesday, January 21, 2014 McNease Convention Center, South Meeting Room 500 Rio Concho Drive San Angelo, TX 76903 THE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES. ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTH MAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCE IS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK, ROOM 208, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING. City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. every day for two weeks beginning on the Thursday after each meeting. As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You! I. OPEN SESSION (9:00 A.M.) A. Call to Order B. Prayer and Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” C. Proclamations “School Board Recognition Month”, January 2014, to be accepted by Max Parker, San Angelo Independent School District Board Vice President D. Recognitions Various departments and employees for completing and obtaining the Occupation Safety Health Academy Program certifications: James Alley – Lake Operations, Charles Hagen – Risk Management, Richard Lancaster – Water Reclamation, Anthony Chambliss – Water Distribution, Diana Faulkner – Recreation, Mike Hitchcock – Park Operations, Robert Karch – Traffic Operations, Jose Mata – Stormwater, Cpt. Wade Millsap – Fire, Michael Neeley – Water Distribution, Lt.T Tim Pucci – Police, Airport (Luis Elguezabal), Facility Maintenance (Ron Lewis), Fairmount Cemetery (Oscar Mota), Fire Prevention (Ross Coleman), GIS (Mike Smith), Municipal Court (Allen Gilbert), Park Operations (Roger Havlak), Planning (AJ Fawver), Stormwater (Art Gonzales), Street & Bridge (Gary Ayers), Twin Buttes (Greg Hasty), Utility Maintenance (Greg Gilbert), Vehicle Maintenance (Ryan Kramer), and Water Conservation (Toni Fox),Animal Services (Julie Vrana), Civic Events (Angelica Pena), Code Compliance (James Flores), Fort Concho (Bob Bluthardt), Police (Tim Vasquez), Recreation (MaryAnn Vasquez), Traffic Operations (Alonzo Carrasco), Water Distribution/Collection (Simon Cuellar), and Water Production (Charles McGuire) E. Public Comment The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular Agenda for public comment. City Council Agenda Page 1 of 4 January 21, 2014
  • 2. On public hearing items, public input will be received on each item immediately following the Council discussion and prior to any action on the item. Each member of the public should make their remarks from the podium and begin by stating their name. Remarks by each citizen will be limited to three to five minutes, unless waived by a council member for all speaking on that matter. No individual will be allowed to speak more than once on any one subject until every citizen wishing to comment has done so. II. CONSENT AGENDA 1. Consideration of approving the January 7, 2014 City Council Regular meeting minutes 2. Consideration of awarding bids and authorizing the City Manager to execute any necessary related documents a. REC-01-13: Senior Services Nutrition Program Food Products, Sysco West Texas (Lubbock, TX.), not to exceed $83,461.00 (M.Vasquez) b. PK-01-13: Irrigation Parts, All-Tex Irrigation and Supply (San Angelo, Texas), Morrison Supply Company (San Angelo, Texas), and Watermaster Irrigation Supply (Lubbock, Texas), estimated annual expenditures City-wide of $200,000 per year of the contract (R.Havlak) 3. Consideration of awarding WU-21-13, Hickory Well Field Expansion Package 2 for the Hickory Aquifer Water Supply Project to to Red River Construction Company (Wylie, Tx) in the amount of $9,764,300.00, and authorizing the City Manager to execute said contract, in substantially the attached form, and related documents (K.Kruegar) 4. Consideration of rejecting all bids relating to RFB: TWD-01-13/Carpet Replacement for the city owned Texas Workforce Building, located at 202 Henry O Flipper Street, San Angelo, TX (R.Bluthardt) 5. Consideration of authorizing the sale of Lake Nasworthy property located at 6678 Knickerbocker Road, Lot 104, Group Shady Point, $23,523.00 (Hammit) for the appraised value and authorizing the City Manager to execute all legal documents necessary to convey the surface estate only in the subject property, subject to completion of all curative requirements (C.Preas) 6. Consideration of adopting a Resolution authorizing the City Manager to execute a license agreement with Leica Geosystems, Inc. (“Leica”), in substantially the attached form, pursuant to which City, as host, grants Leica a license to install and operate a North America reference network reference station at City Hall, and Leica grants City a Smartnet GPS Network License (R.Ward) 7. Consideration of adopting a Resolution authorizing the adoption of Governmental Accounting Standards Board Statement No. 54 (GASB 54), by adopting a fund balance policy, committing unclassified revenues for specific purposes (T.Bunnell) 8. Consideration of confirming appointments to MHMR Service for the Concho Valley Board of Trustees recommended by Liaison Representative Committee (A.Ramirez) 9. Second Hearing and consideration of adopting an Ordinance authorizing abandonment of a variable width portion of the unimproved public right-of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo (A.Fawver) AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING UNIMPROVED STREET SEGMENT TO WIT: a complete unimproved public rightof-way, variable in width, for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo, AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS City Council Agenda Page 2 of 4 January 21, 2014
  • 3. III. REGULAR AGENDA: F. EXECUTIVE/CLOSED SESSION Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open under the following sections: • Section 551.071(2) to consult with its attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding quarterly invoices dated 12/9/2013 and 1/9/14 for services rendered pursuant to the Interlocal Agreement between cities of Abilene, Midland and San Angelo effective 4/9/2011 (West Texas Water Partnership) and subject to confidentiality under said Interlocal Agreement; and, to consult with its attorney regarding West Texas Water Partnership and West Texas Christian Foundation property, AKA Christian Village • Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding West Texas Water Partnership and West Texas Christian Foundation property, AKA Christian Village • Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo • Section 551.074(a)(1) to deliberate the evaluation and duties of the City Manager G. PUBLIC HEARING AND COMMENT 10. Update on participation and status of Employee Wellness Program (Presentation by Human Resources Director Lisa Marley and Sheryl Pfluger, Director of Business Development, San Angelo Community Medical Center) 11. Update and discussion on matters related to the 2013 Seal Coat Project (Presentation by Operations Director Shane Kelton and City Engineer Karl Bednarz) 12. Public comments for and against annexation of certain properties situated immediately west/southwest of San Angelo and encompassing the Community of Faith subdivision, being 4 acres of Section 3 , Block 1, Lot 3 extending southwest from Southland Boulevard, and located directly east of an 8.995 acre tract annexed to the City Limits on March 5, 2013 that comprises the Prestonwood Addition, Section Two (Presentation by Interim Development Services Director AJ Fawver) 13. Consideration of approving a permit, pursuant to the Code of Ordinances Chapter 5, Article 5.1400 Carnivals, authorizing the San Angelo Stock Show and Rodeo Association and Carnival Americana to operate a carnival during February 14, 2014 through March 2, 2014 (Presentation by Civic Events Manager Angelica Pena) 14. Consideration of adopting a Resolution approving and adopting the Neighborhood and Family Services Department December 2013 update to the City of San Angelo Neighborhood Revitalization Plan (NRP) adopted January 2005 (Presentation by Neighborhood and Family Services Director Bob Salas) 15. Consideration of authorizing staff to negotiate an amendment to an agreement between the City of San Angelo and McLaughlin Advertising, extending the term five (5) years, and authorizing the City Manager to execute said agreement (Presentation by Public Information Officer Anthony Wilson) City Council Agenda Page 3 of 4 January 21, 2014
  • 4. 16. Consideration of an agreement between the City of San Angelo and HPN Books authorizing the production of a coffee table book, and authorizing the Mayor and/or City Manager to execute said agreement (Presentation by Public Information Officer Anthony Wilson) ADDENDUM Discussion regarding the absence of Zoning Ordinance regulations to address requests for secondary utility meters on lots in residential zoning districts (Requested by Councilmember Self) H. FOLLOW UP AND ADMINISTRATIVE ISSUES 17. Consideration of and possible action on matters discussed in Executive/Closed Session, if needed 18. Consideration of approving various Board nominations by Council and designated Councilmembers: a. Ft. Concho Museum Board: Martha King (SMD2) to a 1st full term January 2017, Lori Barton (SMD3) to a 1st full term January 2017, and Ken Heineman (SMD5) to a 2nd full term January 2017, and Joe Spano (SMD6) to a 1st full term January 2017 b. Planning Commission: Ryan Smith (SMD1) to a 1st full term January 2017 and Darlene Jones (SMD6) to a 2nd full term January 2017 c. Zoning Board of Adjustments: Louis Rork (SMD5) to a 1st full term January 2016 and John Rowland (SMD6) to a 3rd full term January 2016 19. Consideration of confirming the Civil Service Commission nominee, Keith Hildalgo, by City Manager and approval of same by City Council 20. Announcements and consideration of Future Agenda Items 21. Adjournment The City Council reserves the right to consider business out of the posted order, and at any time during the meeting, reserves the right to adjourn into executive session on any of the above posted agenda items which are not listed as executive session items and which qualify to be discussed in closed session under Chapter 551 of the Texas Government Code. Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter 551, Wednesday, January 15, 2014, at 5:00 P.M. ________________________ Alicia Ramirez, City Clerk City Council Agenda Page 4 of 4 January 21, 2014
  • 5. PROCLAMATION WHEREAS, The mission of public schools is to meet the diverse educational needs of all children and to empower them to become competent, productive contributors to a democratic society and an ever-changing world; and WHEREAS, Local school board members are committed to children and believe all children can be successful life-long learners and that the best education is tailored to the individual needs of each child; and WHEREAS, Local school board members work closely with parents, educational professionals, and other community members to create the educational vision we want for our students; and WHEREAS, Local school board members are responsible for ensuring the structure that provides a solid foundation for our school system; and WHEREAS, Local school board members are strong advocates for public education and are responsible for communicating the needs of the school district to the public and the public’s expectations to the district; NOW THEREFORE, I, Dwain Morrison, Mayor of the City of San Angelo, on behalf of the City Council, do hereby declare our appreciation to the members of the San Angelo Independent School Board and proclaim the month of January 2014, as “SCHOOL BOARD RECOGNITION MONTH” in San Angelo and urge all citizens to join us in recognizing the dedication and hard work of local school board members and in working with them to mold an education system that meets the needs of both today’s and tomorrow’s children. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 21st day of January, 2014. THE CITY OF SAN ANGELO ____________________________________ Dwain Morrison, Mayor
  • 6. City of San Angelo Memo Date: January 13, 2014 To: Alicia Ramirez, City Clerk From: Lisa Marley, Director of Human Resources and Risk Management Subject: Recognition Item for January 21, 2014 Council Meeting _________________________________________________________________________________ The OSHAcademy is an online training curriculum that is endorsed by the National Safety Management Society and recognized by the Institute for Safety and Health Management. The following Safety Committee Members have completed the 132-hour Occupation Safety Health Professional Program which consists of a manager program; specialist program; trainer program; supervisor program; committee leader program; and committee member program. James Alley – Lake Operations Charles Hagen – Risk Management Richard Lancaster – Water Reclamation The following Safety Committee Members have completed the OSHAcademy 36-hour Committee Leader Program which consists of seven courses: safety management; safety committee operations; accident investigation; analysis and control; committee meetings; ergonomics; and emergency action plans. Anthony Chambliss – Water Distribution Diana Faulkner – Recreation Mike Hitchcock – Park Operations Robert Karch – Traffic Operations Jose Mata - Stormwater CPT Wade Millsap – Fire Michael Neeley – Water Distribution LT Tim Pucci – Police Charles Hagen, Safety Coordinator in Risk Management, has met the credentialing requirements set by the Institute for Safety and Health Management and has been awarded the “Associate Safety and Health Manager Certification”. The Safety Committee has established a goal of reducing accidents and injuries from the previous year by 25%. In 2013, city departments and divisions have placed an effort to decrease accidents and injuries through monthly safety meetings and weekly tailgate training. The departments and divisions with the highest risk of accidents or injuries, due to the physical demands of the work required, are issued letters or certificates based upon the safety improvements achieved.
  • 7. Letters are awarded to departments or divisions that reduce either auto accidents or workers’ compensation injuries by 25% from the previous year. Letters are awarded to the following departments/divisions for 2013: Airport (Luis Elguezabal), Facility Maintenance (Ron Lewis), Fairmount Cemetery (Oscar Mota), Fire Prevention (Ross Coleman), GIS (Mike Smith), Municipal Court (Allen Gilbert), Park Operations (Roger Havlak), Planning (AJ Fawver), Stormwater (Art Gonzales), Street & Bridge (Gary Ayers), Twin Buttes (Greg Hasty), Utility Maintenance (Greg Gilbert), Vehicle Maintenance (Ryan Kramer), and Water Conservation (Toni Fox). Certificates are awarded to departments or divisions that reduce both auto accidents and workers’ compensation injuries by 25% from the previous year. Certificates are awarded to the following departments/divisions for 2013: Animal Services (Julie Vrana), Civic Events (Angelica Pena), Code Compliance (James Flores), Fort Concho (Bob Bluthardt), Police (Tim Vasquez), Recreation (MaryAnn Vasquez), Traffic Operations (Alonzo Carrasco), Water Distribution/Collection (Simon Cuellar), and Water Production (Charles McGuire).
  • 8. CITY COUNCIL MINUTE RECORD The City of San Angelo Tuesday, January 7, 2014 Page 113 Vol. 105 OPEN SESSION BE IT REMEMBERED City Council convened in a regular meeting at 9:01 A.M., Tuesday, January 7, 2014, in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorized members of the Council, to-wit: Mayor, Dwain Morrison Councilmember Rodney Fleming Councilmember Marty Self Councilmember Johnny Silvas Councilmember Don Vardeman Councilmember H.R. Wardlaw Councilmember Charlotte Farmer were present and acting, with the exception of Mayor Morrison, thus constituting a quorum. Whereupon, Mayor Pro Tempore Councilmember Farmer facilitated the meeting and the following business was transacted: An invocation was given by Councilmember Silvas and pledge was led by Karli Bucks, 6th Grader at TLC Academy. PUBLIC COMMENT Public comment was made by Citizen Max Jacobs regarding property. Council directed Mr. Jacobs to Real Estate Administrator Cindy Preas. Further comments were made by Mark Bathune, Executive Director of COG, regarding direct utility assistance for the citizens of San Angelo and invited all to their event on January 14, 2014 at 6:00 p.m. in the Community Room of the Tom Green County Library. Councilmember Silvas informed of a citizen’s concern regarding the large bush within the right of way of the Target Store parking lot on Sunset Drive. Councilmember Farmer shared her resolution for the year. CONSENT AGENDA APPROVAL OF THE DECEMBER 17, 2013 CITY COUNCIL REGULAR MEETING MINUTES POSTPONEMENT OF APPROVING THE UPDATE TO THE CITY’S NEIGHBORHOOD REVITALIZATION PLAN (NRP) (R.SALAS) CONSIDERATION OF AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE WEST TEXAS RETIRED SENIOR VOLUNTEER PROGRAM (WEST TEXAS RSVP) TO PROVIDE VOLUNTEER SERVICES FOR THE CITY OF SAN ANGELO (L.MARLEY) Councilmember Farmer noted the NRP item has been postponed at the request of staff and a Councilor requested the RSVP item be discussed in the Regular session.
  • 9. Page 114 Vol. 105 Minutes January 7, 2014 Motion, to approve the Consent Agenda, with the exception of the NRP and RSVP items, as presented, was made by Councilmember Silvas and seconded by Councilmember Vardeman. Motion carried unanimously. REGULAR AGENDA: PUBLIC HEARING AND COMMENT AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE WEST TEXAS RETIRED SENIOR VOLUNTEER PROGRAM (WEST TEXAS RSVP) TO PROVIDE VOLUNTEER SERVICES FOR THE CITY OF SAN ANGELO Human Resources Director Lisa Marley presented background information noting the program would provide volunteer assistance to various departments within the City. She explained legal staff has reviewed and approved the template MOU. Ms. Marley noted a new MOU would be requested by the individual departments and signed by the City Manager. Motion, to approve the MOU template for future RSVP volunteer services for the City of San Angelo, was made by Councilmember Silvas and seconded by Councilmember Self. Motion carried unanimously. FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AUTHORIZING ABANDONMENT OF A VARIABLE WIDTH PORTION OF THE UNIMPROVED PUBLIC RIGHT-OFWAY OF BEN FICKLIN ROAD, EXTENDING APPROXIMATELY 400 FEET FROM THE SOUTHEAST CORNER OF SOUTH BRYANT BOULEVARD AND SOUTH JACKSON STREET AND IMMEDIATELY ADJACENT TO THE WESTERN BORDER OF THE CENTURY PARK ADDITION, TRACT 1, NORTHEASTERN 22 FEET OF LOT 14 AND LOTS 2 THROUGH 9, IN SOUTH CENTRAL SAN ANGELO AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING UNIMPROVED STREET SEGMENT TO WIT: a complete unimproved public right-of-way, variable in width, for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo, AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS Interim Development Services Director AJ Fawver presented background information. presentation is part of the Permanent Supplemental Record. A copy of the Motion, to introduce the Ordinance, was made by Councilmember Fleming and seconded by Councilmember Silvas. Responding to a question from Councilmember Wardlaw, Ms. Fawver stated the owners would reimburse the City at the fair market value. A vote was taken on the motion on the floor. Motion carried unanimously. POSTPONEMENT OF ADOPTING A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A TEMPORARY NONEXCLUSIVE SIDEWALK USE LICENSE AGREEMENT WITH GARRICK ENGLE FOR AN OUTSIDE SIDEWALK CAFÉ OR LOUNGE, TO INCLUDE THE DISPENSATION, SALE AND CONSUMPTION OF ALCOHOLIC BEVERAGES IN COMPLIANCE WITH ALL APPLICABLE STATE LAW AND CITY ORDINANCES ADJACENT TO THE EAST SIDE OF THE PROPERTY LOCATED AT 217 SOUTH CHADBOURNE STREET, AND SUCH OTHER INSTRUMENTS AS MAY BE NECESSARY OR CONVENIENT FOR CARRYING OUT SUCH PURPOSES; AND, FINDING A PUBLIC PURPOSE AND BENEFIT THEREIN
  • 10. Minutes January 7, 2014 Interim Development Services Director AJ Fawver presented background information. presentation is part of the Permanent Supplemental Record. Page 115 Vol. 105 A copy of the General discussion was held on the potential risks due to outdoor alcohol sales, how many infractions or citiation on record, applying the same rules and regulation to all requestors for such license, and issuing or revoking a temporary revocable license agreement. Motion, to adopt the Resolution, as presented, was made by Councilmember Fleming and seconded by Councilmember Silvas. Public comments were made by Mary Palos with Disability Connections regarding wheelchair access. Council directed staff to verify the Americans with Disability Access (ADA) requirements, accessibility, and practicality of the area. Councilmember Fleming and Councilmember Silvas withdrew their motion and recommended staff present their findings regarding future streetscape and ADA accessibility. Parks and Recreation Director Carl White informed the Arts in Uncommon Places group is proposing to install art work within the streetscape. He noted the proposal will be reviewed and if approved, will be recommended to the City Council for approval at a future meeting. APPROVAL OF THE 2014 RIVER FEST EVENT WITH NO FINANCIAL SUPPORT FROM THE CITY OF SAN ANGELO, AND SPONSORED AND COORDINATED BY THE CITY OF SAN ANGELO PARKS AND RECREATION DEPARTMENT Parks and Recreation Director Carl White presented background information. A copy of the presentation is part of the Permanent Supplemental Record. General discussion was held on the loss of the project, the subsidized payment from the Parks Department, future budget allocations, obtaining and securing sponsorships to fund the project, success of certain events, and the revenue earned. Councilmembers spoke in opposition of the City’s financial support and directed staff to seek future sponsorships for multiple years. Motion, to approve the 2014 event with no financial support from the COSA, was made by Councilmember Wardlaw and seconded by Councilmember Vardeman. Councilmember Fleming suggested staff reallocate funds from the successful events to cover the shortfall. Assistant City Manager Rick Weise expressed his concerns regarding Council’s decision to provide no financial support for the event, the potential risks for future events, utilizing limited Hotel Occupancy Tax (HOT) funds, limited personnel and funds to coordinate the event, and possibly requesting support from the Color Run event sponsors. Public comments were made by DTSA Executive Director Del Velasquez, Citizens Jerry Sea, Alex Vega, and YAZ Executive Director Samford Mouton in support of the event. City Manager Daniel Valenzuela spoke in support of staff, the event as a morale booster, the downtown area, future support of the event, and possibly building a fund balance for the event. Mayor Pro Tem Farmer spoke in support of the event, but commented on potential sponsorships. She recommended staff present an update in June regarding the sponsorships. A vote was taken on the motion on the floor. AYE: Fleming, Silvas, Vardeman, Wardlaw, and Farmer. NAY: Self. Motion carried 5-1.
  • 11. Page 116 Vol. 105 Minutes January 7, 2014 RECESS At 10:26 A.M., Mayor Morrison called a recess. RECONVENE At 10:47 A.M., Council reconvened, and the following business was transacted: AUTHORIZATION FOR STAFF TO NEGOTIATE CHANGES TO THE UNDERWATER FOOTBALL, LLC, D/B/A THE SAN ANGELO BANDITS LEASE AGREEMENT Civic Events Manager Angelica Pena presented background information. A copy of the presentation is part of the Permanent Supplemental Record. Ms. Pena noted the Civic Events Board approved the following recommended changes: 1) Reduce rent to $1,000 a game, 2) Remove the attendance requirement to share in concessions proceeds, 3) No charge for practice, 4) Allow two games in which concession promos take place, resulting in $0 concessions for City and Bandits, and 5) Allow the Bandits to paint the home team locker room. General discussion was held on the proposal, the investment by the City, rental agreements, Civic Events Board recommendations, concessionaire’s fair revenue, attendance numbers, and post-game revenue settlement. Councilmember Wardlaw recalled the pro hockey group and the legal issues related to their contract with the City. He questioned the company’s financial responsibility. Motion, to accept the Civic Events Board’s recommendations as presented and authorize staff to negotiate the agreement, was made by Councilmember Fleming and seconded by Councilmember Silvas. Farmer suggested staff present the expected/estimated revenue of economic impact as part of the background on these type of items. Public comments were made by Lone Star Football League representative Darlene Jones, Bandit’s President Tim White, and Bandits Owner Ron Sanders. A vote was taken on the motion on the floor. AYE: Fleming, Self, Silvas, Vardeman, and Farmer. NAY: Wardlaw. Motion carried 5-1. CONFIRMATION OF THE CIVIL SERVICE COMMISSION NOMINEE, TERESA SPECIAL, BY CITY MANAGER AND APPROVAL OF SAME BY CITY COUNCIL Motion, to confirm the board nominee by Council and designated Councilmembers, was made by Councilmember Silvas and seconded by Councilmember Fleming. Motion carried unanimously. RECESS At 11:38 A.M., Mayor Pro Tem Farmer called a recess. RECONVENE At 11:48 A.M., Council reconvened, and the following business was transacted: EXECUTIVE/CLOSED SESSION At 11:48 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071(2) to consult with its attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding quarterly invoices dated 12/9/2013 for services rendered pursuant to the Interlocal Agreement between cities of Abilene, Midland and San Angelo effective 4/9/2011 (West Texas Water Partnership) and subject to confidentiality under said Interlocal
  • 12. Minutes January 7, 2014 Page 117 Vol. 105 Agreement; Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding West Texas Water Partnership and Lake Nasworthy; and Section 551.071(1) and Section 551.072 to deliberate the purchase, exchange, lease or value of real property regarding the West Texas Christian Foundation property, AKA Christian Village, on Loop 306 access road and to consult with an attorney concerning contemplated litigation in connection with such property. RECESS At 12:35 P.M., Mayor Morrison called a recess. RECONVENE At 12:38 P.M., Council reconvened, and the following business was transacted: FOLLOW UP AND ADMINISTRATIVE ISSUES CONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSION No action was taken on matters discussed in Executive/Closed Session. ANNOUNCEMENTS AND CONSIDERATION OF FUTURE AGENDA ITEMS City Manager Daniel Valenzuela distributed the proposed January 21, 2014 Agenda and solicited Council comments and suggestions. Councilmember Vardeman requested an update on the special meeting or workshop to discuss the half cent sales tax, stormwater, and recreational vehicle park issues. City Clerk Alicia Ramirez reminded City Council of the tentative special meeting with the local governing entities on January 28, 2014. City Manager Daniel Valenzuela stated staff will conduct a preliminary meeting next week with the entity’s representative to cover the subject matter. Councilmember Silvas requested an update on the Convention Center markee installation. ADJOURNMENT Motion, to adjourn, was made by Councilmember Wardlaw and seconded by Councilmember Self. Motion carried unanimously. The meeting adjourned at 12:41 P.M. THE CITY OF SAN ANGELO ___________________________________ Dwain Morrison, Mayor ATTEST: _______________________________ Alicia Ramirez, City Clerk In accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased from the Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunction or other uncontrollable factors.)
  • 13. Page 118 Vol. 105 Minutes January 7, 2014 THIS PAGE INTENTIONALLY LEFT BLANK.
  • 14. City of San Angelo Memo Date: January 6, 2014 To: Mayor and Council members From: Roger D. Havlak, Parks Division Superintendent Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Roger D. Havlak, Parks Division, 325/234-0259 Shane Kelton, Operations Director, 325/657-4206 Caption: Consent Agenda Item Consideration of awarding RFB PK-01-13/Irrigation Parts to All-Tex Irrigation and Supply (San Angelo, Texas), Morrison Supply Company (San Angelo, Texas), and Watermaster Irrigation Supply (Lubbock, Texas) for estimated annual expenditures City-wide of $200,000 per year of the contract, and authorizing the City Manager and/or his designee to execute any necessary related documents Summary: The purpose of the RFB PK-01-13/Irrigation Parts was to obtain bids on specific irrigation parts that are normally used for installation and repairs on various Citywide projects and/or sites including, but not limited to: parks, sports fields, cemetery, street centers, esplanades, lake sites, open spaces, landscape beds, gardens, etc. The estimated annual expenditures City-wide per year of the contract is $200,000. History: Irrigation parts are normally purchased from vendors on an as-needed basis in small quantities, depending on the project/task. Financial Impact: Through the RFB process, the City is able to obtain lower cost per item prices on specific irrigation parts when purchased in greater quantities. Savings of up to 65% per item have been observed with the three bids that were received. Funding sources will vary by department/division. Other Information/ Recommendation: Staff recommends awarding the bids for the lowest and second lowest bids for each of the irrigation parts to the following 3 vendors with an option to extend the contract by one year: All-Tex Irrigation and Supply (San Angelo, Texas), Morrison Irrigation Company (San Angelo, Texas), and Watermaster Irrigation Supply (Lubbock, Texas). Attachments: RFB PK-01-13/Irrigation Parts Bid Tabulation Presentation: Roger D. Havlak, Parks Superintendent Shane Kelton, Operations Director Reviewed by: Shane Kelton, Operations Director Patrick Frerich, Assistant Operations Director Roger Banks, Purchasing Director
  • 15. CITY OF SAN ANGELO BID SHEET * RFB NO: PK-01-13/Irrigation Parts * December 30, 2013 All-Tex No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Description* Harco, 6" Swivel Tee (8065405) Harco, 3" x 6" Lateral Isolation Valve (8413062 PN) Harco, 3" x 3" Male Adaptor (80370) Harco, Spigot x Male NPT Adaptor (8740612) Harco, 3" Knuckle Restraint (60-100-03) Harco, 6" Clamshell Restraint (820611) Harco, Swivel Extension Male Swivel X Female Swivel (87106) Netafim, 323 Electric Valve (V07323IGTH04B01) Rain-Master, Decoder NDS, Jumbo Valve Box NDS, Meter Box NDS , 10 Round Valve Box Rain Bird, (44NP) Quick Coupler Valve Spears, 6” Compression Coupling Spears, 4" x 3" PVC Bell Reducer Feet of 3" SCH 40 PVC Pipe Feet of 4" SCH 40 PVC Pipe Feet of 6" SCH 40 PVC Pipe Unit EA EA EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. EA. FT FT FT Est. Qty Unit Price 96 $83.39 96 223.91 96 31.98 96 24.56 96 21.13 192 61.68 192 16.56 96 158.74 96 No bid 96 38.49 34 17.25 96 8.27 34 64.14 25 69.85 96 8.31 500 1.39 500 1.79 960 3.59 Total Bid = Low Morrison Supply Extended Unit Price $ 8,005.44 $ 99.15 21,495.36 266.20 3,070.08 38.05 2,357.76 29.20 2,028.48 25.15 11,842.56 73.35 3,179.52 19.70 15,239.04 195.65 No bid No bid 3,695.04 29.50 586.50 13.55 793.92 6.16 2,180.76 69.40 1,746.25 66.00 797.76 7.90 695.00 1.10 895.00 1.55 3,446.40 3.59 $ 82,054.87 Watermaster Extended Unit Price $ 9,518.40 $ 97 30 25,555.20 261 28 3,652.80 37 31 2,803.20 40.15 2,414.40 24 66 14,083.20 71 98 3,782.40 19 33 18,782.40 175 52 No bid 98.75 2,832.00 25 30 460.70 11.78 591.36 5 36 2,359.60 61 97 1,650.00 44 55 758.40 9 02 550.00 1 33 775.00 1 91 3,446.40 3 35 $ 94,015.46 $ Extended 9,340 80 25,082 88 3,581.76 3,854.40 2,367 36 13,820.16 3,711 36 16,849 92 9,480 00 2,428 80 400 52 514 56 2,106 98 1,113.75 865 92 665 00 955 00 3,216 00 $ 100,355.17 2nd Lowest Delivery Days (Calendar Days) 65 30 30 Vendor Agrees to allow Piggy-Back Procurements (Y/N) No +F31 Yes Net 15 Net 30 Net 30 Will you accept a City Purchasing Card (MASTERCARD) for payment? Payment Terms/Discounts (if any) No Yes Yes Will you offer a payment discount if a Purchasing Card is utilized? N/A No No If Yes, how much? 0% 0% 0% Bids Mailed To All-Tex Irrigation & Supply, San Angelo, TX Morrison Supply Company, San Angelo, TX John Deere Green Tech, Houston, TX Y:13-RFXParksPK0113 Irrigation PartsBid Tabulaltion
  • 16. City of San Angelo Memo Date: January 9, 2014 To: Mayor and Councilmembers From: Sandra Aguilar, Recreation Supervisor-Senior Services MaryAnn Vasquez, Recreation Manager Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Sandra Aguilar, 481-2798 Caption: Consent Agenda Item Consideration of awarding “Rec-01-13” Food Products for the Senior Services Nutrition Program to Sysco West Texas from Lubbock, TX, not to exceed $83,461, and authorizing the Mayor or City Manager to execute any necessary related documents Summary: Award of bid will be for one (1) year with an option to renew terms for various food supplies under the Senior Services nutrition program. The program provides a hot meal for lunch at the Santa Fe Crossing Senior Center, Christian Village, and Plaza Del Sol #2. History: The Nutrition Program has been in existence for 35 years providing meals to seniors of the community. The federal program allows participants an opportunity to donate based on their ability. The only criteria is that a person must be 60 years of age and complete the required paperwork. Financial Impact: Funding for the Nutrition Program is in the FY2013-2014 budget. The Area Agency on Aging of the Concho Valley purchases a set number of meals, which covers the food cost and cost related to the preparation. Contributions and general fund dollars cover the meals that are not funded under the Title III C-1, Congregate. The allocated amount for raw food proposed in FY2013-2014 is $83,461. Other Information/ Recommendation: The City received bids from Sysco West Texas and Ben E. Keith. After reviewing the costs of goods needed for the Nutrition programs, Sysco West Texas proposed the lowest priced items overall, and staff recommends the bid be awarded to them. Sysco also provides menus that meet the state requirement for the Nutrition Program. Attached is the proposed cost per item. Attachments: Bid Tabulation Reviewed by Director: Carl White, Parks & Recreation,
  • 17. City of San Angelo Memo Date: January 8, 2014 To: Mayor and Councilmembers From: Robert F. Bluthardt Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Robert F. Bluthardt, Fort Concho (325) 481-2730 Caption: CONSENT Item Consideration of rejecting all bids relating to RFB: TWD-01-13/Carpet Replacement for the city owned Texas Workforce Building, located at 202 Henry O Flipper Street, San Angelo, TX Summary: This project was for the replacement 16,082 square feet of carpet and flooring at the Texas Workforce Building, 202 Henry O Flipper Street, San Angelo, TX in cooperation with the Lessor. However, the Lessor is unable to provide the necessary labor to relocate/move their furniture at this time. A new bid will be published and presented for award, when the Lessor’s space can be made available for the removal and installation of the new flooring. Staff is recommending that all bids be rejected and a new bid published when the Lessor is available for service. Texas Local Government Code, section 252.043 requires that bids be rejected by the governing body. History: The Texas Workforce dba Concho Valley Workforce has been leasing a building from the City of San Angelo for its offices since 2001. This project was to fulfill the condition of the lease that requires that carpet and flooring be replaced every ten years. Financial Impact: None Related Vision Item NA (if applicable): Other Information/ Recommendation: Staff recommends rejection of all bids. Attachments: Bid Tabulation
  • 18. Presentation: None Publication: NA Reviewed by Director: Carl White, Director of Parks and Recreation Approved by Legal: December 2, 2013
  • 19. City of San Angelo Memo Date: January 14, 2014 To: Mayor and Councilmembers From: Kevin Krueger, Assistant Director of Water Utilities Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Ricky Dickson, Water Utilities Director, 657-4209 Caption: Consideration of awarding Water Utility Bid WU-21-13, Hickory Well Field Expansion Package 2 for the Hickory Aquifer Water Supply Project to Red River Construction Company, Wylie, Texas in the amount of $9,764,300.00, and authorizing the City Manager to execute said contract, in substantially the attached form, and related documents. Two Bids have been received for the construction of the Hickory Well Field Summary: Expansion – Package 2 Project. This Package 2 project includes installation of pumps in the six new wells, installation of well field piping to connect new wells to the existing system, construction of well field access roads and installation of an additional pump at the existing booster pump station. Bids were received from Red River Construction Company and Archer Western Construction, LLC (bid amount $10,398,000.00). Low bid for the project was submitted by Red River Construction Company in the amount of $9,764,300.00 and the bid had no exceptions to the specifications. History: The current phase of the Hickory Water Supply project was originally designed to provide 6 MGD with planned increases of 9 MGD in 2026 and 10.7 MGD in 2036. City Council directed city staff to increase production capacity by adding new wells and infrastructure necessary to produce, transmit and treat additional water. During the August 6, 2013 council meeting, the drilling of six new wells was approved for construction. Currently three drill rigs are in the process of drilling the first three wells. This Package 2 project will construct the remaining improvements necessary to complete the expansion of the well field. Financial Impact: Bid amount $9,764,300.00. Funded from Texas Water Development loan program proceeds in the amount of $120,000,000. Related Vision Item (if applicable): Long term water supply. Other Information/Recommendation: It is recommended that the low bid from Red River Construction Company be accepted and the City Manager, Water Utilities Director or City Manager Designee be authorized to negotiate and execute a contract and related documents. Attachments: Bid Tabulation, award recommendation, and Draft Agreement Reviewed by Service Area Director: Ricky Dickson, Water Utilities Director January 14, 2014 Approved by Legal: December 2013
  • 20. January 14, 2014 Mr. Ricky Dickson Water Utilities Director 72 West College Avenue San Angelo, TX 76903 Subject: Hickory Water Supply Project – Well Field Expansion Package 2 RFB No. WU-21-13 Texas Water Development Board #: 21695 CID 07 Dear Mr. Dickson: On January 9, 2014, two (2) bids were received by the City of San Angelo (COSA) in conjunction with the above referenced project. Bids were reviewed for completeness and accuracy by COSA and Carollo Engineers. The bids received from the two general contractors are summarized in the attached Bid Tabulation spreadsheet. The following is a summary of the findings: • • COSA received two bids from general contractors, from $9,764,300.00 to $10,398,000.00. Red River Construction Company was the apparent low responsive bidder for the project with a Total Base Bid Price of $9,764,300.00. • Red River Construction Company completed the required bid forms and provided references, resumes, and additional information required. • Carollo Engineers checked the additional references provided by Red River Construction Company and found no objection to Red River Construction Company or the proposed personnel on the project. Based on the bid evaluation and information provided, we find no reason not to award the Hickory Water Supply Project – Well Field Expansion Package 2 to Red River Construction Company for $9,764,300.00. If you have any questions, please do not hesitate to contact me. Sincerely, CAROLLO ENGINEERS, INC. Hisham (Hutch) Musallam, P.E. Project Manager Enclosures: cc: Bid Tabulation David Yager, P.E., Texas Water Development Board File pw://Carollo/Documents/Client/TX/San Angelo/8173D10/Bid Assistance/Package 2 - Red River - Award Letter.docx 14785 Preston Road, Suite 950, Dallas, Texas 78759 P. 972.239.9949 F. 972.239.9117 carollo.com
  • 21. CITY OF SAN ANGELO BID TABULATION * RFB NO: WU-21-13 * January 9, 2014 Well Field Expansion Description Red River Construction Archer $ Well Field Expansion Bid Bond: 10,398,000.00 $ Yes 9,764,300.00 Yes Bids Mailed To: Alsay Incorporated San Antonio TX Archer-Western Contr. Arlington TX AUI Fort Worth TX Bar Constructors Lancaster TX Barnard Construction Company, Ltd. Boyer, Inc. BRH-Garver Construction, LP Bryan Construction Cajun Constrctors, Inc. Craig, Sheffield and Austin Darnell Construction, LLC Bozeman Houston Houston Bryan Baton Rouge Houston San Angelo MT TX TX TX LA TX TX Y:13-RFXWater UtilitiesWU2113 Well Field Expansion 2Bid Tab-WU2113-draft-Summary
  • 22. City of San Angelo BID TABULATION * RFB NO: WU-21-13 * January 9, 2014 Well Field Expansion Archer No 1 2 3 4 5 6 7 8 Item Description Qty LS 1 LS 1 179,000.00 179,000.00 197,000.00 197,000 00 1 1,477,000.00 1,477,000.00 1,600,000.00 1,600,000 00 3 25,000.00 75,000.00 28,000.00 84,000 00 1 15,000.00 15,000.00 15,000.00 15,000 00 LS 1 6,613,000.00 6,613,000.00 5,500,000.00 5,500,000 00 LS 1 784,000.00 784,000.00 490,000.00 490,000 00 LS 1 4,000.00 4,000.00 5,000.00 5,000 00 40,000 00 Booster Pump Station Mechanical, including: piping and valves, pump, coating, and mechanical appurtenances and accessories, testing, start-up, and training. Booster Pump Station Electrical, Instrumentation and Controls for the added pumps. Well Field pumps and columns including: installation of well pumps and pump columns at wells no. 12, 13, 14, 17, 20, & 22. Equipment and labor required to lower the pump setting of an existing pump Red River Construction Units Each Regrade repeater sites 1 and 2 and add TX DOT Flexbase and other improvements as shown on the drawings. Well Field civil, mechanical, structural, and architectural, including: piping and valves, construction of electrical buildings, HVAC, fences and gates, site grading for wells no. 12, 13, 14, 17, 20 and 22, and the construction and regrading of access road from the booster pumpt stations to wells no. 12, 13, 14, 17, 20 and 22 and throughout the well field, and associated civil, mechanical, structural, and architectural appurtenances and accessories, testing start-up, and training. 7. Regrading the existing access roads Lump 1 $ Regrading the existing access roads from FM 2028 to the Booster Pump Station and from the Booster Pump Station to Wells 1-9 Installation of fiber optic cable from the entrance of Ford Ranch on FM 2028 to he Existing Booster Pump Station Electrical Building Unit Cost $ Extended 145,000.00 $ 145,000.00 Unit Cost $ 140,000.00 Extended $ 140,000 00 9 Software and Training LS 1 37,000.00 37,000.00 40,000.00 10 Trench safety LS 1 10,000.00 10,000.00 21,500.00 21,500 00 11 All Other Items for completeand Operational Prjoect 1 309,000.00 309,000.00 921,800.00 921,800 00 11 Allowance for Miscellaneous Additional Work 1 750,000.00 750,000.00 750,000.00 750,000 00 LS TOTAL $ 10,398,000.00 $ 9,764,300.00 Bids Mailed To: Alsay Incorporated San Antonio TX Eagle Contracting Keller TX Archer-Western Contr. Arlington TX Garney Companies, Inc. Kansas City MO AUI Bar Constructors Barnard Construction Company, Ltd. Boyer, Inc. Fort Worth Lancaster Bozeman Houston TX TX MT TX Gracon Construction Housley Communication Inc Lambda Construction Laughlin-Thyssen, Inc. Mesquite San Angelo San Antonio Houston TX TX TX TX BRH-Garver Construction, LP Houston TX McCarthy Dallas TX Bryan Construction Bryan TX Oscar Renda Contracting Cajun Constrctors, Inc. Baton Rouge LA PCL Construction, Inc. Craig, Sheffield and Austin Darnell Construction, LLC Dickson Underground U ility Construction Western Summit Constructors Houston San Angelo San Angelo Fort Wor h Y:13-RFXWater UtilitiesWU2113 Well Field Expansion 2Bid Tab-WU2113-draft-Detail TX TX TX TX Roanoke TX Irving TX Pepper-Lawson Houston Purcell Contracting Meridian Red River Construction Wylie SJ Louis 9 San Antonio TX TX TX TX 2 of 2
  • 23. City of San Angelo Memo Date: December 26, 2013 To: Mayor and Councilmembers From: Cindy Preas, Real Estate Administrator Subject: Agenda Item for January 7, 2014 Council Meeting Contact: Cindy Preas, Real Estate Administrator Caption: Consent Item Consideration of authorizing the sale of the following Lake Nasworthy property for the appraised value and authorizing the City Manager or his designee to execute all legal documents necessary to convey the surface estate only in the subject property, subject to completion of all curative requirements. Summary: John D. Hammit Lot 104, Group Shady Point History: None. 6678 Knickerbocker Road $23,523 Financial Impact: Upon approval, proceeds from the sale of residential lake lots will be placed in the Lake Nasworthy Trust Fund. Related Vision Item (if applicable): None. Other Information/Recommendation: If the sales are approved at the appraised value, a title examination will be performed and legal staff will prepare a Real Estate Contract of Sale, Special Warranty Deed and Surrender of Lease, as previously approved by City Council. Staff recommends approval. Attachments: Appraisal Report (Hammit) Presentation: None. Publication: None. Reviewed by Service Area Director: Lysia H. Bowling. Reviewed by City Attorney: Lysia H. Bowling
  • 24. City of San Angelo Memo Date: December 30, 2013 To: Mayor and Councilmembers From: Karl Bednarz. P.E. City Engineer Subject: Agenda Item for 01/21/2014 Council Meeting Contact: Ryan Ward, S.I.T., COSA Engineering Services, 657-4434 Caption: CONSENT Item Consideration of adopting a Resolution authorizing the City Manager to execute a license agreement with Leica Geosystems, Inc. (“Leica”) pursuant to which City, as host, grants Leica a license to install and operate a North America reference network reference station at City Hall, and Leica grants City a Smartnet GPS Network License Summary: This is in reference to a Contract for GPS hosting/network services with SmartNet. For the future survey needs of the City, this will be a beneficial tool to expand the Global Positioning System (GPS) that we use. At this time we have our own system mounted to City Hall, but the range of this existing station is limited. By granting Leica the rights to host a GPS base station on City Hall, this networked coverage will allow our survey functions to expand, much like having better coverage with a cell phone company, allows its users to connect to their service from more locations. This will also free up our existing GPS base station to allow us more mobility for other survey projects. History: First hearing Financial Impact: This service is provided for free in exchange for hosting the unit on City Hall. Related Vision Item N/A (if applicable): Other Information/ Recommendation: By allowing Leica to host this unit at City Hall, the City of San Angelo will be given one license to connect to the SmartNet GPS network, free of charge, indefinitely. This in turn will allow the Water, Survey and GIS departments to function more efficiently, and extend the current range of data collection. This will also afford the City an extra base unit to be used on long distance projects such as the Hickory Aquifer Project. Along with being beneficial to the city, the community will also be able to subscribe to this network through Leica for future survey needs. Attachments: Staff recommends approval. Contract, Resolution and Leica SmartNet Summary Presentation: N/A Publication: N/A Reviewed by Director: A.J. Fawver,Intrrim Director of Development Services Approved by Legal: 12/23/2013
  • 25. Leica SmartNet Summary (GPS) Global Positioning System is what most surveyors use for topographic work and GIS mapping grade surveys. In short, it is a collection of satellites that triangulate a known position on the surface of the earth. To communicate with these satellites, a receiver, an antenna, and CPU device are needed to collect this data. This installation will consist of mounting the receiver (a unit the size of a DVD player) in the catwalk of the theater of City Hall (where the existing unit is currently), and the attachment of an antenna to the top of City Hall on the upper roof (where the existing antenna is currently mounted). Leica will be responsible for maintaining this equipment; all the City will be responsible for is an electrical outlet to plug the unit into, and granting access to our current IT network. This has been discussed with our IT group and they have no foreseeable issue with this being on the network because of its lack of accessibility from outside sources (i.e. computer hackers – it’s considered a dummy box). Benefit to the City as a whole is great. Leica will give one free license for use of this network, with which our current Trimble Inc. survey equipment will communicate with. It will also allow local businesses and citizens the opportunity to pay a monthly fee to Leica and have use of this service. This will ultimately give our Survey; Water and GIS departments more range to incorporate the daily tasks of data collection. For example: Location of water meters, sewer lines, etc. Roadway surveys, Project design data collection Mapping features needed to update the GIS maps The existing base station is only a radio link system that is not connected to a wide network, which in turn limits its long range ability and accuracy. This means that multiple base stations are connected together all around Texas, much like Cellular Towers are interconnected. This existing base station will remain in place, since the City owns it.
  • 26. A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF SAN ANGELO, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT WITH LEICA GEOSYSTEMS, INC. (“LEICA”) PURSUANT TO WHICH CITY, AS HOST, GRANTS LEICA A LICENSE TO INSTALL AND OPERATE A NORTH AMERICA REFERENCE NETWORK REFERENCE STATION AT CITY HALL, AND LEICA GRANTS CITY A SMARTNET GPS NETWORK LICENSE WHEREAS, the City of San Angelo has its own Global Positioning System (GPS) station mounted at City Hall, which GPS station has a limited range; and, WHEREAS, the license agreement with Leica Geosystems, Inc. (LEICA) to host a North America Reference Network Reference station and granting City a SmartNet GPS network license will expand the range of the City’s GPS, and free up the City’s existing GPS base station, thereby permitting additional mobility for other City survey projects; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS THAT: 1. The above recitals are true and correct and incorporated herein. 2. The City Manager is hereby authorized to enter into and execute an agreement with Leica Geosystems, Inc., (LEICA) pursuant to which City, as host, grants LEICA a license to install and operate a North America Reverence Network Reference Station at City Hall, and LEICA grants City a SmartNet GPS Network license. PASSED, APPROVED, and ADOPTED on this the day of January, 2014. CITY OF SAN ANGELO ATTEST: ________________________ Dwain Morrison, Mayor Alicia Ramirez, City Clerk APPROVED AS TO CONTENT: APPROVED AS TO FORM: __________________________ Karl Bednarz, City Engineer ____________________________ Lysia H. Bowling, City Attorney
  • 27. City of San Angelo Fund Balance Policy Revised for GASB 54 Purpose The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and similar circumstances. The fund balance also provides cash flow liquidity for the City’s general operations. Definitions Fund Equity – A fund’s equity is generally the difference between its assets and its liabilities. Fund Balance – An accounting distinction is made between the portions of fund equity that are spendable and nonspendable. These are broken up into five categories: 1) Nonspendable fund balance – includes amounts that are not in a spendable form or are required to be maintained intact. Examples are inventory or permanent funds. 2) Restricted fund balance – includes amounts that can be spent only for the specific purposes stipulated by external resource providers either constitutionally or through enabling legislation. Examples include grants and child safety fees. 3) Committed fund balance – includes amounts that can be used only for the specific purposes determined by a formal action of the government’s highest level of decision-making authority. Commitments may be changed or lifted only by the government taking the same formal action that imposed the constraint originally. 4) Assigned fund balance – comprises amounts intended to be used by the government for specific purposes. Intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority. In governmental funds other than the general fund, assigned fund balance represents the amount that is not restricted or committed. This indicates that resources in other governmental funds are, at a minimum, intended to be used for the purpose of that fund. 5) Unassigned fund balance – is the residual classification of the general fund and includes all amounts not contained in other classifications. Unassigned amounts are technically available for any purpose.
  • 28. Policy Committed Fund Balance - The City Council is the City’s highest level of decision-making authority and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution approved by the Council at the City’s Council meeting. The resolution must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the commitment is made. The amount subject to the constraint may be determined in the subsequent period. Assigned Fund Balance - The City Council has retained the responsibility to assign funds. Minimum Unassigned Fund Balance It is the goal of the City to achieve and maintain an unassigned fund balance in the general fund equal to seventy-five days of the following year’s expenditures. Order of Expenditure of Funds When multiple categories of fund balance are available for expenditure (for example, a construction project is being funded partly by a grant, funds set aside by the City Council, and unassigned fund balance), the City will start with the most restricted category and spend those funds first before moving down to the next category with available funds. Stabilization (or “Rainy Day”) Fund If the City has this type of fund, the City will describe in specific detail the resources committed and the circumstances that define the use of the funds. If the City does not have a more specific policy, the fund will be reported as part of the general fund as committed. The amount will be committed as an action of the City Council as specified above.
  • 29. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS (“CITY”) AUTHORIZING THE ADOPTION OF GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT NO. 54 (GASB 54), BY ADOPTING A FUND BALANCE POLICY, COMMITTING UNCLASSIFIED REVENUES FOR SPECIFIC PURPOSES WHEREAS, the Governmental Accounting Standards Board adopted Statement No. 54 (GASB 54) in 2009, a new standard for governmental fund balance reporting and governmental fund type definitions that became effective in governmental fiscal years starting after June 15, 2010, and; WHEREAS, the City of San Angelo, Texas has implemented GASB 54 requirements as of September 30, 2010 and now wishes to formally adopt these requirements, and a fund balance policy, and to continue to apply such requirements to its financial statements, and; WHEREAS, prior to GASB 54, ending fund balances were specified as reserved, designated, or unreserved, and; WHEREAS, GASB 54 requires classification of the ending fund balances into five categories: non-spendable, restricted, committed, assigned and unassigned, and; WHEREAS, GASB 54 requires that a policy for use of financial resources be developed and adopted, and; WHEREAS, as resources are received, it may be necessary to assign unclassified revenues to specific purposes when appropriate. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO THAT: SECTION 1. Recognizing that fund balance measures the net financial resources available to finance expenditures of future periods, it is ordered and directed that the City of San Angelo, Texas to formally adopt Governmental Accounting Standards Board Statement 54 (GASB 54). To comply with this provision, the following policies will be adopted: • The City shall report governmental fund balances per GASB 54 definitions in the balance sheet as follows: o Non-spendable - This classification includes amounts that cannot be spent because they: (a) are not in spendable form (e.g. inventories and prepaid items); (b) are not expected to be converted into cash within the current period or at all (e.g., long-term receivables); or (c) are legally or contractually required to be maintained intact (e.g., the non-spendable corpus of an endowment). o Restricted - This classification includes amounts subject to usage constraints that have either been: (a) externally imposed by creditors (e.g., through a debt covenant), grantors, contributors, or laws or regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislation. o Committed - This classification includes amounts that are constrained to use for specific purposes pursuant to formal action of the City Council. These amounts
  • 30. cannot be used for other purposes unless the Council removes or changes the constraints via the same type of action used to initially commit them. o Assigned - This classification includes amounts intended by the City for use for a specific purpose but which do not qualify for classification as either restricted or committed. The intent can be expressed by City Council or by a Council designee. This classification applies to the positive unrestricted and uncommitted fund balances of all governmental funds except the General Fund. o Unassigned - This classification applies to the residual fund balance of the General Fund and to any deficit fund balances of other governmental funds. • The City Council shall approve all commitments by formal action. The action to commit funds must occur prior to fiscal year-end, to report such commitments in the balance sheet of the respective period, even though the amount may be determined subsequent to fiscal year-end. A commitment can only be modified or removed by the same formal action. • When it is appropriate for fund balances to be assigned, the City Council retains the responsibility to assign funds. Assignments may occur subsequent to fiscal year-end. • The City Council will utilize funds in the following spending order: o o o o Restricted Committed Assigned Unassigned PASSED, APPROVED and ADOPTED on this the day of ________, 2014. CITY OF SAN ANGELO ATTEST: Dwain Morrison, Mayor Alicia Ramirez, City Clerk Approved as to Content: Approved as to Form: Tina Bunnell Finance Director Lysia H. Bowling City Attorney
  • 31. City of San Angelo Memo Date: December 18, 2013 To: Mayor and Councilmembers From: Tina Bunnell, Finance Director Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Tina Bunnell, Finance Director, 657-4268 Caption: Consent Item Consideration of adopting an updated Fund Balance Policy and Resolution Summary: GASB 54 was issued in February 2009 and was required to be implemented for financial statements for periods beginning after June 15, 2010. Per the GASB, the objective of the Statement is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing governmental fund type definitions. The Statement establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds. This item has been placed on the consent agenda, but please feel free to call with any questions. History: Although the City’s financial statements have been prepared and presented as required by GASB 54, the policy and resolution have not yet been formally adopted. Financial Impact: N/A Related Vision Item (if applicable): None Other Information/Recommendation: Staff recommends that the policy and resolution be adopted as presented. Attachments: Fund Balance Policy as Updated for GASB 54 Fund Balance Resolution Article: “Fund Balance: New and Improved” Presentation: No special equipment is required. Publication: None Reviewed by Service Area Director: Michael Dane, Assistant City Manager/CFO
  • 32. FUND BALANCE N E W A N D I M P R O V E D B Y S T E P H E N J . G AU T H I E R
  • 33. here is probably no single item in a typical state or local government’s financial statements that attracts more attention than fund balance. In February 2009, the Governmental Accounting Standards Board (GASB) issued GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.This latest GASB standard will not affect the calculation of fund balance, but will fundamentally alter the various components used to report it. T BACKGROUND Accountants use the term fund balance to describe the arithmetic difference between the assets and liabilities reported in a governmental fund (e.g., general fund). The categories that have been used until now to present fund balance have focused on whether resources were available for appropriation (i.e., budgeting). Thus, the traditional presentation of fund balance distinguished unreserved fund balance (i.e., available for appropriation) from reserved fund balance (i.e., not available for appropriation). and has frequently led to misunderstandings. Second, governments often have applied the different categories inconsistently in practice. Finally, some have questioned whether the historic focus on availability for appropriation best serves the needs of financial statement users. NEW GUIDANCE Focus. GASB Statement No. 54 will shift the focus of fund balance reporting from the availability of fund resources for budgeting to “the extent to which the government is bound to honor constraints on the specific purposes for which amounts in the fund can be spent.”1 Components of fund balance. GASB Statement No. 54 establishes five components of fund balance. Because circumstances differ among governments, not every government or every governmental fund will report all of those components. Constraints on how amounts can be spent are not really an issue for resources There is probably no single Fund balance might not be available for that are inherently nonspendable.Examples appropriation (i.e., reserved) for a variety item in a typical state or local include inventories and prepaids; the longof reasons. Some resources of a governgovernment’s financial state- term portion of loans receivable2; and nonmental fund, by their very nature, cannot financial assets held for resale.3 Still other be spent (e.g.,prepaid rent and inventories ments that attracts more resources cannot be spent because legal of supplies). Other resources may convert attention than fund balance. or contractual provisions require that they to spendable form only at a much later be maintained intact (e.g., the principal of date (e.g., the long-term portion of notes an endowment). GASB Statement No. 54 receivable). Still other resources may be directs that the portion of fund balance reflecting both be available for spending, but their use is externally restricted to labeled nonspendable fund balance. a purpose narrower than the purpose of the fund in which Not all limitations on how resources may be used have the they are reported. same force. Some limitations are externally enforceable and In addition, governing bodies themselves frequently place lie beyond the power of the government to change unilattheir own limitations on how they will use resources othererally (e.g.,restrictions imposed by a grant contract or a bond wise available for appropriation (e.g.,“earmarking”). Likewise, covenant). Other limitations are self-imposed, but would a government’s management may have tentative plans for all require formal action at the highest level of the government to or a portion of those resources. In either case, a government remove (e.g., resources legally “earmarked”for a given project traditionally has had the option of indicating these tentative by the governing body). Still other limitations are less binding managerial plans and self-imposed limitations by presenting and function more as a declaration of intent. GASB Statement a portion of unreserved fund balance as designated. No. 54 has created a separate category to accommodate each This traditional approach to classifying fund balance is of these situations. summarized in Exhibit 1. ■ Restricted fund balance. The term restricted fund balance will encompass net fund resources subject to externally Three considerations led the GASB to undertake its recent enforceable legal restrictions. It is no accident that the reexamination of the components used to report fund balance. term restricted fund balance so closely resembles the term First, the traditional terminology was not self-explanatory April 2009 | Government Finance Review 11
  • 34. Exhibit 1:Traditional Components of Fund Balance (Focus on Availability for Appropriation) ■ Reserved fund balance (not available for appropriation) • Portion of net resources that cannot ever be spent because of their form • Portion of net resources that cannot yet be spent • Portion of net resources that cannot be spent for any and all fund-related purposes because of external limitations ■ Unreserved fund balance (available for appropriation) • Designated unreserved fund balance (available for appropriation, with a limitation on use imposed by the government itself) ■ Portion of net resources subject to limitations imposed by the governing body ■ Portion of net resources set aside by management in connection with its tentative plans • Undesignated unreserved fund balance (available for appropriation, with no external or internal limitation) restricted net assets used in the context of governmentwide financial reporting. In both cases, the restrictions concerned would be either 1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments, or 2) imposed by law through constitutional provisions or enabling legislation.4 Note that there is no need for the limitation to be narrower than the purpose of the fund.5 ■ Committed fund balance. The term committed fund balance will be used to describe the portion of fund balance that represents resources whose use is constrained by limitations that the government imposes upon itself at its highest level of decision making (normally the governing body) and that remain binding unless removed in the same manner.The underlying action that imposed the limitation would need to occur no later than the close of the reporting period. Note, once again, that there is no requirement that the limitation be narrower than the purpose of the fund.6 12 Government Finance Review | April 2009 ■ Assigned fund balance. The assigned fund balance category will cover the portion of fund balance that reflects a government’s intended use of resources. Such intent would have to be established at either the highest level of decision making, or by a body (e.g., finance committee) or an official designated for that purpose.7 Logically speaking, a government cannot assign resources that it does not have; therefore, the amount reported as assigned fund balance could never exceed total fund balance less its nonspendable, restricted, and committed components. Once again, note that there is no requirement that the limitation be narrower than the purpose of the fund. Of course, the general fund, as the principal operating fund of a government, may have net resources in excess of what is properly categorized in one of the four categories just already described. If so, the surplus will be presented as unassigned fund balance. A positive amount of unassigned fund balance, however, will never be reported in a governmental fund other than the general fund, because GASB Statement No. 54 prohibits reporting resources in another fund unless they are at least assigned to the purpose of that fund. All the same, funds other than the general fund could report a negative amount of unassigned fund balance should the total of nonspendable fund balance, restricted fund balance, and committed fund balance exceed the total net resources of the fund. The new components of fund balance are summarized in Exhibit 2. Stabilization arrangements. Governments often establish “rainy day funds”or “contingency funds”to provide a financial cushion against unanticipated adverse financial or economic circumstances. The appropriate classification of such resources within fund balance depends on the specific nature of the arrangement. On the one hand, if the use of the resources is limited in a way that is legally enforceable by an outside party, classification as restricted fund balance would be appropriate. On the other hand, if the limitation was imposed by the highest level of decision making and can only be removed by formal action equivalent to the action taken to impose it, the use of the committed fund balance classification would be appropriate. It would never be appropriate, however, to classify such resources as assigned fund balance.
  • 35. Exhibit 2: New Components of Fund Balance — GASB Statement No. 54 (Focus on Extent to which Government Is Bound to Honor Constraints on the Specific Purposes for Which Amounts Can Be Spent) ■ Nonspendable fund balance (inherently nonspendable) • Portion of net resources that cannot be spent because of their form • Portion of net resources that cannot be spent because they must be maintained intact ■ Restricted fund balance (externally enforceable limitations on use) • Limitations imposed by creditors, grantors, contributors, or laws and regulations of other governments • Limitations imposed by law through constitutional provisions or enabling legislation ■ Committed fund balance (self-imposed limitations set in place prior to the end of the period) • Limitation imposed at highest level of decision making that requires formal action at the same level to remove ■ Assigned fund balance (limitation resulting from intended use) • Intended use established by highest level of decision making • Intended use established by body designated for that purpose GASB Statement No.54,paragraph 20,places serious limits on what qualifies as a stabilization arrangement for this purpose: The formal action that imposes the parameters for spending should identify and describe the specific circumstances under which a need for stabilization arises. Those circumstances should be such that they would not be expected to occur routinely. For example, a stabilization amount that can be accessed “in an emergency” would not qualify to be classified within the committed category because the circumstances or conditions that constitute an emergency are not sufficiently detailed,and it is not unlikely that an “emergency” of some nature would routinely occur. Similarly, a stabilization amount that can be accessed to offset an “anticipated revenue shortfall”would not qualify unless the shortfall was quantified and was of a magnitude that would distinguish it from other revenue shortfalls that occur during the normal course of governmental operations. Appropriated fund balance. Not infrequently, governments balance their budget by appropriating a portion of existing fund balance to bridge the gap between appropriations and estimated revenues. The portion of fund balance thus appropriated for the following year would properly be classified as assigned fund balance. Flow assumptions. Frequently resources for a single project will come from multiple sources. For example, a city may elect to finance a new bridge partially from restricted grant proceeds (restricted fund balance), partially from earmarked revenues (committed fund balance), and partially from other available resources expressly set aside for the purpose (assigned fund balance). In that case, flow assumptions would be needed: ■ When • Intended use established by official designated for that purpose ■ Unassigned fund balance (residual net resources) • Total fund balance in the general fund in excess of nonspendable, restricted, committed, and assigned fund balance (i.e., surplus) • Excess of nonspendable, restricted, and committed fund balance over total fund balance (i.e., deficit) both restricted resources and other resources are to be used, how are outlays allocated to each (e.g., restricted resources presumed to be spent first? Spending presumed to occur on a pro rata basis?)? ■ When committed, assigned, and unassigned resources are to be used, how are outlays allocated among the various categories? COMPARISON OF OLD AND NEW Perhaps the best way to gain an understanding of the new fund balance categories is to contrast how certain specific items are reported today with how those same items will be reported in the future under GASB Statement No. 54. April 2009 | Government Finance Review 13
  • 36. Undesignated unreserved fund balance. Today this residual category includes resources whose use is limited,but not for a purpose narrower than the purpose of the fund. Under GASB Statement No. 54, there is no requirement that a limitation be narrower than the purpose of the fund. Accordingly, items that are restricted, committed, or assigned simply for the purpose of the fund will be reported as restricted, committed, or assigned fund balance. Also, reporting designated unreserved fund balance today is optional.Under GASB Statement No.54,the use of the equivalent category (i.e., assigned fund balance) will be required. Therefore, many governments that today do not report designated unreserved fund balance will report as assigned fund balance a portion of what today is labeled simply unreserved fund balance. EFFECTIVE DATE Reserved fund balance. Currently, reserved fund balance comprises three elements: ■ Resources that by their very nature cannot be spent (e.g., prepaid rent) ■ Resources that are not yet available for spending (e.g., long-term portion of loans receivable) ■ Resources externally restricted to a purpose narrower than the fund The first of these elements will always be reported as nonspendable fund balance.The second element normally would be reported as nonspendable fund balance (i.e., unless there was a limitation on how the amounts eventually received could be used, in which case the classification would be restricted, committed, or assigned fund balance, as appropriate).The third element will be reported as restricted fund balance. Designated unreserved fund balance. Currently this category comprises two elements: ■ Limitations that the government places upon itself ■ Tentative management plans Net resources currently reflected in the first category will be reported in the future as either committed fund balance or as assigned fund balance,depending upon the source of the limitation.The latter will be reported as either assigned fund balance (if management is designated to make such assignments) or unassigned fund balance. 14 Government Finance Review | April 2009 Governments will need to implement GASB Statement No. 54 starting with the fiscal period that ends June 30,2011.In the statistical section of the comprehensive annual financial report, retroactive implementation is encouraged, but not required. If a government declines to restate amounts from previous years in the statistical section, it will need to provide an explanation. ❙ Notes 1. GASB Statement No. 54, paragraph 5. 2.Assuming that there are not constraints on the use of the amounts eventually collected. 3.Assuming that there are not constraints on the use of the proceeds of the eventual sale. 4.The criteria for restricted net assets set forth in GASB Statement No. 34, Basic Financial Statements — and Management's Discussion and Analysis — for State and Local Governments, paragraph 34, are identical to the criteria for restricted fund balance in GASB Statement No. 54, paragraph 8. 5. If the use of the amounts to be collected on long-term loans receivable and the amounts resulting from the sale of nonfinancial assets is subject to restrictions, then those items should be reflected in restricted fund balance, rather than in nonspendable fund balance. 6. If the use of the amounts to be collected on long-term loans receivable and the amounts resulting from the sale of nonfinancial assets is committed, then those items should be reflected in committed fund balance, rather than in nonspendable fund balance. 7. If the use of the amounts to be collected on long-term loans receivable and the amounts resulting from the sale of nonfinancial assets is assigned, then those items should be reflected in assigned fund balance, rather than in nonspendable fund balance. STEPHEN J. GAUTHIER is director of the GFOA’s Technical Services Center in Chicago, Illinois.
  • 37. TO: Appointing Agencies Angelo State University- President City of San Angelo-City Council San Angelo Independent School District-Board of Trustees Tom Green County-Commissioners Court FROM: Appointing Agencies - Liaison Representatives Dr. Bradley Petty, Angelo State University Mr. Johnny Silvas, City of San Angelo Mr. Aubrey DeCordova, Tom Green County Mr. Art Hernandez, San Angelo Independent School District SUBJECT: Appointments to the Board of Trustees of the MHMR Services for the Concho Valley DATE: November 20, 2013 The Liaison Representatives nominates the following persons for re-appointment to the MHMR Services for the Concho Valley Board of Trustees for an unexpired term ending October 31, 2015: Gibson, Jeffrey-November 1, 2013 through October 31, 2015 (re-appointment) Kujawski, Linda–November 1, 2013 through October 31, 2015 (re-appointment) Spieker, Dianna–November 1, 2013 through October 31, 2015 (re-appointment) Trevino, Pat–November 1, 2013 through October 31, 2015 (re-appointment) Stokes, John–November 1, 2012 through October 31, 2014 (re-appointment) Official appointment of these nominees is requested by the Liaison Representatives to provide a duly constituted Board of Trustees as required by the Texas Laws Relating Mental Health and Mental Retardation. Documentation (notarized meeting minutes where applicable) of the appointments should be sent to the Executive Director’s Office, MHMR Services for the Concho Valley, 1501 West Beauregard, San Angelo, Texas 76901. If you have any questions, please feel free to contact Ms. Annette Hernandez at (325) 658-7750 ext. 346.
  • 38. City of San Angelo Memo Date: October 27, 2011 To: Mayor and Councilmembers From: Alicia Ramirez, City Clerk Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Alicia Ramirez, City Clerk, 657-4405 Caption: Consent Consideration of confirming appointments to MHMR Service for the Concho Valley Board of Trustees recommended by Liaison Representative Committee Recommended Board of Trustee: Gibson, Jeffrey-November 1, 2013 through October 31, 2015 (re-appointment) Kujawski, Linda–November 1, 2013 through October 31, 2015 (re-appointment) Spieker, Dianna–November 1, 2013 through October 31, 2015 (re-appointment) Trevino, Pat–November 1, 2013 through October 31, 2015 (re-appointment) Stokes, John–November 1, 2012 through October 31, 2014 (re-appointment) Summary/History: Councilmember Silvas serves as the Council Representative to the MHMR Liaison Representative Committee which presented the nominations. Term appointments are from November 2013 to October 2015. Financial Impact: None Related Vision Item N/A (if applicable): Other Information/ Recommendation: Staff recommends approval. Attachments: Letter from MHMR Presentation: N/A Publication: N/A Reviewed by Director: N/A Approved by Legal: N/A
  • 39. City of San Angelo Memo Meeting Date: January 7, 2014 To: City Council members From: Roxanne Johnston, Planner Subject: Ben Ficklin Road ROW, Partial Street Abandonment: Century Crest of San Angelo, JV requesting a partial street abandonment on the following property: Location: A variable width portion of the unimproved public rightof-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, the northwestern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo. Contacts: Russell Gully, SKG Engineering 325-655-1288 Roxanne Johnston, Planner 325-657-4210 Caption: First Public Hearing and consideration of introduction of an Ordinance authorizing abandonment of a variable width portion of the unimproved public right-of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo. AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING UNIMPROVED STREET SEGMENT TO WIT: a complete unimproved public right-of-way, variable in width, for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo, AUTHORIZING THE CONVEYANCE
  • 40. THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS Summary: The City Council may: 1. Approve the proposed abandonment; or 2. Approve the proposed abandonment subject to conditions; or 3. Deny the proposed abandonment. Recommendation: City staff recommends approving the proposed street abandonment subject to conditions listed at the end of this report. Planning Commission recommended approval of this request by a vote of 6-0 on December 16, 2013. History and Background: Prior to the mid-1970’s, Ben Ficklin Road was one of the main thoroughfares leading in and out of the city to the south. The placement of South Bryant Boulevard bisected sections of Ben Ficklin, rending portions of them unused. The portion of Ben Ficklin Road that the applicant seeks to abandon is located east of South Bryant Boulevard and west of the Century Park Addition, Lots 2-9 and the northwest section of Lot 14. Sections of the Century Park Addition were platted in 1983, including Lots 2-14, after the installation of South Bryant Boulevard and before an abandonment of another segment of Ben Ficklin Road just north of the subject property was approved on October 23, 1984. The October 23, 1984, abandonment extends north from South Jackson Road and west of the Theo Alexander Subdivision, Tract 1. The main argument for this closure of a 0.241 acre portion was essentially that traffic had increased over the years and what was once an awkward intersection at South Bryant Boulevard and the newer sections of South Jackson Street, this area became not only confusing but eventually dangerous, resulting in 34 injuries from car accidents. General Information Existing Zoning: Neighborhood Commercial (CN)
  • 41. Existing Land Use: vacant property Surrounding Zoning/Land Use: North: West: South: East: CG/CH CG CN CN Vacant property Stripes Corporate office Entrance to Century Park Apartments Commercial office Storm Water/Drainage: Abandoning the street segment is not expected to create any storm water or drainage changes for the area. Topography: Abandoning the street is not expected to change the topography of the area. Water/Sewer Utilities: A 20’ unobstructed utility easement needs to be retained to provide for existing services Fire Protection: Abandoning this street is not anticipated to prevent fire apparatus and emergency vehicle access. Access Management: Abandoning the street is not anticipated to cause any issues regarding property access as the applicant is the owner of property between two access points that the subject property is located upon. Additionally, the condition of a replat will ensure access from a public ROW.. Notification required: Yes Notifications Sent: 4 Received In favor 1 Received in opposition 1 Special Information Private Utilities: AEP has an overhead electric line running along the west line of this proposed abandonment area. Therefore, a 20’ wide easement needs to be reserved for this existing line.
  • 42. Basis for Recommendation South Bryant Boulevard is identified on the Thoroughfare Plan as an arterial. The minimum width required in the Subdivision Ordinance of an arterial is 80 feet. Since South Bryant Boulevard is approximately 150 feet wide, it clearly exceeds the minimum width. Additionally, a review by Engineering staff reveals that there are no future plans to restore this portion of Ben Ficklin Road and add on to the width using this fragment of Ben Ficklin Road. The abandonment of Ben Ficklin Road in 1984 to the north of the property attests to the fact that the road is no longer viable, since that portion confused motorists and accidents occurred until it was abandoned. A better use of the land in question would be to include it into a functioning commercial use since the Vision Plan calls for the area to be commercial. Staff also notes that there is no development in the area that would be adversely impacted by this abandonment request. It is important to note that there are some utilities present in this abandonment area. The open and unobstructed easements, recommended as staff conditions, alongside and through this proposed abandonment are necessary so that growth to the east and north of the property is not hindered in the future. Electric and water are essential portions of any development on the commercial or residential side and discontinuing their progress northward will have serious implications on future development. Open and unobstructed easements on and in the area of this former street will need to be maintained so the facilities can be accessed, upgraded, and repaired in the future. The easements can be paved and parked over without any problem, however they do need to be kept free from buildings, fences, and structures so that future access can occur. Depending on where future buildings are to be placed, additional hydrants for firefighting may be installed as may be required for compliance with standards of the International Fire Code, ensuring adequate coverage for each new building site. New business to the area would, no doubt, attract additional traffic. This has been an option since the advent of the subdivision. Aside from possible traffic that would be generated once a business begins operating from the property, staff does not foresee any major change to the area residents and properties should this abandonment itself be approved.
  • 43. In conclusion, by abandoning this segment of Ben Ficklin right-ofway, the property owner will be able to achieve a more cohesive land use pattern, especially with an area replat which would be a condition staff recommends at the end of this report. Since the property is no longer necessary as a through street, staff has no objections to this right-of-way being abandoned. It may be incumbent upon the applicant, however, to approach the adjacent property owner to this proposed abandonment should they desire to purchase the adjacent property owner’s half. Proposed Conditions 1. Maintain a 20' electric easement and right-of-way for existing line, This easement area needs to be 20 feet in width, being 10 feet on each side of the centerline of the existing electric line. 2. Replat Lots 9-2 and abandoned right-of-way into a logical configuration that falls in line with the development standards of the Subdivision Ordinance. 3. Maintain a 20’ unobstructed utility easement running north and south as depicted on the plat recorded in 1983. Attachments: excerpt from zoning map, highlighting the general location within the City of San Angelo; excerpt from zoning map, highlighting subject property; aerial photo, highlighting subject property; recent survey of subject area; citizen response letters; draft minute record of the 12/16/2013 Planning Commission meeting; and draft ordinance. Presentation: AJ Fawver, Planner AICP, Interim Director of Development Services
  • 44. MINUTE RECORD OF THE CITY OF SAN ANGELO PLANNING COMMISSION MEETING HELD ON MONDAY, DECEMBER 16, 2013 AT 9:00 AM IN THE SOUTH MEETING ROOM OF THE SAN ANGELO CONVENTION CENTER, 500 RIO CONCHO DRIVE, SAN ANGELO, TEXAS PRESENT: Darlene Jones, Teri Jackson, Mark Crisp, Valerie Priess, Bill Wynne, Sammy Farmer ABSENT: John Young (AE) STAFF: I. AJ Fawver, Interim Director of Development Services Kevin Boyd, Planner Roxanne Johnston, Planner Call to order and establish that a quorum is present. The meeting was called to order at 9:04 AM, a quorum of 6 was present. IV. Consent Agenda: The Commission may request for a Consent Agenda item to be moved to the Regular Agenda for presentation and public comment. Otherwise the consent agenda will be considered in one vote. 3. Requests for Right-of-Way Abandonment. [Planning Commission makes recommendation; City Council has final authority for approval.] A. Street abandonment, Ben Ficklin Road: Century Crest of San Angelo, JV A request to abandon alleyway right-of-way on the following property: A variable width portion of the unimproved public right-of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, the northwestern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo. 4. Approval of meeting schedule for 2014. Ms. Priess motioned approval of the consent agenda, seconded by Ms. Jackson. Motion passed unanimously.
  • 45. AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING STREET SEGMENT, TO WIT: A variable width portion of the unimproved public right-of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo; AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS RE: abandonment of public right-of-way for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo. WHEREAS, the City Council of the City of San Angelo, acting pursuant to law, deems it advisable to abandon and convey the herein described tract of land to the abutting property owner(s) and is of the opinion that said land is not needed for public use, and that same should be abandoned and quit claimed to the abutting property owners as hereinafter provided; and WHEREAS, the City Council of the City of San Angelo is of the opinion that the best interest and welfare of the public will be served by abandoning and conveying same to the abutting property owner(s), subject to the conditions and restrictions contained herein; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF SAN ANGELO: 1. That the following described tract in the City of San Angelo, Tom Green County, Texas be and the same is hereby abandoned, vacated and closed insofar as the right, title and easement of the public are concerned; subject however, to the conditions and restrictions hereinafter more fully set out: The northwest 400 feet of public-right-of-way remaining for Ben Ficklin Road extending north from the east right-of-way line for South Bryant Boulevard and more particularly as follows: BEGINNING at a point in the southwest corner of Lot 9 in Tract 1 of Century Park Addition, as said Lot and Tract are shown on a subdivision plat of the Century Park Addition in the City of San Angelo, Tom Green County, Texas, recorded on June 22, 1983;
  • 46. THENCE continuing in a northward direction along the west boundary of said Lot 9 of Tract 1 and continuing vertically along the westerly boundaries of Lots 9 through 2 in Tract 1 of Century Park Addition and continuing 22.51 feet through the northwest corner of Lot 12 of same subdivision to the southerly portion of the right-of-way for Jackson Street; THENCE continuing westward and horizontally along the southern border of the right-of-way for Jackson Street to the eastern portion of the South Bryant Boulevard right-of-way located 50 feet west of the northwest point of said Lot 12 of Century Park Addition; THENCE commencing in a southerly direction along the eastern right-of-way line for South Bryant Boulevard to the southwest corner of lot 9 of Tract 1 of said Century Park Addition BEING THE POINT OF BEGINNING. 2. That the abandonment and conveyance provided for herein is made and accepted subject to all present zoning and deed restrictions, if the latter exist, and all existing easements, if any, whether apparent or non-apparent, aerial, surface, underground or otherwise. 3. That the abandonment and conveyance provided for herein shall extend only to the public right, title, easement and interest and shall be construed to extend only to the interest which the governing body for the City of San Angelo may legally and lawfully abandon and vacate. 4. That the Mayor of the City of San Angelo is hereby authorized to execute and deliver a quit claim deed conveying the above-described tract to the abutting property owner(s). 5. That the Grantee(s) shall pay all reasonable costs associated with procedures necessitated by the request to abandon public right-of-way within the abovedescribed tract, as well as a fee in compensation for the estimated market value of land in those portions of this right-of-way which were so dedicated with a subdivision plat of the Delmar Place Addition, based on 37.5% of the appraised unit value (per square foot, according to the Tom Green County Appraisal District) of comparable nearby properties. 6. That the terms and conditions contained in this ordinance shall be binding upon Grantee(s) and assigns. INTRODUCED on the 7th day of January, 2014 and finally PASSED, APPROVED AND ADOPTED on this the 21st day of January, 2014. THE CITY OF SAN ANGELO
  • 47. ____________________________________ Dwain Morrison, Mayor ATTEST: ________________________________ Alicia Ramirez, City Clerk Approved As To Content: Approved As To Form: _________________________ AJ Fawver, AICP, Interim Director of Development Services ________________________ Lysia H. Bowling, City Attorney
  • 48. City of San Angelo Memo Date: January 10, 2014 To: Mayor and Councilmembers From: Lisa Marley, Human Resources & Risk Management Director Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Sheryl Pfluger, Director of Business Development, San Angelo Community Medical Center Caption: Regular Item Update on participation and status of Employee Wellness Program. _________________________________________________________________________________ Summary: Sheryl Pfluger, San Angelo Community Medical Center, will present an update on the status and baseline comparisons of the Employee Wellness Program. History: When the City solicited bids for the operation of the Employee Health Clinic in 2011, part of the bid process was to implement a full scale Wellness Program for City employees. San Angelo Community Medical Center provides two Wellness Coordinators to operate the Employee Wellness Program at the Employee Health Clinic. August 1, 2011 marked the official launch of the Wellness Program for City of San Angelo employees. Over the following eight weeks, health screening meetings were held where employees completed the Health Risk Assessment (HRA) questionnaire and submitted to the health screening. These screenings are now an annual October event. The HRA and health screening is designed to identify risk factors in the following areas: overall wellness; heart health; cancer risk; diabetes score; osteoporosis risk; nutrition; physical fitness; mental health; safety practices and weight related risks. Blood pressure, height, weight and a small blood sample are the components of the health screening. At the September 6, 2011 City Council meeting, Council approved charging employees, who participate in the City health insurance, an additional 20% in insurance premiums for failure to complete the HRA and health screening. The HRA and health screening was optional for those employees not enrolled in the City provided health insurance. An annual update to City Council also occurred in January 2013. Some participation incentives are being proposed for the 2014 program year. Financial Impact: Cost of incentives, if approved by Council. The funds generated from the nonparticipants by way of increased health insurance premiums will be used to fund future program events. Attachments: None. Reviewed by Director: Lisa Marley, Director of Human Resources & Risk Management, January 10, 2014.
  • 49. City of San Angelo Memo Date: January 10, 2014 To: Mayor and Council members Cc: Daniel Valenzuela, City Manager, Michael Dane, Assistant City Manager, AJ Fawver, Interim Director Development Services From: Karl Bednarz, P.E., City Engineer Subject: Status Update of Sealcoat Issues from This Summer’s Project Contact: Karl Bednarz, 657-4203 Summary: Work to seal approximately 900,000 square yards of streets within the City of San Angelo was started on September 3, 2013 and was substantially completed on September 14, 2013. Brannon Paving Company from Victoria, Texas was the successful low bidder and performed the work. Over the past several months, since the asphalt and aggregate were applied to the streets, a problem with the loose aggregate and dust has been noticed. City staff has fielded numerous complaints regarding this issue. The Engineering Services division has been actively working to determine what caused this issue and what could be done to correct the problem. Possible reasons for the loose aggregate are: 1) Aggregate delivered and used was a softer aggregate than specified. 2) Asphalt delivered and used, did not meet the specifications specified. 3) Asphalt rates used to apply the material were too light and not heavy enough to properly seat the aggregate. 4) Too much aggregate was applied. 5) The weather and/or roadway surface was too cold. For Items 1 and 2 above, the aggregate and asphalt specifications are included in the contract. City staff believed all material passed specifications when it was used. We are currently in the process of having samples from left over aggregate and asphalt stock taken during the application of the project tested. This testing will be for verification that the materials used met specifications. We should have these results back from the private laboratory we are using in approximately two weeks. City Crews are currently sweeping these areas frequently trying to minimize the loose aggregate and dust on the streets. Staff will continue to monitor these issues and sweep as necessary and, as possible, to keep the dust and loose aggregate off of the streets. For Item 3 above, there is a question that the asphalt rates that were used were too light to properly ‘stick’ the aggregate down. Engineering Services staff are currently reviewing the rates that were used to determine if this could be an issue. For Item 4 above, the aggregate rate that was applied was noticeably heavy 0
  • 50. immediately after application. The contractor swept a considerable amount of aggregate off the day the material was applied and the day after. The contractor also came back approximately a month after the aggregate was applied and swept the roadways again. For Item 5 above, the project began on September 3, 2013 and all asphalt and aggregate was placed by September 14, 2013. The weather was cooling off by this time. Ideally, sealcoat should be placed in the heat of the summer to get the best job possible. We also had rain on a portion of this project soon after it was applied, as well as several ice events over the entire project during November and December that could have had a detrimental effect on aggregate turning loose from the asphalt. This project does have a warranty for defective work included in the contract. If we can determine that the reasons for failures are covered by the warranty, then the warranty for the project can be enacted, resulting in the defective areas being corrected by the contractor. Staff is currently evaluating other methods of recourse if we cannot determine that these failures are covered by the warranty. Contactor: Brannon Paving company, Victoria, Texas Four bidders on the project History: Date sealcoat began: September 3, 2013 Date sealcoat ended: September 14, 2013 Contract included work for approximately 900,000 square yards As a comparison, in FY 12, 389,226 square yards were completed. Financial Impact: Contract Price: $1,700,000.00 Final contract Amount: $1,682,067.56 Related Vision Item n/a (if applicable): Other Information/ Recommendation: n/a Attachments: Project location maps Presentation: n/a Publication: n/a Reviewed by Director: AJ Fawver, Interim Director of Development Services Approved by Legal: n/a Shane Kelton, Director of Operations
  • 51. City of San Angelo Memo Meeting Date: January 21, 2014 To: Mayor and Council members From: AJ Fawver, AICP, Interim Director of Development Services Subject: consider petition for possible annexation (to San Angelo’s City limits) of certain properties situated southwest of San Angelo Location: First of two required public comment periods for an area encompassing a vacant 4 acre tract in the Community of Faith subdivision, Block 1, Lot 3, extending southwest from Southland Boulevard, and located directly east of an 8.995 acre tract annexed to the City Limits on March 5, 2013 that comprises the Prestonwood Addition, Section Two. Contacts: AJ Fawver, AICP Interim Director of Development Services Caption: 657-4210 Public comments for and against annexation of certain properties situated immediately west/southwest of San Angelo and encompassing the Community of Faith subdivision, being 4 acres of Section 3 , Block 1, Lot 3 extending southwest from Southland Boulevard, and located directly east of an 8.995 acre tract annexed to the City Limits on March 5, 2013 that comprises the Prestonwood Addition, Section Two.
  • 52. Summary: City staff was presented with a petition for annexation of the property on December 3, 2013 and as described above and specifically shown in the attached exhibits. A copy of the petition is also included within the exhibits. The property in question is entirely vacant and situated adjacent to a growing residential subdivision, known as the Prestonwood Addition, and is located south/southeast of Sam's Club and west of Bonham Elementary School. This subdivision, nearing the completion of its development, was annexed to the city in 2008 and incorporates both traditional single-family residences and zero lot line homes. On March 5, 2013, a vacant 8.995 acre tract was annexed into the City Limits; this particular property subject to this annexation request is directly east of and adjacent to this 8.995 acre tract. On December 17, 2013, the Mayor and City Council unanimously approved that this annexation request be heard. By accepting the petition and adopting a calendar of annexation proceedings as prescribed under Chapter 43 of the Texas Local Government Code, City Council initiated a process that may be completed as early as March 4, 2014. The Local Government Code authorizes cities to annex sparsely occupied areas on petition of the area's landowner(s). This section (43.028) only applies to the annexation of areas that meet the following criteria: (1) is one-half mile or less in width; (2) is within the ETJ (Extra-Territorial Jurisdiction) of the city; (3) is vacant and without residents, or on which fewer than three qualified voters reside; (4) is contiguous to the annexing city. The subject area of proposed annexation is uninhabited, free of any structures, and meets all of the above criteria. Annexation Calendar (no special meetings needed) first public hearing January 21, 2014 second public hearing February 4, 2014 introduce annexation ordinance, on first reading February 18th, 2014 second and final reading of annexation ordinance March 4, 2014
  • 53. Analysis of Proposed Annexation: It is essential that the foundation statement of the 2009 Comprehensive Plan be considered in context of considering annexations, specifically that: "Rapid land use expansion and recent annexations have affected the identity of the City and established a new development pattern that is fiscally unsustainable." This Plan provides guidance for annexation, many of which are relevant to this scenario. First, the plan establishes a goal stating that the City should "annex areas before extensive development of home sites and business properties occurs, guiding any such development within a framework of municipal regulations on zoning, subdivision, signs, fire prevention and building construction." This excerpt is relevant in this situation, because the area is vacant, and thus, no such development is in place. However, this argument is not compelling enough on its own. In this instance, annexation of this property would be prudent given that all contiguous surrounding properties have been annexed. Therefore annexation here would ensure logical area development and could potentially be beneficial for placement of public utilities and avoid possible confusion for emergency responders. Thus, this request represents infill as opposed to annexing land that essentially continues to push City Limits away from the city center, thereby being the first step in ensuring the best use of the land. The Comprehensive Plan further states that it is important to "identify specific areas where...annexation may be useful for incorporating expected new development...within City limits, especially where an infrastructure of water utilities already exists." In this area, a network of water and sewer mains, available for extension, are in existence, serving annexed area properties such as Bonham Elementary School and the neighboring Prestonwood Addition, Section One. Additionally, being that the property in question lies along Southland Boulevard, which is identified as a major arterial street, approval of this request appears more logistically logical as surrounding street infrastructure is already in place so services can easily access the property. Financial Impact: not applicable, yet Recommendation: N/A Attachments: general location map of subject property site map of subject property aerial of subject property petition as submitted by applicant
  • 54. legal description provided by applicant (Exhibit A) parcel survey provided by applicant Presentation: AJ Fawver, AICP, Interim Director of Development Services Publication: A legal notice was required for this and the next public hearing (on February 4th, 2014) of this item. This notice was published in accordance with the Texas Local Government Code, on January 8th 2014.
  • 55. City of San Angelo Civic Events Memo Date: January 8, 2014 To: Mayor and Councilmembers From: Angelica Peña, Civic Events Manager Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Angelica Peña, Civic Events Manager, 653-5328 Caption: Consent Item Consideration of authorizing a permit to allow the San Angelo Stock Show and Rodeo Association and Carnival Americana to operate a carnival during Feb 14, 2014 through March 2, 2014. Summary: The San Angelo Stock Show and Rodeo Association requests that City Council consider approving the issuance of a permit to host a carnival on the San Angelo Fairgrounds during their 82nd Annual Stock Show and Rodeo event. History: This year is the 82 nd Annual Stock Show and Rodeo event. In addition to the rodeo performances, the Stock Show partners with Carnival Americana, Inc. to host a carnival on the San Angelo Fairgrounds. According to the City of San Angelo Code of Ordinances, Article 5.1402 states “It shall be unlawful to hereafter hold, sponsor or run a carnival in any area of the city without first obtaining a permit from the City Council.” Financial Impact: The Stock Show and Rodeo has an estimated economic impact of over $20 million dollars. The carnival is an integral piece of that economic impact. Other Information/Recommendation: Staff recommends that Council approve the permit. This will insure that the Stock Show is in compliance with the City Code of Ordinances. Attachments: Permit request from SASSRA and plan including map Code Reference Presentation:None Reviewed by Director: Carl White, Parks & Recreation Director, January 9, 2014
  • 56. Page 1 of 2 CHAPTER 5 BUSINESS & COMMERCE ARTICLE 5.1400 CARNIVALS ARTICLE 5.1400 CARNIVALS Sec. 5.1401 Definition Carnival, as used in this article, shall mean any traveling enterprise offering entertainment or amusement of any kind; or any organized program of temporary duration offering power-driven amusement devices. (1959 Code of Ordinances, Sec. 6-9-1) ARTICLE 5.1400 CARNIVALS Sec. 5.1402 Permit Required It shall be unlawful to hereafter hold, sponsor or run a carnival in any area of the city without first obtaining a permit from the city council in accordance with this article. (1959 Code of Ordinances, Sec. 6-9-2) ARTICLE 5.1400 CARNIVALS Sec. 5.1403 Permit Application Application for a permit shall be made at the city clerk's office. Upon receipt of the completed application, a hearing will be scheduled to be held before the next regularly scheduled meeting of the city council. The application shall be in writing and shall state the different component parts of the carnival, including all concessions, shows, amusements, accessory uses and businesses, the proposed location of the carnival, the time it is to run, the number of persons regularly traveling therewith, the names of local persons connected therewith and a complete and full plan of the proposed carnival. (1959 Code of Ordinances, Sec. 6-9-3; Ordinance adopting Code) ARTICLE 5.1400 CARNIVALS Sec. 5.1404 Permit Approval or Refusal (a) The city council may refuse or grant a permit based on the appropriateness of the proposed location for a carnival and on consideration of size, duration, and other factors, including but not limited to, noise, lights and traffic. (b) Should a permit be granted by the city council, it shall be construed to allow accessory uses associated with a travelling carnival. Said permit shall specify the time period during which the permit shall be applicable. (1959 Code of Ordinances, Sec. 6-9-4) http://z2codes.franklinlegal.net/franklin/PrintViewer.jsp?printCollection=0 1/10/2014
  • 57. Page 2 of 2 ARTICLE 5.1400 CARNIVALS Sec. 5.1405 Operating After Expiration It shall be unlawful for any carnival to operate in whole or in part after its permit expires or after such permit is revoked for cause. (1959 Code of Ordinances, Sec. 6-9-5) http://z2codes.franklinlegal.net/franklin/PrintViewer.jsp?printCollection=0 1/10/2014
  • 58. City of San Angelo Memo DATE: December 16, 2013 TO: Mayor and Council Members FROM: Robert Salas, Director, Neighborhood Services SUBJECT: Agenda Item for January 21, 2014 Council Meeting CONTACT: Robert Salas CAPTION: Regular 657-4274 Consideration of adopting a Resolution approving the update to the City’s Neighborhood Revitalization Plan (NRP) -------------------------------------------------------------------------------------------------------------------------------SUMMARY: The NRP outlines the city’s plan to revitalize neighborhoods that have become distressed over the years. Staff updated the plan to include areas that had been omitted from the original plan but are located adjacent to the current neighborhood boundaries. HISTORY: In 2005, the city adopted an NRP naming four neighborhoods that needed attention: Blackshear, Reagan, Ft Concho, and Rio Vista. The boundaries outlined in the original NRP left out small areas of each neighborhood that are congruent and integral parts of each neighborhood but were inadvertently omitted. Staff is requesting approval to increase the areas of Reagan and Ft Concho to adjust the revitalization areas appropriately. FINANCIAL IMPACT: No additional cost will be realized. RELATED GOAL ITEM: Neighborhood Revitalization. OTHER INFORMATION: None ATTACHMENTS: Updated Neighborhood Revitalization Plan and Resolution PRESENTATION: None PUBLICATION: None
  • 59. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS, APPROVING AND ADOPTING THE NEIGHBORHOOD AND FAMILY SERVICES DEPARTMENT DECEMBER 1, 2013 UPDATE TO THE CITY OF SAN ANGELO NEIGHBORHOOD REVITALIZATION PLAN ADOPTED JANUARY 2005 WHEREAS, the City of San Angelo, Texas, has adopted a Community Development Program, under Article 2.3700 of the City of San Angelo Code of Ordinances, adopted pursuant to the Texas Community Development Act of 1975, V.T.C.A., Local Government Code Chapter 373; and, WHEREAS, under the Community Development Program, Section 2.373(a) setting forth “Authorized Acts”, at (13), the City of San Angelo is authorized to initiate activities necessary to develop a comprehensive community development plan and to develop a policy-planning-management capacity in order that recipients of assistance under the chapter may more rationally and effectively determine their needs, set long-term goals and short-term objectives, devise programs and activities to meet those goals and objectives, evaluate the progress of the programs, and carry out management, coordination, and monitoring of activities necessary for effective implementation of the programs; and, WHEREAS, pursuant to said Community Development Program and the authorization provided under Section 2.3703, the city adopted a Neighborhood Revitalization Plan (NRP), effective January, 2005, which plan identifies then targeted neighborhoods and available resources for revitalization, but leaves out small areas of targeted neighborhoods that are congruent and integral parts of those neighborhoods; and, WHEREAS, the NRP has not been re-examined or updated from its adoption January 2005; and WHEREAS, the city’s Neighborhood & Family Services Department has conducted public meetings on April 23, 2013, and April 25, 2013, for public input on revision of the NRP, and recommends adoption of revisions to update the NRP to better serve the citizens of the City of San Angelo and goals of the program based upon staff’s re-examination of the NRP and survey of city neighborhoods; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF SAN ANGELO, TEXAS, THAT: The City Council for the City of San Angelo: approves and adopts the revisions to the Neighborhood Revitalization Program, Updated: December 1, 2013, attached to this Resolution as Exhibit “A”. PASSED, APPROVED, AND ADOPTED this day of January, 2014. CITY OF SAN ANGELO, TEXAS ATTEST: ________________________ Alicia Ramirez, City Clerk ____________________________ Dwain Morrison, Mayor
  • 60. APPROVED AS TO CONTENT: APPROVED AS TO FORM: _______________________________ Robert Salas Neighborhood & Family Services Director ___________________________ Lysia H. Bowling City Attorney
  • 61. City of San Angelo Neighborhood Revitalization Plan Neighborhood & Family Services Department January, 2005 Updated: December 2013
  • 62. INTRODUCTION In 2005, the City of San Angelo undertook an effort to identify the most deteriorated neighborhoods and develop a strategy and plan to revitalize those neighborhoods. The goal of the city’s Neighborhood Revitalization Program is to make a positive impact on those neighborhoods in terms of crime rate, property values, new home starts, code compliance, elimination of slum and blight and overall homeownership issues. Indeed, cities across the nation are realizing the benefits of eliminating slum and blight and redeveloping in areas long neglected and allowed to fall into ruin. Cities such as Philadelphia, Richmond, and Baltimore have invested heavily in redevelopment efforts and all three have reported significant economic impact not only in the targeted neighborhoods, but in nearby neighborhoods due to the spillover effect. Although it takes years for a city’s revitalization investments to bear fruit, San Angelo has already seen benefits in its efforts to clean up and redevelop aging and neglected neighborhoods. These benefits include:      Increased property values Increased sales of existing homes More residents improving their homes Reduced crime rate Fewer code compliance complaints In addition to tangible benefits, there are intangible benefits that are just as important such as pride of homeownership and being part of a neighborhood. Baseline Neighborhood Survey: To start the process, the city’s Community Development Department executed a survey to help identify the most deteriorated neighborhoods in need of revitalization. The survey included the following key factors:           Condition of the housing stock Crime rate and law enforcement Infrastructure Employment opportunities Presence of slum and blight Recreational and public facilities Outdoor parks Neighborhood shopping (food stores, eating establishments, etc) Churches and social gathering facilities Medical services Based on citizen input, research, and a windshield survey, staff identified four areas that needed the most attention. These areas are: Blackshear, Reagan, Ft Concho, and Rio Vista. These four neighborhoods showed signs of slum & blight, high crime, few parks and recreational facilities, non-existing medical facilities, few employment opportunities, 2
  • 63. and very few stores in the neighborhoods. In addition, streets were in very poor condition, no sidewalks and in some areas, no stop signs or other traffic control signs. The survey found the housing stock in these areas outdated with a high rate of deteriorated homes. PLANNING PROCESS The planning process for the development of the NRP began with several public meetings to help identify the problem and get buy in from the citizens. An initial list of stakeholders was created with staff for use in development of a steering committee. The list included representatives from a grass roots citizens group called the West Texas Organizing Strategy (WTOS), city departments including Planning, Police Dept, Community Development, Health, Parks; and non-profit agencies to include Galilee Community Development Corporation, Habitat for Humanity, Keep San Angelo Beautiful, Public Housing Authority, and the United Way. The committee was chaired by the Mayor and attended by several members of City Council. The Steering Committee developed goals & objectives and outlined a strategy to achieve those goals & objectives. Goals and objectives: • • • • • Select target neighborhoods o Conduct appropriate research, including a windshield survey to identify neighborhoods in need, access Census data Collaborate with planning information & priorities organizations Eliminate slum and blight throughout San Angelo Make San Angelo a better place to live Increase neighborhood pride within participating Strategy: • • • • • Ensure all available resources are brought to bear in targeted neighborhoods o CDBG, HOME, LIHTC, EDI, Economic Development Sales Tax, etc Combine individual entities’ efforts in Neighborhood Revitalization Empower neighborhood participation Develop and support programs such as housing and infrastructure programs that target those neighborhoods o Neighborhood Blitzes o LIHTC o Keep San Angelo Beautiful support to the elderly o Housing Rehab/Emergency Repairs o New construction both homeowner and rental o Sale of tax foreclosed lots at reduced price Partner with key stakeholders to focus on target neighborhoods 3
  • 64. • • • • • Encourage private sector investment Build neighborhood capacity Redesign public services Increase inter-governmental and intra-governmental collaboration Create a sense of community After the plan was developed, the steering committee held several public meetings to announce the plan and allow for citizen review. With overwhelming support, the plan was set in motion led by the Community Development Dept (now named Neighborhood & Family Services Dept). The plan is a living document that is reviewed and updated as necessary. 4
  • 65. PLAN AREA The boundaries of the Neighborhood Revitalization Plan area are outlined and shaded in grey on the map shown below: 5
  • 66. AREA HISTORY The revitalization of San Angelo’s older neighborhoods has been an ongoing effort for the past 20 years. Most of these early revitalization efforts were centered on affordable housing managed by a few organizations whose mission was and still is to increase the affordable housing stock through rehabilitation of existing homes and the construction of new ones. The city entered the game with the onset of the CDBG in the mid 1970’s and later with the HOME grant in the early 1990’s. Community Development projects started mostly in the Rio Vista area but slowly expanded across the city with several thousand home rehabs, emergency repairs and dozens of new home construction projects. In conjunction with the city, several non-profits developed a presence and became part of the city’s revitalization effort. One of the first affordable housing non-profits to organize in San Angelo was Christmas in April, now called Rebuilding Together, (RT) which began operating 20 years ago. Since then, RT has repaired/renovated over 1,200 homes across the city for elderly and/or disabled citizens. Although RT has since disbanded, a new non-profit named Helping Hands which is affiliated with Galilee CDC has taken its place. Another partner in affordable housing is Habitat for Humanity which came to San Angelo in 1994. Since then, they have constructed or renovated 56 homes and are ready to build several more in the upcoming years. The Public Housing Authority (PHA) has been in existence in San Angelo since 1975. Where Community Development is centered around home-ownership, PHA’s mission is rental assistance. They manage 398 rental units and allocate over 700 housing vouchers annually. The newest affordable housing partner to come onto the scene is Galilee Community Development Corporation. Although relatively new, Galilee CDC has built 18 new homes and continues to press forward on new projects. Neighborhood revitalization was status quo for much of its history with unfocused and divergent efforts being carried out throughout the city. However, in 2006 a new spirit of cooperation began to spring up among stakeholders and a series of events occurred that changed the dynamics and environment. There are many other important events that have further accelerated the revitalization program. These include the demolition of over 40 substandard and dilapidated homes in Rio Vista and Blackshear by the National Guard as part of Operation Crackdown, the creation of a first time homebuyers assistance program, the passage of a ½ cent sales tax (part of which earmarks funds for affordable housing), and the city’s commitment to infrastructure improvements including: repaving streets, constructing sidewalks, cleaning out washouts like the Red Arroyo, replacing street lights, and improving parks. 6
  • 67. Code Compliance took an aggressive posture in these areas, citing over 10,000 violations since 2005. This led to more compliance awareness among the residents of those neighborhoods and less complaints from neighbors. Also, WTOS logged over 9,000 man-hours in political advocacy, community organization activities, and hands on work that included KSAB clean-up events, distributing material for the city, and other in-kind assistance in support of the Revitalization Program. In the past couple of years, we have seen other special efforts in support of the revitalization program. With Council approval, the city carried out two paint and cleanup blitzes, painting 127 homes and picking up over 600 tons of trash. The San Angelo Health Foundation and SADC also allocated $200,000 each to replace roofs in the target neighborhoods. Private investments have also aided the revitalization program. Some of these projects are the 120-unit River Place apartments for elderly in the Ft Concho area, and the renovation of the Nueva Vista apartments and the potential Blackshear Homes development in the Blackshear target area. Housing Coalition Accomplishments since 2006: • • • • • • • • 682 homes repaired/remodeled 98 new homes constructed 108 minor repairs for elderly/disabled citizens 169 substandard structures demolished 46 new homebuyers assisted 64 roof replacements 26,780 square yards of sidewalks built 155,724 square yards of street paving PROGRAMS The City’s Community & Housing Support Division, manages the HUD funded Community Development Block Grant (CDBG) and the Home Investment Partnership Program (HOME) grant. These two grants have historically been the funding foundation of the City’s neighborhood revitalization efforts. However, over the past four years, cooperation among the non-profit housing organizations including Rebuilding Together, Galilee Community Development Corporation and Habitat for Humanity have forged housing partnerships which have allowed the City to leverage resources and expertise from these partners for the betterment of the community. Moreover, non-housing agencies such as City of San Angelo Code Compliance, Police Department, Fire Prevention, Engineering Services, Keep San Angelo Beautiful, San Angelo Development Corporation (SADC), San Angelo Health Foundation, the West Texas Organizing Strategy (WTOS), and private companies have played an important role in the City’s revitalization efforts. This ad hoc coalition of vested stakeholders has supported each other and pushed up the level of activity in all the targeted neighborhoods. 7
  • 68. Several housing and non-housing programs and projects make up the bulk of the neighborhood revitalization plan and strategy. These programs/projects include: • • • • • • • • • • • • • COSA infrastructure improvements CDBG Housing Rehabilitation & Emergency Repair programs HOME Neighborhood Revitalization Program HOME Homebuyers Assistance Program SADC Affordable Housing Assistance Program Roof Replacement Program (San Angelo Health Foundation funded) Helping Hands elderly housing assistance and annual rebuilding day Community Housing Development Organization (Galilee CDC) new home constrution Habitat for Humanity new home construction COSA Neighborhood Blitzes Increased police presence COSA Code Compliance Fire Prevention, dangerous buildings inspections Indeed, these focused and concerted efforts among all the stakeholders have made a great impact in the targeted neighborhoods in terms of new and remodeled homes and infrastructure improvements in the past several years, and this collaboration continues to date. REVITALIZATION FUNDING Although the city and its partners have expended approximately $2.3M since 2006 for the construction of new homes, housing remodels, repairs and infrastructure improvements, these investments have yielded over $1.1M in mortgages generated by local banks and the city expects to receive over $245K in program income which will generate additional loans. Private companies have invested over $20M in the construction of new housing units and renovation of existing complexes. These private efforts, along with the introduction of economic improvement zones adjacent to the targeted areas will not only increase economic vitality and provide economic opportunities in the future, but also help expand development and growth across the city. In 2005, the city began earmarking $335K annually from Economic Development Sales Tax for affordable housing in the target neighborhoods, accumulating over $4M to date. This trend will continue until at least 2025 providing an additional $4M for future revitalizations programs and projects strictly in the areas targeted for revitalization. In addition, over $100K from the city’s Home Investment Partnership Program (HOME) grant funds are earmarked annually for projects in the revitalization neighborhoods. DEMOGRAPHICS The City of San Angelo covers 58.61 square miles in Tom Green County, Texas. The 2010 U.S. Census reports a total population for San Angelo of 93,232. Additionally, the Census 8
  • 69. reports there are 39,548 housing units in San Angelo, with over 60% owned. Areas with high concentrations of low income households are defined as block groups with 51% or more of the population falling below 80% of the area median family income. According to 2010 Census information, the City of San Angelo has significant areas with concentrations of low income households in all quadrants of the City, with the heaviest concentrations in the neighborhoods targeted for revitalization. New areas of high concentrations of low income households include Census Tract/Block Groups as follows: 12/1 in the northwest; 2/1 and 2/3 in the north, 3/3, 7/2, and 8/3 in the northwest; 11.02/1, 11.02/6 and increased area in 6/1 in the central region of the city; 14/3 and 14/5 in the south; and 13.03/2 in the southwest. Census Tract/Block Groups 4/7 in the north; 4/4 and 10/6 in the central region; and 12/6 in the west no longer qualify as having 51% or more of the population falling below 80% of the area median income. 9
  • 70. Areas with Concentrations of Low Income Households 10
  • 71. Areas with Concentrations of Minority Populations People of Hispanic origin comprise the largest minority population in San Angelo. The growth of the City’s minority population over the past two decades is reflected in chart below. Ethnic Groups as a Percent of Total Population Ethnicity 1980 1990 2000 White, Non-Hispanic 71.5% 66.4% 59.9% Hispanic (All Races) 23.1% 27.8% 33.2% Black, Non-Hispanic 4.4% 4.5% 4.5% Other Races, Non-Hispanic 1.0% 1.4% 2.5% 2010 54.4% 38.5% 4.6% 2.5% Areas with high concentrations of minority population are defined as block groups consisting of 51% or more minority population. Areas of the City with higher concentrations of low-to-moderate income households typically tend to be the areas with the greatest concentrations of minority populations. The largest concentrations of minority population are found in Census Tracts 3, 4, 5, 7, 8, 9, and 14. Certain of the Block Groups within these Census Tracts contain high concentrations of Hispanic population. Further, these are also the Census Tracts with the largest numbers and greatest percentages of low-to moderate income residents. Minority Concentrations Census Tract Hispanic Percentage 3 4 5 7 8 9 14 45.1 68.5 53.6 64.1 47.8 66.2 46.7 Indeed, the four neighborhoods targeted for revitalization are located in areas with lower income households and older housing units. The demographics and zoning for each specific neighborhood are listed below: Blackshear Blackshear is located in the northwest section of the city bounded by 29th St on the north, N. Chadbourne to the east, Houston Hart to the south, and the railroad tracks to the west. The area is identified as census tract 5, blocks 1, 2 and census tract 4 block 5 with a population of approximately 1579 with 71% of households considered low income. The annual median income for households in the area is slightly over $27K with 20% of 11
  • 72. families earning less than $10K per year. 43% of all families are considered to be below the poverty level. Unemployment runs at over 15% and over 53% of families are single parent households. It is an area with the largest population of African Americans with African Americans making up 35% of Blackshear with Hispanics making up 53% and Whites making up 11%. The zoning in the area is mostly RS-1 residential, but with commercially zoned areas (general, heavy, manufacturing) along Bryant Blvd, N. Chadbourne and 29th St. There are also pockets of lots that are zoned for manufactured homes. Housing in the area is dated with over 78% of the housing units built prior to 1970 and 38% built prior to 1950. There is one trailer park in the area with approximately 20 trailers. Rentals make up 40% of the total units. Reagan The Reagan area is located on the northeast section of the city bounded by 29th St on the north, N. Chadbourne on the west, Houston Hart on the south, and Armstrong and N. Main St on the east. The area consists of census tract 4 blocks 1,2,3,4,6,7,8. It has a population of approximately 5,100 with an annual median household income of $27K. Hispanics make up 64% of the population, Whites making up 31% of the population and African Americans make up 4%. The median income for families in the Reagan area is $27K per year with 7% making less than $10K per year. The unemployment rate in the area is at 6.7% with 31% of all families whose income is below poverty. 35% of households are families with a single parent. The area is mostly residentially zoned with commercial zoning along the main thoroughfare of N. Chandbourne. There are several grandfathered mobile homes owned by individuals on lots located on the far north end of the neighborhood with a few other individually owned mobile homes located intermittently throughout the area. There is one mobile home park zoned area located off of N. Chadbourne on the north end of the neighborhood. The housing stock is the oldest in the city with 91% of structures built prior to 1970 and 69% build prior to 1950. Most units are homeowner occupied with only 24% of units considered rental. Ft Concho The Ft Concho area is located in central San Angelo bounded by Houston Hart on the north, Bell St and Lowrie Ave on the east, Main St and Hill on the west, and Rio Concho River on the south. Ft Concho consists of census tract 3 block 1, and census tract 7 blocks 1-5. It has a population of 4,630 consisting of 61% Hispanic, 5% African American, and 34% White. The annual median income for families in the Ft Concho area is $25K with 19% of families making less than $10K per year. The unemployment rate is at 9.6% with 35% of 12
  • 73. all families whose income is below the poverty level. 69% of households are single parent households. Although the majority of the neighborhood is zoned for residential, there are areas toward downtown that are zoned commercial and significant section located in the north end of the area that is zoned for heavy and light industrial use. There are two mobile home parks and several grandfathered individually owned mobile homes dotting the neighborhood and one area designated for high density apartments along the river. Ft Concho’s housing stock is older with 87% built prior to 1970 and 64% built prior to 1950. Rentals make up 48% of the total number of units. Rio Vista The Rio Vista neighborhood is located in the south end of the city bounded by S. Chadbourne and Metcalf St on the east; Ave I and Ave L on the north; Hill St, the railroad tracks, and Foster on the east; and Arroyo Drive, W Ave X on the south. The area consists of census tract 9 blocks 2-3 and census tract 14 blocks 1-2. The area is called the “Barrio” by locals due to its large number of Hispanics who have lived in the area for several generations. The population in the area is 3,812 consisting of over 90% Hispanic, 4% African American, and 5% White. Although the census data shows only a 2% unemployment rate, over 38% of the population are not in the work force. The median annual income is $31K with the poverty rate for families in the area at 11%. 26% of families are single parent households. The majority of the area is zoned residential with commercial zoned areas located along Bryant Blvd and Chandbourne. There are no mobile home parks but there are a few individually owned mobile homes on lots scattered throughout the neighborhood. There are no areas zoned for industrial uses. Rio Vista’s housing stock is not as old as the other target neighborhoods with 65% of housing units built prior to 1970 and 29% built prior to 1950. Rentals make up 49% of the units. UTILITIES AND COMMUNITY INFRASTRUCTURE Water and sewer service is presently extended to all four target neighborhoods. Presently the water lines are owned by the City of San Angelo and all maintenance and improvements are scheduled through the City. Sewer treatment is through the city as well. Sewer service billing is included with the water bill and the monies collected for sewer usage is sent to the Water Fund. Street and infrastructure improvements have increased over the past six years with 26,780 square yards of sidewalks built and 155,724 square yards of street paving. Street 13
  • 74. lights and stop lights have also been installed providing the neighborhoods a safer environment. FINAL THOUGHTS When people organize, collect and analyze information, and become more knowledgeable about their community they can be significant contributors to the revitalization of their neighborhood. A diverse group of residents working together can generate creative approaches to change, mobilize new assets and generate positive results. The people who live and work in a neighborhood are excellent judges of their neighborhood's priorities, opportunities and needs. The NRP provides a safe forum for all neighborhood voices to be heard. It also creates a potentially beneficial opportunity for public officials and government staff to interact with the people for whom they are working. This can lead to the reexamination of budget priorities and new methods of delivering public services. Neighborhood revitalization ultimately depends on a sense of neighborhood identity and a commitment by residents to make their neighborhood a better place to live, work, learn and play. The NRP gives neighborhood residents a framework for, and reasons to, come together to create that commitment. The impact of this comprehensive and coordinated effort by city staff, non-profits, citizen groups, and private developers in the four target neighborhoods is substantial with steady growth in several key areas to include new homes, major remodels, increase in property values, higher home sales, and a decrease in the crime rate. Although the city’s revitalization program has enjoyed success in the past few years, much work remains to be done. There are still sections in these target neighborhoods that require increased investment to get them to a sustainable level. It will take political will and resources to maintain the effort. The city is fortunate to have a progressive City Council and City management that have embraced neighborhood revitalization. It is this commitment from the city’s leadership that has helped make the revitalization effort successful. City management at the highest levels has encouraged city staff to work across departmental disciplines to streamline processes, coordinate resources, and to develop partnerships with outside organizations unheard of in other cities across the nation. These unique partnerships allow the city to benefit greatly from this collaboration. The City of San Angelo and its many partners can be proud of the accomplishments achieved in recent years. The revitalization effort and its implementation provide an extraordinary example of how collaborative partnerships - coalesced around a sound concept - can yield significant economic benefit. 14
  • 75. City of San Angelo Public Info Memo Date: Oct. 24, 2013 To: Mayor and Councilmembers From: Anthony Wilson, Public Information Officer Subject: Agenda Item for January 21, 2014, Council Meeting Contact: Anthony Wilson, Public Information Officer, 234-0014 Caption: REGULAR Item Consideration of authorizing the negotiation and execution of an amendment to an agreement between the City of San Angelo and McLaughlin Advertising, extending the term five (5) years. Summary: The City’s agreement with McLaughlin Advertising regarding the placement of City advertising in the media expires on April 29, 2014. McLaughlin Advertising has expressed interest in extending the term of the agreement. The City is pleased with the service the firm has provided and wishes to do the same. History: The City entered into an agreement with McLaughlin Advertising, a local agency, on April 29, 2011, for the placement of advertising (excepting employment ads, and legal and public notices) in the media. The term of the contract is three years; the agreement has no provision for its renewal at the conclusion of the initial term. McLaughlin Advertising has expressed interest in extending the term of the contract without changing any of its other provisions. The City is pleased with the service McLaughlin has provided and with the provisions of the agreement. The McLaughlin agency’s guidance has resulted in more effective City advertisement reaching a far broader audience. This advertising has included water conservation education and watering restriction notices, cadet recruitment for the Fire and Police departments, and public awareness of City events and services. McLaughlin has assured a higher quality of ads and commercials, and a more strategic placement of ads in appropriate mediums and media. Further, McLaughlin has consistently managed through relationships and negotiation with local media outlets to gain the City greater value than what it pays for an advertising campaign. The most recent example of this beneficial business relationship was McLaughlin Advertising’s securing more than $8,000 in cash sponsorships and $10,000 in inkind sponsorships for the wildly successful River Fest. Additionally, to date McLaughlin has secured $15,787.50 in sponsorships for the Recreation Division’s Date Night. McLaughlin has been a good partner for the City, and staff also wishes to extend the term of the contract by five years. A five-year extension would coincide with the term of the City’s contract with Citywise Marketing, which sells advertising in City venues on the City’s behalf and which is owned by McLaughlin Advertising President Stephen McLaughlin. Financial Impact: The City does not pay McLaughlin Advertising a retainer, any markup or any commission for advertising placed with the local media. Instead, McLaughlin invoices the City only for the media’s cost to publish or broadcast the
  • 76. advertisement; McLaughlin’s commission is paid by the media outlets. Related Vision Item The only cost to the City under the agreement is if McLaughlin produces the advertisement. The City has the option of producing its own advertising, which it often does. N/A (if applicable): Other Information/ Recommendation: Staff recommends the Council approve the negotiation and execution of an amendment to the City’s advertising agreement with McLaughlin Advertising, extending the term of that contract by five (5) years and maintaining all other provisions. Purchasing Manager Roger Banks has confirmed that such an amendment is allowable. Attachments: Advertising Agreement with McLaughlin Advertising Presentation: N/A Publication: N/A Reviewed by Director: Michael Dane, Assistant City Manager/CFO, Oct. 24, 2013 Approved by Legal: N/A
  • 77. Public Information City of San Angelo Memo Date: To: Mayor and Councilmembers From: Anthony Wilson, Public Information Officer Subject: Agenda Item for Jan. 21, 2014, Council Meeting Contact: Anthony Wilson, Public Information Officer, 481-2727 Caption: REGULAR Item Consideration of an agreement between the City of San Angelo and HPN Books authorizing the production of a coffee table book, and authorizing the Mayor and/or City Manager to execute said agreement. Summary: HPN will produce a high-quality coffee table book about San Angelo, sponsored by, but at no cost to, the City. The City will have full editorial control and will receive a royalty on sales along with 400 books, again at no financial cost. History: HPN Books contacted the City about producing a high-quality coffee table book about San Angelo, as it has done for scores of other communities across the country and the state. Among the communities HPN has previously spotlighted are Abilene, Amarillo, Lubbock, Midland, Odessa and Granbury. Under the proposed agreement under consideration, HPN will cover all of the costs involved, generating its revenue not only through the sale of books, but from businesses purchasing profiles in the back of the publication. The City will provide an invitation letter signed by the Mayor to present to local business leaders who may be interested in purchasing a profile. The City will maintain full editorial control over the content of the book, along with final approval of all sales materials. The City will receive a royalty of 8 percent from the sale of the business profiles plus 400 copies of the book, which retail for $39.95. Those books can either be sold by the City and/or used in helping to market San Angelo, The City also will receive full permanent use rights to all of the photography in the book. By contract, there is no financial cost to the City. Financial Impact: There is no cost to the City. The City will receive a royalty of 8 percent of the sales of business profiles. HPN projects that royalty will generate $8,000 for the City. Related Vision Item Additionally, the City will receive 400 copies of the book at no cost. The book retails for $39.95. The City may sell some or all of its copies, if it wishes. N/A (if applicable): Other Information/ Recommendation: Staff recommends approval of the agreement with HPN Books and authorization for the Mayor and/or City Manager to execute the agreement. Attachments: Agreement with HPN Books
  • 78. Presentation: PowerPoint Publication: N/A Reviewed by Director: Michael Dane, Assistant City Manager/CFO, Dec. 13, 2013 Approved by Legal:
  • 79. City of San Angelo Memo Date: January 13, 2014 To: Mayor and Councilmembers From: Lisa Marley, Director of Human Resources and Risk Management Subject: Agenda Item for January 21, 2014 Council Meeting Caption: Administrative Item Consideration of Civil Service Commission nomination by City Manager and approval by City Council. _________________________________________________________________________________ Summary: In April 2013, Keith Hidalgo was appointed to the Civil Service Commission to fulfill an unexpired term. The term is to expire in January 2014. Presently Raul Lopez and Teresa Special are appointed to the Commission with term expiration dates of January 2016 and January 2017, respectively. The Civil Service Commission is a three-member Commission. In accordance with the Local Government Code 143, members of the Civil History: Service Commission are appointed by the City Manager and approved by the City Council. The term of office for each Commissioner is a three (3) year term. There is no term limitation for Commission members. The principle role of the Commission is to hear appeals on disciplinary actions, terminations or promotional examinations with the focus being on whether or not the civil service rules and regulations are being obeyed. Financial Impact: None. Other Information/Recommendation: All Commissioners shall be of good moral character, a citizen of the United States, a resident citizen of San Angelo, shall have resided in San Angelo for a period of more than three (3) years, shall be over the age of twenty-five (25) years, and shall not have held any public office within the preceding three (3) years. Having met these requirements, it is recommended that Keith Hidalgo be approved for reappointment as Commissioner. His work on the Civil Service Commission has been invaluable. Reviewed by: Lisa Marley, Director of Human Resources and Risk Management, January 13, 2014.