   2008 - Council approved Professional Services    Contract with Killis Almond Architects to begin    Master Plan of Cit...
   Rehabilitation of City Hall   Rehabilitation of old Public Library, including    expansion   Central Plant serving: ...
   CDBG                                      $ 761,000   ARRA                                         216,616   Fund 50...
   Design Contract (KAA)                         $ 1,218,474   Construction Management                            165,00...
Original Contract Amount            $9,083,000*   Included $500,000 contingency     $500,000 spent
   Revenue         $16,112,409   Expenses        $15,659,448                 $452,961   Remaining funds will be used fo...
   Budgeted funds remaining                  $296,750.60   Add CDBG eligible costs                   $131,354.24     Ch...
Total funds available                          $553,664.84 Still needed:   Furniture                                    ...
   Funds remaining                          $7,503.29   Inadequate to develop site   Such funds never included in any  ...
   Originally built as the City’s “Public Library”   Most recently served as home to Health Department, included    Heal...
   Modifications to custodial services in “new”    buildings       Change in needs       Desire to increase building ma...
1. Approval of budget of remaining funds   a. Consideration of additional funds for landscaping   and other site amenities...
Or is it really the beginning…?
   Per Change Order #1                              $1,765,085   Trane Equipment                             499,217   ...
   In Spring election, voters approve $3,750,000    for Auditorium enhancements   Design Fees (includes Sound & Lighting...
City Council March 20, 2012 City Hall Complex 2012
City Council March 20, 2012 City Hall Complex 2012
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City Council March 20, 2012 City Hall Complex 2012

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  • Dave, I think you have this info
  • Less Killis $37,700 No time penalty as per change order $45,922.45
  • Basement east looking west
  • East side of City Hall, street closed between city hall and old library…
  • Dave
  • The entire budget is presented because it is cheaper to do the remaining plumbing and fire suppresiion work before the City Hall phase is completed, therefore we will be asking you to approve this work as part of change Order #1… the first Change Order that is outside the budget and scope of the original project. The funding however has been approved and is available… The remaining expenses related to the auditorium will be presented to you at a later time.
  • City Council March 20, 2012 City Hall Complex 2012

    1. 1.  2008 - Council approved Professional Services Contract with Killis Almond Architects to begin Master Plan of City Hall rehabilitation 2009 - Contract amended to include Phase I for the rehabilitation of the City Hall and Library Building 2010 – Contract amended to include Phase II for the central plant with ice storage 2011 – Contract amended to include voter approved rehabilitation of the City Auditorium
    2. 2.  Rehabilitation of City Hall Rehabilitation of old Public Library, including expansion Central Plant serving:  City Hall  old Library  Utility Building  Auditorium, including annex
    3. 3.  CDBG $ 761,000 ARRA 216,616 Fund 504 1,776,698 Fund 508 5,000,000 Fund 508 2,500,000 504,508 Contingencies 177,030 EECBG 865,000 Fire Station Savings 200,000 WIC 600,000 Water/Wastewater Admin Space 131,000 Utility Billing Building HVAC 135,065 Auditorium Half-Cent Approval 3,750,000 Total Revenue $16,112,409
    4. 4.  Design Contract (KAA) $ 1,218,474 Construction Management 165,000 Construction Contract (Stoddard) 8,740,748* Relocation 293,000 Demolition 141,317 Asbestos Abatement 103,337 Security System 119,084 HVAC Equipment 499,217 Central Plant (per CO#1) 1,765,085 Revised Auditorium 2,614,186 Total Expenses $15,659,448 *figure did not represent contract amount
    5. 5. Original Contract Amount $9,083,000* Included $500,000 contingency  $500,000 spent
    6. 6.  Revenue $16,112,409 Expenses $15,659,448 $452,961 Remaining funds will be used for:  Furniture  Landscaping and site amenities  Movers
    7. 7.  Budgeted funds remaining $296,750.60 Add CDBG eligible costs $131,354.24  Chair Lifts $120,060.00  Demo Supervision $11,294.24 Add FUMC purchase $125,000.00 Total funds available $553,664.84
    8. 8. Total funds available $553,664.84 Still needed:  Furniture 229,698.55  OfficeWise,  Bart Turner & Assoc., and  West Office Furniture**  Equipment (refrigerators, etc.) 4,000.00  Moving 80,000.00  Hardscaping 232,463.00  Stoddard Construction** (City crews will demo)  Reese Albert  Landscaping 7,503.29 **recommended bid
    9. 9.  Funds remaining $7,503.29 Inadequate to develop site Such funds never included in any prior contract, and only recently designed (a contribution by Schertz) Staff requests an additional $150,000 to implement a Landscaping plan that features drought-tolerant plant materials using xeriscape principals If it is the Council’s desire, an interpretive system could be included as a public demonstration site
    10. 10.  Originally built as the City’s “Public Library” Most recently served as home to Health Department, included Health Admin, Nursing, WIC, Pharmacy, etc. Will soon serve as home to Departments of Neighborhood & Family Services and Community & Economic Development Staff recommends that the building be referred to as the Community Development Building while preserving the original name on the historic structure
    11. 11.  Modifications to custodial services in “new” buildings  Change in needs  Desire to increase building maintenance level Operation of Central Plant Staffing/Expertise
    12. 12. 1. Approval of budget of remaining funds a. Consideration of additional funds for landscaping and other site amenities b. Approval of hardscape bid by Stoddard Construction2. Approval of furniture purchase from West Office Supply3. Consideration of renaming the old “Public Library” to the Community Development Building4. Consideration of operational issues related to occupancy of rehabbed buildings
    13. 13. Or is it really the beginning…?
    14. 14.  Per Change Order #1 $1,765,085 Trane Equipment 499,217 Total Central Plant Cost $2,264,302 City Hall 32% 724,577  < Utilized 5 days per week Old Library 13% 294,359  < Utilized 5 days per week Water Billing   6% 135,858  < Utilized 5 days per week 100% Auditorium 33% 747,220  < off peak, select # days / year Auditorium Annex 16% 362,288  < off peak, select # days / year Total 100% $2,264,302
    15. 15.  In Spring election, voters approve $3,750,000 for Auditorium enhancements Design Fees (includes Sound & Lighting Consultants) $ 334,500 Construction Mgmt 32,950 HVAC Equipment and Installation 1,109,508 Foundation, Plumbing, Fire Protection 180,856 Remaining funds for lighting, sound, rigging, seating, lobby, windows, curtains, etc. $2,092,186

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