City Council
September 17, 2013
2013-14 Budget
a. Development Corporation Funds
2013-14 Budget
Dev Corp Ballot FY2012-13 FY2013-14 Inc/ (Dec)
Revenue
Sales Tax 5,387,391 5,727,611 340,220
Other 0 0 0
To...
2013-14 Budget
Dev Corp Eco Dev FY2012-13 FY2013-14 Inc/ (Dec)
Revenue
Sales Tax 2,095,097 2,227,404 132,307
Other 56,195 ...
2013-14 Budget
Account Description Explanation
Estimated
FY 2014
Ballot Eco Dev
313000 Income-Sales/Use Tax Sales Tax
Rece...
2013-14 Budget
Acct. Description Explanation Est.
FY 2014
Ballot Eco Dev
410332 Admin-Sftwre Website, new laptop,
new towe...
2013-14 Budget
Acct. Description Explanation Est FY
2014
Ballot Eco Dev
410590Admin-
Training
Board development: sales tax...
2013-14 Budget
Acct. Description Explanation Est FY
2014
Ballot Eco
Dev
410614 Admin-
postage
Mail outs regular mail $200 ...
2013-14 Budget
Acct. Description Explanation Est FY 2014 Ballot Eco Dev
412000 Partner
Affiliations
Ports to Plains-$56,04...
2013-14 Budget
Acct. Description Explanation Estimated
FY 2014
Ballot Eco
Dev
420000 Industrial Park O & M
42521 Ind. Pk. ...
2013-14 Budget
Acct. Description Explanation Estimated
FY 2014
Ballot Eco
Dev
440000 Marketing/Advertising
- Chamber
Chamb...
2013-14 Budget
Acct. Description Explanation Estimated
FY 2014
Ballot Eco Dev
415310 City Services ED Staff/Finance/
Legal...
2013-14 Budget
Acct. Description Explanation Estimated
FY 2014
Ballot Eco Dev
432000 Legal Services Contract Services –
O/...
2013-14 Budget
Acct. Description Explanation Estimated
FY 2014
Ballot Eco Dev
Subtotal $5,673,755 $4,834,082 $924,062
Futu...
2013-14 Budget
b. Stormwater Fund
2013-14 Budget
Stormwater Fund FY2012-13 FY2013-14 Inc/ (Dec)
Revenue
Stormwater Fee 2,586,500 2,600,000 13,500
Other 95,0...
2013-14 Budget
b. Stormwater Fund
• Expenditures by fiscal year
2013-14 Budget
b. Stormwater Fund
• Fiscal year 2013-14 revenue by source
2013-14 Budget
b. Stormwater Fund
• Fiscal year 2013-14 expenditures by category
2013-14 Budget
c. Wastewater Transfers
Explanation:
• Payment in lieu of taxes (PILOT) – when a
municipality’s General Fun...
2013-14 Budget
c. Wastewater Transfers
History:
• In 2004, Water PILOT was discontinued per Council
direction
• No action ...
2013-14 Budget
c. Wastewater Transfers
Calculation:
Current PILOT is less than the computed PILOT per
the formula:
Calcula...
2013-14 Budget
c. Wastewater Transfers
FY 2013-14 Budget:
• Wastewater Fund Expense = $500,000
• General Fund Revenue = $5...
2013-14 Budget
c. Wastewater Transfers
Example
• Reduce the wastewater transfer by $100,000 every
year for five years
• FY...
2013-14 Budget
c. Wastewater Transfers
Example
• Reduce the wastewater transfer by half every year for
two years
• FY14 $5...
2013-14 Budget
d. General capital projects
• Fiscal Year 2013-2014 Budget $1,756,529
• Allocated $316,000 to Fairmount Cem...
2013-14 Budget
d. General capital projects
Fiscal Year 2013-14 Budget $1,756,529
Fairmount Cemetery (316,000)
Fire truck (...
2013-14 Budget
d. General capital projects
CemeteryFairmount Cemetery
ESTIMATED CONSTRUCTION COSTS
FINAL
PROJECT PHASE
FOR...
2013-14 Budget
d. General capital projects
• Eligible projects include street reconstruction, storm
water quantity improve...
2013-14 Budget
e. Other budget items as needed
Cell phone freeze and increase:
• Communications expenses are paid through ...
2013-14 Budget
e. Other budget items as needed
Cell phone freeze and increase:
• Question: $63,419 increase to cell phone ...
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City council 9 17-13 budget discussion

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  • Current Projects Budget for FY13 includes carryover of multi year projects including Martifer-Hirschfeld, Blue Cross Blue Shield, Smith Blvd, etc.
  • The police department was using 113 Sprint wireless air cards for data communication in the police units and replaced the Sprint wireless air cards this past spring with Verizon wireless air cards, which provided better data performance in the police units. Each Verizon wireless air card increased the Verizon wireless monthly bill expense by $38 for an annual increase of $51,528. The remaining $10,020 of the $61,548 cell phone increase is budgeted for anticipated new phone service, phone upgrades, accessories for phones, and phone replacements because of damage.
  • City council 9 17-13 budget discussion

    1. 1. City Council September 17, 2013
    2. 2. 2013-14 Budget a. Development Corporation Funds
    3. 3. 2013-14 Budget Dev Corp Ballot FY2012-13 FY2013-14 Inc/ (Dec) Revenue Sales Tax 5,387,391 5,727,611 340,220 Other 0 0 0 Total Revenue 5,387,391 5,727,611 340,220 Expenditures City Services 69,629 88,863 19,234 Admin 0 0 0 Projects 5,689,517 5,638,748 (50,769) Total Expenditures 5,759,146 5,727,611 (31,535) Rev Over/(Under) Exp (371,755) 0
    4. 4. 2013-14 Budget Dev Corp Eco Dev FY2012-13 FY2013-14 Inc/ (Dec) Revenue Sales Tax 2,095,097 2,227,404 132,307 Other 56,195 147,536 91,341 Total Revenue 2,151,292 2,374,940 223,648 Expenditures City Services 209,886 266,589 56,703 Admin 58,547 70,179 11,632 Projects 4,180,241 2,038,172 (2,142,069) Total Expenditures 4,448,674 2,374,940 (2,073,734) Rev Over/(Under) Exp 0 0
    5. 5. 2013-14 Budget Account Description Explanation Estimated FY 2014 Ballot Eco Dev 313000 Income-Sales/Use Tax Sales Tax Receipts based on Finance Dept Estimate $7,955,015 $5,727,611 $2,227,404 360000 Interest on Investments Interest based on 5/31/12 Receipts $9,000 $9,000 363101 Lease Income L-3 Income $80,000 $80,000 BRC Conf Room Rental $500 $500 CVCED MedHab $1 $1 BRC lease income $58,035 $58,035 Total Income $8,102,551 $5,727,611 $2,374,940
    6. 6. 2013-14 Budget Acct. Description Explanation Est. FY 2014 Ballot Eco Dev 410332 Admin-Sftwre Website, new laptop, new tower $5,399 $5,399 410520 Admin- Insurance Board D&O, BRC,& CVCED $20,133 $20,133 410530 Admin- Communication 6 VOIP, long dist. landline $5,425 $5,425 410531 Cellular 3 new iphones + useage $2,670 $2,670 410580 Admin-Travel & Lodging 3 staff for TEDC, IEDC, Ports to Plains, High Ground trainings, Texas Downtown Association and events $18,000 $18,000
    7. 7. 2013-14 Budget Acct. Description Explanation Est FY 2014 Ballot Eco Dev 410590Admin- Training Board development: sales tax training, TEDC workshops, etc. Consultant travel expenses for in-house board training Conference and training registration fees $7,800 $7,800 410630Admin-Food Coffee for COSADC Board meetings; Chamber events, misc. $800 $800 410610Admin-Office Supplies Paper, pens, CDs, files, ED info folders, office machinery/repair $2,500 $2,500 Admin-Copier COSADC portion for rental of Com. & Eco. Dev. copy machine $3,267 $3,267 410550 Printing Letters, in-house marketing pieces, invitations, etc. $2,000 $2,000
    8. 8. 2013-14 Budget Acct. Description Explanation Est FY 2014 Ballot Eco Dev 410614 Admin- postage Mail outs regular mail $200 $200 410591 Dues and Subscription TEDC - 3 @ $450, IEDC membership is $345 + 3 @$145 add’l staff = $635 $1,985 $1,985 411000 Bank Charges First Financial Bank Service Charges, Fees Etc, $180 $180
    9. 9. 2013-14 Budget Acct. Description Explanation Est FY 2014 Ballot Eco Dev 412000 Partner Affiliations Ports to Plains-$56,047 + $250; TMCN-$5,592.00; High Grnd of TX - $10,000; P to P Summit $5,000; Chamber Luncheon 11 X $15 X 2 & 1 X $15 X 8 = $450;Chamber Banquet $600 X 1.5 = $900 NAACP Banquet $250 20 Under 40 -$5,900; $84,389 $84,389
    10. 10. 2013-14 Budget Acct. Description Explanation Estimated FY 2014 Ballot Eco Dev 420000 Industrial Park O & M 42521 Ind. Pk. Insurance Gen Liability $900 $900 420411 Ind. Pk. Wtr. & Swr. 3 @ 19 per Mo. $685 $685 420413 Ind. Pk. Elec. WTU Meter @ $25/ Mo. $300 $300 Contract Svs. Ind. Pk. Surveying & Platting $10,000 $10,000 420430 Ind. Pk. Gen. Maint. Mowing $3,000 $3,000 430000 05,08,11 Tax / Rev C.O. Debt Service Principal $1,405,000$1,405,000 05,08,11 Tax / Rev C.O. Debt Service Interest $1,157,207$1,157,207 Water Debt Service Hickory Aquifer Water Supply $1,500,000 1,500,000
    11. 11. 2013-14 Budget Acct. Description Explanation Estimated FY 2014 Ballot Eco Dev 440000 Marketing/Advertising - Chamber Chamber Economic Development Contract $225,000 $225,000 BREP Budget $17,500 $17,500 ASA /BRC $5,000 $5,000 440100 Downtown San Angelo DSA services contract $75,000 $75,000 440200 Annual CVCED Contract D&O Insurance, annual audit $5,000 $5,000
    12. 12. 2013-14 Budget Acct. Description Explanation Estimated FY 2014 Ballot Eco Dev 415310 City Services ED Staff/Finance/ Legal/AdminFinan ce - $29,000; Legal - $15,000; Admin - $17,343 Dev Corp Staff Dir - $95,000; Dev Coord. - $65,000 ED Coord - $55,000 Split 80% ED / 20% Ballot $355,452 $88,863 $266,589
    13. 13. 2013-14 Budget Acct. Description Explanation Estimated FY 2014 Ballot Eco Dev 432000 Legal Services Contract Services – O/S Legal $5,000 $5,000 Outside Audit Outside audit of performance agreements $5,000 $5,000 415331 Annual Report Design and printing of annual report $1,000 $1,000 451101 Project- Aff. Housing Annual Ballot Amount $335,000 $335,000 451102 Project-Sports Facility Maint Pay-As-You-Go with Annually COL Adjustment of 2% $263,623 263,623 $0 451103 Texas Bank Sports Complex Annual Appropriation $50,000 $50,000 452101 CVCED Expenses Costs associated with current CVCED ops, $59,640 $59,640 450000 BRC Expenses COSADC M&O Contribution $39,700 $39,700
    14. 14. 2013-14 Budget Acct. Description Explanation Estimated FY 2014 Ballot Eco Dev Subtotal $5,673,755 $4,834,082 $924,062 Future Projects $2,428,796 $893,529 $1,450,878 Total Expenditures $8,102,551 $5,727,611 $2,374,940
    15. 15. 2013-14 Budget b. Stormwater Fund
    16. 16. 2013-14 Budget Stormwater Fund FY2012-13 FY2013-14 Inc/ (Dec) Revenue Stormwater Fee 2,586,500 2,600,000 13,500 Other 95,000 98,000 3,000 Total Revenue 2,681,500 2,698,000 16,500 Expenditures Personnel 1,012,159 989,259 (22,900) Operations 645,586 646,586 1,000 Capital 1,023,755 1,062,155 38,400 Total Expenditures 2,681,500 2,698,000 16,500 Rev Over/(Under) Exp 0 0
    17. 17. 2013-14 Budget b. Stormwater Fund • Expenditures by fiscal year
    18. 18. 2013-14 Budget b. Stormwater Fund • Fiscal year 2013-14 revenue by source
    19. 19. 2013-14 Budget b. Stormwater Fund • Fiscal year 2013-14 expenditures by category
    20. 20. 2013-14 Budget c. Wastewater Transfers Explanation: • Payment in lieu of taxes (PILOT) – when a municipality’s General Fund receives a payment from a non-profit, government entity, or enterprise fund to compensate for property tax that would have been required of a taxable entity • Municipalities are permitted to retain a reasonable return from other funds to support General Fund revenues
    21. 21. 2013-14 Budget c. Wastewater Transfers History: • In 2004, Water PILOT was discontinued per Council direction • No action was taken for the $500,000 Wastewater PILOT at that time
    22. 22. 2013-14 Budget c. Wastewater Transfers Calculation: Current PILOT is less than the computed PILOT per the formula: Calculation Methodology Wastewater Property Valuation $87,754,559 Multiplied by Tax Rate x 0.00776 Computed PILOT 680,975 Budgeted PILOT (500,000) Computed Over/(Under) Budgeted $180,975
    23. 23. 2013-14 Budget c. Wastewater Transfers FY 2013-14 Budget: • Wastewater Fund Expense = $500,000 • General Fund Revenue = $500,000 • To reduce Wastewater PILOT, both General Fund revenue and expense must be decreased
    24. 24. 2013-14 Budget c. Wastewater Transfers Example • Reduce the wastewater transfer by $100,000 every year for five years • FY14 $500,000 • FY15 $400,000 • FY16 $300,000 • FY17 $200,000 • FY18 $100,000 • FY19 -0-
    25. 25. 2013-14 Budget c. Wastewater Transfers Example • Reduce the wastewater transfer by half every year for two years • FY14 $500,000 • FY15 $250,000 • FY16 -0-
    26. 26. 2013-14 Budget d. General capital projects • Fiscal Year 2013-2014 Budget $1,756,529 • Allocated $316,000 to Fairmount Cemetery improvements • $250,000 is set aside for Fire truck replacement • $1,190,529 remaining available for allocation to other general capital projects
    27. 27. 2013-14 Budget d. General capital projects Fiscal Year 2013-14 Budget $1,756,529 Fairmount Cemetery (316,000) Fire truck (250,000) Remainder Available 1,190,529
    28. 28. 2013-14 Budget d. General capital projects CemeteryFairmount Cemetery ESTIMATED CONSTRUCTION COSTS FINAL PROJECT PHASE FOR IMPROVEMENTS: PHASE BASE DESIGN MARKUPS TOTAL GOAL COST Main Entrance Feature I $165,550 16,555 57,943 240,048 250,000 ------ Begin Columbaria (1/3) I 215,787 21,578 75,525 312,890 316,667 566,667 Complete Columbaria II 438,113 41,880 153,340 633,333 633,333 633,333 Heritage Center III 706,465 70,647 247,263 1,024,375 1,050,000 ------ Maintenance Area III 221,883 22,188 77,659 321,730 350,000 1,400,000 Restroom Facility IV 211,053 21,105 73,868 306,026 325,000 325,000 St. Francis Area V 186,275 18,628 65,197 270,100 275,000 ------ Gazebo V 251,438 25,144 88,003 364,585 375,000 650,000 TOTAL S $2,396,564 $237,725 $838,798 $3,473,087 $3,575,000 $3,575,000
    29. 29. 2013-14 Budget d. General capital projects • Eligible projects include street reconstruction, storm water quantity improvements, Fort Concho rehabilitations, 19th street sidewalks, etc. • Complete list of projects eligible for consideration is located in the 2013-2018 Capital Improvement Plan
    30. 30. 2013-14 Budget e. Other budget items as needed Cell phone freeze and increase: • Communications expenses are paid through the Communications internal service fund • Information Technology staff oversee the Communications fund to ensure optimal services are offered in a fiscally prudent way • Divisions receive better service at a lower rate
    31. 31. 2013-14 Budget e. Other budget items as needed Cell phone freeze and increase: • Question: $63,419 increase to cell phone budget • Communications fund will start paying air card service for Police Department of $51,528 • Police Department will remit the same amount to the internal service fund so that communications revenue also increases by $51,528 • Remaining $11,891 is budgeted for potential phone replacements due to damage, upgrades, accessories, and new phone service
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