NOTICE OF A PUBLIC MEETING                            AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL                  ...
necessary related documents:             a. VM-10-11: Two (2) Forklifts, Cisco Equipment (San Angelo, TX), $103,022.00    ...
AN ORDINANCE CHANGING THE NAME OF RIVER DRIVE, EXTENDING FROM ITS             INTERSECTION WITH THE 14TH STREET RAMP NORTH...
corporate limits of the City of San Angelo; finding that all necessary and legally required conditions             have be...
551, Thursday, December 1, 2011, at 2:30 P.M.      _____________________________      Bryan Kendrick, Deputy City ClerkCit...
PROCLAMATIONWHEREAS, The City Council of The City of San Angelo, Texas supports all Veterans of Tom         Green County, ...
RESOLUTION NO. ________       A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN       ANGELO, TEXAS, APPROVING THE REDIS...
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THECITY OF SAN ANGELO, TEXAS:        A.      That the existing singl...
EXHIBIT A
EXHIBIT B
CITY COUNCIL MINUTE RECORDThe City of San Angelo                                                                          ...
Page 2                                                                                           MinutesVol. 103          ...
Minutes                                                                                                  Page 3November 15...
Page 4                                                                                            MinutesVol. 103         ...
Minutes                                                                                                 Page 5November 15,...
Page 6                                                                                             MinutesVol. 103        ...
Minutes                                                                                             Page 7November 15, 201...
Page 8                                                                                               MinutesVol. 103      ...
Minutes                                                                                                   Page 9November 1...
City of San AngeloMemo         Date:             November 17, 2011         To:               Councilmembers         From: ...
Attachments: Bid Tabulation VM-10-11         Reviewed by: Will Wilde, Water DirectorX:PF DocumentsBid Documents2012 Equipm...
CITY OF SAN ANGELO                                 BID TABULATION * RFB NO: VM 10 11/Forklifts November 9, 2011           ...
City of San AngeloMemo         Date:             November 17, 2011         To:               Councilmembers         From: ...
MEMORANDUMDate:           November 17, 2011To:             Mayor and CouncilmembersFrom:           Luis Elguezabal, A.A.E....
San Angelo Regional AirportTask Order No. 16                                  TASK ORDER N0. 16KSA Project No. SAN.009    ...
TASK ORDER N0. 164.    Times for Rendering Services             Phase                                                  Com...
TASK ORDER N0. 16Terms and Conditions: Execution of this Task Order by OWNER and ENGINEER shall make it subjectto the term...
City of San AngeloMemo Date:       November 16, 2011 To:         Mayor and Council Members From:       Roger S. Banks, Pur...
RESOLUTION AUTHORIZING                                SALE OF REAL PROPERTY                         (Not Less Than Adjudge...
City of San AngeloMemo Date:          November 8, 2011 To:            Mayor and Councilmembers From:          Will Wilde, ...
City of San AngeloMemo Date:                 December 2, 2011 To:                   Mayor and Council Members From:       ...
Service AreaDirector:Approved by Legal:   Date of Approval (attach Legal Approval Form)
San Angelo                                                                 Metropolitan Planning                          ...
the State of Texas execution. The new contract after signed will expire on September 30, 2012,as did the recently signed c...
San Angelo                                                                 Metropolitan Planning                          ...
The City of San Angelo legal staff approved this agreement. Additionally, the San AngeloMetropolitan Planning Organization...
City of San AngeloMemo Date:           11/03/11 To:             Mayor and Councilmembers From:           Chief Tim Vasquez...
Exhibit A                                                                                                Security, Goverme...
Exhibit A                                                                    Security, Goverment and InfrastructureSan Ang...
Security, Government & Infrastructure (SG&I)U.S. Maintenance Terms and Conditionsfor SoftwareThis document (“Terms and Con...
Products are subject to all of the terms and conditions of the End-User License Agreement         (“EULA”) provided with t...
City Council December 6, 2011 Agenda Packet
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City Council December 6, 2011 Agenda Packet
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City Council December 6, 2011 Agenda Packet

  1. 1. NOTICE OF A PUBLIC MEETING AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS 9:00 A.M. - Tuesday, December 6, 2011 McNease Convention Center, South Meeting Room 500 Rio Concho DriveTHE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES.ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTHMAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCEIS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK,ROOM 202, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING.City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. everyday for two weeks beginning on the Thursday after each meeting. As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You!I. OPEN SESSION (9:00 A.M.) A. Call to Order B. Prayer and Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” C. Proclamation “Veterans Memorial Drive” dedication on December 7, 2011, to be accepted by Darrell Elliott, Commander, VFW Post 1815 D. Public Comment The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular Agenda for public comment.II. SPECIAL AGENDA 1. Public hearing to receive comments from the public regarding proposed redistricting Illustrative Plans concerning proposed new boundaries for City of San Angelo councilmember districts 2. Discussion and possible action to consider and adjust proposed redistricting plans 3. Discussion and possible action to adopt a Resolution adopting the final redistricting plan, and to authorize redistricting legal counsel to seek Voting Rights Act Section 5 preclearance of adopted planIII. CONSENT AGENDA 4. Consideration of approving the November 15, 2011 City Council Regular meeting minutes 5. Consideration of awarding bid(s) and authorizing the City Manager or his designee to execute anyCity Council Agenda Page 1 of 5 December 6, 2011 REVISED: 12/2/2011 11:17 AM
  2. 2. necessary related documents: a. VM-10-11: Two (2) Forklifts, Cisco Equipment (San Angelo, TX), $103,022.00 b. VM-23-11: Police Patrol Vehicles, HGAC/Dallas Dodge (Dallas, TX) #VE03-06, $429,220.00 6. Consideration of authorizing the City Manager or his designee to execute Task Order No. 16, and all related documents, between the City of San Angelo and KSA Engineers for architectural/engineering services (AP-01-10) associated with the terminal building renovations project in the amount of $354,526.00 at San Angelo Regional Airport 7. Consideration of adopting a Resolution authorizing the Mayor to execute a Tax Deed authorizing sale of Tax Lot(s) at 37 W 21st Street, (Green), Lot 2, Block 27, Lasker Addition, $2,500, Suit No. B-05-0070-T 8. Consideration of authorizing the sale of the property located at 6002 Knickerbocker Road, Glen Meadows Baptist Church, Lot 1, Group, for the appraised value of $312,358.00 and authorizing the Mayor, City Manager, or Water Utilities Director to execute all necessary legal documents pertaining to the sale of subject properties, subject to completion of all curative requirements 9. Consideration of approving a Memorandum of Understanding (MOU) Agreement between the City of San Angelo and the Department of State Health Services, Health Service Region 9/10, whereby in the event of a Public Health Emergency event in the State of Texas, local and regional health and medical infrastructure and associated resources will be quickly committed to providing the necessary treatment and supporting strategies to effectively respond to a potential evolving event or to support the response to an actual event, and authorizing the Mayor and/or City Manager to execute said agreement 10. Consideration of authorizing the City Manager or his designee to negotiate and execute an Agreement with Metropolitan Planning Organization by and between the City as Fiscal Agent, the Texas Department of Transportation, and the San Angelo Metropolitan Planning Organization Policy Committee, providing for urban district transportation planning and superseding prior agreements between the parties 11. Consideration of approving a maintenance service contract for San Angelo Public Safety Communications in the amount of $137,861.96 for calendar year 2012 between the City of San Angelo and Intergraph authorizing 24/7 technical support and authorizing the City Manager or his designee to execute said maintenance contract and any renewal contract thereafter provided the cost does not increase more than 4% each subsequent year 12. Second Hearing and consideration of adoption of an Ordinance amending Ordinance #2011-09-116, previously authorized to execute abandonment of an alley in Fairview Addition, Block 50 AN ORDINANCE AMENDING ORDINANCE NUMBER 2011-09-116 ADOPTED ON OCTOBER 18, 2011, THAT PROVIDES FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING ALLEY, TO WIT: A 20’ X 330’ ALLEY RIGHT-OF-WAY EXTENDING FROM NORTH ARCHER STREET TO NORTH BELL STREET IN BLOCK 50 OF THE FAIRVIEW ADDITION, RUNNING PARALLEL TO AND SOUTH OF EAST HOUSTON HARTE EXPRESSWAY IN NORTHEASTERN SAN ANGELO; AUTHORIZES THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDES FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDES FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS; BY REPEALING AND RESTATING PARAGRAPH NUMBERED 4 THEREIN WHICH PROVIDES FOR RESERVATION OF AN EASEMENT FOR SEWER UTILITY. 13. Second Hearing and consideration of adoption of an Ordinance changing the name of River Drive, extending from 14th Street to Irving Street, to Veterans Memorial DriveCity Council Agenda Page 2 of 5 December 6, 2011 REVISED: 12/2/2011 11:17 AM
  3. 3. AN ORDINANCE CHANGING THE NAME OF RIVER DRIVE, EXTENDING FROM ITS INTERSECTION WITH THE 14TH STREET RAMP NORTH OF 14TH STREET ON THE WEST TO ITS INTERSECTION WITH IRVING STREET ON THE EAST, FROM “RIVER DRIVE” TO “VETERANS MEMORIAL DRIVE”; AND, PROVIDING FOR AN EFFECTIVE DATE 14. Second Hearing and consideration of adoption of an Ordinance changing the name of 50th Street, extending from Grape Creek Road to Armstrong Street, to Lake View Heroes Drive AN ORDINANCE CHANGING THE NAME OF 50TH STREET, EXTENDING FROM ITS INTERSECTION WITH GRAPE CREEK ROAD ON THE WEST TO ITS INTERSECTION WITH ARMSTRONG STREET ON THE EAST, FROM “50TH STREET” TO “LAKE VIEW HEROES DRIVE”; AND, PROVIDING FOR AN EFFECTIVE DATEIV. REGULAR AGENDA: F. EXECUTIVE/CLOSED SESSION Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo G. PUBLIC HEARING AND COMMENT 15. Consideration of awarding bid no. AP-04-11 for Airport terminal reconstruction to Templeton Construction Co. in the amount of $5,925,715.00 and authorizing City Manager or his designee to execute any necessary related documents (Presentation by Airport Director Luis Elguezabal) 16. Consideration of the development of a “Harmony Place” at Firefighter’s Memorial City Park to include the installation of a series of high quality and durable musical instruments provided by Children for a Peaceful World through their fundraising efforts and any action related thereto (Presentation by Parks and Recreation Director Carl White) 17. Consideration of approval and public hearing of the 2010 Consolidated Annual Performance and Evaluation Report (CAPER) (Presentation by Neighborhood and Family Services Director Bob Salas) 18. Discussion and consideration of repairs to the Animal Services Crematorium / Incinerator and any action thereto (Presentation by Health Services Manager Sandra Villarreal) 19. First public hearing and consideration of introduction of an Ordinance of the City of San Angelo, Texas, providing for the annexation of territory generally described to be approximately 1310 total acres located northeast of the existing city’s corporate limits, composed of the following: 128 acres out of J. Fenner survey 1, 77 acres out of bullock survey 10, 329 acres out of Mrs. Julia A. Egglestone survey 2, 29 acres out of J. Pocintevent survey 1113, 653 acres out of Washington County Railroad Co. surveys 178 and 179, and 94 acres of highway and railroad right-of-way, in Tom Green County, Texas, being within the extra territorial jurisdiction of the city and adjacent and contiguous to the presentCity Council Agenda Page 3 of 5 December 6, 2011 REVISED: 12/2/2011 11:17 AM
  4. 4. corporate limits of the City of San Angelo; finding that all necessary and legally required conditions have been satisfied; describing the territory annexed and extending the corporate limits of the City of San Angelo, Texas to include the annexed territory; providing a service plan therefore; obligating the property situated therein to bear its pro-rata part of taxes levied; providing rights and privileges as well as duties and responsibilities of inhabitants and owners of said territory; providing a severability clause and providing an effective date (Presentation by Planning Manager AJ Fawver) 20. Consideration of adopting a Resolution authorizing the City Manager to execute a temporary nonexclusive Sidewalk Use License Agreement with Phyllis Cox for sidewalk café use at 123 and 125 S. Chadbourne Street and such other instruments as may be necessary or convenient for carrying out such purposes; and, finding a public purpose and benefit therein (Presentation by Development Coordinator Robert Schneeman) 21. First public hearing and consideration of introduction of an Ordinance amending chapter 12.900 entitled “Tax Increment Reinvestment Zone” of the San Angelo Code of Ordinances by amending section 12.902, entitled “Tax Increment Reinvestment Zone Boundaries”; providing for severability; and, providing for an effective date (Presentation by Community and Economic Development Director Shawn Lewis) 22. Discussion and consideration of the Fiscal Year 2012 budgeted capital funding as it relates to the 2011- 2016 Capital Improvement Plan for the City of San Angelo (Presentation by Finance Director Michael Dane) 23. Consideration of adopting a Resolution casting votes for one nominee or distributing them among nominees for a position on the Board of Directors of the Tom Green County Appraisal District for the January 1, 2012 through December 31, 2013 term of office (Presentation by City Clerk Alicia Ramirez) 24. Consideration of authorizing the City Manager to negotiate and execute a Memorandum of Understanding in the preparation, adoption and implementation of an agreement for joint election and for election services, for the sharing of costs of holding a joint election, and for the acquisition or lease of election equipment including electronic voting machines (Presentation by City Manager Harold Dominguez and City Clerk Alicia Ramirez) 25. Consideration of adopting a Resolution designating polling places within the election precincts within the City of San Angelo, Texas for elections ordered; providing for pre-clearance and all other necessary actions; and providing for an effective date (Presentation by City Clerk Alicia Ramirez) H. FOLLOW UP AND ADMINISTRATIVE ISSUES 26. Consideration of matters discussed in Executive/Session, if needed; Consideration of an offer of economic incentives to a medical device company considering locating in San Angelo including, but not limited to, a tax rebate, job creation grant, building renovation grant and lease assistance and any action in connection thereto 27. Consideration of Future Agenda Items 28. Adjournment Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, ChapterCity Council Agenda Page 4 of 5 December 6, 2011 REVISED: 12/2/2011 11:17 AM
  5. 5. 551, Thursday, December 1, 2011, at 2:30 P.M. _____________________________ Bryan Kendrick, Deputy City ClerkCity Council Agenda Page 5 of 5 December 6, 2011 REVISED: 12/2/2011 11:17 AM
  6. 6. PROCLAMATIONWHEREAS, The City Council of The City of San Angelo, Texas supports all Veterans of Tom Green County, for their significant service and self-sacrifice to the United States of America and our community; and,WHEREAS, we recognize that all our Veterans have given something of themselves to this country – and some have given all – laying down their lives to defend the freedoms we hold so dear; and,WHEREAS, more than 10,000 veterans live in San Angelo and the surrounding area; andWHEREAS, the naming of a street would serve as a special, lasting commemoration of their service and would mean a great deal to these Veterans and their families who call San Angelo home; andWHEREAS, the dedicated street would serve as a reminder to all who travel through the area, of the many patriotic and wonderful people who live in this community.NOW, THEREFORE, I Alvin New, Mayor of the City of San Angelo, Texas, on behalf of the CityCouncil, do hereby proclaim Wednesday, December 7, 2011 as the dedication and renaming of“River Drive” extending from its intersection with 14th Street on the West to its intersection withIrving Street on the East, shall now be known as “VETERANS MEMORIAL DRIVE”And I encourage all citizens to recognize the valor and sacrifice of our veterans and toacknowledge and thank the many Veterans, both past and present, for their commitment to thecitizens of San Angelo. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 6th day of December, 2011. THE CITY OF SAN ANGELO __________________________________ ALVIN NEW, MAYOR
  7. 7. RESOLUTION NO. ________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS, APPROVING THE REDISTRICTING OF THE CITY’S SINGLE-MEMBER COUNCIL DISTRICTS AND ESTABLISHING NEW DISTRICT BOUNDARY LINES BASED ON 2010 CENSUS DATA FOR SAN ANGELO CITY COUNCIL ELECTIONS; DIRECTING THE CITY’S REDISTRICTING CONSULTANT TO SUBMIT THE ADOPTED PLAN FOR PRECLEARANCE UNDER SECTION 5 OF THE FEDERAL VOTING RIGHTS ACT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the results of the 2010 federal Census have been considered and indicatethat the City of San Angelo’s single-member council districts are sufficiently out of populationbalance to require redistricting in order to comply with the “one-person, one-vote” (equalpopulation) principle established by the U.S. Constitution; and WHEREAS, the City of San Angelo (the “City”) engaged the law firm of BickerstaffHeath Delgado Acosta LLP to act as the City’s redistricting consultant, including advising andassisting the City Council in preparation of a new redistricting plan in compliance withapplicable requirements of state and federal law; and WHEREAS, on April 19, 2011, the City Council adopted redistricting criteria to assistthe City and the public in developing redistricting plans which comply with applicable federaland state laws, and the adopted redistricting criteria were applied in the development of theCity’s new redistricting plan; and WHEREAS, on April 19, 2011, the City Council also adopted redistricting guidelinesregarding the submission of comments and proposed plans by the public, to ensure the ability ofthe City to timely receive and adequately consider them; and WHEREAS, during the redistricting process the City provided notice to the public of itsproposed discussions and development of a redistricting plan through meeting agendas posted incompliance with the Texas Open Meetings Act, notices on the City’s website, and publication ofnewspaper notices as well as providing certain individual notices regarding public hearings; and WHEREAS, the City Council has considered the proposed redistricting plan at CityCouncil meetings on June 23, 2011, August 24, 2011, August 30, 2011, and November 15, 2011and at public hearings held on November 28, 2011 and December 6, 2011, and has consideredoral testimony, written comments, reports from the City’s redistricting consultant, and variousproposed plans regarding the appropriate reconfiguration of the council member districts; and WHEREAS, the City Council finds that the attached city council district redistrictingplan is in the best interest of the citizens of the City, complies with the adopted redistrictingcriteria, and is believed to comply with all state and federal requirements, including requirementsfor preclearance under Section 5 of the federal Voting Rights Act;
  8. 8. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THECITY OF SAN ANGELO, TEXAS: A. That the existing single-member council district boundary lines for the City ofSan Angelo are hereby amended, and the new districting plan depicted on the map attachedhereto as Exhibit A, defining new districts, as such new districts are further described in thetables attached hereto as Exhibit B reporting populations and demographic statistics for eachsuch new district, is hereby adopted and designated to define the City’s six [single-membercouncil districts from and after the Effective Date; that Exhibits A and B are incorporated byreference in and made a part of this RESOLUTION, and shall be kept on file in the City Clerk’sOffice; and, further, that the City’s redistricting consultant is hereby authorized and directed tosubmit the adopted plan to the United States Department of Justice for preclearance under theSection 5 of the Voting Rights Act. B. That this RESOLUTION shall take and be given effect immediately uponpreclearance of the adopted plan under Section 5 of the Voting Rights Act; and that thereafter allSan Angelo City Council elections shall be held under and in accordance with the new single-member council district districting plan here adopted by the City Council and precleared by theDepartment of Justice, until such time as a subsequent lawfully-enacted districting plan shall beadopted to replace this plan and has been precleared under Section 5 or its successor statute, asapplicable. PASSED AND APPROVED by the City Council of the City of San Angelo, Texas this______ day of _________, 2011. CITY OF SAN ANGELO, TEXAS _______________________________ Alvin New, MayorATTEST:_________________________________Alicia Ramirez, City ClerkAPPROVED AS TO FORM:_______________________________Lysia H. Bowling, City Attorney 2
  9. 9. EXHIBIT A
  10. 10. EXHIBIT B
  11. 11. CITY COUNCIL MINUTE RECORDThe City of San Angelo Page 1Tuesday, November 15, 2011 Vol. 103 OPEN SESSIONBE IT REMEMBERED City Council convened in a regular meeting at 9:06 A.M., Tuesday, November 15,2011, in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All dulyauthorized members of the Council, to-wit: Mayor, Alvin New Councilmember Paul Alexander Councilmember Dwain Morrison Councilmember Johnny Silvas Councilmember Fredd B. Adams, II Councilmember Kendall Hirschfeld Councilmember Charlotte Farmerwere present and acting, thus constituting a quorum. Whereupon, the following business was transacted:An invocation was given by Mr. Tom Woods of Immanuel Baptist and pledge was led by Aidan Kendrick, 3rdGrader at TLC Academy.PROCLAMATION“Concho Christmas Celebration Day”, Saturday, December 3, 2011, was accepted by Lee Pfluger, Chairpersonof the Community Committee for Concho Christmas Celebration.PUBLIC COMMENTCouncilmember Farmer commended the Ft. Concho Museum Manager Robert Bluthardt and the Ft. Conchostaff for their successful Veteran’s program held on the weekend of November 11, 2011.Mayor New commented on the recent Rental Housing oversight initiative and proposed ordinance by theNeighborhood & Family Services staff. He addressed the article in the local newspaper and remarked on theprocess. He suggested staff hold more public hearings at various locations and address any concerns with CityCouncil in order to educate all involved, specifically on the details of such ordinance. Assistant City ManagerElizabeth Grindstaff responded staff is investigating the issues presented by West Texas Organizing StrategyRepresentative (WTOS) Craig Meyers and the public meetings are meant to gather information on the subject.CONSENT AGENDAAPPROVAL OF THE NOVEMBER 1, 2011 CITY COUNCIL REGULAR MEETING MINUTESAWARDING BID(S) AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTEANY NECESSARY RELATED DOCUMENTS:PK-03-11: Rio Vista Park Renovation Project Playground Equipment, Exerplay, Inc. (Cedar Crest, NM),$54,616.70VM-22-11: Zero Turn Mowers, Cross Texas Supply (San Angelo, Texas ), $26,878.00WU-11-11: Industrial Electric, Mike Verfurth Electric (San Angelo, Texas), $65.00/hour minimum chargeand other rates, as assignedAUTHORIZATION FOR THE CITY MANAGER TO EXECUTE INTERLOCAL AGREEMENTS WITHTHE TOM GREEN COUNTY FOR MONETARY SUPPORT OF THE COUNTY’S MENTAL HEALTH
  12. 12. Page 2 MinutesVol. 103 November 15, 2011UNIT AND CRISIS INTERVENTION UNITADOPTION OF RESOLUTIONS AUTHORIZING THE MAYOR TO EXECUTE TAX DEEDS FOR THESALE OF TAX LOTS: (ANNEX A, PAGE , RESOLUTION #2011-11-???R & ANNEX B, PAGE ,RESOLUTION #2011-11??-???R) 29 E 25th Street, (Ramirez), 0.376 acres o/o NW corner of J.B. Harrison Subdivision, F.E. Cramer Survey #318, Abstract 112, $3,000, Suit No. B-07-0027-T Corner Blaze/Richter, (Jessop), Lots 3 & 4, Block “B”, Spencer Addition #1, $2,924, Suit No. B-06- 0207ADOPTION OF A RESOLUTION AUTHORIZING SALE OF TAX RESALE LOT OF TOM GREENCOUNTY: (ANNEX C, PAGE , RESOLUTION #2011-11-???R)2005 Shelton Street, (Brown), S ½ of E ½ of Lot 3, Block 4, Home Acres Addition, $500, Suit No. TAX87-0003-BAUTHORIZATION FOR THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE SUPPLEMENTALLEASE AGREEMENT NO. 4 TO LEASE NO. GS-07B-15244, AND ALL RELATED DOCUMENTS,BETWEEN THE CITY OF SAN ANGELO AND GENERAL SERVICES ADMINISTRATION (GSA) ATSAN ANGELO REGIONAL AIRPORTAUTHORIZATION FOR THE CITY MANAGER OR HIS DESIGNEE TO NEGOTIATE AND EXECUTEA THIRD AMENDED CONCESSION AGREEMENT WITH SAN ANGELO HOST, INC. EXTENDINGTHE TERM OF THE CURRENT CONCESSION AGREEMENT FOR AN ADDITIONAL FIVE YEARSPURSUANT TO THE OPTION THEREFORE IN THE CURRENT AGREEMENT, AND AMENDINGTHE TERMS THEREOF PROVIDING FOR THE DISPENSING OF FOOD, NON-ALCOHOLICBEVERAGES, AND ALCOHOLIC BEVERAGES IN CERTAIN FACILITIES OWNED BY THE CITYOF SAN ANGELOCouncilmember Farmer and Adams requested VM-22-11 and the WEBEOC items be considered in RegularSession. Council concurred.Motion, to approve the Consent Agenda, as presented, with the exception of VM-22-11 and the WEBEOCitems, was made by Councilmember Hirschfeld and seconded by Councilmember Silvas. Motion carriedunanimously.REGULAR AGENDA: PUBLIC HEARING AND COMMENTAWARD OF BID VM-22-11 FOR ZERO TURN MOWERS FROM CROSS TEXAS SUPPLY (SANANGELO, TEXAS), IN THE AMOUNT OF $26,878.00 AND AUTHORIZING THE CITY MANAGEROR HIS DESIGNEE TO EXECUTE ANY NECESSARY RELATED DOCUMENTS:Councilmember Farmer recused herself from the vote and left the meeting at 9:19 A.M.Motion, to approve, as presented was made by Councilmember Hirschfeld and seconded by CouncilmemberAdams. Motion carried unanimously.Councilmember Farmer returned to the meeting at 9:21 A.M.APPROVAL OF AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF SAN ANGELO ANDTHE CONCHO VALLEY COUNCIL OF GOVERNMENTS AUTHORIZING SHARING OF THE COSTSOF WEBEOC, A WEB BASED COMMUNICATIONS SOFTWARE, THAT ALLOWS FOR SECURE,REAL-TIME ACCESS TO EMERGENCY RESPONSE INFORMATION AND COMMUNICATIONS,AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT
  13. 13. Minutes Page 3November 15, 2011 Vol. 103Responding to a question from Councilmember Adams, City Manager Harold Dominguez and EmergencyCoordinator Ron Perry explained the cost of, the grant received for the program, and how the partnering entitieswould be involved.Motion, to approve, as presented, was made by Councilmember Adams and seconded by CouncilmemberHirschfeld. Motion carried unanimously.PRESENTATION OF THE 3RD QUARTER 2011 REPORT FROM THE CHAMBER OF COMMERCEECONOMIC DEVELOPMENT COUNCIL AND THE CONVENTION & VISITORS BUREAU (CVB)Economic Development Chairman Fred Key and CVB Vice President Pamela Miller presented backgroundinformation.RECESSAt 9:56 A.M., Mayor New called a recess.RECONVENEAt 10:12 A.M., Council reconvened, and the following business was transacted:APPROVAL OF THE SPECIAL EVENTS COMMUNITY REVIEW COMMITTEE’SRECOMMENDATION REGARDING SAN ANGELO GIRLS FAST PITCH ASSOCIATION’S (SAGFA)REQUEST FOR IN-KIND SUPPORT FOR THE 2012 WEST TEXAS ALL-STAR TOURNAMENTCivic Events Manager Anthony Wilson presented background information. A copy of the presentation is part ofthe Permanent Supplemental Minute record.Councilmember Farmer spoke in support of staff’s recommendation; however, she suggested the organizationprovide the appropriate financial reports in order to provide the appropriate review and transparency analysis.Public comments were made by Vice President of SAGFA Jody Darnell and Ezell guy from Midland.Motion, to approve, as presented, was made by Councilmember Morrison and seconded by CouncilmemberHirschfeld.General discussion was held on the organization providing the appropriate financial reports, the potentialgenerated revenue from the tournament, and the organization’s request in comparison to their immediate needsand financial standings.Mayor New spoke in opposition of approval, specifically due to the lack of financial information provided andthat the organization or a third party of the organization has the potential to make a profit from the tournament.A vote was taken on the motion on the floor. AYE: Alexander, Morrison, Silvas, Adams, Hirschfeld, andFarmer. NAY: New. Motion carried 6-1.FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE CHANGING THE NAME OFRIVER DRIVE, EXTENDING FROM 14TH STREET TO IRVING STREET, TO VETERANS MEMORIALDRIVEAN ORDINANCE CHANGING THE NAME OF RIVER DRIVE, EXTENDING FROM ITSINTERSECTION WITH THE 19TH STREET RAMP NORTH OF 14TH STREET ON THE WEST TO ITSINTERSECTION WITH IRVING STREET ON THE EAST, FROM “RIVER DRIVE” TO “VETERANSMEMORIAL DRIVE”; AND, PROVIDING FOR AN EFFECTIVE DATECity Engineer Clinton Bailey and Planning Manager AJ Fawver presented background information. A copy ofthe presentation is part of the Permanent Supplemental Minute record.Assistant Chief Kevin Lassiter spoke on the emergency response time and the limited potential issues posed bythe inconsistent addressed location.
  14. 14. Page 4 MinutesVol. 103 November 15, 2011Based recent opponent concerns, Councilmember Hirschfeld suggested the range of the street rename bechanged from 19h Street to Irving Street to 14th to Irving Street. Council concurred.City Manager Harold Dominguez commented on the precedence that the change was setting for future request.Public comments were made by Citizen Karl Bookter and Terry Jarreau. 50110462821 1542Motion, to introduce the Ordinance, as presented and revised, was made by and seconded by . Motion carriedunanimously.FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE CHANGING THE NAME OF50TH STREET, EXTENDING FROM GRAPE CREEK ROAD TO ARMSTRONG ROAD, TO LAKEVIEWHEROES DRIVEAN ORDINANCE CHANGING THE NAME OF 50TH STREET, EXTENDING FROM ITSINTERSECTION WITH GRAPE CREEK ROAD ON THE WEST TO ITS INTERSECTION WITHARMSTRONG STREET ON THE EAST, FROM “50TH STREET” TO “LAKE VIEW HEROES DRIVE”;AND, PROVIDING FOR AN EFFECTIVE DATECity Engineer Clinton Bailey and Planning Manager AJ Fawver presented background information.Mayor New left the meeting at 11:00 A.M. andMotion, to introduce the Ordinance, as presented, was made by Councilmember Silvas and seconded byCouncilmember Adams.Councilmember Farmer facilitated the meeting as Mayor Pro Tempore.Public comments were made by Citizen Jerry Hasty and Assistant Chief Kevin Lassiter.Mayor New returned to the meeting at 11:02 A.M.Councilmember Adams withdrew his motion.City Manager Harold Dominguez commented on the number of properties east of Armstrong Street, theemergency response time, and the potential issues associated with two different street names for one street.General discussion was held on the potential confusion that may be caused due to the different street namesassigned to one street, specifically related to emergency response issues.Councilmember Silvas withdrew his motion.Motion, to introduce the Ordinance, as presented, and amended from Covington Road to Armstrong Street, wasmade by Councilmember Morrison and seconded by Councilmember Alexander. Motion carried unanimously.SECOND PUBLIC HEARING OF COMMENTS FOR AND AGAINST PROPOSED ANNEXATION OFAPPROXIMATELY 1,336 ACRES LOCATED NORTHEAST OF SAN ANGELO’S EXISTING CITYLIMITS, ENCOMPASSING AN AREA SOUTH OF EAST FARM TO MARKET ROAD 2105, BEGINNINGAT A POINT ALONG SAN ANGELO’S EXISTING CITY LIMITS LINE; SAID POINTS BEGINAPPROXIMATELY 1,290 FEET EAST OF THE INTERSECTION OF EAST 37TH STREET AND PRUITTROAD, WHICH EXTENDS ALONG SAN ANGELO’S EXISTING CITY LIMITS FOR APPROXIMATELY11,080 FEET, INCLUDING AN APPROXIMATELY 1.68-MILE SEGMENT OF RIGHT-OF-WAY OF OLDBALLINGER HIGHWAY, AN APPROXIMATELY 1.64-MILE SEGMENT OF COVINGTON ROAD, ANAPPROXIMATELY 0.48-MILE SEGMENT OF RIGHT-OF-WAY OF EAST FARM TO MARKET ROAD2105, AN APPROXIMATELY 0.50-MILE SEGMENT OF RIGHT-OF-WAY OF EAST 50TH STREET, ANAPPROXIMATELY 0.61-MILE SEGMENT OF RIGHT-OF-WAY OF NORTH US HIGHWAY 277, ANDAN AREA OF 200 ACRES NORTHEAST OF THE INTERSECTION OF SAN ANGELO’S EXISTINGCITY LIMITS LINE AND NORTH US HIGHWAY 277
  15. 15. Minutes Page 5November 15, 2011 Vol. 103Planning Manager AJ Fawver presented background information. A copy of the map is part of the PermanentSupplemental Minute record.City Manager Harold Dominguez noted the questions Council raised at the last meeting regarding the TomGreen County property and 4-H Center had been resolved. He informed should the County have issues in thefuture, the City will consider possible land swaps.Councilmember Morrison commented on providing the delivery of water to the area. Ms. Fawver stated staff iscurrently working on including the provision within the Service Delivery Plan timeframe.Public comments were made by Citizen Don Miller of 3793 Old Ballinger Hwy.General discussion was held on providing the following services: sewer, water, street lights, street cleaning,code enforcement, and police protection.Mayor New officially closed the public comment period.APPROVAL OF MATTERS RELATED TO HEALTH INSURANCE: THE BENEFITS PLAN DESIGN,HEALTH INSURANCE PREMIUMS, AND THE ALLOCATION OF SAVINGS DERIVED FROM THEHEALTH INSURANCE AND ANCILLARY PRODUCTS PROVIDER; ACCEPTANCE OF THECOMMITTEE’S RECOMMENDATION, AS PRESENTED, WITH THE FOLLOWING CHANGES TOTHEIR RECOMMENDATION: REDUCE THE EMPLOYEE PREMIUM ADJUSTMENT FROM $16.50 TO$13.20; APPROXIMATE SAVINGS OF $52,500.00 SHALL REMAIN IN THE FUND TO OFFSETFUTURE YEAR EXPENSES; AND, UPON RECEIPT OF EARLY RETIREE REINSURANCE PROGRAMFUNDS, SAID FUNDS SHALL ALSO REMAIN IN THE FUND TO OFFSET FUTURE YEAR EXPENSESHuman Resources Director Lisa Marley presented background information. A copy of the presentation is part ofthe Permanent Supplemental Minute record.Ms. Marley informed the City had been approved for $330K from the Early Retiree Reinsurance Program(ERRP) fund, but had not yet received the funds. She noted receipt of funds cannot be guaranteed based on theavailability of funds and staff is working on the 2011 claims. Ms. Marley informed the monies must be utilizedfor provider cost of the plans and insurance related matters.Motion, to accept the Committee’s recommendation, setting aside $324,500.00 to set up a rate stabilization fundcontingent on receiving the ERRP funds, and upon receipt of ERRP funds, an amount equal to said funds willtransferred from the rate stabilization fund to purchase the Emergency Response Type 3 brush truck, was madeby Mayor New.General discussion was held on the rate stabilization plan set up and expenditure process, health savings accountconcept, available physicians between both hospitals, additional cost to the patient to transfer medical records,receipt of the ERRP funds, possible transfers of funds between the self-insurance and probable rate stabilizationaccounts, future insurance rate and premium increases, and savings available for such increases.Councilmember Morrison spoke in opposition of purchasing the brush truck with the savings. Mayor Newwithdrew his motion.Motion, to accept the Committee’s recommendation with the following changes to the plan: reduce theemployee premium adjustment from 16.50 to 13.20; approximate savings of $52,500.00 shall remain in the fundto offset future year expenses; and, upon receipt of ERRP funds, said funds shall also remain in the fund tooffset future year expenses; was made by Councilmember Hirschfeld and seconded by CouncilmemberAlexander.Public comment was made by Citizen Jim Turner.A vote was taken on the motion on the floor. AYE: New, Alexander, Silvas, Hirschfeld, and Farmer. NAY:Morrison and Adams. Motion carried 5-2.
  16. 16. Page 6 MinutesVol. 103 November 15, 2011EXECUTIVE/CLOSED SESSIONAt 12:41 P.M., Council convened in Executive Session under the provision of Government Code, Title 5.Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D.Exceptions to Requirement that Meetings be Open, Section 551.087 to discuss an offer of financial or otherincentive to a company or companies with whom the City of San Angelo is conducting economicdevelopment negotiations and which the City of San Angelo seeks to have, locate, stay or expand in SanAngelo; Section 551.071 to consult with attorney with regard to a possible settlement agreement of thefollowing: settlement with AEP Texas North Company of any and all claims that the City of San Angelomay have relating to utility charges for unmetered street lighting preceding February 16, 2011; and, Section551.071 to consult with attorney on a matter in which the duty of the attorney to the governmental bodyunder the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts withthis chapter on issues related to redistrictingOPEN SESSION (continued)At 1:54 P.M. City Council concluded the Executive/Closed Session whereupon the following business wastransacted:RECESSAt 1:54 P.M., Mayor New called a recess.RECONVENEAt 2:14 P.M., Council reconvened, and the following business was transacted:DISCUSSION ON AERIAL TRUCK RESPONSE EMERGENCY RUNS AND RELATED MATTERSAssistant Fire Chief Kevin Lassiter presented background information.General discussion was held on moving reserved equipment to Central Fire Station, supplying the firefighterwith duplicate gear and equipment in order to man the additional vehicles, Insurance Offices Rating (ISO), andNational Fire Protection Agency (NFPA) Code regulations and requirements.POSTPONEMENT OF AWARDING BID NO. AP-04-11 FOR AIRPORT TERMINAL RECONSTRUCTIONTO TEMPLETON CONSTRUCTION CO. IN THE AMOUNT OF $5,925,715.00 AND AUTHORIZINGCITY MANAGER OR HIS DESIGNEE TO EXECUTE ANY NECESSARY RELATED DOCUMENTSMayor New informed the item has been removed by staff and postponed until December 6, 2011.AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE CHANGE ORDER #3 TO THE 50THSTREET CONSTRUCTION & GRAPE CREEK ROAD RECONSTRUCTION PROJECT (ES-1-11) IN THEAMOUNT OF $155,489.15 TO REECE ALBERT, INC. FOR CHANGING THE CONSTRUCTION OF50TH STREET (TRAVIS ST. TO ARMSTRONG ST.) FROM HOT MIX ASPHALT PAVEMENT TOROLLER COMPACTED CONCRETE PAVEMENT (RCC)City Engineer Clinton Bailey presented background information.Motion, to authorize, as presented, was made by Councilmember Morrison and seconded by CouncilmemberAdams.General discussion was held on the design onto Grape Creek Road from N. Chadbourne, the drainage near andaround the area, and the quality of the material, specifically related to wear, tear, and cracking.A vote was taken on the motion on the floor. Motion carried unanimously.
  17. 17. Minutes Page 7November 15, 2011 Vol. 103FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING ORDINANCE#2011-09-116, PREVIOUSLY AUTHORIZED TO EXECUTE ABANDONMENT OF AN ALLEY INFAIRVIEW ADDITION, BLOCK 50AN ORDINANCE AMENDING ORDINANCE NUMBER 2011-09-116 ADOPTED ON OCTOBER 18,2011, THAT PROVIDES FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING ALLEY,TO WIT: A 20’ X 330’ ALLEY RIGHT-OF-WAY EXTENDING FROM NORTH ARCHER STREET TONORTH BELL STREET IN BLOCK 50 OF THE FAIRVIEW ADDITION, RUNNING PARALLEL TO ANDSOUTH OF EAST HOUSTON HARTE EXPRESSWAY IN NORTHEASTERN SAN ANGELO;AUTHORIZES THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDESFOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDESFOR THE MAYOR TO EXECUTE AND DELIEVER A QUIT CLAIM DEED TO THE ABUTTINGPROPERTY OWNERS; BY REPEALING AND RESTATING PARAGRAPH NUMBERED 4 THEREINWHICH PROVIDES FOR RESERVATION OF AN EASEMENT FOR SEWER UTILITY.Planning Manager AJ Fawver presented background information.Motion, to introduce the Ordinance, as presented, was made by Councilmember Silvas and seconded byCouncilmember Hirschfeld. Motion carried unanimously.DENIAL TO ISSUE REBATES FOR WATER FEESFinance Director Michael Dane presented background information. A copy of the presentation is part of thePermanent Supplemental Minute record.Motion, to deny the issuing of a water rebate, was made by Councilmember Alexander and seconded byCouncilmember Hirschfeld. Motion carried unanimously.FOLLOW UP AND ADMINISTRATIVE ISSUESCONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSIONNo action was taken on matters discussed in Executive/Closed Session.CONSIDERATION OF APPROVING A SETTLEMENT WITH AEP TEXAS NORTH COMPANY OF ANYAND ALL CLAIMS THAT THE CITY OF SAN ANGELO MAY HAVE RELATING TO UTILITYCHARGES FOR UNMETERED STREET LIGHTING PRECEDING FEBRUARY 16, 2011Motion, to approve, as presented, was made by Councilmember Hirschfeld and seconded by CouncilmemberSilvas. Motion carried unanimously.DESIGNATION OF PLAN A AND PLAN C REDISTRICTING PLANS AS ILLUSTRATIVE PLAN(S) TOBE PROPOSED FOR PUBLIC CONSIDERATION AND COMMENT; AND, APPROVAL OF SCHEDULEFOR TWO (2) PUBLIC HEARINGS TO RECEIVE COMMENTS ON DESIGNATED REDISTRICTINGILLUSTRATIVE PLAN(S) FROM MEMBERS OF THE PUBLICCity Manager Harold Dominguez presented background information.Council agreed to hold two public hearings on December 6, 2011 and another to be scheduled by staff.Motion, to designate Plan A and Plan C and hold one of two public hearings on December 6, 2011 and the otherto be scheduled by staff, was made by Councilmember Farmer and seconded by Councilmember Adams.Motion carried unanimously.APPROVAL OF VARIOUS BOARD NOMINATIONS BY COUNCIL AND DESIGNATEDCOUNCILMEMBERS:Civic Events Board: Gray Mundell (SMD5) to a 1st full term October 2014 and Scott Zaruba (Mayor) to a 2ndfull term October 2014
  18. 18. Page 8 MinutesVol. 103 November 15, 2011Motion, to approve various board nominations by Council and designated Councilmembers, was made byMayor New and seconded by Councilmember Silvas. Motion carried unanimously.CONSIDERATION OF FUTURE AGENDA ITEMSCity Manager Harold Dominguez distributed the proposed November 15, 2011 Agenda and solicited Councilcomments and suggestions.Proposed rental ordinance, issues, staff involvement, and related Public HearingConsider recruiting Amateur Softball Association (ASA) & United States Specialty Sports Association(UAAASA) Softball leagues and how to coordinating the holding of both leaguesDrainage issue at northeast corner of Brown and E. 22nd Street; Mr. James Horne residenceADJOURNMENTMotion, to adjourn, was made by Councilmember Hirschfeld and seconded by Councilmember Adams. Motioncarried unanimously.The meeting adjourned at 3:12 P.M. THE CITY OF SAN ANGELO ___________________________________ Alvin New, MayorATTEST:_______________________________Alicia Ramirez, City ClerkAnnexes A-CIn accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of thismeeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Councilmeetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased fromthe Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recordingmay be distorted due to equipment malfunction or other uncontrollable factors.)
  19. 19. Minutes Page 9November 15, 2011 Vol. 103 THE CITY OF SAN ANGELO, TEXAS Tuesday, November 15, 2011 Certified Agenda for Executive/Closed SessionI. Announcement by Presiding Officer “The City Council will begin its Executive Session on the November 15 day of Month, 2011, at_____P.M.” Attendees included the City Council, City Manager Harold Dominguez, Asst. City Manager Rick Weise, Assistant City Manager Elizabeth Grindstaff, City Attorney Lysia H. Bowling, City Clerk Alicia Ramirez, and Finance Director Michael Dane.II. Subject matter of each Executive Session deliberation Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open:III. Action No formal action was taken by the City Council during the Executive/Closed Session. Action relative to any matter discussed during this session can be found in the minutes of the Regular Meeting of this same November 15.IV. Announcement by Presiding Officer “The City Council has completed its Executive Session on the November 15 day of Month, 2010, at ___P.M.”CERTIFICATIONI hereby certify this Agenda of an Executive Session of the City Council of the City of San Angelo, at which Iserved as Presiding Officer, is a true and correct record of the proceedings and the only matter(s) as stated abovewere discussed, pursuant to Title 5, Texas Government Code, Chapter 551.WITNESS my hand this _____ day of ____________, 2011. THE CITY OF SAN ANGELO ___________________________________ Alvin New, MayorATTEST:________________________________Alicia Ramirez, City Clerk
  20. 20. City of San AngeloMemo Date: November 17, 2011 To: Councilmembers From: Patrick Frerich, Equipment Maintenance Superintendent - Vehicle Maintenance Subject: Agenda Item for December 6, 2011 Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651 Caption: Consent Consideration of awarding bid VM-10-11 for Forklifts, and authorizing the City Manager or designee to execute any necessary related documents. Summary: The Vehicle Maintenance Department requested formal bids for forklifts from ASCO Equipment – San Angelo, TX, Cisco Equipment – San Angelo, TX, Warren CAT – San Angelo, TX, and Yellow House Machinery – San Angelo, TX. Bids were received from ASCO Equipment and Cisco Equipment. History: Bids were requested for replacing current equipment that are past their useful operational life. Formal bids were requested from vendors listed on the Purchasing Master Data Base, advertised in local media and the internet. If awarded, the bid may be used for this and subsequent purchases for a period of one year from the date of award. This purchase, and all additional forklift purchases requested during the contract term, will be presented before Council for approval. Vendor selection is based on the financial impact of the bid; the completeness of the bid; inclusion and pricing of items and options requested; the competence of the vendor regarding the purchase transaction; and the after-sale benefits including location of warranty shops, parts supply lead-time and availability, etc. Specifications were draft for a 7000# capacity forklift and an 8000# capacity all-terrain forklift. Submissions from both vendors met all specifications for the 7000# machine. Cisco Equipment’s submission for the 8000# forklift met all specifications. ASCO’s submission for the 8000# machine did not meet specifications regarding the type of cab requested and requested safety features and was therefore rejected for this machine. Financial Impact: The City recommends awarding the bid in its entirety to Cisco Equipment. This purchase will consist of two (2) machines for a total amount expensed of $103,022.00. The budget account for this transaction will be 260-4400-800-0741 and 270-5400-800-0741. Related Vision Item: NA Other information/Recommendation: Staff recommends awarding the bid in its entirety to Cisco Equipment (San Angelo, TX).X:PF DocumentsBid Documents2012 Equipment BidsAgenda BackgroundBackground Memo VM-10-11 - Forklifts.doc
  21. 21. Attachments: Bid Tabulation VM-10-11 Reviewed by: Will Wilde, Water DirectorX:PF DocumentsBid Documents2012 Equipment BidsAgenda BackgroundBackground Memo VM-10-11 - Forklifts.doc
  22. 22. CITY OF SAN ANGELO BID TABULATION * RFB NO: VM 10 11/Forklifts November 9, 2011 Cisco Equipment ASCO ASCO Alternate Extended QTYItem Description Unit Price Extended Price Unit Price Price Unit Price Extended Price 1 7000# Forklift 1 $ 31,420.00 $ 31,420.00 $ 39,855.00 $ 39,855.00 $ 35,350.00 $ 35,350.00 2 8000# Forklift 1 $ 71,602.00 $ 71,602.00 Did Not Meet Specifications Did Not Meet Specifications Total Bid $ 103,022.00 $ 39,855.00 $ 35,350.00 Bids Requested From: Associated Supply Company San Angelo, TX Cisco Equipment San Angelo, TX Warren CAT San Angelo, TX Yellow House Machinery San Angelo, TX
  23. 23. City of San AngeloMemo Date: November 17, 2011 To: Councilmembers From: Patrick Frerich, Equipment Maintenance Superintendent - Vehicle Maintenance Subject: Agenda Item for December 6, 2011 Contact: Patrick Frerich, Vehicle Maintenance - 657-4329 x1651 Caption: Consent Consideration of awarding HGAC quote VM-23-11 for Police Patrol Vehicles, and authorizing the City Manager or designee to execute any necessary related documents. Summary: The Vehicle Maintenance Department requested a quote for 20 Pursuit Rated Vehicles for the Police Department. Dallas Dodge (Dallas, TX) responded through the State approved purchasing co-op HGAC, contract #VE03-06. History: A quote was requested for vehicles to replace current units that have met their expected usable life. Vendor selection is based on the financial impact of the quote; the completeness of the quote; inclusion and pricing of items and options requested; the competence of the vendor regarding the purchase transaction; and the after-sale benefits including location of warranty shops, parts supply lead-time and availability, compliance with specifications, best overall value for the City, etc. Financial Impact: The City recommends awarding the quote to Dallas Dodge for the acquisition of 20 Police Package Sedans for a total amount expensed of $429,220.00 through the Houston- Galveston purchasing co-op. The budget account for this transaction will be 501-8000-800-0742. Related Vision Item: NA Other information/Recommendation: Staff recommends awarding the quote in its entirety to Dallas Dodge (Dallas, TX) through HGAC contract #VE03-06. Attachments: None Reviewed by: Chief Vasquez, Chief of PoliceX:PF DocumentsBid Documents2012 Equipment BidsAgenda BackgroundBackground Memo VM-23-11 - Police PatrolVehicles.doc
  24. 24. MEMORANDUMDate: November 17, 2011To: Mayor and CouncilmembersFrom: Luis Elguezabal, A.A.E., Airport DirectorSubject: Consideration for 12-6-11 meetingContact: Luis Elguezabal, A.A.E., Airport, 325-659-6409 or extension-1010Caption: CONSENT AGENDA: CONSIDERATION OF AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE TASK ORDER NO. 16, AND ALL RELATED DOCUMENTS, BETWEEN THE CITY OF SAN ANGELO AND KSA ENGINEERS FOR ARCHITECTURAL/ENGINEERING SERVICES ASSOCIATED WITH THE TERMINAL BUILDING RENOVATIONS PROJECT IN THE AMOUNT OF $354,526 AT SAN ANGELO REGIONAL AIRPORT.History: Staff submitted a Request for Qualifications RFQ No. AP-1-10 Architectural & Engineering Services, in November 2009. KSA Engineers was selected and an Agreement was entered by City Council on May 4, 2010. The selection process met the standards and guidelines of the Federal Aviation Administration (FAA) Advisory Circular 150/5100-14 – Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects. Airport staff is planning several improvements to the airports: infrastructure, Master Plan, Airport Layout Plan, and terminal building area. Staff will bring forth separate Task Orders for additional projects as funding for each project becomes available from the Federal Aviation Administration.Summary: Task Order No. 16 will provide the San Angelo Regional Airport with construction phase services, construction materials testing, and post-construction phase services associated with the Terminal Building Renovations project. The fee covers bi-weekly periodic site visits to observe work in progress by the Architects, as requested by the Federal Aviation Administration. KSA Engineers has been teamed with: Corgan Associates Inc, (Architect), Reed, Wells, Benson and Company (Mechanical/Electrical/Plumbing), L.A. Fuess Partners, Inc (Structural Engineering), and CAGE Inc.(Baggage Consultant.) The term of this Task Order will be for 18 months for the construction phase and 45 days for the post-construction phase.Financial Impact: Total cost for Task Order No. 16 is $354,526 for which the Federal Aviation Administration will fund 95% which is $336,800 and the City is responsible for 5% or $17,726. The City will fund its share with Passenger Facility Charges (PFC).Related Vision Item: Adequately Maintain Infrastructure.Other Information/Recommendation: Staff recommends approval.Attachments: Task Order No. 16Presentation: NonePublication: NoneReviewed by Director: Luis Elguezabal, A.A.E., Airport, 11-17-11
  25. 25. San Angelo Regional AirportTask Order No. 16 TASK ORDER N0. 16KSA Project No. SAN.009 This is Task Order No. 16, consisting of 3 pages. Task Order No. 16 – Terminal Renovations Construction Phase Services In accordance with paragraph 1.02 of the Standard Form of Agreement between the City of San Angelo, Texas (Owner) and KSA Engineers, Inc. (Engineer) for professional services, Task Order Edition, dated May 4, 2010 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: Terminal Renovations Construction Phase Services B. Description: Conduct construction phase services, construction materials testing, and post- construction phase services associated with the Terminal Building Renovations project at San Angelo Regional Airport. 2. Services of Engineer A. Provide the services in Exhibit A – Schedule of Engineer’s Services as outlined below. a. The services outlined in Paragraph A1.01 Study and Report Phase of the General Services Agreement are NOT included in this Task Order. b. The services outlined in Paragraph A1.02 Preliminary Design Phase of the General Services Agreement are NOT included in this Task Order. c. The services as outlined in Paragraph A1.03 Final Design Phase of the General Services Agreement are NOT included in this Task Order. d. The services as outlined in Paragraph A1.04 Bidding or Negotiating Phase of the General Services Agreement are NOT included in this Task Order. e. During the Construction Phase ENGINEER shall: Provide the services outlined in Paragraph A1.05 Construction Phase of the General Services Agreement. f. During the Post-Construction Phase ENGINEER shall: Provide the services outlined in Paragraph A1.06 Post-Construction Phase of the General Services Agreement. B. This task order does not include services for study and report phase, preliminary design phase, final design phase, geotechnical investigations, resident project representative or inspection. 3. Owners Responsibilities A. See Exhibit B of Standard Form of Agreement dated May 4, 2010. Task Order No. 16 Page 1 of 3
  26. 26. TASK ORDER N0. 164. Times for Rendering Services Phase Completion Date Construction Phase 18 Months from Notice to Proceed Post-Construction Phase 45 Calendar Days from Notice to Proceed Note: Times for rendering services do not include review periods of the Client or Governmental Agencies.5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Fee Construction Phase Lump Sum $321,708.00* Construction Materials Testing Lump Sum $27,818.00 Post-Construction Phase Lump Sum $5,000.00 TOTAL $354,526.00 * Fee includes the following: review and respond to Requests for Information (RFI’s), review and comment on Submittals from the Contractor, periodic site visits to observe work in progress (Architect every two weeks), participation in Construction Meetings by phone (unless in town for site observation), and site visits for specific milestones or equipment installations (Architect or other disciplines as required). B. The terms of payment are set forth in Article 4 of the Agreement.6. Consultants: Corgan Associates, Inc. – Architect Reed, Wells, Benson and Company – Mechanical/Electrical/Plumbing (MEP) L.A. Fuess Partners, Inc – Structural Engineering CAGE Inc. – Baggage Consultant7. Other Modifications to Agreement: None8. Attachments: None9. Documents Incorporated By Reference: None Task Order No. 16 Page 2 of 3
  27. 27. TASK ORDER N0. 16Terms and Conditions: Execution of this Task Order by OWNER and ENGINEER shall make it subjectto the terms and conditions of the Agreement (as modified above), which Agreement is incorporated bythis reference. ENGINEER is authorized to begin performance upon its receipt of a copy of this TaskOrder signed by OWNER.The Effective Date of this TASK Order is , .OWNER: ENGINEER:City of San Angelo KSA Engineers, Inc.By: By:Name: Harold Dominguez Name: Joncie H Young, P.E.Title: City Manager Title: PresidentAttest: Alicia Ramirez, City Clerk(SEAL)DESIGNATED REPRESENTATIVE FOR DESIGNATED REPRESENTATIVE FOR TASKTASK ORDER: ORDER:Name: Luis E. Elguezabal, A.A.E. Name: David A. Alexander, P.E.Title: Airport Director Title: Project ManagerAddress: 8618 Terminal Circle, Suite 101 Address: 5301 Knickerbocker Road, Suite 120 San Angelo, TX 76904 San Angelo, Texas 76904E-Mail E-MailAddress: Luis.Elguezabal@sanangelotexas.us Address: dalexander@ksaeng.comPhone: 325-659-6409 Phone: 325-947-1555Fax: 325-657-0050 Fax: 325-947-1559 Approved as to content Approved as to form _____________________________ _____________________________ Luis E. Elguezabal, Airport Director Lysia H. Bowling, City Attorney Task Order No. 16 Page 3 of 3
  28. 28. City of San AngeloMemo Date: November 16, 2011 To: Mayor and Council Members From: Roger S. Banks, Purchasing, Division Manager Subject: Agenda Item for December 6, 2011 Council Meeting Contact: Diana Farris, Purchasing Specialist, 657-4212 Caption: Consent Item Consideration of adopting a Resolution authorizing the Mayor to execute a Resolution authorizing sale of Tax Lot(s): st A. 37 W 21 Street, (Green), Lot 2, Block 27, Lasker Addition, $2,500, Suit No. B-05-0070-T Summary: The subject properties were auctioned with no offers received. Subsequently, the properties were struck off to the City as Trustee for itself and the other taxing entities. OFFERS Location Size Date Auctioned Offer Will Satisfy… st 37 W 21 Street 50’ x 140’ 03/04/08 The total amount due under the judgment History: The following amounts of delinquent taxes, accrued penalties, interest, attorney fees and costs for delinquent years of, together with additional penalties and interest at the rates prescribed by Subchapter A & C of Chapter 33, Property Tax Code, which accrue on all said taxes from date of judgment until paid. st 37 W 21 Street Taxes $2,746.28 Sheriff Fees $100.00 District Clerk $548.00 Attorney Fees $275.00 Administration $350.00 Municipal Liens $0.00 Total $4,019.28 Financial Impact: Upon approval: (1) The City will retain a $350 Administration Fee, (2) The balance will be distributed according to the judgment on the Sheriff’s Return, and (3) Property(s) will be reinstated back onto tax roll. Other Information/Recommendation: No outstanding account balances exist for the above Prospective Buyers and it is recommended that the above offer(s) be accepted. Attachments: Resolution, Tax-Resale Deed, and Property Location Map Presentation: N/A Reviewed by Service Area Director: Michael Dane, Director of Finance
  29. 29. RESOLUTION AUTHORIZING SALE OF REAL PROPERTY (Not Less Than Adjudged Value or Judgment) WHEREAS, on the day of , 2011, at a regularly scheduled meeting ofthe City Council of the City of San Angelo, Texas, there was presented to said Council theproposal for the City to sell a parcel of land situated within the city limits of the City of SanAngelo, said parcel being described as follows: Lot 2, Block 37, Lasker Addition, an addition to the City of San Angelo, Tom Green County, Texas, as described in Volume 797, Page 597, Official Public Records of Real Property of Tom Green County, Texas. WHEREAS, said lot(s) are held by the City of San Angelo, as Trustee by virtue of Sheriff’sTax Deed, recorded on Instrument No. 649603 of the Official Public Records of Real Property,Tom Green County, Texas; and, WHEREAS, the City Council, has determined that it is in the best interest of the City of SanAngelo as Trustee to sell said lot(s) for an amount that is greater than or equal to the marketvalue specified in the Judgment of foreclosure or greater than or equal to the amount of thejudgment(s) against said property. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFSAN ANGELO: That the Mayor of the City of San Angelo is hereby authorized in his capacityas representative of the City of San Angelo, as Trustee to execute a Quitclaim Deed to the abovedescribed lot(s) to MARTHA DOMINGUEZ GREEN, a single person, for the consideration ofTwo Thousand Five Hundred and 00/100 Dollars ($2,500.00) and that the sale for said amount isalso hereby authorized and approved.APPROVED AND ADOPTED ON THE DAY OF , 2011. THE CITY OF SAN ANGELO _______________________________ Alvin New, MayorAttest:_____________________Alicia Ramirez, City ClerkApproved As to Form: Approved As to Content:______________________ ____________________________Lysia Bowling, City Attorney Roger S. Banks, Purchasing Manager
  30. 30. City of San AngeloMemo Date: November 8, 2011 To: Mayor and Councilmembers From: Will Wilde, Water Utilities Director Subject: Agenda Item for December 6, 2011 Council Meeting Contact: Will Wilde, Water Utilities Director, 657-4209 Caption: Consent Item Consideration of authorizing the sale of the following residential property for the appraised value and authorizing the Mayor, City Manager, or Water Utilities Director to execute all necessary legal documents pertaining to the sale of subject properties, subject to completion of all curative requirements. Summary: Glen Meadows Baptist Church 6002 Knickerbocker Road Lot 1, Group 2 $312,358 History: None. Financial Impact: Proceeds from the sale of lake lots go into the Lake Nasworthy Trust Fund. Related Vision Item (if applicable): None. Other Information/Recommendation: If the sale is approved at the appraised value, a title examination will be performed and legal staff will prepare a Real Estate Contract of Sale, Special Warranty Deed and Surrender of Lease, as previously approved by City Council. Staff recommends approval. Attachments: Appraisal Report (Glen Meadows Baptist Church) Presentation: None. Publication: None. Reviewed by Service Area Director: Will Wilde, Water Utilities Director, November 9, 2011.
  31. 31. City of San AngeloMemo Date: December 2, 2011 To: Mayor and Council Members From: Ron Perry, Emergency Management Coordinator Subject: Agenda Item for December 6, 2011 Council Meeting Contact: Ron Perry, Emergency Management, 325-657-4230 Caption: Consent Consideration of approving a Memorandum of Understanding (MOU) Agreement between the City of San Angelo and the Department of State Health Services, Health Service Region 9/10., whereby in the event of a Public Health Emergency event in the State of Texas, local and regional health and medical infrastructure and associated resources will be quickly committed to providing the necessary treatment and supporting strategies to effectively respond to a potential evolving event or to support the response to an actual event, and authorizing the Mayor and/or City Manager to execute said agreement. Summary: The capability of mobilizing resources from the state, federal, and private sector will enable the quick augmentation of local and regional medical and health resources, supporting the effective management and distribution of the Strategic National Stockpile (SNS), during a Public Health emergency. History: With a recent change in Emergency Management and Public Health preparedness requirements, establishing designated Point Of Dispensing (POD) sites throughout the Tom Green County area and working with the Department of State Health Services in procuring these medications for a Public Health emergency will assist in the mitigation process to prepare for such an emergency. Financial Impact: All reasonable and eligible costs, including lost revenues relating to use of the facility, associated with the Strategic National Stockpile may be submitted for consideration and reimbursement through established disaster assistance programs. Related Vision Item N/A (if applicable): Other Information/ Staff recommends approval for the Mayor or City Manager to sign the Memorandum Recommendation: of Understanding (MOU) Agreement between the City of San Angelo and the Department of State Health Services, Health Service Region 9/10 Attachments: EM DSHS MOU Agreement.pdf Presentation: N/A Publication: N/A Reviewed by Harold Dominguez, City Manager,
  32. 32. Service AreaDirector:Approved by Legal: Date of Approval (attach Legal Approval Form)
  33. 33. San Angelo Metropolitan Planning OrganizationMemo Date: December 6, 2011 To: Mayor and City Council members From: Doray Hill, Jr., Interim MPO Director Subject: Agenda Item for October 21, 2008 Council Meeting Contact: Doray Hill, Jr. Interim MPO Director Caption: Consideration of authorizing the City Manager or his designee to execute a Planning Contract between the San Angelo Metropolitan Planning Organization, the Texas Department of Transportation, and the City of San AngeloSummary: This contract is a requirement by the Texas Department of Transportation. Alltwenty-five Metropolitan Planning Organizations in the State of Texas are required to have aPlanning Contract.History:The San Angelo Metropolitan Planning Organization (SA-MPO) has a contract currently in placebetween the City of San Angelo and the Texas Department of Transportation. This agreementwas executed on March 15, 2011 and will expire September 30, 2012. A new Planning Contract(Agreement) was recently given to the Texas MPOs that have changes, which incorporaterecent legislation. The current contract will remain in effect until this new one can be signed.The City of San Angelo is being asked to sign this new contract as the fiscal agent of the SA-MPO. This attached agreement does not change any of the responsibilities of the fiscal agentrather, it includes new federally required provisions.The City of San Angelo legal staff approved this agreement. Additionally, the San AngeloMetropolitan Planning Organization Policy Board approved this agreement at their November3, 2011 meeting. This contract will be forwarded to the Texas Department of Transportation for
  34. 34. the State of Texas execution. The new contract after signed will expire on September 30, 2012,as did the recently signed contract.Financial Impact: n/aRelated Vision Item (if applicable): n/aNotification: n/aAttachments: Agreement with Metropolitan Planning OrganizationPresentation: n/aPublication: n/aReviewed by: n/a
  35. 35. San Angelo Metropolitan Planning OrganizationMemo Date: December 6, 2011 To: Mayor and City Council members From: Doray Hill, Jr., Interim MPO Director Subject: Agenda Item for October 21, 2008 Council Meeting Contact: Doray Hill, Jr. Interim MPO Director Caption: Consideration of authorizing the City Manager or his designee to negotiate and execute an Agreement with Metropolitan Planning Organization by and between the City as Fiscal Agent, the Texas Department of Transportation, and the San Angelo Metropolitan Planning Organization Policy Committee, providing for urban district transportation planning and superseding prior agreements between the partiesSummary: This contract is a requirement by the Texas Department of Transportation. Alltwenty-five Metropolitan Planning Organizations in the State of Texas are required to have aPlanning Contract.History:The San Angelo Metropolitan Planning Organization (SA-MPO) has a contract currently in placebetween the City of San Angelo and the Texas Department of Transportation. This agreementwas executed on March 15, 2011 and will expire September 30, 2012. A new Planning Contract(Agreement) was recently given to the Texas MPOs that have changes, which incorporaterecent legislation. The current contract will remain in effect until this new one can be signed.The City of San Angelo is being asked to sign this new contract as the fiscal agent of the SA-MPO. This attached agreement does not change any of the responsibilities of the fiscal agentrather, it includes new federally required provisions.
  36. 36. The City of San Angelo legal staff approved this agreement. Additionally, the San AngeloMetropolitan Planning Organization Policy Board approved this agreement at their November3, 2011 meeting. This contract will be forwarded to the Texas Department of Transportation forthe State of Texas execution. The new contract after signed will expire on September 30, 2012,as did the recently signed contract.Financial Impact: n/aRelated Vision Item (if applicable): n/aNotification: n/aAttachments: Agreement with Metropolitan Planning OrganizationPresentation: n/aPublication: n/a
  37. 37. City of San AngeloMemo Date: 11/03/11 To: Mayor and Councilmembers From: Chief Tim Vasquez Subject: Agenda Item for December 6, 2011 Council Meeting Contact: Chief Tim Vasquez, 657-4336 Caption: Consent Item Consideration of approving a maintenance service contract for San Angelo Public Safety Communications in the amount of $137,861.96 for calendar year 2012 between the City of San Angelo and Intergraph authorizing 24/7 technical support and authorizing the City Manager or his designee to execute said maintenance contract and any renewal contract thereafter provided the cost does not increase more than 4% each subsequent year Summary: This is an annual service contract that provides 24/7 technical support for Intergraph Public Safety products. This service can not be supported or purchased locally. History: The City of San Angelo selected Intergraph as its Public Safety Software vendor in 1999 and each year following a maintenance contract has been purchased. Financial Impact: The Intergraph maintenance contract for this year is $137,861.96. The funds for the contract are budgeted in the San Angelo Public Safety Communications Budget FY 2011-2012. Related Vision Item (if applicable): N/A Other Information/Recommendation: Staff recommends approval of Intergraph maintenance contract. Attachments: Intergraph quote # 1-5TT6NH, Intergraph Maintenance Contract Presentation:None Publication: N/A Reviewed by Service Area Director: Chief Tim Vasquez, Police Department, November 3, 2011 Adopted: 5/30/03 Revised: 1/16/08
  38. 38. Exhibit A Security, Goverment and InfrastructureSan Angelo TX City Of PO#: tbdAccount Nbr: MDC-2222 Performance Period: 01/01/2012 Through 12/31/2012Quote: 1-5TT6NH - City of San Angelo TX - SW 2012 Service Level: Premium Bill To: Ship To: San Angelo TX City Of San Angelo TX City Of Attn: Accounts Payable Attn: Sgt. Victor Vasquez PO Box 1751 401 East Beauregard Avenue San Angelo, TX 76902 San Angelo, TX 76902 USA USALn Base Part Description Serial Begin End Coverage Mths Qty Mth Total Cost CostSite Number: 000857192 IPS0001 I/Executive MME-1-ZBH7 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $656.25 $7,875.003 IPS0002 I/Dispatcher MME-1-1K3WS 01/01/2012 12/31/2012 Ph Supp with Upgs 12 9 $281.40 $30,391.204 IPS0004 I/Informer MME-1-ZBHR 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $374.85 $4,498.205 IPS0004A I/Informer to I/LEADS MME-1-ZBHT 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $0.00 $0.006 IPS0007 I/Executive 2 MME-1-ZBHV 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $468.30 $5,619.607 IPS0009 I/Mobile Data Terminal MME-1-ZBHX 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $749.70 $8,996.408 IPS0015 I/Tracker 1-233977243 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $425.25 $5,103.009 IPS0019 I/LEADS-Server MME-1-ZBIB 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $357.00 $4,284.0010 IPS0020 I/LEADS-Records Management System - MME-1-1K585 01/01/2012 12/31/2012 Ph Supp with Upgs 12 60 $26.25 $18,900.0011 IPS0022 I/LEADS-Incident Based Reporting MME-1-ZBLP 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $162.75 $1,953.0012 IPS0030 I/LEADS-CAD Link MME-1-ZBLT 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $0.00 $0.0013 IPS0038 I/Mobile MME-1-ZBN1 01/01/2012 12/31/2012 Ph Supp with Upgs 12 112 $18.90 $25,401.6014 IPS0042A I/NetViewer - 15 users MME-1-ZBT9 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $425.25 $5,103.0015 IPS0052 I/Fire Station Alerting 1-16070760 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $171.15 $2,053.8016 IPS1163C I/MapEditor CC - Component 145Z2D700120184 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $75.60 $907.2017 SFRMSCAD FireRMS CAD Interface 1-213629321 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $399.99 $4,799.8818 SJBX690AA-C GeoMedia Pro - CC - English - 145Z2D700120184 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $168.00 $2,016.0019 SUNPRORMSENT SUNPRO Fire RMS Enterprise Edition 1-213826621 01/01/2012 12/31/2012 Ph Supp with Upgs 12 8 $60.00 $5,760.0020 IPSCUSTOM14 I/LEADS State Accident Report 1-290127869 01/01/2012 12/31/2012 Ph Supp with Upgs 12 1 $350.01 $4,200.08 SubTotal for Site Number 00085719 $137,861.96Report Generated for mschweri on 10/3/2011 Page 1 of 2
  39. 39. Exhibit A Security, Goverment and InfrastructureSan Angelo TX City Of PO#: tbdAccount Nbr: MDC-2222 Performance Period: 01/01/2012 Through 12/31/2012Quote: 1-5TT6NH - City of San Angelo TX - SW 2012 Service Level: PremiumLn Base Part Description Serial Begin End Coverage Mths Qty Mth Total Cost Cost Grand Total Excluding Tax $137,861.96Report Generated for mschweri on 10/3/2011 Page 2 of 2
  40. 40. Security, Government & Infrastructure (SG&I)U.S. Maintenance Terms and Conditionsfor SoftwareThis document (“Terms and Conditions”) and the Quote to which these Terms and Conditions areattached set forth the terms and conditions for the maintenance of software and related supportservices by Intergraph Corporation, doing business as the Security, Government and InfrastructureDivision (“Intergraph”) for Customer.1. DEFINITIONS 1.1. “Affiliate” means any entity or person controlled by or under common control of Intergraph Corporation. For the purposes of this Agreement, the term "control" means ownership, directly or indirectly, of equity securities entitling the owner to exercise in the aggregate equal or more than twenty-five percent (25%) of the voting power of the entity in question. For the avoidance of doubt, any Affiliate of Intergraph Corporation is as well deemed an Affiliate of any other Affiliate of Intergraph Corporation; also Intergraph Corporation is an Affiliate of any of its Affiliates. 1.2. “Agreement” means (1) the binding contract incorporating these Terms and Conditions as well as the Quote submitted to Customer under Section 2 and/or, if applicable, (2) the binding contract incorporating a Quote submitted to Customer under Section 3.2 and/or Section 12.1 as well as the maintenance service contract terms and conditions referenced therein. 1.3. “Coverage Period” means the period of performance set forth in the Quote. 1.4. “Covered Products” means the software listed on the Quote for which Services are to be provided to Customer by Intergraph. Covered Products shall also include additional copies of the software (i) where the original software is already covered by the Agreement and (ii) for which additional licenses are purchased or otherwise obtained by Customer during the Coverage Period. Covered Products may include Software Products, as well as Third Party Software. 1.5. “Customer” means the entity or person purchasing Services. 1.6. “Quote” means a quotation for Services submitted to Customer by Intergraph or an authorized Intergraph partner, along with a product quotation at time of purchase of the product to be maintained. according to Section 2, or a quotation for Services submitted to Customer by Intergraph, according to, Section 3.2 and/or Section 12.1. 1.7. “Services” means the maintenance and support services for Covered Products that are further described in the Agreement. 1.8. “Software Product” includes Intergraph’s or Intergraph’s Affiliate’s computer software and all of the contents of the files, disk(s), CD-ROM(s) or other media with which the software is provided, including any templates, data, printed materials, and “online” or electronic documentation, all copies, and any Updates of such Software Products. Software Page 1 of 15
  41. 41. Products are subject to all of the terms and conditions of the End-User License Agreement (“EULA”) provided with the Software Product. 1.9. “Third Party Software” means computer software or other technology in which any person or entity, other than Intergraph or Intergraph’s Affiliate, has any right, title or interest, including any restrictions or obligations (such as obligations to obtain consents or approvals and restrictions that may be eliminated only by obtaining such consents or approvals) applicable to the computer software or technology, but does not include software embedded in the Software Products by license from third parties. The use of Third Party Software is subject to all of the terms and conditions of the third party’s software license or similar agreement (“SLA”) provided with the Third Party Software. 1.10. “Update(s)” means any Upgrade, modified version, fix, patch and/or update of Covered Products. The use of Updates is subject to all of the terms and conditions of the EULA or SLA provided with Customer’s current version of the Covered Products. 1.11. “Upgrade(s)” means each new release of Covered Products. Upgrades require a full installation and may be provided with a separate EULA or SLA. Any EULA or SLA delivered with the Upgrade will supersede any EULA or SLA associated with prior releases of the Covered Products.2. AUTHORIZATION OF SERVICESBy either (a) returning a signed Quote; (b) submitting a signed purchase order referencing a Quote;(c) paying any charges as set forth on a Quote; or (d) accepting delivery of Services as set forth on aQuote, Customer authorizes Intergraph to provide the Services for Covered Products during theCoverage Period in accordance with the Agreement. The Services will be provided by Intergraph inaccordance with the Scope of Coverage as set forth in Section 5. The Agreement shall only becomebinding and effective upon the written acceptance by Intergraph or the first delivery of the Servicesset forth in the Quote, whichever is earlier.3. TERM 3.1. Term. This Agreement shall begin, retroactively (if applicable), on the first calendar day of the first month of the applicable Coverage Period, and shall expire at the end of the Coverage Period unless terminated earlier as provided in Section 18, or renewed by mutual agreement of the parties in accordance with Section 3.2. The Coverage Period shall be for whole months only. 3.2. Renewal. Approximately ninety (90) days prior to the expiration date of any Coverage Period, Intergraph will submit to Customer a renewal Quote that includes pricing for the upcoming Coverage Period. Section 2 shall apply mutatis mutandis to the formation of the Agreement based on the renewal Quote as well as the maintenance service contract terms and conditions referenced therein or made available to Customer together with the renewal Quote. If the Agreement is not entered into based on the renewal Quote as well as the maintenance service contract terms and conditions referenced therein, Intergraph, after the preceding Coverage Period has expired, shall be entitled to discontinue Services for the affected Covered Products, including access to system support or knowledge base, and/or end the ability of Customer to log or check support requests.4. REINSTATEMENT OF MAINTENANCE SUPPORT COVERAGE 4.1. Lapse in Software Maintenance Coverage. To reinstate Services after any termination or suspension thereof, Customer must pay a reinstatement fee. The Coverage Period for any reinstated Services (the “Renewal Coverage Period”) shall begin on the first day after the Page 2 of 15

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