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City Council October 18, 2011 Agenda Packet

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  • 1. NOTICE OF A PUBLIC MEETING AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS 9:00 A.M. - Tuesday, October 18, 2011 McNease Convention Center, South Meeting Room 500 Rio Concho DriveTHE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES.ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTHMAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCEIS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK,ROOM 202, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING.City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. everyday for two weeks beginning on the Thursday after each meeting. As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You!I. OPEN SESSION (9:00 A.M.) A. Call to Order B. Prayer and Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” C. Public Comment The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular Agenda for public comment.II. CONSENT AGENDA 1. Consideration of approving the October 4, 2011 City Council Regular meeting minutes 2. Consideration of awarding bid(s) and authorizing the City Manager or his designee to execute any necessary related documents: a. VM-13-11: Police Information Technology Equipment, Visual Pro 360 (Tempe, AZ), $100,00.00 b. VM-20-11: Pneumatic Roller, via Buyboard/Yellowhouse Machinery (San Angelo, TX), $68,528.00 c. VM-21-11: Valve Maintenance Machine, via Buyboard/E.H. Wachs (Harvard, IL), $53,745.00 d. WU-14-11: Electrical Conductors Generator and Electrical Supply, Elliott Electric Supply (San Angelo, TX), $104,896.71 3. Consideration of adopting a Resolution accepting a WIC Grant for the year 2011/2012 to provide certain services for the WIC Program; authorizing the City Manager to negotiate and execute a contract therefore with the Texas Department of State Health Services, for an award of $457,305.00, for the first six months of the fiscal year; authorizing the City Manager to negotiate and execute such other contracts or addendums for grant funding for the remainder of the fiscal year, and any related documents 4. Consideration of approving a recommendation by the City of San Angelo Development Corporation (COSADC) to amend Article III, Section 2, subparagraph B of the COSADC Bylaws to change theCity Council Agenda Page 1 of 5 October 18, 2011
  • 2. designation of the position of Corporation Secretary from the City Clerk of the City to a City staff member assigned to the COSADC Board 5. Consideration and approval of awarding new construction bid to Trademark Homes in the amount of $90,853.00 and allowing City Manager to execute related documents 6. Consideration of adopting a Resolution authorizing the City Manager to accept the 2011/2012 U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) in the sum of $808,977.00, and Home Investment Partnerships Project Grant in the sum of $402,019.00, to carry out projects identified in the program year 2011 Annual Action Plan; and, authorizing the City Manager or his designee to execute funding agreements for each grant and related documents 7. Consideration of authorizing the establishment of a designated revenue and expenditure account to accept donations and make expenditures for lights for the skate park at Kirby Community Park 8. Consideration of approving variances to the City Code for the San Angelo Stock Show and Rodeo’s Santa Fe Trail Ride to camp overnight on February 16, 2012, in Mary Lee Park at Lake Nasworthy 9. Consideration of authorizing the City Manager or his designee to execute Supplemental Lease Agreement No. 1 to lease No. DTFASW-07-l-00020 with the Federal Aviation Administration Airport Traffic Control Tower extending the lease through 9/30/2016 and increasing the rental rates 10. Consideration of adopting a Resolution approving the application for and accepting the U.S. Department of Transportation Small Community Air Service Development Program Grant estimated at $594,000, including $94,000 in matching funds and in kind contributions, for air service development at the San Angelo Regional Airport-Mathis Field; authorizing the City Manager or his designee to negotiate and execute a grant agreement therefore and related documents; and, providing an effective date 11. Consideration of accepting the Department of Justice 2011 Bulletproof Vest Partnership Grant in the amount of $9,264.90 and authorizing the City Manager or his designee to execute any necessary documents 12. Consideration of adopting a Resolution authorizing the City Manager to accept the FY 2011 Emergency Management Performance Grant (EMPG) program grant award #11 TX-EMPG-0885 in the amount of $71,358.35 on behalf of the City of San Angelo; and committing to accept and comply with all the requirements in the grant terms and conditions, and authorizing the City Manager to execute the grant acceptance and other related documents 13. Consideration of adopting a Resolution designating and authorizing the City Manager or his designee to approve the acquisition and execute all contracts and other legal instruments necessary or convenient to acquire the easements across parcels of real property required for the Hickory Water Supply Project; and authorizing initiation of eminent domain proceedings pursuant to law, if necessary 14. Second Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-18: Michael Pittman AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 428 Montague Avenue, at the southeast intersection of Ellis Street and Montague Avenue, encompassing two tracts approximately 1.861 and 2.79 acres respectively, and specifically occupying Abstract Number 1854, Survey 0326 of the G. Shubitz subdivision, in northeastern San Angelo, changing the zoning classification from Single FamilyCity Council Agenda Page 2 of 5 October 18, 2011
  • 3. Residential (RS-1) to Office Warehouse (OW) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY 15. Second Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-12: Mike Carter AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 4003 N. Chadbourne Street, located west of the intersection of East 40th Street, N. Chadbourne Street, and Grape Creek Road, specifically 3.18 acres out of A & M G RR CO survey, changing the zoning classification from CG/CH (General Commercial/Heavy Commercial) and R&E (Ranch & Estate) to CG (General Commercial); PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY 16. Second Hearing and consideration of adoption of an Ordinance authorizing abandonment of an alley in Fairview Addition, Block 50 AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING ALLEY SEGMENT, TO WIT: a 20’ x 330’ alley right-of-way extending from North Archer Street to North Bell Street in Block 50 of the Fairview Addition, running parallel to and south of East Houston Harte Expressway in northeastern San Angelo; AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERSIII. REGULAR AGENDA: F. EXECUTIVE/CLOSED SESSION Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071 to consult with attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter on issues related to legislative changes associated with conducting general elections Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo G. PUBLIC HEARING AND COMMENT 17. Presentation on the Vision for San Angelo Performance Arts Center, including proposed construction of a performance arts campus, and renovations and additions to the City Auditorium a. Discussion on unfunded improvements to the City Auditorium and any action in connection thereto b. Discussion, consideration, and possible action authorizing staff to negotiate an agreement with SAPAC for SAPAC to lease and operate the City Auditorium to include Hotel Motel Tax allocations, revenue sharing, and other possible funding opportunities (Presentation by Susan Brooks, SAPAC Board President and Matt Lewis, President, San Angelo Area Foundation-Fiscal Sponsor)City Council Agenda Page 3 of 5 October 18, 2011
  • 4. 18. Discussion and consideration to rename 50th Street and any action in connection thereto (Requested by Councilmember Morrison and presentation by City Engineer Clinton Bailey) 19. Discussion and possible action regarding parking of automobiles in front yards (Requested by Councilmember Adams and presentation by Planning Manager AJ Fawver) 20. Discussion and consideration of the FY 2012 budgeted capital funding as it relates to the 2011-2016 Capital Improvement Plan for the City of San Angelo (Presentation by Finance Director Michael Dane) H. FOLLOW UP AND ADMINISTRATIVE ISSUES 21. Consideration of matters discussed in Executive/Session, if needed 22. Consideration of appointing a member of the City Council to the MHMR Nominating Committee 23. Consideration of and possible changes to November 2011, December 2011, and January 2012 meeting dates: Regularly scheduled meetings on Tuesdays, November 1st, November 15th, December 6th, December 210t , and January 3rd 24. Consideration of Future Agenda Items 25. Adjournment Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter 551, Thursday, October 13, 2011, at 5:00 P.M. /s/________________________ Alicia Ramirez, City ClerkCity Council Agenda Page 4 of 5 October 18, 2011
  • 5. RADAR LIST - PENDING/FUTURE AGENDA ITEMS Item Department Date last discussed Anticipated Meeting DateWATER RELATED1. Water Rebate/Conservation (review in April Finance/Dane 4/19/11 April & Nov & November)2. Implementing Water Conservation Credit Bailey 6/28/11 Program;3. Water Advisory Board – update on mission Req. by Hirschfeld and plansHOT RELATED4. HOT revenue % distribution & related Dane Req. 7/20/10 Until further ordinance noticePLANNING/ENGINEERING RELATED5. 2nd part of Lake Nasworthy area investment in Req. by Alexander /Dominguez Req. 11/2/10 & relation to Comprehensive Plan; invest in area; 2/1/11 Vision/Mission Discussed 1/25, 2/16. PDD for Edgewater property AJ Fawver7. Gun Club Road Req. by Alexander8. Multimodal construction/road/ChadbourneTECHNOLOGY RELATED9. Technology Updates/website, kiosk, etc. PIO/Meighan & Finance/Dane Req. 3/22/11MISCELLANEOUS10. Good Government Handbook Bowling TBA11. Development Corporation projects and Lewis Req. 6/7/11 compliance report12. Urban Mowing contract/TxDOT/ possible Req: Alexander/Dominguez Req. 7/19/11 solutions13. Travel Policy TBA14. Health Ins/Wellness Participation TBAPENDING STAFF ITEMS15. Implementing a Recycling System at the City Dickson Landfill16. Establishing a gas recycling program at the Grindstaff Landfill17. Trash collection and waste practices Req. by Farmer/Dominguez Req. 11/2/1018. Consideration and discussion of the SGR Dominguez May 2011 Electricity Project19. Consideration of reviewing the Occupancy Bowling & Dane Tax Contracts20. Planning Admin Fees Discussed 7/19/11City Council Agenda Page 5 of 5 October 18, 2011
  • 6. CITY COUNCIL MINUTE RECORDThe City of San Angelo Page 53Tuesday, October 4, 2011 Vol. 103 OPEN SESSIONBE IT REMEMBERED City Council convened in a regular meeting at 9:06A.M., Tuesday, October 4, 2011, inthe San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorizedmembers of the Council, to-wit: Mayor, Alvin New Councilmember Paul Alexander Councilmember Dwain Morrison Councilmember Johnny Silvas Councilmember Fredd B. Adams, II Councilmember Kendall Hirschfeld Councilmember Charlotte Farmerwere present and acting, thus constituting a quorum. Whereupon, the following business was transacted:An invocation was given by Reverend Bill Proctor of the ? and pledge was led by Regan McQueen, 5th Graderat Corner Stone.PROCLAMATION & RECOGNITION“National Domestic Violence Awareness Month”, Month of October 2011, was accepted by Santa Tobias,Legal Advocate & Outreach Coordinator for the New Bridge Family Shelter“Fire Prevention Week”, Week of October 9, 2011, was accepted by Thomas Truett, Arson Investigator for theCity of San AngeloPUBLIC COMMENTCouncilmember Silvas remarked on the positive comments received by constituents regarding the constructionon the municipal pool, and Meadowcreek and Rio Vista parks.Councilmember Hirschfeld announced and encouraged all to attend the Back the Badge event on Thursday,October 6, 2011.Public comment was made by West Texas Organizing Strategy representative Craig Meyers.CONSENT AGENDAAPPROVAL OF THE SEPTEMBER 20, 2011 CITY COUNCIL REGULAR MEETING MINUTESAWARD OF BID(S) AND AUTHORIZATION FOR THE CITY MANAGER OR HIS DESIGNEE TOEXECUTE ANY NECESSARY RELATED DOCUMENTS:VM-07-11: Backhoe Loader, Yellowhouse (San Angelo, TX), $66,250.00VM-09-11: Light Duty Vehicles, Jim Bass Ford (San Angelo, TX) and Caldwell Country Chevrolet (Caldwell,TX), $200,000.00VM-11-11: Mowing Equipment, Cisco Equipment (San Angelo, TX), $57,051.00VM-17-11: Street Sweeper, Tymco, Inc. (Waco, TX) via HGAC, $195,170.00WU-13-11: Utility Trench Repair, CM Construction (Mertzon, TX), $1,029,878.18
  • 7. Page 54 MinutesVol. 103 October 4, 2011ADOPTION OF RESOLUTIONS AUTHORIZING THE MAYOR TO EXECUTE TAX DEEDS FOR THESALE OF TAX LOTS: (ANNEX A PAGE 61, RESOLUTION #2011-10-105 AND ANNEX B PAGE 63,RESOLUTION #2011-10-106)201 W 26th Street, (Saldivar), Lot 7 & E 10’ of 8, Block 1, Ruby Douglas Addition, $9,000, Suit No. D-08-0031-T1634 Beacon Street, (Mejia), Lots 1 & 2, Block 15, Avondale Addition, $2,327, Suit No. B-06-0032-TAUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE 2012 NEW FREEDOM GRANTCONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION AND RECEIVE SAID FUNDSFOR PEDESTRIAN IMPROVEMENTS ALONG NORTH CHADBOURNE STREET FROM 7TH STREETTO 12TH STREET, THE GRANT AMOUNT BEING $275,108.00 WITH AN IN-KIND MATCH OF$68,777.00 TO BE PROVIDED IN THE FORM OF ENGINEERING AND DESIGN SERVICES BY THEENGINEERING DIVISIONAPPROVAL OF A RECOMMENDATION BY THE TAX INCREMENT REINVESTMENT ZONE (TIRZ)BOARD FOR THE ALLOCATION OF $7,500.00 FROM THE SOUTH TIRZ FUND AS A GRANTTOWARD FAÇADE IMPROVEMENTS FOR THE PROPOSED BUSINESS RESOURCE CENTER TO BELOCATED AT 69 NORTH CHADBOURNE STREET (THE FORMER COCA COLA BUILDING)AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENTRENEWAL BETWEEN THE CITY OF SAN ANGELO AND CONCHO VALLEY COUNCIL OFGOVERNMENTS FOR 9-1-1 SERVICES IN TOM GREEN COUNTYSECOND HEARING AND ADOPTION OF AN ORDINANCE AUTHORIZING THE ABANDONMENTOF PUBLIC RIGHT-OF-WAY AROUND CITY HALL IN DOWNTOWN SAN ANGELO (ANNEX C,PAGE 65, ORDINANCE #2011-10-108)AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWINGSTREET SEGMENT, TO WIT: A 201’ x 20’ alley segment extending NE from Farr Street, approximately 106’NE from the intersection of Farr Street and West 1st Street; 199’ x 32’ strip of property immediately adjacent toand south of West 2nd Street, beginning at the SE corner of the intersection of West 2nd & Farr Streets, andextending NE; A 80’ x 218’ tract of property between the eastern and western segments of City Hall Plaza withWest 1st Street and south of the intersection of North Irving and West 1st Streets, and including a 236’ segmentof West 1st Street and an 83’ segment of City Hall Plaza; A 32’ x 215’ segment of City Hall Plaza, extendingnorth from its intersection with West College Avenue, immediately east of City Hall; A 29’ x 70’ segment ofIrving Street extending north from its intersection with West 1st Street, immediately north of City Hall; A 36’ x93’ segment of West 1st Street, extending west from its intersection with Gillis Street, immediately north of CityHall; A 101’ x 56’ tract of property between the western segment of City Hall Plaza and Gillis Street indowntown San Angelo; AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTINGPROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT ANDCONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIMDEED TO THE ABUTTING PROPERTY OWNERSSECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING FIRE DEPARTMENTSTAFFING POSITIONS (ANNEX D, PAGE 69, ORDINANCE #2011-10-108)AN ORDINANCE AMENDING CHAPTER 2 ENTITLED “ADMINISTRATION” OF THE CODE OFORDINANCES OF THE CITY OF SAN ANGELO BY AMENDING ARTICLE 2.1500, ENTITLED“CLASSIFIED SERVICE,” SECTION 2.1502, ENTITLED “CLASSIFICATION PLAN,” PARAGRAPH (b),ENTITLED “STAFFING LEVELS,” SUBPARAGRAPH (1)(A), ENTITLED “FIRE DEPARTMENT,” TOCHANGE THE NUMBER OF AUTHORIZED POSITIONS FOR THE FIRE DEPARTMENT BYINCREASING THE NUMBER OF FIRE LIEUTENANT FROM EIGHTEEN (18) TO TWENTY (20), ANDDECREASING THE NUMBER OF FIRE FIGHTER FROM NINETY-FIVE (95) TO NINETY-ONE (91),
  • 8. Minutes Page 55October 4, 2011 Vol. 103SAID CHANGE TO BE EFFECTIVE ON OCTOBER 4, 2011 AND; PROVIDING FOR SEVERABILITY,AND PROVIDING EFFECTIVE DATESMotion, to approve the Consent Agenda, as presented, was made by Councilmember Hirschfeld and secondedby Councilmember Adams. Motion carried unanimously.REGULAR AGENDA: PUBLIC HEARING AND COMMENTEXECUTIVE/CLOSED SESSIONCouncil did not convened in Executive Session under the provision of Government Code, Title 5. OpenGovernment; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptionsto Requirement that Meetings be Open, Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic developmentnegotiations and which the City of San Angelo seeks to have, locate, stay or expand in San AngeloDENIAL OF A GRANT REQUEST FOR TEMPORARY PLACEMENT OF A MANUFACTURED HOME,NOT TO EXCEED TWO YEARS, DURING CONSTRUCTION OF A PERMANENT HOME ON THESAME 1.61-ACRE SITE AT 3612 LAKE DRIVE IN NORTHERN SAN ANGELOPlanning Manager AJ Fawver presented background information. A copy of the presentation is part of thePermanent Supplemental Minute record.General discussion was held on the temporary permit process, the initial request granted to the proponent in2009, and whether to allow an additional one or two year permit.Motion, to deny the request, as presented, was made by Councilmember Morrison and seconded byCouncilmember Farmer. AYE: Morrison, Farmer, Hirschfeld, and Adams. NAY: New, Alexander, and Silvas.Motion carried 4-3.FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELOZ 11-18: Michael PittmanAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 428 Montague Avenue, at the southeast intersection of Ellis Street andMontague Avenue, encompassing two tracts approximately 1.861 and 2.79 acres respectively, and specificallyoccupying Abstract Number 1854, Survey 0326 of the G. Shubitz subdivision, in northeastern San Angelo,changing the zoning classification from Single Family Residential (RS-1) to Office Warehouse (OW) District;PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYPlanning Manager AJ Fawver presented background information. A copy of the presentation is part of thePermanent Supplemental Minute record.Motion, to introduce the Ordinance, as presented, was made by Councilmember Hirschfeld and seconded byCouncilmember Adams. Motion carried unanimously.FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELOZ 11-12: Mike CarterAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING
  • 9. Page 56 MinutesVol. 103 October 4, 2011REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 4003 N. Chadbourne Street, located west of the intersection of East 40thStreet, N. Chadbourne Street, and Grape Creek Road, specifically 3.18 acres out of A & M G RR CO survey,changing the zoning classification from CG/CH (General Commercial/Heavy Commercial) and R&E (Ranch &Estate) to CG (General Commercial); PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYPlanning Manager AJ Fawver presented background information. A copy of the presentation is part of thePermanent Supplemental Minute record.Motion, to introduce the Ordinance, as presented, was made by Councilmember Morrison and seconded byCouncilmember Silvas. Motion carried unanimously.FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AUTHORIZINGABANDONMENT OF AN ALLEY IN FAIRVIEW ADDITION, BLOCK 50AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWINGALLEY SEGMENT, TO WIT: a 20’ x 330’ alley right-of-way extending from North Archer Street to NorthBell Street in Block 50 of the Fairview Addition, running parallel to and south of East Houston HarteExpressway in northeastern San Angelo; AUTHORIZING THE CONVEYANCE THEREOF TO THEABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OFABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE ANDDELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERSPlanning Manager AJ Fawver presented background information. A copy of the presentation is part of thePermanent Supplemental Minute record.Motion, to introduce the Ordinance, as presented, was made by Councilmember Adams and seconded byCouncilmember Alexander. Motion carried unanimously.AWARD OF BID WU-12-11 FOR THE HICKORY WATER SUPPLY 30” TRANSMISSION MAINPROJECT TO OSCAR RENDA CONTRACTING NOT TO EXCEED AN AMOUNT OF $39,000,000.00,AUTHORIZATION FOR STAFF TO NEGOTIATE A CONTRACT, AND AUTHORIZATION FOR THECITY MANAGER TO EXECUTE SAID CONTRACT AND ANY RELATED DOCUMENTSWater Utilities Director Will Wilde presented background information.General discussion was held on staff providing periodic status updates on the project, prequalification process,local subcontractor participation, construction schedule, and the possible early completion of the project.Motion, to award the bid, as presented, was made by Councilmember Adams and seconded by CouncilmemberAlexander. AYE: New, Alexander, Silvas, Adams, Hirschfeld, and Farmer. NAY: Morrison. Motion carried6-1.AUTHORIZATION FOR THE SALE OF 1961 BEATY ROAD (DAVID L. HIRSCHFELD, AND HISSUCCESSORS, AS TRUSTEE OF THE TRUST) FOR THE APPRAISED VALUE OF $174,650.00 ANDAUTHORIZATION FOR THE MAYOR, CITY MANAGER, OR WATER UTILITIES DIRECTOR TOEXECUTE ALL NECESSARY LEGAL DOCUMENTS PERTAINING TO THE SALE OF SUBJECTPROPERTY, SUBJECT TO COMPLETION OF ALL CURATIVE REQUIREMENTSCouncilmember Hirschfeld recused himself from the item.City Manager Harold Dominguez explained when a council member has a conflict of interest on any item on theagenda such items will be presented on the Regular Agenda as opposed to the Consent Agenda, thereby allowing theaffected member to vote on the Consent Agenda in its entirety.Water Utilities Director Will Wilde presented background information.
  • 10. Minutes Page 57October 4, 2011 Vol. 103Motion, to authorize, as presented, was made by Councilmember Alexander and seconded by CouncilmemberFarmer. Motion carried unanimously.RECESSAt 10:18 A.M., Mayor New called a recess.RECONVENEAt 10:33 A.M., Council reconvened, and the following business was transacted:DISCUSSION REGARDING EMPLOYEE ALTERNATE WORK SCHEDULECouncilmember Adams requested the item to introduce a cost saving measure to the City and allow flexibility tothe employee’s work schedule.Human Resources Director Lisa Marley presented background information. A copy of the presentation is part ofthe permanent supplemental minute record.General discussion was held on exempting critical services from participation, identifing core hours, potentialchild care issues for employees, compensation time issues, dual employment and authorization to pursue such,utilizing such as a recruiting tool, the need to improve electronic customer service or other alternative methodbefore implementing such, cost savings without compromising services, and positive effects on employeemorale.Public comments were made by Police Chief Tim Vasquez and Citizen Jim Turner.Council suggested postponing the item until further study of the cost savings and overall impacts to theorganization could be determined.APPROVAL OF A MARKER NAME DESIGNATION, TO WIT: HUGHES POINT, AT LAKENASWORTHY AT THE END OF CAMPER ROADCouncilmember Farmer requested the item and presentation by City Manager Harold Dominguez presentedbackground information.Motion, to designate the marker name, as presented, was made by Councilmember Farmer and seconded byCouncilmember Adams. Motion carried unanimously.DISCUSSION OF PREPAREDNESS, RESPONSE, AND MITIGATION RESPONSIBILITIES OF THECITY OF SAN ANGELO TO REDUCE THE POTENTIAL FOR LOSS OF LIFE, PROPERTY, ANDDAMAGE TO THE ENVIRONMENT DUE TO WILDFIRES IN THE CITY OF SAN ANGELO, TOMGREEN AND NEIGHBORING COUNTIES; AND TO CREATE A WILDFIRE INTERFACE TASK FORCETO PARTNER AND ESTABLISH WORKING RELATIONSHIPS WITH PRIVATE CITIZENS ANDLOCAL, STATE, AND FEDERAL AGENCIES TO SUPPRESS THE POTENTIAL FOR LARGEDAMAGING WILDFIRESCouncilmembers Hirschfeld and Farmer requested the item and City Manager Harold Dominguez presentedbackground information.General discussion was held on staff’s involvement in the regional wildfires, partnering with the private andpublic entities, multiple use of proposed equipment, scheduling the equipment purchase through the CapitalImprovement Plan, flexibility and option of purchasing or leasing equipment and related maintenance options,equipment replacement program, mutual aid and interlocal agreements in place, and possibly implementinglocal and regional counties fire protection tax.In conclusion, Council suggested staff consider the prioritization of the various equipment purchases and toconsider coordinating such within the Capital Improvement Plan.
  • 11. Page 58 MinutesVol. 103 October 4, 2011· AUTHORIZATION FOR THE CITY MANAGER IN HIS DISCRETION TO ENLIST, ASSEMBLE AND DISPATCH EQUIPMENT, MANPOWER, AND FIRE SUPPRESSION RESOURCES TO SUPPRESS WILDFIRES THAT POSE AN IMMINENT THREAT OF CATASTROPHIC LOSS OF LIFE, PROPERTY AND/OR DAMAGE TO THE ENVIRONMENT IN THE CITY· AWARD OF RFP VM-05-11 FOR EQUIPMENT FINANCING TO CALIFORNIA FIRST NATIONAL BANK, AUTHORIZING STAFF TO NEGOTIATE A MASTER EQUIPMENT LEASE/PURCHASE AGREEMENT, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SAID AGREEMENT AND ANY NECESSARY RELATED DOCUMENTS· AUTHORIZATION FOR STAFF TO NEGOTIATE LEASE AGREEMENTS FOR THE FOLLOWING EQUIPMENT IN ACCORDANCE WITH CITY OF SAN ANGELO PURCHASING POLICY AND PROCEDURESVM-14-11: 3 Pickups via HGAC&Buyboard/Philpott Motors (Nederland, TX), $175,487.37VM-15-11: Heavy Construction Equipment via Buyboard/Warren Caterpillar (San Angelo, TX), $734,600.00VM-18-11: Haul Trailer via Buyboard/Kirby Smith Machinery (Abilene, TX), $72,943.35VM-19-11: Type III Brush Truck, via HGAC/Hall Buick Pontiac GMC (Tyler, TX), $285,387.00Public comments were made by Citizen Jim Turner.DIRECTION TO STAFF TO PROCEED WITH THE PROPOSAL TO CONSOLIDATE THE CITY OF SANANGELO PUBLIC SAFETY COMMUNICATIONS CENTER (DISPATCH) AND TOM GREEN COUNTYDISPATCH, AND AUTHORIZATION FOR THE CHIEF OF POLICE TO NEGOTIATE AN INTERLOCALAGREEMENT AND TRANSITION PLAN, INCLUDING ANY ASSOCIATED MATTERS INVOLVINGSUCH CONSOLIDATIONPolice Chief Tim Vasquez presented background information.General discussion was held on the number of vacancies, employee turnover, mandatory overtime, and costsavings should be proportional between the two entities.Motion, to direct staff to proceed with the proposed consolidation and related matters, as presented, was madeby Councilmember Morrison and seconded by Councilmember Adams. Motion carried unanimously.ADOPTION OF A RESOLUTION NOMINATING CANDIDATES FOR BOARD OF DIRECTORS OF TOMGREEN COUNTY APPRAISAL DISTRICT (ANNEX E, PAGE 71, RESOLUTION #2011-10-109)City Clerk Alicia Ramirez presented background information.Motion, to adopt the Resolution, as presented, was made by Councilmember Morrison and seconded byCouncilmember Adams. Motion carried unanimously.FOLLOW UP AND ADMINISTRATIVE ISSUESCONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSIONNo action was taken on matters discussed in Executive/Closed Session.APPROVAL OF A BOARD NOMINATION BY COUNCIL AND DESIGNATED COUNCILMEMBERS:Civic Events Board: Jennifer Odom (SMD4) to a 2nd full term October 2014Motion, to approve the board nomination by Council and designated Councilmembers, was made byCouncilmember Silvas and seconded by Councilmember Adams. Motion carried unanimously.CONSIDERATION OF FUTURE AGENDA ITEMSCity Manager Harold Dominguez distributed the proposed October 18, 2011 Agenda and solicited Councilcomments and suggestions.
  • 12. Minutes Page 59October 4, 2011 Vol. 103ADJOURNMENTMotion, to adjourn, was made by Councilmember Adams and seconded by Councilmember Morrison. Motioncarried unanimously.The meeting adjourned at 12:17 P.M. THE CITY OF SAN ANGELO ___________________________________ Alvin New, MayorATTEST:_______________________________Alicia Ramirez, City ClerkAnnexes A-EIn accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of thismeeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Councilmeetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased fromthe Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recordingmay be distorted due to equipment malfunction or other uncontrollable factors.)
  • 13. Page 60 MinutesVol. 103 October 4, 2011 THIS PAGE INTENTIONALLY LEFT BLANK.
  • 14. City of San AngeloMemo Date: October 4, 2011 To: Councilmembers From: Patrick Frerich, Vehicle Maintenance Subject: Agenda Item for October 18, 2011 Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651 Caption: Consent Consideration of awarding bid VM-13-11- Police IT Equipment, and authorizing the City Manager or designee to execute any necessary related documents. Summary: The Vehicle Maintenance Department requested formal bids for IT equipment to be installed in Police Patrol Vehicles. Requests were sent to Insight Public Sector (Tempe, AZ), Visual Pro 360 (Jefferson City, MO), Austin Ribbon and Computer (Austin, TX), and CDW-G (Chicago, IL). Bids were received by CDW-G, Howard Technology Solutions, Visual Pro 360, Brekford Corporation, and Austin Ribbon. History: Bids were requested for computers and digital video to be installed in Police Patrol Vehicles. Formal bids are requested from vendors listed on the Purchasing Master Data Base, and are advertised in local media for the purpose of IT equipment for a one year term of the bid. A vendor and their submitted pricing is approved and used as the basis for ordering equipment throughout the term year. Awards are given based on the financial impact of the bid; the completeness of the bid; inclusion and pricing of items and options requested; the competence of the vendor regarding the purchase transaction; and the after-sale benefits including location of warranty shops, parts supply lead-time and availability, etc. Financial Impact: The City recommends awarding the bid in its entirety to Visual Pro 360 as indicated on the bid tab for the acquisition of Police IT equipment. Purchases will encompass approximately $100,000 from capital account 501-8000-800-0742. This bid will be used for this purchase and additional purchases for one year. Additional, purchases of $50,000.00 or more will be submitted to Council at that time for approval. Related Vision Item: NA Other information/Recommendation: Staff recommends awarding the bid in its entirety to Visual Pro 360 (Tempe, AZ). Attachments: Bid Tabulation VM-13-11 Reviewed by: Chief Tim Vasquez, Chief of PoliceX:PF DocumentsBid Documents2012 Equipment BidsAgenda BackgroundBackground Memo VM-13-11 -Police ITEquipment.doc
  • 15. CITY OF SAN ANGELO BID TABULATION * RFB NO: VM-13-11/Police Vehicle IT Equipment * September 29, 2011 Howard Technology CDW Govt Solutions VisualPro 360, LLC Brekford Corporation ARC Estimated Quantity Extended Price Extended Price Extended Price Extended Price Extended Price Item Description Unit Price Unit Price Unit Price Unit Price Unit Price1. 5.1 Computer 20 $4,472.67 $89,453.40 $4,543.00 $90,860.00 $4,309.00 $86,180.00 $4,320.00 $86,400.00 $4,510.14 $90,202.802. 5.2.1 Digital Video 1 $4,132.90 $4,132.90 $4,709.00 $4,709.00 $4,030.00 $4,030.00 $4,477.00 $4,477.00 $4,667.05 $4,667.053. 5.2.2 Rear Seat Camera 1 $122.68 $122.68 $103.00 $103.00 $129.00 $129.00 $110.00 $110.00 $101.59 $101.594. 5.2.3 Three Year Maintenance Agreement 1 $813.00 $813.00 $800.00 $800.00 $450.00 $450.00 $758.00 $758.00 $789.76 $789.76 Total Bid $94,521.98 $96,472.00 $90,789.00 $91,745.00 $95,761.20 Requests for Bid were sent to: Insight Public Sector Tempe AZ NO BID Visual Pro 360 Jefferson City MO Austin Ribbon and Computer Austin TX CDW-G Chicago Il
  • 16. CITY OF SAN ANGELO BID TABULATION * RFB NO: VM-13-11/Police Vehicle IT Equipment * September 29, 2011 Howard Technology CDW Govt Solutions VisualPro 360, LLC Brekford Corporation ARC Estimated Quantity Extended Price Extended Price Extended Price Extended Price Extended Price Item Description Unit Price Unit Price Unit Price Unit Price Unit Price1. 5.1 Computer 20 $4,472.67 $89,453.40 $4,543.00 $90,860.00 $4,309.00 $86,180.00 $4,320.00 $86,400.00 $4,510.14 $90,202.802. 5.2.1 Digital Video 1 $4,132.90 $4,132.90 $4,709.00 $4,709.00 $4,030.00 $4,030.00 $4,477.00 $4,477.00 $4,667.05 $4,667.053. 5.2.2 Rear Seat Camera 1 $122.68 $122.68 $103.00 $103.00 $129.00 $129.00 $110.00 $110.00 $101.59 $101.594. 5.2.3 Three Year Maintenance Agreement 1 $813.00 $813.00 $800.00 $800.00 $450.00 $450.00 $758.00 $758.00 $789.76 $789.76 Total Bid $94,521.98 $96,472.00 $90,789.00 $91,745.00 $95,761.20 Requests for Bid were sent to: Insight Public Sector Tempe AZ NO BID Visual Pro 360 Jefferson City MO Austin Ribbon and Computer Austin TX CDW-G Chicago Il
  • 17. City of San AngeloMemo Date: September 29, 2011 To: Councilmembers From: Patrick Frerich, Equipment Maintenance Superintendent - Vehicle Maintenance Subject: Agenda Item for October 18, 2011 Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651 Caption: Consent Consideration of awarding HGAC quote VM-20-11 for Pneumatic Roller, and authorizing the City Manager or designee to execute any necessary related documents. Summary: The Vehicle Maintenance Department requested a quote for one pneumatic roller for the Street and Bridge Department. Yellowhouse Machinery (San Angelo, TX) responded through the State approved purchasing co-op Buyboard. History: A quote was requested for a 27,000 lb pneumatic roller to replace a current unit thathas exceeded it useful life. Vendor selection is based on the financial impact of the quote; the completeness of the quote; inclusion and pricing of items and options requested; the competence of the vendor regarding the purchase transaction; and the after-sale benefits including location of warranty shops, parts supply lead-time and availability, compliance with specifications, best overall value for the City, etc. Financial Impact: The City recommends awarding the quote to Yellowhouse Machinery for the acquisition of one pneumatic roller for a total amount expensed of $68,528.00 through the Buyboard purchasing co-op. The budget account for this transaction will be 501-3200-800-0741. Related Vision Item: NA Other information/Recommendation: Staff recommends awarding the quote in its entirety to Yellowhouse Machinery (San Angelo, TX). Attachments: None Reviewed by: Ricky Dickson, Director – OperationsX:PF DocumentsBid Documents2012 Equipment BidsAgenda BackgroundBackground Memo VM-20-11 - Pneumatic Roller.doc
  • 18. City of San AngeloMemo Date: September 29, 2011 To: Councilmembers From: Patrick Frerich, Equipment Maintenance Superintendent - Vehicle Maintenance Subject: Agenda Item for October 18, 2011 Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651 Caption: Consent Consideration of awarding HGAC quote VM-21-11 for a Valve Maintenance Machine, and authorizing the City Manager or designee to execute any necessary related documents. Summary: The Vehicle Maintenance Department requested a quote for one valve maintenance machine for the Water Distribution Department. E.H. Wachs (Harvard, IL) responded through the State approved purchasing co-op Buyboard. History: A quote was requested for a valve maintenance machine to assist the department in the completion of their daily responsibilities. Vendor selection is based on the financial impact of the quote; the completeness of the quote; inclusion and pricing of items and options requested; the competence of the vendor regarding the purchase transaction; and the after-sale benefits including location of warranty shops, parts supply lead-time and availability, compliance with specifications, best overall value for the City, etc. Financial Impact: The City recommends awarding the quote to E.H. Wachs for the acquisition of one valve maintenance machine for a total amount expensed of $53,745.00 through the Buyboard purchasing co-op. The budget account for this transaction will be 260-4400-800-0741. Related Vision Item: NA Other information/Recommendation: Staff recommends awarding the quote in its entirety to E.H. Wachs (Harvard, IL). Attachments: None Reviewed by: Will Wilde – Director – Water UtilitiesX:PF DocumentsBid Documents2012 Equipment BidsAgenda BackgroundBackground Memo VM-21-11 - Valve MaintenanceMachine.doc
  • 19. CITY OF SAN ANGELO BID TABULATION * RFB NO: WU-14-11/ 2011 Electrical Conductors* Octob Armstrong Electrical Border-Stat Unit Price per Unit Price per Wire Type Size Qty Ft Foot Extended Price Foot THWN-2 1/0 1548 $1.60 $2,476.80 $1.70 THWN-2 250 CM 756 $3.77 $2,850.12 $3.98 THWN-2 500 CM 2100 $7.45 $15,645.00 $7.87 THWN-2/Green 4 70 $0.68 $47.60 $0.68 THWN-2 2 225 $1.07 $240.75 $1.07 MV-105 1/0 AWG 1690 $2.94 $4,968.60 $3.04 MV-105 2/0 AWG 4000 $3.30 $13,200.00 $3.63 MV-105 500 CM 1044 $8.41 $8,780.04 $10.31 DLO 1/0 AWG 850 $2.90 $2,465.00 $2.74 DLO 4/0 AWG 400 $5.28 $2,112.00 $4.89 DLO 929.2 CM 2550 $20.25 $51,637.50 $23.05 Total Bid $104,423.41 * disqualified Bid was conditional: prices not guaranteed for 90 days as requiredRequests for Bids were mailed to:Graybar Abilene TXArmstrong Electrical Supply Co. San Angelo TXBorder States Electric San Angelo TXBrandon & Clark, Inc. Odessa TXCain Electric San Angelo TXElliott Electrical Supply San Angelo TXIndedco Industrial Electric San Angelo TXMike Verfurth Electric Co. San Angelo TX
  • 20. ber 5, 2011tes Electrical Elliott Electric Unit Price per Extended Price Foot Extended Price $2,631.60 $1.63 $2,523.24 $3,008.88 $3.82 $2,887.92 $16,527.00 $7.48 $15,708.00 $47.60 $0.70 $49.00 $240.75 $1.11 $249.75 $5,137.60 $3.22 $5,441.80 $14,520.00 $3.61 $14,440.00 $10,763.64 $9.25 $9,657.00 $2,329.00 $2.76 $2,346.00 $1,956.00 $4.80 $1,920.00 $58,777.50 $19.48 $49,674.00 $115,939.57 $104,896.71
  • 21. City of San AngeloMemo Date: October 14, 2011 To: Mayor and Councilmembers From: Tom Kerr, Assistant Director of Water Utilities Subject: Agenda Item for October 18, 2011 Council Meeting Contact: Tom Kerr, 657-4209 Caption: Consent Item Consideration of award of bid for WU-14-11 Electrical Conductors Generator and Electrical Supply to Elliott Electric Supply. Summary: Three (3) bids were received from vendors to supply electrical conductor for the generator and electrical supply projects at the Water Treatment Plant and Water Reclamation Facility. The vendors being Armstrong Electrical Supply, Border States Electric, and Elliott Electric Supply. Elliott Electric Supply provided the lowest bid in compliance with the bid requirements. History: The electrical conductor is required to connect the new generator and electrical distribution equipment to service loads in the plants. Financial Impact: Funded within the Water and Wastewater CIP budgets for $104,896.71. Related Vision Item N/A Other Information/ The quote provided by Armstrong Electrical Supply is disqualified as not compliant Recommendation: with item 4.31 of the Terms and Conditions of the Bid stating “Pricing will be effective for 90 days from the bid award date by the City Council.” Armstrong’s quotes were not guaranteed. It is recommended that the bid be awarded to Elliott Electric Supply of San Angelo, Texas. Attachments: Bid Tab Presentation: None Publication: N/A Reviewed by Will Wilde, Water Utilities Director, October 6, 2011 Service Area Director:
  • 22. City of San AngeloMemo Date: October 14, 2011 To: Mayor and Councilmembers From: Gloria Hale, WIC Manager Subject: Agenda Item for 10-18- 2011 Council Meeting Contact: Gloria Hale ext.# 1321 Caption: Consent Consideration of approving annual WIC Contract Summary: City of San Angelo holds annually renewable contract with Texas Department of State Health Services for provision of local WIC nutrition services. History: For past three decades, City of San Angelo has contracted with Texas Department of State Health Services to provide nutrition education and supplemental nutrition to individuals who qualify. Program is designated specifically for children less than five years of age, mothers with their infants who qualify in income and health risks criteria. Financial Impact: This year WIC will transition from the traditional 12 month contract to a 6 month contract. Please see DSHS Memo # 11-108 attached. WIC Grant Funding for first six months of FY 2012 : $457,305.00. Midway through the first six months time period, the contract will be extended for a full year through September 2012. This will happen with a formal contract amendment at which time the second six months of funding will be added to the FY Grant contract, $914,610.00 in annual base funding. WIC is a federally funded program and uses no local tax revenues. WIC Program participation reduced spending of Medicaid dollars. $2.91 was saved in Medicaid tax dollars for each $1.00 spent on WIC services. Local Program provided > $100,000 in annual Indirect Costs for COSA support services. Current Fiscal Year WIC obtained >$600,000 in designated funds for City of San Angelo to help offset renovation costs Related Vision Item: Neighborhood Vision: Fostering a sense of community. Recommendation: Staff recommends approving renewal of WIC Contract. Attachments: DSHS WIC Contract, DSHS email and notice Memo #11-108, and Resolution Presentation: None Publication: None Reviewed by: Neighborhood and Family Services Director : Robert Salas Approved by Legal: Approved by Legal Department
  • 23. A RESOLUTION OF THE CITY OF SAN ANGELO, TEXAS ACCEPTING A WIC GRANT FOR THE YEAR 2011/2012 TO PROVIDE CERTAIN SERVICES FOR THE WIC PROGRAM; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A CONTRACT THEREFORE WITH THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES, FOR AN AWARD OF $457,305.00, FOR THE FIRST SIX MONTHS OF THE FISCAL YEAR; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE SUCH OTHER CONTRACTS OR ADDENDUMS FOR GRANT FUNDING FOR THE REMAINDER OF THE FISCAL YEAR, AND ANY RELATED DOCUMENTS WHEREAS, the City Council has adopted the Budget Ordinance for the City of San Angelo, for fiscalyear 2011/2012, which authorized the application for annual Women, Infant, and Children Grant (WIC) fundsfor fiscal year 2011/2012; and, WHEREAS, the Texas Department of State Health Service has awarded Four Hundred Fifty-SevenThousand Three Hundred and Five Dollars ($457,305.00) in funding for the first six months of the 2011/2012fiscal year, payable on a reimbursement basis pursuant to terms and conditions as set forth in Contract No.2012-039997, that includes provision for services relating to operation of the WIC program; and, WHEREAS, the WIC program is administered by the City of San Angelo, Community DevelopmentDivision of the Development Services Department: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAN ANGELO, TEXAS THAT: The City Council hereby accepts the WIC grant from the Texas Department of State HealthServices for fiscal year 2012/2011, including that the City of San Angelo provide certain services for theSpecial Supplemental Nutrition Program for Women, Infant, and Children (WIC), the grant being in thesum of Four Hundred Fifty-Seven Thousand Three Hundred and Five Dollars ($457,305.00) for the firstsix months of the fiscal year. The City Manager or his designee is hereby authorized to negotiate andexecute on behalf of the City of San Angelo Contract No. 2012-039997, with the Texas Department ofState Health Service for the acceptance of said grant funds. The City Manager or his designee is furtherauthorized to negotiate and execute such other contracts or addendums for grant funding for the balanceof the fiscal year, and any related documents. PASSED and APPROVED THIS DAY OF , 2011. CITY OF SAN ANGELO, TEXASATTEST: Alvin New, MayorAlicia Ramirez, City ClerkAPPROVED AS TO CONTENT APPROVED AS TO FORMRobert Salas Lysia H. BowlingNeighborhood & Family Services Director City Attorney
  • 24. From: Walk,Bill (DSHS) [Bill.Walk@dshs.state.tx.us] Sent: Monday, September 26, 2011 9:20 AM To: Dominguez, Harold Cc: Hale, Gloria; Dane, Michael; Ruiz,Kevin (DSHS) Subject: DSHS Contract No. 2012-039997-001, WIC Local Agency Contract Attachments: FY 12 City of San Angelo core contract.pdf; FY 12 City of San Angelo prog attachment.pdf; FY 12 City of San Marcos lobby form.pdf; 2012GenProvSubrecipCleanTOC[1].pdf Hello Contractor, Attached are files containing your Department of State Health Services (DSHS) contract. Please print two copies of each, sign and return both copies to this unit as soon as possible. Your contract will be signed by DSHS and returned to your agency. Changes made to any portion of the contract document (s) are considered a counter-offer and are not valid without DSHS written concurrence. DSHS will not pay for reimbursements submitted/postmarked more than 60 days after the end of the contract term. Additional information regarding this policy is available on the DSHS website at http://www.dshs.state.tx.us. NOTE: Return both copies of the contract in their entirety to one of the two addresses below. Contracts returned to any other address may result in contract delays. Physical Address for Regular Mail Mailing Address for Overnight Mail Client Services Contracting Unit MC 1886 Client Services Contracting Unit MC 1886 Department of State Health Services Department of State Health Services PO Box 149347 1100 W, 49th Street Austin, TX 78714-9347 Austin, TX 78756 Please reference the DSHS contract attachment number in all future correspondence. If you have questions, contact Bill Walk at 512.776-2186 or via email at bill.walk@dshs.state.tx.us. Thank you. Bill Walk, CTPM Client Services Contractingfile:///Y|/...ndas/2011/10-18-11/WIC%20DSHS%20Contract%20No.%202012-039997-001%20WIC%20Local%20Agency%20Contract.htm[10/14/2011 2:36:45 PM]
  • 25. Page 1 of 1From:                              Walk,Bill (DSHS) [Bill.Walk@dshs.state.tx.us]Sent:                               Monday, September 26, 2011 9:20 AMTo:                                   Dominguez, HaroldCc:                                   Hale, Gloria; Dane, Michael; Ruiz,Kevin (DSHS)Subject:                          DSHS Contract No. 2012‐039997‐001, WIC Local Agency ContractAttachments:                 FY 12 City of San Angelo core contract.pdf; FY 12 City of San Angelo prog  attachment.pdf; FY 12 City of San Marcos lobby form.pdf;  2012GenProvSubrecipCleanTOC[1].pdfHello Contractor,Attached are files containing your Department of State Health Services (DSHS) contract. Please print twocopies of each, sign and return both copies to this unit as soon as possible. Your contract will be signed byDSHS and returned to your agency.Changes made to any portion of the contract document (s) are considered a counter-offer and are not validwithout DSHS written concurrence.DSHS will not pay for reimbursements submitted/postmarked more than 60 days after the end of thecontract term. Additional information regarding this policy is available on the DSHS website athttp://www.dshs.state.tx.us.NOTE: Return both copies of the contract in their entirety to one of the two addresses below.Contracts returned to any other address may result in contract delays. Physical Address for Regular Mail Mailing Address for Overnight Mail Client Services Contracting Unit MC 1886 Client Services Contracting Unit MC 1886 Department of State Health Services Department of State Health Services PO Box 149347 1100 W, 49th Street Austin, TX 78714-9347 Austin, TX 78756Please reference the DSHS contract attachment number in all future correspondence.If you have questions, contact Bill Walk at 512.776-2186 or via email at bill.walk@dshs.state.tx.us.Thank you.Bill Walk, CTPMClient Services Contractingfile://itcenterxdeptfolderCityClerkCOUNCILElectronic Agendas201110-18-11WIC ... 10/7/2011
  • 26. Memorandum#11-108TO: WIC Regional Directors WIC Local Agency DirectorsFROM: Mike Montgomery, Section Director Nutrition Services SectionDATE: August 17, 2011SUBJECT: FY2012 Contracts and FundingFiscal Year (FY) 2012 WIC funding has not yet been appropriated by the federal government;however, due to potential budget constraints, the State Agency (SA) is taking some proactivesteps to aid in the fiscal management of the WIC program.To assist in this, the SA will transition from a traditional 12-month contract to a 6-monthcontract for all its service providers in FY2012. By October 1, 2011, each local agency (LA) willreceive an initial contract that will include WIC funding for the first 6 months of FY2012covering the period from October 2011 through March 2012. Midway through the 6-month timeperiod, the contract will be extended for the full year through September 2012. This will happenwith a formal contract amendment at which time the second six months of funding will be addedto the contract.This change will not affect how an agency receives its earned allowable funds. That amount isstill computed by multiplying the number of clients an agency sees by its per-participant rate andwill be the actual final budget number for an agency. Any nutrition education or administrativesurplus that is generated in the first 6 months will be carried forward into the second 6 months ofthe contract period.Once the SA has been notified about its final funding for FY2012, we will reevaluate anddetermine whether any modifications or additional steps need to be taken. Once again, our goalcontinues to be ensuring the LAs have adequate funding to allow them to provide excellentservice to all our WIC participants. Maintaining LA FY2012 funding at current levels continuesto be a SA priority.If you have questions or require additional information, please contact Benny Jasso, LocalAgency Operations Coordinator, at (512) 341-4572 or benny.jasso@dshs.state.tx.us.
  • 27. DEPARTMENT OF STATE HEALTH SERVICESThis contract, number 2012-039997 (Contract), is entered into by and between the Departmentof State Health Services (DSHS or the Department), an agency of the State of Texas, and CITYOF SAN ANGELO (Contractor), a Government Entity, (collectively, the Parties).1. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide,services or goods to the eligible populations as described in the Program Attachments.2. Total Amount of the Contract and Payment Method(s). The total amount of this Contractis $457,305.00, and the payment method(s) shall be as specified in the Program Attachments.3. Funding Obligation. This Contract is contingent upon the continued availability of funding.If funds become unavailable through lack of appropriations, budget cuts, transfer of fundsbetween programs or health and human services agencies, amendment to the Appropriations Act,health and human services agency consolidation, or any other disruptions of current appropriatedfunding for this Contract, DSHS may restrict, reduce, or terminate funding under this Contract.4. Term of the Contract. This Contract begins on 10/01/2011 and ends on 03/31/2012. DSHShas the option, in its sole discretion, to renew the Contract as provided in each ProgramAttachment. DSHS is not responsible for payment under this Contract before both parties havesigned the Contract or before the start date of the Contract, whichever is later.5. Authority. DSHS enters into this Contract under the authority of Health and Safety Code,Chapter 1001.6. Documents Forming Contract. The Contract consists of the following: a. Core Contract (this document) b. Program Attachments: 2012-039997-001 NSS/WIC LOCAL AGENCY c. General Provisions (Sub-recipient) d. Solicitation Document(s), and e. Contractor’s response(s) to the Solicitation Document(s). f. ExhibitsAny changes made to the Contract, whether by edit or attachment, do not form part of theContract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein.92648-1
  • 28. 7. Conflicting Terms. In the event of conflicting terms among the documents forming thisContract, the order of control is first the Core Contract, then the Program Attachment(s), then theGeneral Provisions, then the Solicitation Document, if any, and then Contractor’s response to theSolicitation Document, if any.8. Payee. The Parties agree that the following payee is entitled to receive payment for servicesrendered by Contractor or goods received under this Contract: Name: CITY OF SAN ANGELO Address: PO BOX 1751 SAN ANGELO, TX 76902-1751 Vendor Identification Number: 175600065990139. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement ofthe Parties and that there are no agreements or understandings, written or oral, between themwith respect to the subject matter of this Contract, other than as set forth in this Contract.92648-1
  • 29. By signing below, the Parties acknowledge that they have read the Contract and agree to itsterms, and that the persons whose signatures appear below have the requisite authority to executethis Contract on behalf of the named party.DEPARTMENT OF STATE HEALTH SERVICES CITY OF SAN ANGELOBy:__________________________ By:___________________________Signature of Authorized Official Signature____________________________ _____________________________Date DateBob Burnette, C.P.M., CTPM ______________________________ Printed Name and TitleDirector, Client Services Contracting Unit ______________________________ Address1100 WEST 49TH STREET ______________________________AUSTIN, TEXAS 78756 City, State, Zip(512) 458-7470 ______________________________ Telephone NumberBob.Burnette@dshs.state.tx.us ______________________________ E-mail Address for Official Correspondence92648-1
  • 30. TEXAS DEPARTMENT OF STATE HEALTH SERVICES CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTSThe undersigned certifies, to the best of his or her knowledge and belief that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or an employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant. loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.This certification is a material representation of fact upon which reliance was placed when this transactionwas made or entered into. Submission of this certification is a prerequisite for making or entering into thistransaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the requiredcertification shall be subject to a civil penalty of not less that $10,000 and not more than $100,000 for eachsuch failure.Signature DatePrint Name of Authorized Individual2012-039997Application or Contract NumberCITY OF SAN ANGELOOrganization Name CSCU # EF29-12374 - Revised 08.10.07
  • 31. CONTRACT NO. 2012-039997 PROGRAM ATTACHMENT NO.001 PURCHASE ORDER NO.CONTRACTOR: CITY OF SAN ANGELODSHS PROGRAM NSS/WIC LOCAL AGENCYTERM: 10/01/2011 THRU: 03/31/2012SECTION I. STATEMENT OF WORK:Contractor shall administer the Department of State Health Services (DSHS) SpecialSupplemental Nutrition Program for Women, Infant, and Children (WIC) to providesupplemental food instruments, nutrition education, and counseling to enhance good health careat no cost to low-income pregnant and postpartum women, infants and children identified to be atnutritional risk. Contractor shall: A. Perform professional, administrative and clerical services necessary to determine eligibility, provide food instruments, and provide appropriate nutrition education and counseling to qualified women, infants and children in a specified geographic area. Contractor shall ensure adequate staff coverage and uninterrupted delivery of services. Services shall be performed according to the statures, rules, policies, and directives of DSHS Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) and/or as directed by the United States Department of Agriculture (USDA) as referenced in this Program Attachment. During the term of this Program Attachment, USDA may issue regulations, instructions, policies and/or directives, which may be incorporated into the DSHS WIC Program Policy and Procedures Manual and program rules.B. Provide services within the state boundaries of Texas and in the approved clinic locations described in Contractor’s application.C. Assist DSHS or USDA in the collection of data that will identify benefits of this nutrition intervention program and furnish financial, health, nutrition education and any other special reports in a timely manner as required by DSHS WIC Program’s written rules and policies for the compilation of such data.D. Determine eligibility of applicants through assessment of their categorical income, residence and nutritional status, and provide nutrition education and counseling to eligible participants.E. Appoint a Contractor WIC Director/Supervisor.F. Train Contractor’s Local Agency staff. PROGRAM ATTACHMENT – Page 1
  • 32. G. Submit the following reports/plans by the due date: 1. Monthly Incentive Funding Summary Report by the 15th day of the following month; 2. WIC Local Agency Performance Measure Report by the 15th day of the following month; and 3. WIC Information System Environment (WISE) Cost Report by April 30, 2012.H. Conduct outreach to potential participants.I. Complete surveys as requested.J. Within five days of receiving a DSHS request for a Vendor Evaluation, Contractor shall contact vendor applicant to set up an appointment to conduct the evaluation. Contractor shall conduct on-site evaluation, completing WIC Vendor Evaluation Forms and fax/return forms to the DSHS no later than one business day after the on-site evaluation.K. Determine participants’ access to health care, medical care and other human services, and make appropriate referrals. Contractor shall have a system in place to provide participants with appropriate health services or make appropriate referrals to health care providers under written agreements that ensure confidentiality of participants’ personal information.L. Issue pre-numbered food instruments furnished by DSHS to qualified participants who shall use such instruments to obtain specified food items from participating vendors; maintain complete accountability and security of all food instruments received from DSHS. Contractor shall be held financially responsible for all unaccounted for food instruments and/or for the redeemed value of those issued to ineligible participants. In addition, Contractor shall be held financially liable for issuance of infant formula instruments that are not authorized or prescribed according to the WIC Policy and Procedures Manual.M. Permit DSHS or its agent to install a Very Small Aperture Terminal (VSAT) or equivalent telecommunications equipment at all Contractor WIC clinics and administrative offices using Texas-WIN software on a network or stand alone personal computer. Installation at all Contractor permanent WIC sites is required. VSAT or other telecommunications equipment installations for new sites or sites moving from one location to another requires a minimum of 45 days notice.N. Connect portable computers (notebook or laptop) that use Texas-WIN software daily to a (VSAT) or other DSHS provided-telecommunications access point to transfer data to and receive updates from DSHS. Daily is defined as Monday – Friday and Saturday if WIC services are provided. Portable computers may go to any of the Contractor’s permanent WIC sites for data transfer. PROGRAM ATTACHMENT – Page 2
  • 33. O. Review the immunization records of WIC Program applicants/participants to ensure that immunizations are current. Make appropriate referrals to health care providers for necessary immunizations.P. Offer services during extended hours of operation outside the traditional times of 8:00 a.m. to 5:00 p.m., Monday through Friday, according to the Contractor’s Annual Plan of Operations as approved by DSHS and incorporated by reference in this Program Attachment.Q. Implement or expand Contractor’s Breastfeeding Peer Counseling program to provide training and salary of peer counselors who assist pregnant and breastfeeding WIC participants in normal breastfeeding situations. If Contractor requests participation in the Breast Feeding Peer Counseling program, funding for this activity will be contingent on availability and written approval by DSHS.R. Implement special projects according to DSHS-approved plan related to nutrition education, outreach or breastfeeding if project is requested by Contractor and approved by DSHS. Funding for special projects is contingent upon availability and approval in writing by DSHS of the Contractors plan for the special project.S. Implement lactation services for WIC participants who have breastfeeding problems that are beyond the expertise of Contractor’s local WIC staff and/or peer counselors using International Board Certified Lactation Consultants or the most qualified equivalent. Lactation services may also include Contractor’s Local WIC Agency staff training and the provision of lactation equipment. DSHS will provide written approval of Contractor’s plan to use lactation funding. Contractor’s plan shall include qualifications of any non-board certified lactation consultant, which is included in the proposal.T. Ensure adequate staff coverage and uninterrupted delivery of WIC services if any member of Contractor’s staff is approved in writing by DSHS to participate in the DSHS Dietetic Internship program. This internship will consist of no less than 1200 hours of supervised learning experiences in a variety of nutrition-related facilities and will prepare Contractor’s selected staff member to better meet the needs of WIC participants.U. Stock DSHS- provided manual pumps, single-user electric breast pumps and multi-user electric breast pumps, collection kits, and flanges, and distribute the appropriate pumps and/or kits to eligible WIC participants.V. Implement or expand Contractor’s use of a Registered Dietitian (RD) who is registered with the Commission on Dietetic Registration to provide for Contractor that includes, but not limited to: assistance with quality assurance, staff training, assistance with the Annual Nutrition Education and Breastfeeding plan, individual counseling for high-risk participants, and facilitated discussion classes. PROGRAM ATTACHMENT – Page 3
  • 34. Contractor shall comply with all applicable federal and state laws, rules, regulations, standards,and guidelines in effect on the beginning date of this Attachment as amended, including, but notlimited to: 1. Uniform Federal Assistance Regulations, 7 CFR Parts 15, 15a, 15b, 246, 248, 3016, 3017 and 3018; 2. WIC Program and Farmers’ Market Nutrition Program Rules, 25 Texas Administrative Code, §§ 31.11-31.37; and 3. Child Nutrition Act of 1966, as amended, 42 USC 1786.The following documents are incorporated by reference and made a part of this ProgramAttachment: 1. DSHS Standards for Public Health Clinic Services, revised August 2004, or latest revision; 2. USDA Food and Nutrition Service (FNS) Guidelines; 3. USDA FNS Instructions issued under the FNS Directives Management System; and 4. Current WIC Policy and Procedures Manual.Within thirty (30) days of receipt of an amended standard(s) or guideline(s), Contractor shallinform DSHS, in writing, if it shall not continue performance under this Program Attachment incompliance with the amended standard(s) or guideline(s). DSHS may terminate the ProgramAttachment immediately or within a reasonable period of time as determined by DSHS.All activities related to WIC, including timeframes, budget, and any revisions shall be approvedby DSHS.SECTION II. PERFORMANCE MEASURESThe following performance measures will be used to assess, in part, Contractor’s effectiveness inproviding the services described in this Program Attachment, without waiving the enforceabilityof any of the other terms of the contract.Contractor shall ensure: 1) An average of 95% of families a quarter who participate in DSHS WIC Program by receiving food instruments shall also receive nutrition education classes or individual counseling services to coincide with food instrument issuance; 2) Of all pregnant women who enter DSHS WIC Program, an average of 20% a quarter shall be certified as eligible during the period of the first trimester of their pregnancy; 3) An average of 85.5% of clients a quarter who are enrolled in the DSHS WIC Program, excluding dual participants, transfer locked and/or migrant clients, shall participate as food instrument recipients each month (breast-feeding infants are also included in the client count); and PROGRAM ATTACHMENT – Page 4
  • 35. 4) 98% of participants who indicate during the enrollment process for the DSHS WIC Program that they have no source of health care shall be referred to at least one (1) source of health care at certification of eligibility.Contractor shall submit the WIC Local Agency Performance Measure Report which describesContractor’s efforts towards meeting performance measures. The report shall be in an approvedformat as provided by DSHS, and shall be completed and submitted to DSHS within fifteen (15)calendar days after the end of each month.SECTION III. SOLICITATION DOCUMENT: N/ASECTION IV. RENEWALS: DSHS may renew this contract for one renewal period if funds areavailable.SECTION V. PAYMENT METHOD: Cost reimbursementSECTION VI. BILLING INSTRUCTIONS:Contractor shall request payment using the State of Texas Purchase Voucher (Form B-13) andFinancial Status Reports (FSR) and submit by electronic mail to DSHS Contract Developmentand Support Branch at WicVouchers@dshs.state.tx.usSECTION.VII. BUDGET:SOURCE OF FUNDS: CFDA #All categories of costs billed to DSHS WIC Program, and allocation of such costs, shall be inaccordance with the “Plan to Allocate Direct Costs” (PADC) submitted by Contractor andapproved by the DSHS WIC Program. This document is incorporated herein by reference andmade a part of this Program Attachment.Total reimbursements will not exceed: $457,305.00.SECTION VIII. SPECIAL PROVISIONS:General Provisions, Compliance and Reporting Article I, Section 1.07, Statutes andStandards of General Applicability, is hereby amended to include the following: Contractor shall comply with all provisions required by implementing the regulations of the Department of Agriculture, 7 CFR Part 246, 248; Department of Justice Guidelines for Enforcement of Title VI, Civil Rights Act of 1964; 28 CFR § 50.3 and 28 CFR Part 42; and Food & Nutrition Service (FNS) directives and guidelines, to the effect that no person will, on the grounds of race, color, national origin, sex, age, or disability be excluded from participation under any program or activity for which Contractor receives PROGRAM ATTACHMENT – Page 5
  • 36. federal financial assistance from FNS; and hereby gives assurance that it shall immediately take measures necessary to implement this Program Attachment. Contractor shall compile data, maintain records and submit reports, as required, to permit effective enforcement of the nondiscrimination laws and permit authorized USDA and State of Texas personnel, during normal working hours, to review such records, books, and accounts as needed to ascertain compliance with the nondiscrimination laws. The Department of Agriculture, Food and Nutrition Service (USDA), has the right to seek judicial enforcement if Contractor violates any nondiscrimination laws. This Assurance is binding on Contractor, its successors, transferees, and assignees, as long as they receive assistance or retain possession of any assistance from the Department of Agriculture. The person or persons whose signatures appear on the Core Contract are authorized to sign this Assurance on behalf of Contractor. Contractor shall comply with all of the requirements of the current WIC Policy and Procedures Manual and Program rules as well as state and federal laws and amendments governing or regulating the WIC Program. A copy of the current WIC Policy and Procedures Manual has been made available to Contractor. The WIC Policy and Procedures Manual, and all revisions made to the WIC Policy and Procedures Manual are incorporated into this Agreement by reference. Contractor has a duty to remain familiar with the contents within the WIC Policy and Procedures Manual. Contractor is responsible for ensuring that employees or agents acting on behalf of Contractor comply with all of the requirements of the WIC Policy and Procedures Manual, Program rules and all state and federal laws and amendments governing and regulating the WIC Program.General Provisions, Payment Methods and Restrictions Article IV, Section 4.01, PaymentMethods, is hereby modified to include the following paragraphs: The participant caseload will be assigned by DSHS by giving written notice to Contractor. The participant caseload is subject to change upon written notice to Contractor from DSHS with Contractor’s concurrence. Contractor assumes liability for all food costs resulting from Contractor exceeding its assigned caseload. The number of individuals served in excess of assigned caseload are not to be included in the calculation of earned administrative funds as described below. DSHS will reimburse Contractor for administrative costs incurred when determining eligibility, providing appropriate nutrition education and counseling, issuing food instruments, making participant referrals, vendor evaluation, outreach, start-up costs and general administrative support. Administrative costs will be reimbursed based on actual costs, but not to exceed the “maximum reimbursement” set out below, based upon the sum of the participants who actually receive food instruments each month plus infants who do not receive any food instruments whose breastfeeding mothers were participants to the extent that the total so PROGRAM ATTACHMENT – Page 6
  • 37. derived does not exceed Contractor’s total assigned caseload within any given month.Surplus funds (the amount by which maximum reimbursements exceed actual costs) canbe accumulated and carried forward within the Program Attachment term. Surplusencumbered by September 30 shall be billed and vouchers received by DSHS no laterthan sixty (60) calendar days following the term of the Program Attachment.PARTICIPANTS SERVED PER MONTH MAXIMUM REIMBURSEMENT:During the term of the Program Attachment, Contractor shall earn administrative funds atthe rate of $14.69 for each participant served as defined above.DSHS may pay for additional goods or services as specified in this Attachment ifprovided by Contractor during the term of this Attachment (but not otherwise paid duringthe term of this Attachment) if it is in the best interest of DSHS to do so, and funds areavailable.The Contractor will be notified if a change in funding occurs and will have thirty (30)days to provide written notice to the DSHS if it intends to terminate this ProgramAttachment.Contractor agrees that:(1) Contractor shall identify and document separately not less than 19% of total administrative costs as expenditures directly related to nutrition education and counseling. Nutrition education and counseling expenditures shall be supported by documentation of participant attendance or non-attendance within the DSHS WIC Program.(2) DSHS will reimburse Contractor for administrative expenses at a rate not greater than 5.26 times the amount of properly documented expenditures for nutrition education and counseling, but not more than is earned based on actual participation not to exceed Contractor’s assigned participant caseload, plus any incentive funds allocated to Contractor by DSHS.(3) DSHS will limit (cap) reimbursement of Contractor’s indirect costs at twenty (20) percent applied to Contractor’s total direct salaries plus benefits reimbursed by DSHS.(4) DSHS will identify annually to Contractor an amount of funds that shall be spent for breastfeeding promotion. The allocation of breastfeeding funds to Contractor will be based on Contractor’s proportional share of the statewide combined total of pregnant and breastfeeding participants as reported to DSHS WIC Program.(5) DSHS WIC Program also reserves the right to withhold a proportionate amount of earned administrative funds when evidence exists that nutrition education and/or PROGRAM ATTACHMENT – Page 7
  • 38. breastfeeding promotion is not being provided by Contractor, or Contractor is not complying with the provisions of USDA and/or DSHS directives. (6) DSHS reserves the right to utilize a competitive offering for the award of any future contracts at the end of the term of this Program Attachment. (7) DSHS may amend or terminate this Program Attachment if available funds become reduced, depleted, or unavailable during the term of the Program Attachment to the extent that the WIC Program is unable to provide administrative funding at the rate(s) stated in this Program Attachment. DSHS will provide written notification to Contractor of such fact. (8) DSHS may pay for additional services as specified in this Program Attachment if provided by Contractor during the term of this Program Attachment (but not otherwise paid during the term of this Program Attachment) if it is in the best interest of DSHS and DSHS WIC Program to do so. If Contractor exceeds the amount of earned administrative funds as stated above, Contractor shall continue to bill DSHS for the services provided. If additional funds become available at a later date for the provision of these services, DSHS WIC Program may pay Contractor a share of these funds. (9) DSHS may provide incentives to Contractor’s Local WIC Agencies for participants who are provided WIC services outside the normal traditional hours to the extent that federal funding is available. (10) During the term of this Program Attachment, DSHS may adjust the base reimbursement rate as defined in this Program Attachment if it is in the best interest of DSHS and the DSHS WIC Program and if administrative WIC Grant funds change. Contractor shall indicate separately on the face of the claim for reimbursement (State of Texas Purchase Voucher, Form B-13) the costs associated with nutrition education, breast-feeding, and other administrative costs.General Provisions, Payment Methods and Restrictions Article IV, Section 4.04, WorkingCapital Advance, is not applicable to this Program Attachment. However, Contractor will beallowed the option of receiving a two (2) month cash advance in accordance with WIC ProgramPolicy and Procedures.General Provisions, Records Retention Article VIII, Section 8.01, Retention shall be replacedwith the following:Recordkeeping requirements. Contractor shall maintain full and complete records concerningProgram operations. Such records shall comply with 7 CFR Part 3016 and the followingrequirements: PROGRAM ATTACHMENT – Page 8
  • 39. (1) Records shall include, but not be limited to, information pertaining to financial operations, food delivery systems, food instrument issuance and redemption, equipment purchases and inventory, certification, nutrition education, civil rights and fair hearing procedures. (2) All records shall be retained for a minimum of three years following the date of submission of the final expenditure report for the period to which the report pertains. If any litigation, claim, negotiation, audit or other action involving the records has been started before the end of the three-year period, the records shall be kept until all issues are resolved, or until the end of the regular three-year period, whichever is later. If USDA deems any of the WIC program records to be of historical interest, it may require DSHS or the Contractor to forward such records to the USDA whenever either entity is disposing of them. (3) Records for nonexpendable property acquired in whole or in part with WIC program funds shall be retained for three years after its final disposition. (4) All records shall be available during normal business hours for representatives of the USDA, DSHS and the Comptroller General of the United States to inspect, audit, and copy. Any reports or other documents resulting from the examination of such records that are publicly released may not include confidential applicant or participant information.General Provisions, Notice Requirements Article X, Section 10.01, Child Abuse ReportingRequirement, is hereby amended to include the following: If Contractor chooses to interview a client to determine if an affirmative defense to prosecution exists, as defined by DSHS, which would allow them under the DSHS policy to not make a report of child abuse, the Contractor shall conduct these interviews in the following manner: • For ineligible clients, the interview shall be conducted after the entire WIC visit is done. For eligible clients, the interview may occur at the point in time when all WIC activities, including communication of eligibility and individual counseling, are completed with the exception of food instrument issuance. • The interview shall be conducted only by a competent authority or a supervisor and in a confidential setting. • Prior to asking the client any questions, the interviewer shall inform the client that the questions have no bearing on the client’s WIC eligibility and receipt of services.General Provisions, General Business Operations of Contactor Article XII, Section 12.02,Management and Control Systems, Item a, regarding internal budgeting and Item c, regardingbilling, collection, and fee schedules are not applicable to this Program Attachment.General Provisions, General Business Operations of Contractor Article XII, Section 12.06,Overtime Compensation, is not applicable to this Program Attachment. PROGRAM ATTACHMENT – Page 9
  • 40. General Provisions, General Business Operations of Contractor Article XII, the last threesentences of Section 12.20, Equipment (including Controlled Assets) Purchases, are notapplicable to this Program Attachment.General Provisions, General Business Operations of Contractor Article XII, Section 12.23,Property Inventory and Protection of Assets, is amended to include the following: Contractor shall also maintain an inventory of equipment and designated reportable assets placed in the custody of the Contractor by DSHS. Contractor shall submit an annual cumulative report to DSHS Property Management Group in a format and upon a delivery date designated by DSHS. Contractor shall administer a program of maintenance, repair and protection of assets under this Contract so as to assure their full availability and usefulness. In the event Contractor is indemnified, reimbursed, or otherwise compensated for any loss of, destruction of, or damage to the assess provided under this Contract, it shall use the proceeds to repair or replace said assets.General Provisions, General Business Operations of Contractor Article XII, Section 12.26,Property Acquisitions, is not applicable to this Program Attachment.General Provisions, General Terms Article XIII, Section 13.15, Amendment, is replaced withthe following: The Parties agree that the Department may unilaterally reduce funds pursuant to the terms of this Contract. Parties agree that this attachment may be amended during its term by Letters of Amendment to reflect funds awarded for special projects and to more accurately align the total Not To Exceed amount with funds the contractor may earn by contract performance. All other amendments to this Contract must be in writing and agreed to by both Parties, except as otherwise specified in the Contractor’s Notification of Change to Certain Contract Provisions section or the Contractor’s Request for Revision to Certain Contract Provisions section of this Article. Contractor’s request for certain budget revisions or other amendments must be submitted in writing, including a justification for the request, to the contract manager assigned to the Program Attachment; and if a budget revision or amendment is requested during the last quarter of the Contract or Program Attachment term, as applicable, Contractor’s written justification must include a reason for the delay in making the request. Revision or other amendment requests may be granted at the discretion of DSHS. Except as otherwise provided in this Article, Contractor shall not perform or produce, and DSHS will not pay for the performance or production of, different or additional goods, services, work or products except pursuant to an amendment of this Contract that is executed in compliance with this section; and DSHS will not waive any term, covenant, or condition of this Contract unless by amendment or otherwise in compliance with this Article. PROGRAM ATTACHMENT – Page 10
  • 41. Click here for instructions. City of San AngeloMemo Date: October 14, 2011 To: Mayor and Councilmembers From: Shawn Lewis, Director, Community and Economic Development Subject: Agenda Item for October 18, 2011 Council Meeting Contact: Shawn Lewis (657-4210) or Donna Osborne (657-9214) Caption: Consent Agenda Item Approval of request from COSADC to amend Article III, Section 2, subparagraph B of the COSADC Bylaws to change the designation of the position of Corporation Secretary from the City Clerk of the City to a City staff member assigned to the COSADC Board. Summary: As a cost-savings and efficiency measure, the COSADC Board approved changing the Corporation’s bylaws to allow City staff assisting the Corporation in the formal execution of its duties to perform the duties of the Corporation Secretary in lieu of the City Clerk. The City Clerk would continue to provide Record Management and Training duties for the Board. This will result in efficiencies and a reduction in administrative costs charged to the COSADC. Any change in the COSADC bylaws must also be approved by the City Council. History: Article III, Section 2 (Officers), paragraph B (Secretary and Treasurer), of the COSADC bylaws designates the City Clerk of the City of San Angelo as the Secretary of the Corporation. Section 3 (Duties of Officers), paragraph C (Secretary) of the same Article outlines the duties of the Secretary. These bylaws were established when the Corporation did not have any staff assigned to help carry out the duties of the Corporation, and the bylaws have not been amend since adoption. As there are now two full-time and two part-time staff assigned to assist the Corporation, one of these staff can fulfill the duties of the Corporation Secretary in lieu of the City Clerk. The bylaws must be changed before the duties of Secretary can be fulfilled by anyone other than the City Clerk. A change in the bylaws must be “adopted by an affirmative vote of four (4) of the authorized directors serving on the Board, subject to approval by the City Council.” The City Council may then pass or adopt the amendments, “by motion, resolution, or ordinance duly reflected in the minutes of the City Council . . .” The proposed change was adopted unanimously by the COSADC Board on September 28, 2011. Financial Estimated cost savings of $5,000 - $7,000 per year Impact: Other Staff recommends approval of the following changes to Article III, Section 2, subparagraph B: Information/Secretary and Treasurer. The Secretary of the Corporation shall be a City staff member Recommend assigned to the Corporation under a contract between the Corporation and the City of ation: San Angelo, as approved by the Board of Directors. The Treasurer of the Corporation shall be the Finance Director of the City of San Angelo, and shall serve as long as he/she remains in the position Attachments None Reviewed by Shawn Lewis, Director, Community and Economic Development Director:
  • 42. City of San AngeloMemo Date: September 29, 2011 To: Mayor and Councilmembers From: Robert Salas, Director Neighborhood & Family Services Dept Subject: Agenda Item for October 18, 2011 Council Meeting Contact: Angelica Peña, CHS, 325-655-4818 Caption: Consent Consideration and approval of awarding New Construction bid to Trademark Homes in the amount of $90,853 and allowing City Manager to execute related documents. Summary: Staff recommends awarding new construction bid to Trademark Homes in the amount of $90,853. The project is to construct a 3bed/2 bath, 1,222 sq. ft single family home located at 1418 Duggan Street using HOME grants funds. History: The Community & Housing Support (CHS) division is awarded HOME funds annually to construct single family housing units for qualified low/moderate income individuals. Annual goal is to construct 2-3 units with the funds that are available. This is the second project of the year. This activity corresponds with our Annual Action Plan as well as our 5 year Consolidated Plan. Financial Impact: Bid amount is $90,853 and will be funded out of HOME grant funds Related Vision Item Neighborhood Revitalization (if applicable): Other Information/ Staff recommends approval of the bid to Trademark Homes Recommendation: Attachments: Bid Tabulation Presentation: None Publication: None Reviewed by Robert Salas, Director Neighborhood & Family Services Dept Director: Approved by Legal: N/A
  • 43. City of San AngeloMemoDATE: September 28, 2011TO: Mayor and Council MembersFROM: Robert Salas, Director Neighborhood & Family ServicesSUBJECT: Agenda Item for Oct 18, 2011 Council MeetingCONTACT: Robert Salas 657-4274CAPTION: Consent Consideration of accepting the 2011 CDBG and HOME grant funds and authorizing the City Manager to execute related documents ------------------------------------------------------------------------------------------------------------------------------------------------Summary: Community & Housing Support requests acceptance of the 2011 CDBG and HOME grantfunds in the amount $808,977 for the CDBG program and $402,019 for the HOME program.History: On July 5, 2011 Council approved the allocation of grant funding to City and non-city projects.On July 19, 2011 Council approved the Annual Action Plan which petitioned for the grant funding. Thenext step in the process is for the City to accept the funds by executing the agreement between the Cityand HUD (HUD forms 7082 and 40093).Financial Impact: If accepted, the City will obtain $1.21M in grant funds for the 2011 program year.Reelated Vision Item: Neighborhood Revitalization.Other Information/Recommendations: Staff requests approval to accept the grant funds.Attachments: HUD forms 7082 and 40093 and ResolutionPresentation: NonePublication: NoneReviewed by Department Director: N/A
  • 44. A RESOLUTION OF THE CITY OF SAN ANGELO, TEXAS AUTHORIZING THE CITY MANAGER TO ACCEPT THE 2011/2012 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) IN THE SUM OF $808,977.00, AND HOME INVESTMENT PARTNERSHIPS PROJECT GRANT IN THE SUM OF $402,019.00, TO CARRY OUT PROJECTS IDENTIFIED IN THE PROGRAM YEAR 2011 ANNUAL ACTION PLAN; AND, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE FUNDING AGREEMENTS FOR EACH GRANT AND RELATED DOCUMENTS WHEREAS, the City of San Angelo applied for and has been awarded a federal Housing and UrbanDevelopment (HUD) Community Development Block Grant (CDBG) in the sum of $808,977.00, Project No.B-11-MC-48-0025, and a HOME Investment Partnerships Grant, in the sum of $402,019.00, Project No. M-11-MC-48-0224, to be used for municipal affordable housing projects; and, WHEREAS, the grants will provide part of the funding for the City’s affordable housing projects anddo not require matching funds; and, WHEREAS, the consolidated grant applications and awards are for fiscal year 2011-2012, andcommence October 1, 2011: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAN ANGELO,TEXAS THAT: The consolidated applications for federal Housing and Urban Development (HUD) CommunityDevelopment Block Grant (CDBG) in the sum of $808,977.00, Project No. B-11-MC-48-0025, and aHOME Investment Partnerships Grant, in the sum of $402,019.00, Project No. M-11-MC-48_0224, tobe used for municipal affordable housing projects, are ratified and said grants are accepted. The CityManager or his designee is hereby authorized to execute such documents as may be necessary ordesirable to accept the grant funds and provide for their application for the purposes stated. PASSED and APPROVED THIS DAY OF , 2011. CITY OF SAN ANGELO, TEXAS ATTEST: Alvin New, Mayor Alicia Ramirez, City Clerk APPROVED AS TO CONTENT APPROVED AS TO FORM ________ Robert Salas Lysia H. Bowling Neighborhood &Family Services Director City Attorney
  • 45. City of San Angelo Parks & RecreationMemorandum Date: October 14, 2011 To: Mayor and Councilmembers From: Carl White, Parks and Recreation Director Subject: Agenda Item for October 18, 2011, Council Meeting Contact: Carl White, Parks and Recreation Director, 657-4450 or 234-1724 Caption: Consent Agenda Item Consideration of accepting donations of $50,000, in total, for the addition of lights at the skate/bike park at Kirby Community Park. Summary: Staff recommends accepting private donations in the amount of $50,000, in total, for the addition of lights at the skate/bike park at Kirby Community Park. Approval of this request would allow for the installation of 3-4 light standards with fixtures to illuminate the skate/bike park. This will significantly extend the use of the facility by allowing its use after dark. The lights would be programmed to go out and the facility would close no later than 11:00 pm daily. The Recreation Advisory Board considered this matter at its meeting on September 14, 2011, and recommended approval. Should the funds not be raised through private donations or other sources to begin the installation of the lights after three years of establishment of the account, then the donations may be reimbursed at request, in writing, of the donors. History: Due to budget constraints of the project, lights were considered but not funded in the original construction of the park in 2005-6. Financial The cost of the enhancements would be funded by the donated monies. Impact: Annual maintenance costs increases are estimated at $800/year for utilities and repairs if the lights are installed. Attachments: Proposed Budget Amendment Presentation: None. Publication: N/A Reviewed by: Rick Weise, Assistant City Manager, October 5, 2011 Approved by N/A Legal:
  • 46. City of San AngeloMemo To: Michael Dane, Director of Finance From: Carl White, Parks & Recreation Director Date: October 14, 2011 Re: Budget Amendment Request Purpose of Budget Amendment Request: to allow for the acceptance of up to $50,000 donated from individuals and companies for the addition of lights at the skate/bike park at Kirby Community Park. Source of Funding: the source of the revenues will be private donations. Funding previously approved? No, these funds have not been previously approved. ProposedProject/Budget to be amended Original Budget Proposed Change Revised BudgetProducers Park development 0 $50,000 $50,000(note, these funds should be placed ina designated revenue andexpenditure account.) Additional Comments: These funds will allow for the addition of lights around the skate/bike park at Kirby Community Park (south side of Edmund Blvd.). The lights will significantly extend the use of the facility by allowing its use after dark. The lights would go out and the facility would close no later than 11:00 pm daily. The estimated annual cost to operate and maintain the lights is $800.
  • 47. City of San Angelo Civic EventsMemo Date: October 14, 2011 To: Mayor and Councilmembers From: Anthony Wilson, Civic Events Manager Subject: Agenda Item for Oct. 18, 2011, Council Meeting Contact: Anthony Wilson, Civic Events Manager, 653-5328 or 234-0014 Caption: Consent Item Consideration of approving variances to the City Code for the San Angelo Stock Show and Rodeo’s Santa Fe Trail Ride to camp overnight on Feb. 16, 2012, in Mary Lee Park at Lake Nasworthy. Summary: The Rodeo’s Santa Fe Trail Ride has asked to camp at Mary Lee Park at Lake Nasworthy overnight on Feb. 16, 2012, before its last leg to Fort Concho on Feb. 17. Allowing the ride to do so would require a variance from City ordinances regarding designated overnight camping sites and camping fees. History: Sec. 9.108(a) of the City Code of Ordinances restricts overnight camping to designated sites and says a charge will be made for the use of such areas. Mary Lee Park at Lake Nasworthy is not a designated campsite. The San Angelo Stock Show and Rodeo’s Santa Fe Trail Ride has requested permission to stay overnight at Mary Lee Park on Feb. 16, 2012, before its last leg to Fort Concho on Feb. 17. Lynn Donaho, the trail ride’s chairman, has assured in writing that all trash would be carried away and manure “spread to the benefit of the land.” The Trail Ride is covered under the Stock Show and Rodeo Association’s insurance certificate, which lists the City as an additional insured. The Risk Manager approves the certificate each year to ensure the necessary coverages are provided for. Financial Impact: None. Related Vision Item N/A (if applicable): Other Information/ Staff recommends approval. Recommendation: Attachments: Letter from Trail Ride Chairman Lynn Donaho Presentation: N/A Publication: N/A Reviewed by Carl White, Parks and Recreation Director, Oct. 3, 2011 Director: Approved by Legal: N/A
  • 48. MEMORANDUMDate: October 5, 2011To: Mayor and CouncilmembersFrom: Luis Elguezabal, A.A.E., Airport DirectorSubject: Consideration for 10-18-11 meetingContact: Luis Elguezabal, A.A.E., Airport, 325-659-6409 or Extension-1010Caption: Consent Agenda: CONSIDERATION OF AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ACCEPT THE U.S. DEPARTMENT OF TRANSPORTATION SMALL COMMUNITY AIR SERVICE DEVELOPMENT PROGRAM GRANT ESTIMATED AT $594,000 FOR AIR SERVICE IMPROVEMENTS AT SAN ANGELO REGIONAL AIRPORT.Summary: The application for federal funding was filed in accordance with the requirements of the Small Community Air Service Development Pilot Program, 49 U.S.C. 41743. The City of San Angelo has agreed to serve as the local sponsoring governmental entity for the requested grant. San Angelo’s air service has been adversely affected by changes in the airline industry over the past few years. Service levels are now clearly deficient. San Angelo has the highest average one-way fare among airports in West Texas and service by only one airline to one major hub airport. The City of San Angelo requested a $500,000 grant under the terms of the Small Community Air Service Development Program. The federal funds being requested are being matched by a public/private contribution of $94,000 or 18.8% percent of the request amount. The federal share of this Grant is $500,000. The City will contribute $15,000 towards marketing support and $34,000 of in-kind funds by waiving landing fees (approximately $22,000) and providing fuel for ground support equipment (approximately $12,000). In addition, the Airport will reimburse the carrier up to $20,000 for aircraft turn costs (i.e. ground handling). Approximately $25,000 will be spent on a marketing campaign from funds provided by the Chamber of Commerce, $15,000 coming from in-kind support. The U.S. Department of Transportation requests that the grant be accepted, attorney certified, and executed no later than October 30, 2011.Financial Impact: This grant generates federal funds that are augmented by local and City funds for a total of $594,000 for the City of San Angelo.Related Vision Item: Adequately maintain infrastructure • TransportationOther Information/Recommendation: Staff recommends approval.Attachments: U.S. Department of Transportation Grant Agreement and ResolutionPresentation: NoneReviewed by Director: Luis Elguezabal, Airport, 10-5-11
  • 49. MEMORANDUMDate: October 6, 2011To: Mayor and CouncilmembersFrom: Luis Elguezabal, A.A.E., Airport DirectorSubject: Consideration for 10-18-11 meetingContact: Luis Elguezabal, A.A.E., Airport, 325-659-6409 or Extension-1010Caption: Consent Agenda: CONSIDERATION OF AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE SUPPLEMENTAL LEASE AGREEMENT NO. 1 TO LEASE NO. DTFASW-07-L-00020 WITH THE FEDERAL AVIATION ADMINISTRATION AIRPORT TRAFFIC CONTROL TOWER.Summary: The Federal Aviation Administration has a lease with the City for the operation of the Air Traffic Control Tower (ATCT). Both parties agree to a five year extension with a new annual rate of $22,541 paid in quarterly installments of $5,635.35. The Supplemental Lease Agreement will continue until September 30, 2016.Financial Impact: The Supplemental Lease Agreement will generate revenue funds of $22,541.00 annually paid quarterly in installments of $5,635.35 for the City of San Angelo.Related Vision Item: TransportationOther Information/Recommendation: Staff recommends approval.Attachments: FAA Supplemental Lease Agreement No. 1Presentation: NonePublication: NoneReviewed by Director: Luis Elguezabal, Airport, 10-06-11
  • 50. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS, APPROVING THE APPLICATION FOR AND ACCEPTING THE U.S. DEPARTMENT OF TRANSPORTATION SMALL COMMUNITY AIR SERVICE DEVELOPMENT PROGRAM GRANT ESTIMATED AT $594,000, INCLUDING $94,000 IN MATCHING FUNDS AND IN KIND CONTRIBUTIONS, FOR AIR SERVICE DEVELOPMENT AT THE SAN ANGELO REGIONAL AIRPORT- MATHIS FIELD; AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO NEGOTIATE AND EXECUTE A GRANT AGREEMENT THEREFORE AND RELATED DOCUMENTS; AND, PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of San Angelo applied for a grant under the U.S. Department ofTransportation Community Air Service Development Program for development of community airtransportation services at the San Angelo Regional Airport-Mathis Field, the development of such airtransportation services being beneficial to the citizens of the City of San Angelo and community; and, WHEREAS, the City of San Angelo’s application for grant funds in an amount not to exceed$500,000 plus matching funds and in kind contributions of $94,000, for a total of $594,000, has beenapproved; and, WHEREAS, in order to accept the grant funds approved the City of San Angelo must enter into aGrant Agreement with the United States Department of Transportation providing for the development ofair transportation service at the San Angelo Regional Airport-Mathis Field for a sum not to exceed$594,000, for a maximum obligation of the United States in the sum of $500,000, and a maximumobligation of the City of San Angelo in matching funds not to exceed $45,000 and in kind services not toexceed $49,000;NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANANGELO, TEXAS THAT:SECTION 1. The City Council for the City of San Angelo, Texas, hereby approves the application forand accepts the award of the United States Department of Transportation Small Community Air ServiceDevelopment Program Grant obligating the United States in a sum not to exceed $500,000, and obligatingthe City of San Angelo in matching funds not to exceed $45,000 and in kind services not to exceed$49,000. The City Manager or his designee is hereby authorized to negotiate and execute a GrantAgreement with the United States Federal Aviation Administration for said grant, and related documents.SECTION 2. This Resolution shall take effect immediately from and after its passage and approval. PASSED and APPROVED THIS DAY OF , 2011. CITY OF SAN ANGELO, TEXASATTEST: Alvin New, MayorAlicia Ramirez, City ClerkAPPROVED AS TO CONTENT APPROVED AS TO FORMLuis Elguezabal , Airport Director Lysia H. Bowling, City Attorney
  • 51. City of San AngeloMemo Date: 10/06/2011 To: Mayor and Councilmembers From: Tim Vasquez, Chief of Police Subject: Agenda Item for October 18, 2011 Council Meeting Contact: Chief Tim Vasquez, 657-4336 Caption: Consent Agenda Item Acceptance of the Department of Justice 2011 Bulletproof Vest Partnership Grant in the amount of $9,264.90 and authorization for the City Manager or his designee to execute any necessary documents Summary: The Department of Justice announced that the San Angelo Police Department was awarded funds from the 2011 Bulletproof Vest Partnership. This program will provide up to 50% of the cost of bulletproof vests for our officers. History: The Police Department applies annually and is awarded between 5,000 - $15,000. Financial Impact: The Police Department is awarded $9,264.90 from the 2011 Bulletproof Vest Partnership. Related Vision Item (if applicable): N/A Other Information/Recommendation: Staff recommends approval of the stated caption Attachments: none Presentation: none Publication: N/A Reviewed by Service Area Director: Chief Tim Vasquez, Police Department, 10/6/11 Adopted: 5/30/03 Revised: 1/16/08
  • 52. City of San AngeloMemo Date: October 14, 2011 To: Mayor and Council Members From: Ron Perry, Emergency Management Coordinator Subject: Agenda Item for October 18, 2011 Council Meeting Contact: Ron Perry, Emergency Management, 325-657-4230 Caption: Consent Consideration of adopting a Resolution authorizing the City Manager to accept the FY 2011 Emergency Management Performance Grant (EMPG) program grant award #11 TX-EMPG-0885 in the amount of $71,358.35 on behalf of the City of San Angelo; and committing to accept and comply with all the requirements in the grant terms and conditions, and authorizing the City Manager to execute the grant acceptance and other related documents. Summary: The Emergency Management Department has received this annual grant from FEMA through the Texas Division of Emergency Management (TDEM) for our efforts in maintaining our advanced preparedness level. History: The Emergency Management Department has received this grant annually to assist with the funding of the Emergency Management Department. Financial Impact: The grant for $71,358.35 funds a portion of the Emergency Management Department. Related Vision Item Acceptance of this grant award enables the Emergency Management Department to continue the review and maintenance process of the Emergency Operations (if applicable): Plan (EOP) in the event(s) of catastrophic failures of services. Other Information/ Staff recommends approval for the Mayor or City Manager to sign the FY2011 Recommendation: Emergency Management Performance Grant (EMPG) Notice of Subrecipient Grant Award. Attachments: Notice of Sub-Recipient Grant Award Terms and Conditions Approved Statement of Work Resolution Presentation: N/A Publication: N/A Reviewed by Harold Dominguez, City Manager, 10-10-11 Service Area Director: Approved by Legal: Date of Approval (attach Legal Approval Form)
  • 53. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE FY 2011 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) PROGRAM GRANT AWARD #11 TX-EMPG-0885 IN THE AMOUNT OF $71,358.35 ON BEHALF OF THE CITY OF SAN ANGELO; AND TO COMMIT TO ACCEPT AND COMPLY WITH ALL THE REQUIREMENTS IN THE GRANT TERMS AND CONDITIONS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT ACCEPTANCE AND OTHER RELATED DOCUMENTSWhereas, the City submitted an application to participate in EMPG program for the FY 2010 (FY2011); andWhereas, the City has been notified that the application has been approved and offer of award in the amount of $71,358.35 has been extended to the City; andWhereas, the grant funds will be distributed subject to the City’s acceptance of the grant and commitment to comply with the terms and conditions of the grant requirements.NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SAN ANGELO,TEXAS THAT:Section 1. The City Manager is hereby authorized to accept the EMPG program for the FY2010 (FY2011) in the amount of $71,358.35 and execute any related documents for grantparticipation and compliance.Section 2. This Resolution shall take effect immediately from and after its passage andapproval.PASSED and APPROVED THIS DAY OF , 2011. CITY OF SAN ANGELO, TEXASATTEST: Alvin New, MayorAlicia Ramirez, City ClerkAPPROVED AS TO CONTENT APPROVED AS TO FORMRon Perry Lysia H. BowlingEmergency Management Coordinator City Attorney
  • 54. Harold DominguezCity ManagerCity of San Angelo, Texas
  • 55. City of San AngeloMemo Date: October 14, 2011 To: Mayor and Council members From: Roger S. Banks, Purchasing Division Manager Subject: Agenda Item for October 18, 2011 Council Meeting Contact: Diana Farris, Property Manager, 657-4212 Will Wilde, Water Utilities Director, 657-4209 Caption: Consent Item CONSIDERATION OF AUTHORIZING A RESOLUTION OF THE CITY OF SAN ANGELO DESIGNATING AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO APPROVE THE ACQUISITION AND EXECUTE ALL CONTRACTS AND OTHER LEGAL INSTRUMENTS NECESSARY OR CONVENIENT TO ACQUIRE THE EASEMENTS ACROSS PARCELS OF REAL PROPERTY REQUIRED FOR THE HICKORY WATER SUPPLY PROJECT; AND TO AUTHORIZE INITIATION OF EMINENT DOMAIN PROCEEDINGS PURSUANT TO LAW IF NECESSARY Summary: Staff seeks Council approval to finalize the procurement of (1) a 35’ unobstructed permanent easement, and (2) an additional 60’ construction easement; through individual property owner negotiations and/or initiating eminent domain procedures with landowners for acquiring the water pipeline easements for the Hickory Water Supply Project. History: The new underground water supply source will consist of the development of a well field and pump station, construction of a pipeline to convey the water to the City, and the construction of a new water treatment facility. The project will begin in 2011 and be operational by 2014. The pipeline portion of the project will consist of approximately 58 miles of 30” diameter pipe extending from the City’s Water Treatment plant at Avenue K and Metcalf to the well filed which is located near Melvin. This project will require the purchase of a 35’ unobstructed permanent easement and a 60’ construction easement across a portion of several parcels located in both Tom Green County and Concho County. Maps reflecting the proposed water pipeline and a property listing are attached. All landowners will receive just compensation offers based on fair-market value as determined by an independent real estate appraiser, Stribling-Probandt Appraisals of San Angelo and a copy of the Texas Landowners Bill of Rights as required by law. All offers are presented by certified mail. Financial Impact: Funding Source: Texas Water Development Board Loan Program Related Vision Item Long Term Water Supply
  • 56. (if applicable):Other Information/ Staff recommend:Recommendation: 1. Authorization for the City Manager, or his designee, to finalize negotiations and execute any necessary related documents for the purchase of the required easements for the Hickory Water Supply Project; not to exceed $49,999.00 for any one easement. 2. Authorization for the City Manager, or his designee, to file condemnation for all parcels of land that representatives of the City cannot successfully negotiate an agreeable sale price with the landowner.Attachments: Resolution Exh A - Map Exh B - List of Property Owners and Appraisal ValuePresentation: N/APublication: N/AReviewed by Michael Dane, Finance DirectorDirector:Approved by Legal: y:propertyagenda august 17, 2010agenda memo.docx
  • 57. A RESOLUTION OF THE CITY OF SAN ANGELO DESIGNATING AND AUTHORIZING THE CITY MANAGER OR HIS DESGINEE TO APPROVE THE ACQUISITION AND EXECUTE ALL CONTRACTS AND OTHER LEGAL INSTRUMENTS NECESSARY OR CONVENIENT TO ACQUIRE THE EASEMENTS ACROSS VARIOUS PARCELS OF REAL PROPERTY REQUIRED FOR THE HICKORY AQUIFER WATER SUPPLY PROJECT; AND TO AUTHORIZE INITIATION OF EMINENT DOMAIN PROCEEDINGS PURSUANT TO LAW IF NECESSARY WHEREAS, the Hickory Aquifer Water Supply Project previously approved by the CityCouncil for purposes of supplying the municipality with an additional water supply will consistof the development of a well field, construction of a pipeline conveying water to the City of SanAngelo, and construction of a new Water Treatment Facility; and, WHEREAS, the pipeline portion of the Hickory Aquifer Water Supply Project willconsist of approximately 58 miles of pipe extending from the City’s Water Treatment plant atAvenue K and Metcalf Street within the corporate limits of the City, Tom Green County, Texas,across Concho County, Texas, to the well field which is located near the City of Melvin inMcCulloch County, Texas, the general area and route for the water pipeline being described inExhibit “A”, attached to this resolution; and, WHEREAS, the City Council determined by resolution adopted on August 17, 2010,and does hereby determine and reaffirm, that acquisition of both a 35’ unobstructed permanenteasement and additional 60’ construction easement for extension of a water pipeline for theHickory Aquifer Water Supply Project are an essential component of the Project and that there isa public necessity for, and the public welfare and convenience will be served by, the acquisitionof such permanent and construction easements for the entire route for the water pipeline as morespecifically described in Exhibit “A”; and, WHEREAS, the City Council determined by resolution adopted on August 17, 2010,that for a segment of the Hickory Aquifer Water Supply Project pipeline the total appraisedvalues for each of fifteen (15) permanent and construction easements for which authority topurchase or begin eminent domain proceedings was sought was as set forth in Exhibit “A”,attached to said resolution; and, WHEREAS, the City Council determines that for an additional segment or segments ofthe Hickory Aquifer Water Supply Project pipeline the total appraised values for each of six (6)additional permanent and construction easements for which authority to purchase or begineminent domain proceedings is sought is as set forth on Exhibit “B”, attached to this resolution; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFSAN ANGELO THAT: (1) All of the recitals and preambles hereinabove stated are found to be true and
  • 58. correct and are incorporated herein and made a part of this resolution; and,(2) The City Council of the City of San Angelo, Texas, hereby determines that there is a public necessity for, and the public welfare and convenience will be served by, the acquisition of the construction and permanent easements required for the entire route of the water pipeline for the Hickory Aquifer Water Supply Project as described in Exhibit “A” attached to this resolution. Some of the permanent and construction easements required for segments of said pipeline route, and their appraised values, have been separately and more particularly described by resolution adopted by the City Council on August 17, 2010. Certain of the additional permanent and construction easements required for segments of said pipeline route, and their appraised values, are separately and more particularly described in Exhibit ”B” attached hereto and made a part hereof for all purposes.(3) The City Council of the City of San Angelo, Texas hereby establishes and approves the amount of just compensation to be offered for acquisition of each of the required permanent and construction easements as the appraised values for the permanent and construction easements for each of the six (6) properties listed on Exhibit “B”.(4) The City Manager, or persons acting under his direction, is authorized to make final written offers to the owners of property for acquisition of the necessary permanent and construction easements at the full amounts determined and established to be just compensation therefore for the entire route for the water pipeline for the Hickory Aquifer Water Supply Project as more specifically described in Exhibit “A”, including specifically but not limited to: (a) the fifteen (15) permanent and construction easements at the full amounts determined and established to be just compensation for the same as set forth by the City Council’s resolution adopted August 17, 2010, and to negotiate with the property owners on behalf of the City of San Angelo therefore. (b) the six (6) permanent and construction easements at the full amounts determined and established to be just compensation for the same as set forth in Exhibit “B”, attached hereto, and to negotiate with the property owners on behalf of the City of San Angelo therefore. In addition to the foregoing authority, the City Manager is authorized to finalize negotiations with any individual property owner relating to the acquisition of the permanent and construction easements and damages to remainder, if any, in a sum not to exceed $49,999.00.(5) The City Manager, or persons acting under his direction, is authorized to cause eminent domain proceedings to be initiated to acquire by condemnation any or all of said permanent and construction easements for the entire route of the Hickory Aquifer Water Supply Project water pipeline in accordance with applicable law in
  • 59. the event that the City of San Angelo, through its representatives, has negotiated with the owner(s) of the property involved as required by law and has been unable to agree with the owner(s) on the sum(s) to be paid for the purchase of any or all of said easements and related damages. (6) It is herby found and determined that the meeting at which this resolution is passed is open to the public as required by law and the public notice of the time, place and purpose of said meeting was given as required under Chapter 551 of the Texas Government Code. On motion duly made and seconded, the motion providing in part that the first recordvote applies to all units of property to be condemned.PASSED and APPROVED THIS DAY OF , 2011. YES NO CITY OF SAN ANGELO, TEXAS Alvin New, Mayor Paul Alexander, SMD #1 Dwain Morrison, SMD #2 Johnny Silvas, SMD #3 Fredd B. Adams II, SMD #4 Kendall Hirschfeld, SMD #5 Charlotte Farmer, SMD #6Attest:_____________________Alicia Ramirez, City ClerkApproved As to Form: Approved As to Content:
  • 60. ______________________ ____________________________Lysia H. Bowling, City Attorney Will Wilde, Director of Water Utilities
  • 61. City of San AngeloMemo Meeting Date: October 4, 2011 To: City Council members From: Jeff Hintz, Planner Subject: A request for approval of a zone change from RS-1 (Single Family Residential) to OW (Office Warehouse) on the following property: Location: 428 Montague Avenue, at the southeast intersection of Ellis Street and Montague Avenue, encompassing two tracts approximately 1.861 and 2.79 acres respectively, and specifically occupying Abstract Number 1854, Survey 0326 of the G. Shubitz subdivision, in northeastern San Angelo. Purpose: Approving this requested zone change will allow for the zoning designation on this property to be OW (Office Warehouse) Contacts: Michael Pittman 325-232-4020 Jeff Hintz, Planner 325-657-4210 Caption: First Public Hearing and consideration of introduction of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-18: Michael Pittman AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 428 Montague Avenue, at the southeast intersection of Ellis Street and Montague Avenue, encompassing two tracts approximately 1.861 and 2.79 acres respectively, and specifically occupying Abstract Number 1854, Survey 0326 of the G. Shubitz subdivision, in
  • 62. northeastern San Angelo, changing the zoning classification from Single Family Residential (RS-1) to Office Warehouse (OW) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYSummary: The City Council may:(1) approve the proposed zone change;(2) modify the application to some alternative zoning classification believed to be more appropriate; or(3) deny the proposed zone change.Recommendation: City staff recommends approving the proposed zone change.The Planning Commission voted unanimously to approve this request on September 19,2011.History and Background:General Information Existing Zoning: Single-Family Residential (RS-1) Existing Land Use: Vacant Surrounding Zoning/Land Use: North: RS-1 & OW Houston Harte Expressway & vacant land West: RS-1 Single-Family Residence South: RS-1 Single-Family Residence East: CG vacant land Thoroughfares/Streets: Montague Avenue and Ellis Street are both defined as “local streets” south of Houston Harte in the Master Thoroughfare Plan. Houston Harte is defined as a “freeway.” North of Houston Harte, Montague Avenue is defined as a “minor collector.” Zoning History: No previous zoning cases Applicable Regulations: The intent of RS-1 is to provide medium density development of detached single-family residences while an OW district intends to provide for
  • 63. activities with limited truck traffic. This development opportunity allows for integration of offices and warehouse space with lower intensity trade activities. Development Standards: Outdoor storage is required to be completely screened from outside view. Open storage or display of materials and equipment is also not allowed in this type of zoning district. Vision Plan Map: Transitional Related Comp Plan Excerpts: “…transition areas provide for a scaling back of activity from more intense areas to neighborhoods which should be more passive in character.” Special Information Traffic Concerns: Changing the zoning from Single-Family Residential to Office Warehouse will certainly generate more traffic on Montague and Ellis than if the property remained as-is. However, Houston Harte Expressway and its associated frontage road are capable of handling the additional traffic generated by this zone change. Parking Requirements: N/A Parking Provided: N/A Related Specific Use Standards: N/A Density: Floor Area Ratio is .8 Notification Required?: Yes Notifications Sent: 10 Responses in Favor: 1 Responses in Opposition: 0Analysis: In order to approve this request, the Planning Commission members are first required to consider the following Amendment Criteria:
  • 64. 1. Compatible with Plans and Policies. Whether the proposed amendment is compatible with the Comprehensive Plan and any other land use policies adopted by the Planning Commission or City Council.2. Consistent with Zoning Ordinance. Whether and the extent to which the proposed amendment would conflict with any portion of this Zoning Ordinance.3. Compatible with Surrounding Area. Whether and the extent to which the proposed amendment is compatible with existing and proposed uses surrounding the subject land and is the appropriate zoning district for the land.4. Changed Conditions. Whether and the extent to which there are changed conditions that require an amendment.5. Effect on Natural Environment. Whether and the extent to which the proposed amendment would result in significant adverse impacts on the natural environment, including but not limited to water and air quality, noise, storm water management, wildlife, vegetation, wetlands and the practical functioning of the natural environment.6. Community Need. Whether and the extent to which the proposed amendment addresses a demonstrated community need.7. Development Patterns. Whether and the extent to which the proposed amendment would result in a logical and orderly pattern of urban development in the community.The staff recommendation is based upon the statements listed below.City staff feels that an OW zoning district would make a nice transition to theneighboring RS-1 parcels to the west and south of the subject property. This transitionwill provide a nice buffer for the residences, just as a transition area is designed to.Office and warehousing activities, such as a self-storage facility, for example, are muchless intensive and will usually generate less traffic and noise for adjacent parcels whencompared to more intensive commercial parcels. Large strips of commercialdevelopment make residential areas seem disconnected from one another and do notpromote walk-ability. Breaking up commercial developments with transitional zoningdistricts is a way to connect and buffer the community from more intense uses.Staff also believes an OW district in this area would fit a community need and becompatible with the development plan for the area. The subject property isapproximately 150 feet from Houston Harte Expressway and sits adjacent to thefrontage road known as Ellis Street. Across the expressway to the north sits anotherOW zoning district; staff feels this zoning designation is appropriate for a parcel so closeto a high-speed expressway and that it will be compatible with the development alreadypresent in the area. This zone change will allow for the expansion of an existing zoningOW district just north of Houston Harte. The residences in this area are generally lessdense than in other portions of San Angelo. A lower-intensity development such as a
  • 65. self-storage facility, office building, warehouse, or wholesale trade would address acommunity need in this area as well as fit existing development patterns.The Planning Commission and City Council recently changed the city vision map for thisarea to “transitional.” The OW zoning designation fits with the recently changedconditions for the area and should be taken into consideration when considering thisrequest.It is important to remember that requirements for outdoor storage in the OW district aremore limited than in other commercial districts, and screening is also required. This typeof zoning fits well with real estate that is not necessarily in a prime commercial locationnear an off or on ramp to an expressway. This type of location would work well withuses where visits are infrequent in nature, low in intensity, and do not serve the generalpublic, helping keep traffic impacts minor.Proposed Conditions N/AAttachments: orientation map, highlighting the subject property; excerpt from zoning map, highlighting subject property; aerial photo, highlighting subject property; excerpt from Comprehensive Plan vision map, highlighting subject property; and draft ordinance.Presentation: AJ Fawver, Planning ManagerReviewed by: AJ Fawver, Planning Manager (9/12/11)
  • 66. AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 428 Montague Avenue, at the southeast intersection of Ellis Street and Montague Avenue, encompassing two tracts approximately 1.861 and 2.79 acres respectively, and specifically occupying Abstract Number 1854, Survey 0326 of the G. Shubitz subdivision, in northeastern San Angelo, changing the zoning classification from Single-Family Residential (RS-1) to Office Warehouse (OW) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYRE: Z 11-18: Michael Pittman WHEREAS, the Planning Commission for the City of San Angelo and the governingbody for the City of San Angelo, in compliance with the charter and the state law withreference to zoning regulations and a zoning map, have given requisite notice by publicationand otherwise, and after holding hearings and affording a full and fair hearing to all propertyowners and persons interested, generally, and to persons situated in the affected area andin the vicinity thereof, is of the opinion that zoning changes should be made as set outherein; NOW THEREFORE,BE IT ORDAINED BY THE CITY OF SAN ANGELO: SECTION 1: That the basic zoning ordinance for the City of San Angelo, as enactedby the governing body for the City of San Angelo on January 4, 2000 and included withinChapter 12 of the Code of Ordinances for the City of San Angelo, be and the same ishereby amended insofar as the property hereinafter set forth, and said ordinance generallyand the zoning map shall be amended insofar as the property hereinafter described: 428Montague Avenue, at the southeast intersection of Ellis Street and Montague Avenue,encompassing two tracts approximately 1.861 and 2.79 acres respectively, andspecifically occupying Abstract Number 1854, Survey 0326 of the G. Shubitz subdivision,in northeastern San Angelo shall henceforth be permanently zoned as follows: OfficeWarehouse (OW) District.The Director of Planning is hereby directed to correct zoning district maps in the office of theDirector of Planning, to reflect the herein described changes in zoning. SECTION 2: That in all other respects, the use of the hereinabove describedproperty shall be subject to all applicable regulations contained in Chapter 12 of the Code ofOrdinances for the City of San Angelo, as amended.
  • 67. SECTION 3: That the following severability clause is adopted with this amendment: SEVERABILITY: The terms and provisions of this Ordinance shall be deemed to be severable in that, if any portion of this Ordinance shall be declared to be invalid, the same shall not affect the validity of the other provisions of this Ordinance. SECTION 4: That the following penalty clause is adopted with this amendment: PENALTY: Any person who violates any provisions of this article shall be guilty of a misdemeanor and, upon conviction, shall be subject to a fine as provided for in Section 1.106 of the Code of Ordinances for the City of San Angelo. Each day of such violation shall constitute a separate offense.INTRODUCED on the 4th day of October, 2011 and finally PASSED, APPROVED ANDADOPTED on this the 18th day of October, 2011. THE CITY OF SAN ANGELO by:____________________________________ Alvin New, MayorATTEST:by:________________________________ Alicia Ramirez, City Clerk
  • 68. City of San AngeloMemo Meeting Date: October 4, 2011 To: City Council members From: Kari LeBoeuf, Planner Subject: Z 11-12, a request for approval of a change of zoning from CG/CH (General Commercial/Heavy Commercial) and R&E (Ranch & Estate) to CG (General Commercial) Location: 4003 North Chadbourne Street, located west of the intersection of East 40 Street, North Chadbourne Street, and Grape Creek Road, specifically 3.18 acres out of A & M G RR CO survey, in northwestern San Angelo Purpose: Change of zoning for a single lot with two different zoning classifications to a single lot with a single zoning classification. Contacts: Mike Carter, Owner 325-226-1347 AJ Fawver, Planning Manager 325-657-4210 Caption: First Public Hearing and consideration of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-12: Mike Carter AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 4003 N. Chadbourne Road, located west of the intersection of East 40th Street, N. Chadbourne Street, and Grape Creek Road, specifically 3.18 acres out of A & M G RR CO survey, in northwestern San Angelo, changing the zoning classification from CG/CH (General Commercial/Heavy Commercial) and R&E (Ranch & Estate)
  • 69. to CG (General Commercial) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYSummary: The City Council may: approve the proposed zone change as presented; or modify the application to some alternative zoning classification believed to be more appropriate, or deny the proposed zone change as presented;Recommendation: Planning staff and Planning Commission recommendsapproving the proposed zone change as presented. The Planning Commissionrecommends approving this zone change 6-0.History and Background:General Information for Existing Conditions Existing Zoning: a combination of General Commercial/Heavy Commercial (CG/CH) and Ranch & Estate (R&E) Existing Land Use: Snow cone stand and vacant land Surrounding Zoning/Land Use: North: CG The Cowboy Church West: R&E Residences South: R&E and CG/CH Residences East: CG/CH Farm & Ranch Supplies, Memorial Stone Sales, Cabinetmaker Thoroughfares/Streets: North Chadbourne Street is classified as an “arterial” street, Grape Creek Road is classified as a “collector” street Zoning History: Zoning Maps from 1954 show the lot as zoned R&E. Zoning maps from 1969 show the lot as zoned R&E and C-2 in the current configuration. For the 2000 Zoning Ordinance, C-2 was re-
  • 70. designated CG/CH and resulted in the current zoning of both R&E and CG/CH.Applicable Regulations: The rear section of the lot is R&E and as such falls under the Zoning Ordinance’s Article 3 Section 303 Residential District Intent Statements. The residential designation of R&E is intended to provide for “low-density, detached single-family residences…in a…rural setting.” The front section of the lot is CG/CH and as such falls under the Zoning Ordinance’s Article 3 Section 304 Commercial District Intent Statements. The commercial designation of CG/CH is “intended as a transitional district from areas previously zoned C-2…is not available for requests for zone changes… [and] is intended that the areas within CG/CH zoning districts will be changed to other zoning districts.”Development Standards: R&E on the rear section: minimum lot size is 1 acre; minimum setbacks are 40’ front yard, 15’ side yards; 20’ rear yard; maximum FAR is 0.2 (20%); and maximum structure height is 35’, allowed use is residential. CG/CH on the front section: minimum lot size is 6,000 sq ft; minimum setbacks are 25’ front yard, no setbacks for side or year yards unless abutting a residential use in which case its 10’; maximum FAR is 2.0 (200%); no maximum building height; allowed uses range from standard commercial to light manufacturing; Type 3; General Outdoor Storage (unlimited quantity).Vision Plan Map: Neighborhood CenterRelated Comp Plan Excerpts: “Neighborhood Centers…are more integrated and connected with their surroundings;” “Replace all CG/CH zoning on commercial corridors with better-specified zoning classifications that prohibit incompatible uses;” “Give the primary arterials in San Angelo a new life through enhanced design and appropriate land uses;” Vision Concept #5: To revitalize deteriorating commercial corridors, like Chadbourne Street , by
  • 71. organizing commercial uses into nodes at intersections Special Information Traffic Concerns: North Chadbourne Street is an arterial street designed to carry large volumes of traffic. Any increase in traffic that could occur would be well absorbed and consistent with the intent of revitalization of major commercial corridors within the city. Parking Requirements: N/A Parking Provided: N/A Related Specific Use Standards: N/A Density: CG/CH FAR is 2.0 (200%) Notification Required?: Yes Notifications Sent: 14 Responses in Favor: 1 Responses in Opposition: 2Analysis: In order to approve this request, the Planning Commission is first required to consider the following Amendment Criteria: 1. Compatible with Plans and Policies. Whether the proposed amendment is compatible with the Comprehensive Plan and any other land use policies adopted by the Planning Commission or City Council. 2. Consistent with Zoning Ordinance. Whether and the extent to which the proposed amendment would conflict with any portion of this Zoning Ordinance. 3. Compatible with Surrounding Area. Whether and the extent to which the proposed amendment is compatible with existing and proposed uses surrounding the subject land and is the appropriate zoning district for the land. 4. Changed Conditions. Whether and the extent to which there are changed conditions that require an amendment.
  • 72. 5. Effect on Natural Environment. Whether and the extent to which the proposed amendment would result in significant adverse impacts on the natural environment, including but not limited to water and air quality, noise, storm water management, wildlife, vegetation, wetlands and the practical functioning of the natural environment.6. Community Need. Whether and the extent to which the proposed amendment addresses a demonstrated community need.7. Development Patterns. Whether and the extent to which the proposed amendment would result in a logical and orderly pattern of urban development in the community.The staff recommendation is based upon the statements listed below.Analysis of Existing SituationThe development potential for this single lot is limited as a result of having these twovery different zoning classifications on it because the development standards for eachdistrict are very different.The two zoning classifications on this single lot, R&E and CG/CH, are of opposingintents. R&E is intended to be a very low intensity residential use whereas CG/CH isintended to be a very high intensity commercial use. Having such opposite types ofzoning on a single lot is contrary to the Zoning Ordinance’s “purpose of promoting thepublic health, safety and general welfare of the citizens of San Angelo...[by] prevent[ing]and minimiz[ing] land use incompatibilities and conflicts among different land uses”The CG/CH zoning district has long been intended to be phased out, as expressed byprevious Councils, with these areas being rezoned to something more compatible tosurrounding areas and the intent of the Comprehensive Plan. CG/CH is one of the mostintensive non-residential districts in the Zoning Ordinance allowing for a range of usesfrom standard commercial to light manufacturing. The intensity of CG/CH is notcompatible with the intensity of the abutting residential neighborhoods.Analysis of Proposed ZoningRezoning the lot to the less intensive CG zoning would serve as a protective measurefor the adjacent R&E district. This type of protective measure is consistent with theintent of the Comprehensive Plan’s call for Neighborhood Center in this area.Rezoning to CG would be compatible with the CG zoning district abutting the northernboundary of the subject property as well as the other commercial districts along .NorthChadbourne Road.Development standards for CG are as follows: minimum lot size is 6,000 sq ft; minimumsetbacks are 25’ front yard, not setbacks for side or rear yards unless abutting a
  • 73. residential use in which case its 10’; maximum FAR is 2.0 (200%); no maximum buildingheight. For a CG zoning district, a range of standard commercial uses are allowed byright and the allowed outdoor storage is Type 2: Limited.While the CG zoning district is more intensive than the CN zoning district called for inthis area by the Vision Plan Map, it is significantly less intensive that the current CG/CHzoning. Maintaining a commercial zoning district on this lot is also consistent with theComprehensive Plan’s Vision Concept #5 which seeks to revitalize Chadbourne Streetinto a vibrant commercial corridor. The replacement of the temporary CG/CH zoningdistrict also meets the intent of the Comprehensive Plan.Attachments: excerpt from zoning map, showing the general location within the City of San Angelo; excerpt from zoning map, highlighting subject property; aerial photo, highlighting subject property;Presentation: AJ Fawver, Planning ManagerReviewed by: AJ Fawver, Planning Manager (date)
  • 74. AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 4003 N. Chadbourne Street, located west of the intersection of East 40th Street, N. Chadbourne Street, and Grape Creek Road, specifically 3.18 acres out of A & M G RR CO survey, changing the zoning classification from CG/CH (General Commercial/Heavy Commercial) and R&E (Ranch & Estate) to CG (General Commercial); PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYRE: Z 11-12: Mike Carter WHEREAS, the Planning Commission for the City of San Angelo and the governingbody for the City of San Angelo, in compliance with the charter and the state law withreference to zoning regulations and a zoning map, have given requisite notice by publicationand otherwise, and after holding hearings and affording a full and fair hearing to all propertyowners and persons interested, generally, and to persons situated in the affected area andin the vicinity thereof, is of the opinion that zoning changes should be made as set outherein; NOW THEREFORE,BE IT ORDAINED BY THE CITY OF SAN ANGELO: SECTION 1: That the basic zoning ordinance for the City of San Angelo, as enactedby the governing body for the City of San Angelo on January 4, 2000 and included withinChapter 12 of the Code of Ordinances for the City of San Angelo, be and the same ishereby amended insofar as the property hereinafter set forth, and said ordinance generallyand the zoning map shall be amended insofar as the property hereinafter described: 4003N. Chadbourne Street, located west of the intersection of East 40th Street, N.Chadbourne Street, and Grape Creek Road, specifically 3.18 acres out of A & M GRR CO survey shall henceforth be permanently zoned as follows: CG (GeneralCommercial) District.The Director of Planning is hereby directed to correct zoning district maps in the office of theDirector of Planning, to reflect the herein described changes in zoning. SECTION 2: That in all other respects, the use of the hereinabove describedproperty shall be subject to all applicable regulations contained in Chapter 12 of the Code ofOrdinances for the City of San Angelo, as amended.
  • 75. SECTION 3: That the following severability clause is adopted with this amendment: SEVERABILITY: The terms and provisions of this Ordinance shall be deemed to be severable in that, if any portion of this Ordinance shall be declared to be invalid, the same shall not affect the validity of the other provisions of this Ordinance. SECTION 4: That the following penalty clause is adopted with this amendment: PENALTY: Any person who violates any provisions of this article shall be guilty of a misdemeanor and, upon conviction, shall be subject to a fine as provided for in Section 1.106 of the Code of Ordinances for the City of San Angelo. Each day of such violation shall constitute a separate offense.INTRODUCED on the 4th day of October, 2011 and finally PASSED, APPROVED ANDADOPTED on this the 18th day of October, 2011. THE CITY OF SAN ANGELO by:____________________________________ Alvin New, MayorATTEST:by:________________________________ Alicia Ramirez, City Clerk
  • 76. City of San AngeloMemo Meeting Date: October 4, 2011 To: City Council members From: AJ Fawver, Planning Manager Subject: Alley abandonment request, Fairview Addition, Block 50, a request to abandon one block of an alley extending from North Archer Street to North Bell Street. Location: a 20’ x 330’ alley right-of-way extending from North Archer Street to North Bell Street in Block 50 of the Fairview Addition, running parallel to and south of East Houston Harte Expressway in northeastern San Angelo. Purpose: Abandon the alley Contacts: Patrick L. Shannon 325-653-4274 RLA Family Enterprises, Ltd. 325-668-3236 AJ Fawver, Planning Manager 325-657-4210 CAPTION: First Public Hearing and consideration of introduction of an Ordinance authorizing abandonment of an alley in Fairview Addition, Block 50, AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING ALLEY SEGMENT, TO WIT: a 20’ x 330’ alley right-of-way extending from North Archer Street to North Bell Street in Block 50 of the Fairview Addition, running parallel to and south of East Houston Harte Expressway in northeastern San Angelo; AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND
  • 77. CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERSSummary: The City Council may: approve the proposed alley abandonment as presented; or approve the application with conditions believed to be more appropriate; or deny the proposed alley abandonment;Recommendation: Planning staff and Planning Commission recommendsapproving the proposed alley abandonment. Planning Commission voted 6-0 torecommend approval.History and Background:According to the Tom Green County Appraisal District website, the structurecurrently sitting across the alley was built in 1969. The records of RLA FamilyEnterprises, Ltd., the owner of that structure and the property to the north and tothe south of the alley proposed to be abandoned shows the structure was builtin the 1940’s. They learned recently that the alley had never officially beenabandoned as Planning staff could find no records for it.General Information Existing Zoning: Light Manufacturing (ML) Existing Land Use: Roberts Truck Center Surrounding Zoning/Land Use: North: ML Houston Harte Expressway West: MH Lot with Storage Containers, Residences South: ML Residences East: CH San Angelo Tractor Thoroughfares/Streets: North Bell Street is classified as an “arterial” street which is designed to carry heavier traffic quickly between city destinations. North Archer Street is
  • 78. classified as a “local” street designed to carry lighter neighborhood traffic at slower speeds. Veck Street is also classified as a “local” street. Houston Harte Expressway is designed to carry heavy traffic through the city at high speeds. Conformance with Thoroughfare Plan: Yes Development Standards: N/A Storm Water/Drainage: Abandonment of the alley is not expected to generate any storm water/drainage issues. Topography: Abandonment of the alley is not expected to generate any elevation issues. Water/Sewer Utilities: Abandonment of the alley is not expected to generate any water/sewer utilities issues. Fire Protection: Abandonment of the alley is not expected to generate any fire apparatus access issues. Access Management: Abandonment of the alley is not expected to generate any engineering issues.Special Information Private Utilities: There are no private utilities facilities within the proposed abandonment. Traffic Concerns: None as the alley has not been open for access for the past 42 years so the abandonment will not change traffic flow in that area. Notification Required: Yes Notifications Sent: 7 Responses in Favor: 0 Responses in Opposition: 0
  • 79. Attachments: excerpt from zoning map, showing the general location within the City of San Angelo; excerpt from zoning map, highlighting subject property; aerial photo, highlighting subject property;Presentation: AJ Fawver, Planning ManagerReviewed by: AJ Fawver, Planning Manager (date)
  • 80. City of San AngeloMemo Meeting Date: To: City Council From: Jesus Vazquez, Planner Subject: Mobile Home Permit 38, a request for approval of a temporary mobile home permit to authorize a manufactured home to be placed for a length of up to 2 years in a Single-Family Residence (RS-1), on the following property: Location: 3612 Lake Drive, located approximately 300 feet southeast from the intersection of Humble Road and Lake Drive, specifically occupying Reyes Addition, Lot 1, Section 1 in northwest San Angelo. Purpose: To allow a mobile home to be placed on the subject property, during the construction of a home on the site. Contacts: Freddie Reyes, Owner (325) 227-8501 Jesus Vazquez, Planner (325) 657-4210 Caption: Consideration of request for temporary placement of a manufactured home, not to exceed two years, during construction of a permanent home on the same 1.61-acre site at 3612 Lake Drive in northern San Angelo. Summary: The Planning Commission may: (1) recommend approval of a Mobile Home Permit allowing a “manufactured home” facility on this subject property, as requested: or (2) recommend approval a Mobile Home Permit allowing a “manufactured home” facility on this subject property, subject to conditions believed necessary and appropriate to mitigate any adverse effects of such use; or
  • 81. (3) deny the requested Mobile Home Permit allowing “manufactured home” facilities all together.Recommendation: The Planning Commission recommended partial approval oftemporary placement of a manufactured home at the subject property for the length of 1year. The partial approval was unanimously approved. City staff recommends denyingthe proposed Mobile Home Permit.History and Background:On September 1, 2009, the applicant was granted a temporary Mobile Home Permit onthe subject property in order, as stated in the Zoning Ordinance, to build a home on thesame site. Typically, manufactured homes are not permitted in a RS-1 zoning district.No permits have been pulled for the construction of a home and, upon inspection, thereis no evidence to suggest construction has started, such as a foundation or framework.Thus, it would appear that the two-year period expired without any significant steps inthe direction which is the intent of this ordinance.General Information Existing Zoning: Single-Family Residential (RS-1) Existing Land Use: Manufactured Home Residence Surrounding Zoning/Land Use: North: RS-1 Single-Family Residences West: RS-1 Single-Family Residences South: RS-1 Single-Family Residences East: RS-1 Single-Family Residences Thoroughfares/Streets: The street fronting the subject property, Lake Drive, is defined as “minor collector.” Zoning History: No zoning history, other than the previous request for this temporary permit, is available. Applicable Regulations: Article 12.500., Section 15.504, “Temporary Mobile Home Installation.” A mobile home may be placed temporarily on a site during the construction of a home. Development Standards: Section 303.A, “RS-1 (Single-Family Residential) District.” The intent of an RS-1 zone is to facilitate an opening for the development of single family dwelling units. N/A
  • 82. City of San AngeloMemoDate: October 18, 2011To: Mayor and City Council membersFrom: AJ Fawver, Planning ManagerSubject: Limited prohibition of parking in yardsContact: AJ Fawver, Planning Manager 657-4210Caption: Discussion and possible action regarding regulations on parking in front yards of residential areas____________________________________________________________________________________Summary: At the requests of Council members Adams and Alexander, staff members have put together a draft ordinance to address the issue of parking in residential yards, while at the same time recognizing that there are some circumstances which may render some areas more suitable for doing so than others.History and Background:The issue of parking in residential yards was discussed in December of 2003, when amember of the Legal staff presented a draft ordinance which would prohibit parking inresidential front yards. The City Council at that time decided to take no action and didnot change the regulations.In October of 2009, the matter was again presented for discussion by the DevelopmentCoordinator at that time. Discussion centered around what other cities did to regulatethe practice, and Council members asked that staff continue to look into the matter.In May of 2011, the matter was again presented to the City Council as a matter foraction, based on a draft ordinance. No action was taken at this time.Analysis:After meeting with Council members Adams and Alexander to discuss the matter, staffput together a draft ordinance which attempts to bridge the gap between the two
  • 83. previous discussions. While the 2003 discussion was with a different Council thatgenerally did not feel compelled to act, the 2009 discussion seemed to have oneconsensus: that the regulations, if pursued at some point, not prohibit this type of parkingentirely. Rather, it recognized that there might be some instances in which it should beallowed. Staff’s draft ordinance attempts to recognize such circumstances.Basically, this proposed ordinance prohibits the parking of vehicles on unimprovedsurfaces as a nuisance, with the following exceptions: (a) Vehicles parked on an approved surface as defined above; (b) Residential lots fronting onto street rights-of-way which have less than 36’ of pavement width; (c) Street rights-of-way defined in the Master Thoroughfare Plan as minor arterial, major arterial, minor collector, major collector;By using these guidelines, the following can occur: • Individuals living on narrow streets are allowed relief; • Individuals living along busier streets are allowed relief; • Rear yards and side yards are still available for parking; • Renters of residential property are penalized, and not the property owner(s); • Residents are given a one-year period to come into compliance before the ordinance goes into effect; • There is a wide variety of opportunities for property owners to create “paved” areas for parking in the front yards by offering a broad definition of paving, to include the following materials, the specific requirements of which are in the attached draft ordinance: • hot mix over an appropriate base material; • two-course penetration (two layers of crushed stone and asphalt); • reinforced concrete; • interlocking concrete paving stones over an appropriate base; or • compacted gravel, caliche or crushed rock with a minimum depth.Fiscal Impact: N/ARelated Vision Items: Establish appropriate regulations to protect neighborhoods
  • 84. Provide adequate amenities for all neighborhoods Cleaner neighborhoodsAttachments: partial draft ordinance for consideration and discussionPublication: not applicablePresentation: AJ Fawver, Planning Manager (10/12/11)
  • 85. AN ORDINANCE AMENDING CHAPTER 8 (OFFENSES AND NUISANCES)BY ADDING A NEW ARTICLE 8.1000 PROHIBITING PARKING OFVEHICLES ON UNIMPROVED SURFACES, IN CERTAIN SITUATIONSAND IN RESIDENTIAL DISTRICTS OF SAN ANGELO; PROVIDING FORSEVERABILITY; PROVIDING A PENALTY AND PROVIDING ANEFFECTIVE DATE:WHEREAS, the appearance of residential neighborhoods is enhanced byencouraging clear demarcation between improved surfaces intended for off-street parking and grass-covered surfaces contributing to natural beautyand openness in the residential environment; andWHEREAS, both off-street parking and grass-covered surfaces, inmeasured amounts and clearly distinct from one another, contribute to thecomfortable enjoyment of life and property in residential districts; andWHEREAS, off-street parking on unimproved surfaces prevents growth ofvegetation, contributing to sediment-laden, contaminated runoff; andWHEREAS, the appearance of healthy residential impacts is negativelyblighted by a reduction of openness; andWHEREAS, safety issues are created by visual clutter which blocks sightlines for vehicular traffic; andWHEREAS, hazards are created for emergency vehicles by obstructingaccess; andWHEREAS, a fire hazard is created in residential neighborhoods byobstructing access; andWHEREAS, a blurred distinction between natural areas and off-streetparking areas does diminish the quality and value of not only the propertywhere this occurs but of other nearby properties, as well; NOW,THEREFORE,BE IT ORDAINED BY THE CITY OF SAN ANGELO:1) THAT Chapter 8 in the Code of Ordinances, City of San Angelo,Texas is hereby amended by adding the following Article 8.1000 theretoand which concerns prohibiting parking vehicles on unimproved surfaces, inresidential districts:
  • 86. ARTICLE 8.1000 PARKING VEHICLES ON UNIMPROVED SURFACES Section 8.1001 DefinitionsThe following words and phrases when used in this article shall have themeanings respectively ascribed to them:fence or wall, privacy: A fence or wall made of wood, masonry or metal,permanently constructed of products commercially sold as fence materials,and which provides a solidly opaque barrier.improved surface: Asphalt, concrete, paving brick or an acceptable all-weather surface of compacted gravel, caliche or crushed rock, as follows:hot mix asphaltic concrete having minimum thickness 1¼ inches, over a 4-inch stabilized base consisting of compacted crushed stone, cement-treatedbase, or soil cement base;two-course penetration surface composed of two layers of crushed stoneand asphalt;reinforced concrete having a minimum thickness of 5 inches;interlocking concrete paving stones at least two inches thick on a baseconsisting of a layer of bedding sand over a minimum 4 inches of compactedcrushed stone, cement-treated base, or soil cement base; orcompacted gravel, caliche or crushed rock having a minimum depth of 6inches.lot: A tract or parcel of land potentially suitable for building purposes andlegally transferrable as a single unit of land. For the purposes of this article,a lot may or may not coincide with a lot shown on a recorded subdivisionplat.residential district: A residential zoning district according to the ZoningOrdinance of the City of San Angelo.vehicle: Shall include but not be limited to automobiles, trucks, trailers, semi-trailers, recreational vehicles, travel trailers, boats or other watercraft, and
  • 87. motorcycles (not including bicycles and tricycles that are not motor-propelled).yard: An open, unoccupied space on the surface of a lot or tract of land, thatis unobstructed from the ground to the sky.yard, front: All that space on the surface of a lot, located between the streetright-of-way line and the apparent front line of the principal building on thatlot, extending across the full width of the lot. The depth of such yard shallinclude the entire area between said street right-of-way line and the mostremote point on an exterior wall of the apparent front face of that principalbuilding.yard, rear: All that space on the surface of a lot, located between the rearline (opposite the apparent front line) of the principal building on that lot andthe most proximate and nearly parallel property boundary (that being the rearboundary) on that same lot, extending across the full width of the lot. Thedepth of such yard shall include the entire area between said rear boundaryand the most remote point on an exterior wall of the rear face of that principalbuilding.yard, side: All that space on the surface of a lot, adjoining the sides of theprincipal building on that lot and located between the front and side yards.Section 8.10002 Parking Prohibited(a) The act or failure to act described in the following paragraph (b) shall constitute a nuisance and is therefore prohibited and unlawful.(b) Parking, placing, depositing, leaving or permitting to remain any vehicle in the yard of any lot (other than a municipal park or recreation area) in a residential district, except as allowed specifically below: (1) on an improved surface; or (2) in an area screened from public view, by a solidly opaque privacy fence or wall at least 6 feet in height and which otherwise conforms to height limitations proscribed by the Zoning Ordinance of the City of San Angelo.Section 8.1003 Additional ExceptionsThe prohibitions of this article shall also not apply to:
  • 88. (a) Vehicles parked on an approved surface as defined above;(b) Residential lots fronting onto street rights-of-way which have less than 36’ of pavement width;(c) Street rights-of-way defined in the Master Thoroughfare Plan as minor arterial, major arterial, minor collector, major collector;
  • 89. City of San Angelo Finance DepartmentMemo Date: October 12, 2011 To: Mayor and Councilmembers From: Don Maynard, Finance Subject: Agenda Item for October 18, 2011 Council Meeting Contact: Don Maynard, Budget Manager, 481-2757 Caption: Regular Item DISCUSSION AND CONSIDERATION OF THE FISCAL YEAR 2012 BUDGETED CAPITAL FUNDING AS IT RELATES TO THE 2011-2016 CAPITAL IMPROVEMENT PLAN FOR THE CITY OF SAN ANGELO Summary: In the Adopted budget for FY 2012 there is $1,755,191 budgeted for Capital Projects. Staff is requesting direction from the City Council for the expenditure of this funding. History: The 2011-2016 CIP began February 18 with the submission of proposed projects. The th nd th CIP was introduced to City Council on March 22 . Staff reviewed projects on April 20 . Public th th meetings were held on May 16 and 17 . City Council Discussed the 2011-2016 Capital Improvement Plan (CIP) on June 7, 2011 and adopted the Capital Improvement Plan on June 28, 2011. Financial Impact: Projects in the Capital Improvement Plan will compete for the budgeted capital funding in the amount of $1,673,026. Related Vision Item (if applicable): Infrastructure and Financial Visions Other Information/Recommendation: N/A. Attachments: CIP 2011-2016 Capital Improvement Plan Presentation: Powerpoint Reviewed by Service Area Director: Michael Dane, Finance l Page 1
  • 90. City of San Angelo Office of the City ClerkMemo Date: October 6, 2011 To: Mayor and Councilmembers From: Alicia Ramirez, City Clerk Subject: Agenda Item for October 18, 2011 Council Meeting Contact: Alicia Ramirez, City Clerk, 657-4405 Annette Hernandez, MHMR, 657-7750 Caption: Regular Item Consideration of appointing a member of the City Council to the MHMR Nominating Committee Summary: The MHMR Nomination Committee reviews and recommends nominees to the Concho Valley Board of Trustees. Appointment terms are for two years and members can serve up to four terms. The committee will meet on Wednesday, October 19th at 12:00 noon, at MHMR to review and select applicants. History: Councilmember Morrison has served as the Council representative to the MHMR Liaison Representative Committee since October 2005. If nominated and appointed again, this would be Mr. Morrison’s fourth and last term. Financial Impact: None Related Vision Item (if applicable): None Other Information/Recommendation: MHMR staff is seeking a member of the Council to serve on the nomination committee. Adopted: 5/30/03 Revised: 1/16/08
  • 91. City of San AngeloMemo Date: October 7, 2011 To: Mayor and Councilmembers From: Alicia Ramirez, City Clerk Subject: Agenda Item for October 18th Council Meeting Contact: Alicia Ramirez, City Clerk Caption: Regular Item Consideration of and possible changes to November 2011, December 2011, and January 2012 meetings: Regularly scheduled meetings on Tuesdays, November 1st, November 15th, December 6th, December 210t , and January 3rd Meeting Possible Conflicts November 1 None* November 15 None* *Note: Planning Department mailed out registered letters regarding the public hearings for annexation of property. Changes to these meeting dates would require staff to start the process over. December 6 None December 20 Christmas/School holidays from 12/19/11 – 1/2/12 January 3 Christmas/School holidays from 12/19/11 – 1/2/12 Adopted: 5/30/03 Revised: 6/21/10

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