April 2, 2013 City Council Agenda packet

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April 2, 2013 City Council Agenda packet

  1. 1. NOTICE OF A PUBLIC MEETING AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS 9:00 A.M. - Tuesday, April 2, 2013 McNease Convention Center, South Meeting Room 500 Rio Concho Drive San Angelo, TX 76903THE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES.ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTHMAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCEIS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK,ROOM 210, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING.City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. everyday for two weeks beginning on the Thursday after each meeting. As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You!I. OPEN SESSION (9:00 A.M.) A. Call to Order B. Prayer and Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” C. Proclamations Arrive Alive – Don’t Text and Drive Month, April 2013, to be accepted by Texas Research Institute of Young Scholars (TRIYS), Fort Concho Elementary 5th Graders, Hannah Brown, Drew Eisenbach, Holly Esposito, Mariah Martinez, and Emily Montoya; and Mr. David Hooks, Teacher National Service Recognition Day, April 9, 2013, to be accepted by Dolores Schwertner, Concho Valley RSVP Director; Sylvia Nombrano, Senior Companion Director, and Lindsey Elliott, Foster Grandparent Director National Public Health Week, April 1-7, 2013, to be accepted by Marie Aguilar, Nursing Manager, Kevin Little and Cal Hurley, Environmental Health Inspectors, Bertha Trevino, Environmental Health Administrative Assistant, Gloria Hale, WIC Manager, James Flores, Code Compliance Manager, and Julie Vrana, Animal Services Manager Animal Services and Tom Green County Sheriff’s Office and Trustee Program Appreciation Day, April 2, 2013, to be accepted by Julie Vrana, Animal Services Manager, David Jones, Tom Green Co. Sheriff, and Jeremy Hunt, Jailer A Special Time of Prayer for Rain, April 14, 2013, to be accepted by Bishop Michael Pfeifer, O.M.I, Sacred Heart Cathedral D. Recognition Rex Rogers, for winning the contest suggesting the name for the City’s government access channel SATVCity Council Agenda Page 1 of 5 April 2, 2013
  2. 2. E. Public Comment The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular Agenda for public comment.II. CONSENT AGENDA 1. Consideration of approving the March 19, 2013 City Council Regular meeting minutes 2. Consideration of selecting Selectron Technologies, Inc. for RFP BR-01-12 Interactive Voice Response System in the amount of $35,000.00 for providing, implementing, and maintaining an automated phone-in water billing credit card payment system, authorizing staff to negotiate a contract, and authorizing the City Manager to execute said contract (submitted by Water Utilities Director Ricky Dickson) 3. Consideration of selecting Rene Bates Auctioneers for RFP VM-02-13 Auctioneering Services, authorizing staff to negotiate a contract, and authorizing the City Manager or designee to execute said contract (submitted by Vehicle Maintenance Superintendent Patrick Frerich) 4. Consideration of approving special recreational lease agreement in substantially the attached form with Jorge R. Ellis and wife, Amy C. Ellis for an area 0.656 acre of land out of Lot 11, Block 1, Group Four, Lake Nasworthy Addition and authorizing the Water Utilities Director to execute the same (submitted Water Utilities Director Ricky Dickson) 5. Consideration of adopting a Resolution authorizing the City Manager to execute Amendment No. 2 to the contract between the City and Delta Dental Insurance Company, which contract was effective January 1, 2012, to provide that retired employees of the city of San Angelo and their dependents become eligible for dental insurance coverage effective January 1, 2013, for stated monthly premiums payable by the insured retired employee, provided they meet employer eligibility requirements (submitted by Human Resources Lisa Marley) 6. Consideration of a request to release a utility easement in the Wade & Turner Addition, first replat in block one, running parallel to West 14th and 15th streets between Martin Luther King Drive and North Bryant Boulevard, in northwest San Angelo (submitted by Interim Director of Development Services AJ Fawver) 7. Consideration of adopting a Resolution authorizing the City Manager to execute a Neighborhood Stabilization Program (NSP) One Program Income Reservation System Participation Agreement with the Texas Department of Housing and Community Affairs for purposes of providing continued administration of the award of NSP funds under Contract No. 7709999128, and commitment of funds (submitted by Neighborhood and Family Services Director Bob Salas) 8. Second hearing and consideration of adopting an Ordinance amending the 2012-2013 Budget for new projects, incomplete projects, capital projects and grants (submitted by Budget Analyst Steve Mahaffey) AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, FOR NEW PROJECTS, INCOMPLETE PROJECTS, AND GRANTS 9. Second Hearing and consideration of introducing an Ordinance amending the allocation method of Hotel Occupancy Tax and related matters (submitted by Assistant City Manager/Chief Financial Officer Michael Dane) AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SAN ANGELO, TEXAS, CHAPTER 5 “BUSINESS AND COMMERCE”, ARTICLE 5.800 “HOTELCity Council Agenda Page 2 of 5 April 2, 2013
  3. 3. OCCUPANCY TAX”, SECTION 5.805 “PURPOSE AND DISTRIBUTION OF TAX”, BY REPEALING SAID SECTION IN ITS ENTIRETY AND ADOPTING A NEW SECTION 5.805 ENTITLED, “USE OF REVENUE”, TO REMOVE THE MANDATED ALLOCATION OF REVENUE FOR USES ON A FIXED PERCENTAGE BASIS AND TO PROVIDE FOR ALLOCATION OF REVENUE FOR USES PERMITTED BY LAW AS CITY COUNCIL MAY DETERMINE WILL PROVIDE THE BEST VALUE IN APPLICATION OF HOTEL OCCUPANCY TAX REVENUE TO THE CITIZENS OF SAN ANGELO BY RESOLUTION FROM TIME TO TIMEIII. REGULAR AGENDA: F. EXECUTIVE/CLOSED SESSION Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071(2) to consult with attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter on issues related to the landfill Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo G. PUBLIC HEARING AND COMMENT 10. Presentation of the Downtown San Angelo, Inc. 3rd & 4th 2012 Quarterly Report (Presentation by Executive Director Del Velasquez) 11. Demonstration and consideration of the Neptune N Sight IQ software which would allow citizens the ability to access their utility data collected from the City’s automatic meter reading system and any action in connection thereto (Presentation by Water Utilities Director Ricky Dickson and Charlie Trimble of Neptune Technology Group) 12. First Public Hearing and consideration of introduction of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo PD 07-01 (2013 amendment): Carrie & John Maier and Glenn & Peggy Rosser AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 3512 Ben Ficklin Road, located approximately 200 feet east from the intersection of Ben Ficklin Road and South Bryant Boulevard. This property specifically occupies approximately 10.8 acres in the southwest portion of a 73.9 acre tract of the E Hermes Survey 0174 Abstract 0349 in south central San Angelo, as indicated in Exhibit B of this Ordinance, changing the zoning classification from Ranch & Estate (R&E) to Planned Development (PD) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY (Presentation by Interim Director of Development Services AJ Fawver)City Council Agenda Page 3 of 5 April 2, 2013
  4. 4. 13. First Public Hearing and consideration of introduction of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 13-08: Cho Walker CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 1205 South Jackson Street; located approximately 75 feet southwest from the intersection at South Jackson Street and West Avenue H. This property specifically occupies the South Heights Addition, Block 6, Lots 2 and 3, in southwest San Angelo, changing the zoning classification from a Single Family Residential (RS-1) to a Two-Family Residential (RS-2) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY (Presentation by Interim Director of Development Services AJ Fawver) 14. First Public Hearing and consideration of introduction of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 13-09 AKA PD 07-03 (2013 Amendment): Jack Gabriel AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: a 7.938 acres at southwest corner of South Oxford Drive and A&M Avenue in southwestern San Angelo, amending the zoning classification from a Planned Development (PD) District (PD 07-03) previously approved for assisted group living to specifically add allowance for the operation of a gymnastics academy; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY (Presentation by Interim Director of Development Services AJ Fawver) 15. First Public Hearing and consideration of introduction of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 13-10: Mills Development INC AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: An unaddressed tract occupying 8.895 acres of the Deaf & Dumb Asylum Survey Number Two, Abstract 8211. This property was annexed into the City Limits on March 5, 2013 and is directly west from Mills Pass Drive along a proposed extension of Autumwood Trail. This property specifically occupies a proposed subdivision titled, Prestonwood Addition, Section Two, Block 6, Lots 1-18 and Prestonwood Addition, Section Two, Block 7, Lots 1-16 in southwest San Angelo, changing the zoning classification from Ranch & Estate (R&E) to Single-Family Residential (RS-1) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY (Presentation by Interim Director of Development Services AJ Fawver) 16. Discussion and consideration of petition seeking annexation (to San Angelo’s City limits) of certain properties situated immediately west/southwest of San Angelo and encompassing a vacant 24.484 acre tract extending northwest from Mills Pass Drive, and located directly west of an 8.995 acre tract annexed to the City Limits on March 5, 2013 that comprises the proposed Prestonwood Addition, Section Two (Presentation by Interim Director of Development Services AJ Fawver)City Council Agenda Page 4 of 5 April 2, 2013
  5. 5. 17. Consideration of adopting a Resolution ratifying the filing of an application by the City of San Angelo Development Corporation with the Texas State Energy Conservation Office for the installation of solar panels and an electric vehicle charging station at the Spur Arena promoting and demonstrating renewable energy technology and as a supplemental electrical source (Presentation by Interim Economic Development Director Bob Schneeman) 18. Discussion of cost related to Texas Municipal Retirement System cost of living adjustment increase (Presentation by Assistant City Manager/Chief Financial Officer Michael Dane) 19. Discussion on amending the Ordinance related to growth restrictions under Section 7.303 Weeds and Vegetation and any action in connection thereto (Requested by Councilmember Farmer and presentation by Code Compliance Manager James Flores) H. FOLLOW UP AND ADMINISTRATIVE ISSUES 20. Consideration of and possible action on matters discussed in Executive/Closed Session, if needed 21. Consideration of approving various Board nominations by Council and designated Councilmembers: a. Design and Historic Review Commission: Ryan Smith (SMD3) to an unexpired term September 2014 b. Tax Increment Reinvestment Zone: Del Velasquez (SMD3) to an unexpired term October 2013 22. Consideration of approving a Civil Service Commission nomination, Keith Hidalgo, by the City Manager 23. Announcements and consideration of Future Agenda Items 24. Adjournment Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter 551, Wednesday, March 27, 2013, at 5:00 P.M. /s/________________________ Alicia Ramirez, City ClerkCity Council Agenda Page 5 of 5 April 2, 2013
  6. 6. PROCLAMATIONWHEREAS, no text is worth dying for; andWHEREAS, the purpose of the “Arrive Alive” campaign focuses heavily on education, adding fuel to our efforts to reverse this growing road safety problem; andWHEREAS, its important that every driver understand the risks of such a dangerous behind-the-wheel activity, and we especially need to reach the newest generation of driver, who are the most prolific texters - with real solutions; andWHEREAS, with texting drivers twenty three times more likely to be in an accident, we must change attitudes, shift behaviors and save lives; andWHEREAS, in order to make a sustained change, everyone must do his or her part to put an end texting and driving.NOW, THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, onbehalf of the City Council, do hereby proclaim the month of March as “ARRIVE ALIVE– DON’T TEXT AND DRIVE AWARENESS MONTH”In San Angelo, Texas, and urge all citizens to take part in the spirit of this week andpledge to never again text from behind the wheel of a moving vehicle. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 19th day of March, 2013. THE CITY OF SAN ANGELO ___________________________ Alvin New, Mayor
  7. 7. Mayors Day of Recognition for National ServiceWHEREAS, service to others is a hallmark of the American character, and central to how wemeet our challenges; andWHEREAS, the nation’s mayors are increasingly turning to national service and volunteerism asa cost-effective strategy to meet city needs; and,WHEREAS, AmeriCorps and Senior Corps address the most pressing challenges facing our citiesand nation, from educating students for the jobs of the 21st century and supporting veterans andmilitary families to preserving the environment and helping communities recover from naturaldisasters; andWHEREAS, San Angelo has all three Senior Corps Programs; Concho Valley RSVP, FosterGrandparent Program and Senior Companion Program, whose volunteers meet local communityneeds on a daily basis; and,WHEREAS, national service expands economic opportunity by creating more sustainable,resilient communities and providing education, career skills, and leadership abilities for thosewho serve; andWHEREAS, national service participants serve in more than 70,000 locations across thecountry, bolstering the civic, neighborhood, and faith-based organizations that are so vital to oureconomic and social well-being; andWHEREAS, national service participants increase the impact of the organizations they servewith, both through their direct service and by recruiting and managing millions of additionalvolunteers; and,WHEREAS, national service represents a unique public-private partnership that invests incommunity solutions and leverages non-federal resources to strengthen community impact andincrease the return on taxpayer dollars; and,WHEREAS, AmeriCorps members and Senior Corps volunteers demonstrate commitment,dedication, and patriotism by making an intensive commitment to service, a commitment thatremains with them in their future endeavors; andWHEREAS, the Corporation for National and Community Service shares a priority with mayorsnationwide to engage citizens, improve lives, and strengthen communities; and is joining withmayors across the country to support the Mayors Day of Recognition for National Service onApril 9, 2013.THEREFORE, BE IT RESOLVED that I, Mayor Alvin New of San Angelo Texas do herebyproclaim April 9, 2013, as National Service Recognition Day, and encourage residents torecognize the positive impact of national service in our city, to thank those who serve; and tofind ways to give back to their communities.
  8. 8. PROCLAMATIONWHEREAS, the week of April 1-7, 2013, is National Public Health Week, and the theme is “Public Health is Return on Investment: Save Lives, Save Money”; and,WHEREAS, the San Angelo-Tom Green County Health Department and Family Support Services Department has educated the public, policymakers, and public health professionals about issues important to improving the public’s health; and,WHEREAS, preventing diseases before they start is critical to helping people live longer, healthier lives while managing health-related costs; and,WHEREAS, investing just $10 per person each year in proven, community-based public health efforts could save the nation more than $16 billion within five years; and,WHEREAS, vaccines are one of the most cost-effective public health interventions; and,WHEREAS, infants who receive the seven vaccines given as part of the routine childhood immunization schedule, society saves $9.9 million in direct health care costs; 3,000 lives are saved; and 14 million cases of disease are prevented; and,WHEREAS, preterm births cost the U.S. over $26 billion a year with average first year medical costs for a premature/low birth-weight baby of $40,033 compared to $4,551 for a baby born without complications.WHEREAS, a pregnant woman may participate in WIC for approximately $743 a year with an average participation length of 13 months; and,WHEREAS, Research has also shown that breastfed infants may have a reduced risk for childhood obesity.NOW, THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, on behalf of the CityCouncil, do hereby proclaim the week of April 1st through 7th “National Public Health Week”In San Angelo, Texas, and urge all citizens to support this charitable effort. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 2nd day of April, 2013. THE CITY OF SAN ANGELO ___________________________ Alvin New, Mayor
  9. 9. PROCLAMATIONWhereas, the City of San Angelo Animal Shelter took in 10,113 abandoned and unwanted animals in 2012; andWhereas, the irresponsibility of some pet owners has resulted in animals running loose and unsupervised, causing a treat to public health and safety; andWhereas, indiscriminate breeding allowed by irresponsible pet owners who have not had their pets spayed or neutered has contributed to pet overpopulation; andWhereas, the overpopulation of unwanted and homeless animals continues to place a heavyburden on shelter staff when the shelter is the only open-admission shelter in San Angelo, Tom Green and the surrounding counties that never turns away any animal for any reason, even if there is a lack of available space; andWhereas, animal control officers and shelter staff, like police officers and emergency medical personnel, must respond to these community problems and crisis; andWhereas, shelter staff deal with the stressful and emotionally painful task of caring daily for abused, neglected, sick, injured, malnourished, stray and unwanted pets-only to see their love and care too often end with only some of these animals finding good homes; andWhereas, the work of animal shelters and the important services they provide often go unnoticed and under-appreciated by the citizens; andWhereas, animal shelters act as safe havens for homeless and abused, abandoned and unwanted animals, providing them with comfort and care as space permits; andWhereas, in partnership with the City of San Angelo Animal Shelter, the Tom Green County Sheriff’s Office and Trustee Program, provide the animal shelter with County Trustees; andWhereas, the Jailer in charge and trustees that volunteer for the program clean kennels, provide food and water to shelter animals, and clean other shelter general areas daily, thereby enhancing the appearance of the shelter and help maintain a certain level of health and safety of the animals; andWhereas, the animal shelter received their annual inspection by the Department of State Health Services Zoonosis Branch during a surprise visit on February 8, 2013; andWhereas, the inspector was pleased by the positive changes made within the last two years; andWhereas, the shelter passed inspection with favorable comments.NOW, THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, on behalf of the City Council, dohereby designate April 2, 2013 “City of San Angelo Animal Shelter Tom Green County Sheriff’s Office and Trustee Appreciation”In San Angelo, Texas, and urge all citizens to support this charitable effort. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this ?? day of ???, 2012. THE CITY OF SAN ANGELO ___________________________ Alvin New, Mayor
  10. 10. PROCLAMATIONWHEREAS, There is an urgent need for rain in San Angelo and the surrounding areas of West Texas; andWHEREAS, We know that by placing our confidence in Christ, who told us to ask for every good gift, that when we ask in His name, it will be granted; andWHEREAS, We ask our kind and loving Heavenly Father and Creator to bless us with the special gift of this much needed rain to fill our lakes, streams, reservoirs, and aquifers;NOW, THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, on behalfof the City Council, do hereby declare Sunday, April 14th, as A SPECIAL TIME OF PRAYER FOR RAINand would invite all people to join in prayer on those days in their churches and intheir homes for this beautiful and heavenly gift so our humble and heartfelt requestmay be granted through the power of the Holy Spirit. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 2nd day of April, 2013. THE CITY OF SAN ANGELO ___________________________ ALVIN NEW, MAYOR
  11. 11. Public Information Division Anthony Wilson, Public Information Officer 72 W. College Ave. Office: 325.481.2727 Cell: 325.234.0014 anthony.wilson@sanangelotexas.us For immediate release Feb. 1, 2013 City’s government access channel rebranded as SATVThe City of San Angelo’s government access channel on the Suddenlink cable systemfinally has a name: SATV.Formerly known simply as Channel 17, SATV airs meetings of the City Council and otherboards and commissions, “theCITY” interview show, employee spotlights, Nature Centershows, City-related public service announcements, and other original programmingrelated to San Angelo’s municipal government.The new name, which in effect is the channel’s first name, was suggested by citizen RexRogers through the City’s Facebook page, facebook.com/CityofSanAngeloTexas.“That’s so cool,” Rogers said when informed of his winning suggestion. “I watch thechannel when I can and I like the direction it’s going, so this is exciting.”“The genius of Rex’s suggestion is that ‘SATV’ is smart, succinct and perfectly describeswhom the channel is for and by,” Public Information Officer Anthony Wilson said. “We’rethrilled to finally give the channel an identity.” ###
  12. 12. CITY COUNCIL MINUTE RECORDThe City of San Angelo Page 393Tuesday, March 19, 2013 Vol. 104 OPEN SESSIONBE IT REMEMBERED City Council convened in a regular meeting at 9:07 A.M., Tuesday, March 19, 2013, inthe San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorizedmembers of the Council, to-wit: Mayor, Alvin New Councilmember Paul Alexander Councilmember Dwain Morrison Councilmember Johnny Silvas Single Member District #4 - Vacant Councilmember Kendall Hirschfeld Councilmember Charlotte Farmerwere present and acting, with the exception of Councilmember Farmer, thus constituting a quorum.Whereupon, the following business was transacted:An invocation was given by Reverend Samuel Green, of the Baha’i Faith Tradition and pledge was led by PaigeHarris, 5th Grader at Trinity Lutheran School.PROCLAMATIONS AND RECOGNITIONSNational Nutrition Month, March 2013, was accepted by Betty Teston, Big Country Academy ofNutrition & Dietetics, local organization for Dietitians and members of the American Academy ofNutrition & DieteticsLutheran Schools Month, March 2013, was accepted by Ron Fritsche, Principal of Trinity LutheranSchoolPUBLIC COMMENTPublic comment was made by Jerry Sea, member of West Texas Opportunity Strategy,Mayor made the following announcements:• Business Resource Center Grand Opening on Wednesday, March 20, 2013, at 4:00 p.m.• The City is seeking volunteers to serve on various City Boards and Commissions. Applicants may obtain an application from the City Clerk.• Voter registration deadline for the May 11, 2013 election is April 11, 2013.CONSENT AGENDAAPPROVAL OF THE FEBRUARY 26, 2013 CITY COUNCIL SPECIAL MEETING MINUTES AND THEMARCH 5, 2013 CITY COUNCIL REGULAR MEETING MINUTESADOPTION OF A RESOLUTION AWARDING BID CFM-01-13FOR PEST CONTROL SERVICES TOBUG EXPRESS AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED DOCUMENTS (Page401, #2013-03-036)
  13. 13. Page 394 MinutesVol. 104 March 19, 2013APPROVAL OF A RESIDENTIAL LEASE RENEWAL LOCATED AT LOT 104, GROUP SHADY POINT,6678 KNICKERBOCKER ROAD (PERSELY), AND AUTHORIZING THE WATER UTILITIESDIRECTOR TO EXECUTE THE SAMEADOPTION OF A RESOLUTION OF THE CITY OF SAN ANGELO AUTHORIZING THE MAYOR TOEXECUTE A TAX-RESALE (QUITCLAIM) DEED CONVEYING ALL RIGHT, TITLE AND INTERESTOF THE CITY OF SAN ANGELO, AND ALL OTHER TAXING UNITS INTERESTED IN THE TAXFORECLOSURE JUDGMENT: (Page 403, #2013-03-037)• 1944 & 1948 Magnolia Street, (Gonzalez), Lots 1 & 2, Block 2, Avondale, $1,000.00, Suit No.B99-0081-T• 207 E Avenue L, (Perez), E 50’ x 238’ of a 1 acre Tract, Fisher Miller, $750.00, Suit No.TAX89-0388B• 725 Hughes Street, (Salinas), Lot 9, Block 2, Culwell, $950.00, Suit No. B-03-0087-T• 816 Volney, (Salinas) Portion of Lots 6-8, Block 28, Miles, 1,500.00, Suit No. B-05-0192-T• 111 E 13th Street, (Salinas), Lot 7, Block 57, Miles, $1,200.00, Suit No. B-97-0170-T• 329 13th Street, (Salinas), Lot 2, Block 2, Pecan Place, $750.00, Suit No.TAX90-0083B• 1916 Shelton, (Sanchez), S ½ of Lot 12, Block 3, Home Acres, $2,500.00, Suit No.B-00-0043-TADOPTION OF A RESOLUTION ALLOWING THE CITY MANAGER OR HIS DESIGNEE TONEGOTIATE AND EXECUTE A CONTRACT WITH THE CHAMBER OF COMMERCE CONVENTION& VISITORS BUREAU ALLOCATING HOTEL OCCUPANCY TAX FUNDS (Page 405, #2013-03-038)ADOPTION OF A RESOLUTION APPOINTING ELECTION OFFICIALS FOR THE ELECTION TO BEHELD ON MAY 11, 2013; AND PROVIDING FOR AN EFFECTIVE DATE (Page 407, #2013-03-039)ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ANINTERLOCAL COOPERATION AGREEMENT WITH THE SAN ANGELO INDEPENDENT SCHOOLDISTRICT (SAISD) PROVIDING FOR CONSTRUCTION BY THE CITY OF RECREATIONAL ANDPARK IMPROVEMENTS, NOT TO EXCEED $175,000.00, FOR PUBLIC USE ON PROPERTY OWNEDBY THE SAISD GENERALLY KNOWN AS BRADFORD ELEMENTARY SCHOOL, TO BEMAINTAINED BY THE SAISD (Page 411, #2013-03-040)ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A FIRSTAMENDED LEASE AGREEMENT AMENDING THE ORIGINAL LEASE AGREEMENT BETWEENCITY OF SAN ANGELO AND HOWARD COUNTY JUNIOR COLLEGE DISTRICT, INCLUDINGEXTENDING THE ORIGINAL LEASE TERM AND PROVIDING FOR ADDITIONAL IMPROVEMENTSTO BE MADE ON LEASED PREMISES (Page 413, #2013-03-041)ADOPTION OF A RESOLUTION ENDORSING CERTAIN LEGISLATIVE ACTION IN THE REGULARSESSION OF THE 83RD TEXAS LEGISLATURE TO ENHANCE THE COMPETITIVE ELECTRICMARKET AND SYSTEM RELIABILITY AND TO PROTECT THE TRADITIONAL ROLE OF CITIES INTHE REGULATORY PROCESS (Page 415, #2013-03-042)SECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A”(ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO (Page 417, #2013-03-043)PD 13-01: West Company/Granger MacdonaldAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
  14. 14. Minutes Page 395March 19, 2013 Vol. 104COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: an unaddressed 9.8 acre property out of approximately 75 acrescurrently described as Section 3, Arden Acres, which is located adjacent to and directly west of the intersectionof Northwest Drive and Green Hill Road. The property specifically occupies a proposed Second Replat ofArden Acres, Section Three, Block 3, Tract 3 in western San Angelo, changing the zoning classification from acombination of Single-Family Residential (RS-1) and General Commercial (CH) to Planned Development (PD)District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYSECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A”(ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO (Page 423, #2013-03-044)Z 13-02: Debbie ClarkAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 2008 Beacon Street, located on the northeast corner of the intersectionof Beacon Street and Montague Avenue. This property specifically occupies the Avondale Addition, Block 10,Lots 15-20, in central San Angelo, changing the zoning classification from a Single-Family Residential (RS-1)to a Two-Family Residential (RS-2) District; PROVIDING FOR SEVERABILITY AND PROVIDING APENALTYSECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A”(ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO (Page 425, #2013-03-045)Z 13-03: Tom Green CountyAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 318 North Bell Street, located on the northeast corner of the intersectionof North Bell Street and Spaulding Street. This property specifically occupies the Bell Addition, Block 9, 2.35acres in the southwest corner of Block 9, in north central San Angelo, changing the zoning classification fromSingle-Family Residential (RS-1) to Neighborhood Commercial (CN) District; PROVIDING FORSEVERABILITY AND PROVIDING A PENALTYSECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A”(ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO (Page 427, #2013-03-046)Z 13-04: Abel FernandezAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 1006 East 14th Street, located approximately 170 feet from the
  15. 15. Page 396 MinutesVol. 104 March 19, 2013northeast intersection at East 14th Street and Wade Street. This property specifically occupies the ExallAddition, Block 9, Lot 8 Exc. West 88.7’, in north central San Angelo, changing the zoning classification froma Single-Family Residential (RS-1) to a Neighborhood Commercial (CN) District; PROVIDING FORSEVERABILITY AND PROVIDING A PENALTYSECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A”(ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO (Page 429, #2013-03-047)Z 13-06: City of San Angelo Development CorporationAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 1020, 1030, & 1040 Gateway Drive, located east of the intersection ofGateway Drive and FM 380; more specially occupying the Gateway Addition, Section 1, Block 3, Lots 1 and 2and Tract A, in Section 1 being a 20.059 acres, in northeast San Angelo, changing the zoning classification fromLight Manufacturing (ML) to Heavy Manufacturing (MH) District; PROVIDING FOR SEVERABILITY ANDPROVIDING A PENALTYSECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A”(ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO (Page 431, #2013-03-048)Z 13-07: City of San Angelo PlanningAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: An unaddressed tract of land located at the southwest end of TwinMountain Drive. This property specifically occupies approximately 24 acres of the G. Maurer Survey 0182,Abstract 1649, west of Sections One-A and One-B of The Homestead, in southwest San Angelo, changing thezoning classification from a Planned Development (PD) to a Single Family Residential (RS-1) District;PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYSECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING ESTABLISHEDBOUNDARIES OF SINGLE MEMBER DISTRICT 1 (Page 433, #2013-03-049)AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS AMENDING THEESTABLISHED BOUNDARIES OF SINGLE MEMBER DISTRICT NUMBER 1 FOR THE PURPOSE OFINCORPORATING NEWLY ANNEXED AREAS INTO SAID DISTRICT, PROVIDING FORPRECLEARANCE AND ALL OTHER NECESSARY ACTIONS; AND PROVIDING FOR AN EFFECTIVEDATEMotion, to approve the Consent Agenda, as presented, was made by Councilmember Hirschfeld and secondedby Councilmember Farmer. Motion carried unanimously.
  16. 16. Minutes Page 397March 19, 2013 Vol. 104REGULAR AGENDA: PUBLIC HEARING AND COMMENTUPDATE ON THE DESIGN AND CONSTRUCTION ACTIVITIES FOR THE HICKORY AQUIFERWATER SUPPLY PROJECTInterim Water Utilities Director Ricky Dickson and Hutch Musallam with Carollo Engineers presentedbackground information. A copy of the presentation is part of the Permanent Supplement Record.Councilmember Farmer arrived to the meeting at 9:28 A.M.General discussion was held on the substantial completion for the expanded well field on or about September orOctober 2014 for the drilling of the additional 5-7 wells. Mr. Musallam informed drilling should beginSeptember 2013, recognizing the environmental restrictions of the endangered species black-capped vireo bird,hunting season from October 15th through January 15th. Further discussion was held on the current 18-monthwater level, the viability of a successful well and connectivity to the existing water source, pending regulatorycompliances under review, water main location to the treatment plant, replacement of treatment facility, and theavailable funding for the additional wells.FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING THE 2012-2013BUDGET FOR NEW PROJECTS, INCOMPLETE PROJECTS, CAPITAL PROJECTS AND GRANTSAN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCALYEAR BEGINNING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, FOR NEW PROJECTS,INCOMPLETE PROJECTS, AND GRANTSBudget Analyst Steve Mahaffey presented background information. A copy of the presentation is part of thePermanent Supplement Record.Motion, to introduce the Ordinance, as presented, was made by Councilmember Morrison and seconded byCouncilmember Hirschfeld. Motion carried unanimously.PUBLIC HEARING AND ADOPTION OF A RESOLUTION AUTHORIZING THE ADOPTION OF THE2013-2018 CAPITAL IMPROVEMENT PLAN FOR THE CITY OF SAN ANGELO (Page 439, #2013-03-050)Budget Analyst Laura Brooks presented background information.Motion, to adopt the Resolution, as presented, was made by Councilmember Farmer and seconded byCouncilmember Hirschfeld. Motion carried unanimously.RECESSAt 10:09 A.M., Mayor New called a recess.RECONVENEAt 10:21 A.M., Council reconvened, and the following business was transacted:DISCUSSION OF PROHIBITING COMMERCIAL VEHICLES FROM USING CERTAIN STREETS ANDPARKING IN CERTAIN AREAS WITHIN THE SAN ANGELO CITY LIMITS AND ANY ACTION INCONNECTION THERETORequested by Councilmember Morrison, City Engineer Clinton Bailey presented background information.Councilmember Morrison commented on the increased traffic on Cauley Land, Fruitland Farm Road, andrequested staff consider installing a sign. General discussion was held on adding a phone number should aviolation be found, providing consistency or establish a structured criteria plan to assist staff with such requests. Council directed staff to review and present a plan at a future meeting.
  17. 17. Page 398 MinutesVol. 104 March 19, 2013APPROVAL TO GRANT A REQUEST FOR TEMPORARY PLACEMENT OF A MOBILE HOME, NOTTO EXCEED ONE YEAR, DURING CONSTRUCTION OF A PERMANENT HOME ON THE SAME 3ACRE SITE. 1105 WEST 48TH STREET, LOCATED APPROXIMATELY 320 FEET EAST OF THEINTERSECTION OF LAKE DRIVE AND WEST 48 STREET; MORE SPECIFICALLY OCCUPYING THECHANDLER SUBDIVISION, SECTION 1, BLOCK 1, LOT 2, IN NORTHWEST SAN ANGELOInterim Director of Development Services AJ Fawver presented background information. A copy of thepresentation is part of the Permanent Supplement Record.General discussion was held on the time limit of the temporary permit and existing violations of temporaryplacement of mobile homes.Motion, to introduce the Ordinance, as presented, was made by Councilmember Morrison and seconded byCouncilmember Silvas.Public comment was made by Proponent Kenneth A. Rocksuold.A vote was taken on the motion on the floor. AYE: New, Alexander, Morrison, Silvas, and Hirschfeld. NAY:Farmer. Motion carried 5-1.FIRST PUBLIC HEARING AND CONSIDERATION OF INTRODUCING AN ORDINANCE AMENDINGTHE ALLOCATION METHOD OF HOTEL OCCUPANCY TAX AND RELATED MATTERSAN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SAN ANGELO, TEXAS,CHAPTER 5 “BUSINESS AND COMMERCE”, ARTICLE 5.800 “HOTEL OCCUPANCY TAX”, SECTION5.805 “PURPOSE AND DISTRIBUTION OF TAX”, BY REPEALING SAID SECTION IN ITS ENTIRETYAND ADOPTING A NEW SECTION 5.805 ENTITLED, “USE OF REVENUE”, TO REMOVE THEMANDATED ALLOCATION OF REVENUE FOR USES ON A FIXED PERCENTAGE BASIS AND TOPROVIDE FOR ALLOCATION OF REVENUE FOR USES PERMITTED BY LAW AS CITY COUNCILMAY DETERMINE WILL PROVIDE THE BEST VALUE IN APPLICATION OF HOTEL OCCUPANCYTAX REVENUE TO THE CITIZENS OF SAN ANGELO BY RESOLUTION FROM TIME TO TIMEAssistant City Manager/Chief Financial Officer Michael Dane presented background information.Motion, to introduce the Ordinance, as presented, was made by Councilmember Morrison and seconded byCouncilmember Hirschfeld. Motion carried unanimously.DISCUSSION AND UPDATE ON THE HOUSING DATA OBTAINED BY HOTEL/COMMUNITYHOUSING COMMITTEE MEMBERSRequested by Councilmember Hirschfeld, City Manager Daniel Valenzuela presented background informationand distributed a handout. A copy of the handout is part of the Permanent Supplement Record.Mr. Valenzuela informed he will facilitate the meetings to address the issues. General discussion was held onthe Planning Commission’s review and actions related to the current zoning ordinance, the review andclarification of the zoning ordinance and possible amendments to the ordinance, the potential submittal ofrecreational vehicle park permit requests, the lack of regulations of such development, designating an area forsuch development, the stakeholders involved, the potential for landlords to increase or escalate lease prices, andperformance measures.Councilmember Farmer suggested inviting someone from the military housing office.Mayor New directed staff to research what other cities are doing, to examine the process, and for staff to presentthose findings during the Council’s joint session with the Planning Commission.Public comment was made by Craig Meyers of West Texas Opportunity Strategy.
  18. 18. Minutes Page 399March 19, 2013 Vol. 104RECESSAt 11:04 A.M., Mayor New called a recess.RECONVENEAt 11:10 A.M., Council reconvened, and the following business was transacted:EXECUTIVE/CLOSED SESSIONAt 11:35 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. OpenGovernment; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions toRequirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value ofreal property; and, Section 551.087 to discuss an offer of financial or other incentive to a company orcompanies with whom the City of San Angelo is conducting economic development negotiations and which theCity of San Angelo seeks to have, locate, stay or expand in San Angelo.RECONVENEAt 12:07 P.M., Council reconvened, and the following business was transacted:RECESSAt 12:07 P.M., Mayor New called a recess.RECONVENEAt 12:17 P.M., Council reconvened, and the following business was transacted:FOLLOW UP AND ADMINISTRATIVE ISSUESCONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSIONNo action was taken on matters discussed in Executive/Closed Session.APPROVAL OF A BOARD NOMINATION BY COUNCIL AND DESIGNATED COUNCILMEMBERS:Planning Commission: Valerie Priess (Mayor) to an unexpired term January 2014Motion, to approve the board nominations by Council and designated Councilmembers, was made byCouncilmember Hirschfeld and seconded by Councilmember Farmer. Motion carried unanimously.CONSIDERATION OF NOMINATING CITY COUNCIL MEMBERS TO SERVE AS REPRESENTATIVESON THE CONCHO VALLEY COUNCIL OF GOVERNMENT GENERAL ASSEMBLYMotion, to nominate Councilmember Silvas, was made by Mayor New and seconded by CouncilmemberHirschfeld. Motion carried unanimously.ANNOUNCEMENTS AND CONSIDERATION OF FUTURE AGENDA ITEMSCity Manager Daniel Valenzuela distributed the proposed April 2, 2013 Agenda and solicited Councilcomments and suggestions.Councilmember Farmer requested updates on the amendment to the mowing ordinance and Texas MunicipalRetirement System cost of living adjustment.Councilmember Alexander requested staff provide more definition on recreational vehicle parks, codification,ordinance, research what other community’s have implemented. Council suggested staff provide theinformation no later than the 2nd meeting in April.Responding to a question from Councilmember Silvas, Ms. Bowling informed the City does not have
  19. 19. Page 400 MinutesVol. 104 March 19, 2013jurisdiction over Class B Misdemeanors and such is handled at the county level.Council requested an update on the Republic Services Contract.Mayor New requested a report on the revenue growth line on franchise tax, user fees, sales tax with a two tothree year comparison (before during and after) in relation to the general fund and property tax revenue.ADJOURNMENTMotion, to adjourn, was made by Councilmember Hirschfeld and seconded by Councilmember Morrison.Motion carried unanimously.The meeting adjourned at 12:29 P.M. THE CITY OF SAN ANGELO ___________________________________ Alvin New, MayorATTEST:_______________________________Alicia Ramirez, City ClerkIn accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of thismeeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Councilmeetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased fromthe Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recordingmay be distorted due to equipment malfunction or other uncontrollable factors.)
  20. 20. Minutes Page 401March 19, 2013 Vol. 104 THIS PAGE INTENTIONALLY LEFT BLANK. Formatted: Justified
  21. 21. City of San AngeloMemo Date: March 28, 2013 To: Mayor and Councilmembers From: Ricky Dickson, Director of Water Utilities Subject: Agenda Item for April 2, 2013 Council Meeting Contact: Ricky Dickson, Director of Water Utilities Caption: Consent Item Consideration to select vendor from RFP BR-01-12 and authorize staff to negotiate an Interactive Voice Response System (IVR) contract and City Manager to execute the contract Summary: The City of San Angelo requested proposals for an Interactive Voice Response system and received responses from; Selectron Technologies, Inc., Paymentus Corporation, Interact Incorporated Software Systems, and Centurion Inc. History: With an IVR system, citizens will be able to access account information – billing or payment, consumption history, balance due, due date, and make a payment by telephone through a series of verbal and touchtone prompts. The proposed system will reduce call volumes while extending customer access to their account. Depending on the amount of customization required, a typical system installation takes between 90 and 120 days to implement. A committee of five evaluated the companies on experience, equipment, answers to specifications, cost/maintenance and training. The committee members were Kevin Krueger-Interim Assistant Director of Water Utilities, Mary Cleveland-Billing and Receipts Manager, Toni Fox-Customer Service/Water Conservation Manager, Roger Banks-Purchasing Manager and John Eades-Information Technology Manager Selectron Technologies is a preferred partner with SunGard, the City’s current financial system software provider and received the highest ranking from the selection committee. Financial Impact: Anticipated Cost: One-time installation - $20,000.00, Annual - $15,000.00. Related Vision Item (if applicable): Other Information/ Staff recommends approval to negotiate the new contract, authorizing the City Recommendation: Manager to execute the contract and purchase of the IVR services with Selectron Technologies. Attachments: BR-01-12 Acknowledgement.pdf PUR BR-01-12 Scoring Justification.pdf PUR BR-01-12 Scoring Worksheet.pdf Bid Packet Presentation: None Publication: None Reviewed by Ricky Dickson, Director of Water Utilities Director:
  22. 22. Approved by Legal:
  23. 23. Request for Proposal City of San Angelo Billing & Receipts DivisionInteractive Voice Response System RFP No. BR-01-12 City of San Angelo 72 West College Avenue San Angelo, Texas 76903 RFP SUBMITTAL DEADLINE November 14, 2012, 2:00 P.M. Local Time
  24. 24. Table of ContentsINTRODUCTION.................................................................................................................................................. 1  PROJECT SUMMARY .......................................................................................................................................................    1 BACKGROUND ...............................................................................................................................................................    1 DISQUALIFICATION .........................................................................................................................................................    1 CONFIDENTIALITY ...........................................................................................................................................................    1 DOCUMENT, PLANS AND SPECIFICATIONS AVAILABILITY .........................................................................................................    1 AWARD OF CONTRACT ....................................................................................................................................................    1 ACCEPTANCE OF PROPOSAL CONTENT ................................................................................................................................    2 EQUAL EMPLOYMENT OPPORTUNITY .................................................................................................................................    2 DIGITAL FORMAT ...........................................................................................................................................................    2 PROPOSAL TERM ...........................................................................................................................................................    2 POINTS OF CONTACT ......................................................................................................................................................   2INSURANCE REQUIREMENTS .............................................................................................................................. 3 DEADLINE AND DELIVERY LOCATION .................................................................................................................. 5  DEADLINE .....................................................................................................................................................................    5 COPIES.........................................................................................................................................................................    5 SEALED ENVELOPE/CONTAINER ADDRESSING ......................................................................................................................    5 DELIVERY ADDRESSES .....................................................................................................................................................    5REQUIRED SUBMITTAL INFORMATION ............................................................................................................... 7  VENDOR BACKGROUND AND EXPERIENCE ...........................................................................................................................    7 IVR REQUIREMENTS .......................................................................................................................................................    7 Telephony Integration ..........................................................................................................................................    7 IVR Functionality ..................................................................................................................................................    7 System Administration .........................................................................................................................................    8 Support and Maintenance  ...................................................................................................................................    . 8 PRICING PROPOSAL ........................................................................................................................................................    9PROPOSAL FORMAT ..........................................................................................................................................  1  1 PROPOSAL FORMAT INSTRUCTIONS .................................................................................................................................  1  1 PROPOSAL LENGTH ......................................................................................................................................................  2  1SELECTION PROCESS..........................................................................................................................................  3  1SUBMISSION FORMS .........................................................................................................................................  5  1 REFERENCES ...............................................................................................................................................................  7  1 LOCAL PREFERENCE CONSIDERATION APPLICATION .............................................................................................................  9  1 DISCLOSURE OF CERTAIN RELATIONSHIPS  .........................................................................................................................  1  . 2 DEBARMENT AND SUSPENSION CERTIFICATION ..................................................................................................................  5  2 LETTER OF INTEREST .....................................................................................................................................................  9  2 CONTACT INFORMATION ...............................................................................................................................................  1  3 i
  25. 25. i
  26. 26. CITY OF SAN ANGELO PURCHASING DEPARTMENT 72 West College Avenue, San Angelo, TX 76903 Tel: (325) 657-4219 or 657-4220INTRODUCTION  Project Summary  The City of San Angelo is requesting proposals for an Interactive Voice Response (IVR) solution that:    1.  Enables customers to process credit card payments over the phone  2.  Integrates with our current CIS vendor ‐ SunGard Private Sector  3.  Integrates with our current credit card payment processor ‐ Automatic Merchant Systems Inc.  4.  Is a PCI Level 1 compliant Service Provider    Background  Currently calls are funneled through our customer service main number and directed to our billing department  where  the  calls  are  answered  as  agents  are  available.    The  Billing  and  Receipts  representative  accesses  our  cash receipt application and keys the customer information directly.    The City of San Angelo:     Customer accounts ‐ Approximately 35,000 customer accounts   Call volume ‐ Bills an average of 1,750 customers Monday – Friday, monthly   Host database environment ‐ SunGard Public Sector   Host credit card environment – Automatic Merchant Systems Inc   Has four cash receipts agents   Payment call volume ‐ An increasing average of 800 calls per month   Disqualification  Disqualification may occur for any of the following reasons:     The respondent is involved in any litigation against the City of San Angelo;   The respondent is in arrears on any existing contract or has defaulted on a previous contract with the  City;   The respondent is debarred, suspended, or otherwise excluded from or ineligible for participation in  State or Federal assistance programs.   Confidentiality  All  proposals  submitted  shall  remain  confidential.    After  award,  proposals  will  be  made  available  for  public  inspection.  The City shall not be responsible for the confidentiality of any trade secrets or other information  contained or disclosed in the proposal unless clearly identified as such.   Document, Plans and Specifications Availability  Contract  documents,  including  plans  and  specifications  are  available  and  may  be  examined  or  obtained  without charge in the Purchasing Division, Room 314, City Hall, San Angelo, Texas.  The Request for Bid is also  available at http://www.sanangelotexas.us, City Departments, Purchasing, Bidding Opportunities at no cost.   Award of Contract  The  City  reserves  the  right  to  accept  or  reject  any  or  all  proposals,  and  to  waive  any  informalities  or  irregularities in the RFP process.  The City is an equal opportunity employer   The City will select the most highly qualified respondent(s) of the requested services based on demonstrated  competence  and  qualifications  and  then attempt  to  negotiate  with  respondent(s) a  contract(s)  at a  fair  and  reasonable price. RFP: BR‐01‐12/IVR System  1 
  27. 27.   Acceptance of Proposal Content  Before  submitting  a  proposal,  each  Respondent  shall  make  all  investigations  and  examinations  necessary  to  ascertain  all  conditions  and  requirements  affecting  the  performance  of  the  contract  and  to  verify  any  representations  made  by  the  City  upon  which  the  proposal  will  rely.    If  the  Respondent  receives  an  offer  because of its proposal, failure to have made such investigation and examinations will in no way relieve the  Respondent from its obligation to comply in every detail with all provisions and requirements.   Equal Employment Opportunity  Attention of Respondents to the requirement for ensuring that employees and applicants for employment are  not discriminated against because of their race, color religion, sex, national origin, age, or disability.    Digital Format  If  Bidder  obtained  the  bid  specifications  in  digital  format  in  order  to  prepare  a  proposal,  the  bid  must  be  submitted  in  hard  copy  according  to  the  instructions  contained  in  this  bid  package.    If,  in  its  bid  response,  Bidders makes any changes whatsoever to the published bid specifications, the bid specification as published  shall control.  Furthermore, if an alteration of any kind to the bid specification is discovered after the contract  is  executed  and  is  or  is  not  being  performed;  the  contract  is  subject  to  immediate  cancellation  without  recourse.    Proposal Term  Proposal shall be in effect for at least 120 days from the submission date.   Points of Contact  Roger Banks, Division Manager  Mary Cleveland, Division Manager  Purchasing Division  Billing & Receipts Division  City of San Angelo  City of San Angelo  72 West College Avenue  72 West College Avenue  San Angelo Texas, 76903  San Angelo Texas, 76903  Email: roger.banks@sanangelotexas.us  Email: mary.cleveland@sanangelotexas.us  Telephone: (325) 657‐4220  Phone: 325‐657‐4231         2   RFP: BR‐01‐12/IVR System 
  28. 28. CITY OF SAN ANGELO PURCHASING DEPARTMENT 72 West College Avenue, San Angelo, TX 76903 Tel: (325) 657-4219 or 657-4220INSURANCE REQUIREMENTS The following insurance requirements will be required for the duration of the contract.  Failure to maintain the requirements will result in the termination of the contract.   INDEMNIFICATION.   1.1  GENERAL INDEMNIFICATION.  CONTRACTOR AGREES TO INDEMNIFY, DEFEND, AND HOLD CITY,  ITS  COUNCIL  MEMBERS,  BOARD  AND  COMMISSION  MEMBERS,  OFFICIALS,  AGENTS,  GUESTS,  INVITEES,  CONSULTANTS  AND  EMPLOYEES  FREE  AND  HARMLESS  FROM  AND  AGAINST  ANY  AND  ALL  CLAIMS,  DEMANDS,  PROCEEDINGS,  SUITS,  JUDGMENTS,  COSTS,  PENALTIES,  FINES,  DAMAGES, LOSSES, ATTORNEYS’ FEES AND EXPENSES ASSERTED BY ANY PERSON OR PERSONS,  INCLUDING  AGENTS  OR  EMPLOYEES  OF  CONTRACTOR  OR  CITY,  BY  REASON  OF  DEATH  OR  INJURY TO PERSONS, OR LOSS OR DAMAGE TO PROPERTY, RESULTING FROM OR ARISING OUT  OF, THE VIOLATION OF ANY LAW OR REGULATION OR IN ANY MANNER ATTRIBUTABLE TO ANY  ACT  OF  COMMISSION,  OMISSION,  NEGLIGENCE  OR  FAULT  OF  CONTRACTOR,  ITS  AGENTS  OR  EMPLOYEES,  OR  THE  JOINT  NEGLIGENCE  OF  CONTRACTOR  AND  ANY  OTHER  ENTITY,  AS  A  CONSEQUENCE OF ITS EXECUTION OR PERFORMANCE OF THIS CONTRACT OR SUSTAINED IN OR  UPON THE PREMISES, OR AS A RESULT OF ANYTHING CLAIMED TO BE DONE OR ADMITTED TO  BE DONE BY CONTRACTOR HEREUNDER.  THIS INDEMNIFICATION SHALL SURVIVE THE TERM OF  THIS  CONTRACT  AS  LONG  AS  ANY  LIABILITY  COULD  BE  ASSERTED.    NOTHING  HEREIN  SHALL  REQUIRE  CONTRACTOR  TO  INDEMNIFY,  DEFEND  OR  HOLD  HARMLESS  ANY  INDEMNIFIED  PARTY FOR THE INDEMNIFIED PARTY’S OWN GROSS NEGLIGENCE OR WILLFUL MISCONDUCT.  2  Insurance.      2 1  Types and Amounts of Insurance Required.  Contractor shall obtain and continuously maintain in  effect at all times during the term hereof, at Contractor’s sole expense, insurance coverages as  follows with limits not less than those set forth below:      2.2.1  Commercial General Liability.  This policy shall be an occurrence‐type policy and  shall protect the Contractor and additional insureds against all claims arising from  bodily injury, sickness, disease or death of any person (other than the Contractor’s  employees) and damage to property of the City or others arising out of the act or  omission  of  the  Contractor  or  its  agents  and  employees.    This  policy  shall  also  include  protection  against  claims  for  the  contractual  liability  assumed  by  Contractor  under  the  paragraph  of  this  Contract  entitled  “Indemnification,”  including  completed  operations,  products  liability,  contractual  coverage,  broad  form  property  coverage,  explosion,  collapse,  underground,  premises/operations,  and  independent  contractors  (to  remain  in  force  for  two  years  after  final  payment). Coverage shall not be less than:      $   2,000,000.00  General Aggregate    $   1,000,000.00  Products‐ Completed Operations     $   1,000,000.00  Personal & Advertising Injury    $   1,000,000.00  Each Occurrence  RFP: BR‐01‐12/IVR System  3 
  29. 29. Intentionally Left Blank4   RFP: BR‐01‐12/IVR System 
  30. 30. CITY OF SAN ANGELO PURCHASING DEPARTMENT 72 West College Avenue, San Angelo, TX 76903 Tel: (325) 657-4219 or 657-4220DEADLINE AND DELIVERY LOCATION    Deadline  Sealed  submittals  must  be  received  and  time  stamped  by  November  14,  2012,  2:00  P.M.,  Local  Time.    The  clock located in Purchasing will be the official time.    Faxed or electronically transmitted RFP submittals will not be accepted   It is the sole responsibility of the respondent to ensure that the sealed RFP submittal arrives at the above  location by specified deadline regardless of method chosen by the respondent for delivery.    Copies  Submit one (1) unbound original and six (6) complete copies.   Sealed Envelope/Container Addressing  Lower Left Hand Corner: “RFP: BR‐01‐12/IVR System”   Delivery Addresses   USPS:    Purchasing Division  City of San Angelo  72 West College Avenue  San Angelo, Texas  76903    Delivery Services (FedEx, UPS, etc):   Purchasing Division, Suite 314  City of San Angelo  72 West College Avenue  San Angelo, Texas  76903    Please ensure the delivery envelope/container is marked, “RFP Enclosed”.  RFP: BR‐01‐12/IVR System  5 
  31. 31. Intentionally Left Blank  6   RFP: BR‐01‐12/IVR System 
  32. 32. CITY OF SAN ANGELO PURCHASING DEPARTMENT 72 West College Avenue, San Angelo, TX 76903 Tel: (325) 657-4219 or 657-4220REQUIRED SUBMITTAL INFORMATION   Vendor Background and Experience   1. Provide  corporate  details,  including  company  name,  mailing  address,  phone  number,  years  in  business, location of business, products and services offered.  2. Provide primary contact information.  3. Provide  a  summary  overview  of  your  organization,  which  includes  your  experience  working  with  government  agencies.    Also,  describe  your  experience  in  delivering  solutions  of  a  similar  size  and  scale as requested in this RFP.  4. Highlight  relevant  certifications  and/or  partnerships  your  organization  maintains  which  will  aid  in  delivering an effective system.  5. Furnish  at  least  three  (3)  references  for  customers  that  have  successfully  utilized  a  similar  system  within the past 3 years.  6. Provide brief resumes of key personnel who will be working on the proposed system.    IVR Requirements  Telephony Integration   1. Provide  information  on  the  recommended  number  of  phone  lines/simultaneous  callers  your  proposed IVR system can support, based on our City’s call volume.  2. Describe the proposed system’s expansion capability, including both hardware expansion as well  as new interfaces/applications/product features.  3. Explain  how  the  proposed  IVR  system  prevents  callers  from  being  hung  in  a  “loop”  (unable  to  escape from a routine).  4. Detail  all  the  telephone‐related  services  that  our  City  will  be  responsible  for,  in  support  of  the  proposed IVR system.  5. Demonstrate your experience with Cisco Unified Communications Version 8.5   IVR Functionality  1. Describe the platform and architecture used to develop your IVR solution.  2. Describe the customer information that can be provided to the caller during a call.  3. Describe  how  callers  can  “dial  through”  the  voice  prompts  and  how  your  proposed  solution  allows this functionality to be disabled for certain prompts?  4. Describe how the proposed system handles call transfer routines during normal business hours  and outside of normal business hours.  5. Explain  how  your  proposed  system  ensures  that  callers  are  transferred  to  the  correct  person/department.  6. Does your system offer the proposed services in Spanish?   7. What components are required to implement multiple languages such as Spanish?  8. Does  your  proposed  system  have  limits  to  the  number  of  prompts  that  can  exist  within  the  system? If so, how many? Are there limits to the number of menu items and/or menu inputs?  9. Describe  how  the  proposed  solution  ensures  that  our  City’s  business  rules  are  correctly  supported and enforced.  10. Describe  security  options  available  to  ensure  that  customers  are  hearing  information  for  the  correct  account,  as  well  as  to  ensure  that  callers  cannot  randomly  access  other  customers’  account information. RFP: BR‐01‐12/IVR System  7 
  33. 33. 11.  Describe how your solution will support integration to our 3rd party credit card, debit card, and  electronic check payment processing vendor.  12. Describe the reporting options available within the proposed system.   13. What data export methods are available?  14. Describe how your proposed system will allow administrators to schedule automatic delivery of  reports.  15. What process exists to add additional reports?  16. Are there limits to the quantity of reports that can be run on your system?  17. Please provide an overview of your proposed system’s standard implementation methodology.  18. Please describe your relationship with our CIS vendor, Systems & Software.  19. Does the proposed system include the ability for our City to offer general informational messages  and prompts to the customer?   20. Please describe how your system allows our City to update these messages and/or prompts, as  well as the order in which the information is presented on an as‐needed basis.   21. Describe  the  technical  requirements  our  City  personnel  must  possess  to  administer  these  functions.   System Administration  1. Describe in detail the utilities available for system administration functionality.  2. Describe how administrative access is controlled.  3. Describe how database passwords are set up, maintained and changed.  4. Describe the reporting options available within the proposed system.   5. Provide a description of the proposed solution’s standard call traffic reports.  6. Identify what reporting tools can be used to develop custom reports.  7. What data export methods are available?  8. Describe how your proposed system will allow administrators to schedule automatic delivery of  reports.  9. What process exists to add additional reports?  10. Are there limits to the quantity of reports that can be run on your system?  11. Explain how the City’s system administrator is notified should a problem occur with the proposed  solution.  12. Describe how calls are handled when the City’s network or host database encounters a failure.  13. Define the City’s responsibility for recording the initial set of prompts.  14. After implementation, describe how voice prompts are added, changed and deleted?      Support and Maintenance   1. Describe  how  your  organization  handles  support  of  this  application  and  the  support  options  available to the City.  2. Provide documentation, manuals, or reference guides for the IVR.  3. Provide a copy of your standard warranty and maintenance contracts for our review.  4. Do  you  have  any  proactive  monitoring  tools  that  allow  you  to  be  notified  if  the  system  is  experiencing an issue?  5. Describe the backup procedures for the IVR system.  6. Explain how the IVR system allows application changes while in production.  7. Describe the procedure for installing new software releases into a production environment.  8. Describe the City’s ongoing maintenance routine responsibilities, including any telephony related  services.  9. Will any routine maintenance require the IVR system to be out of service? If so, please describe.    8   RFP: BR‐01‐12/IVR System 
  34. 34.   Pricing Proposal  Provide a detailed basic unit list needed to install and implement the system.    1. Include your proposed ongoing support and maintenance plan.  2. Include separate pricing for transaction fee model  3. Include separate pricing for convenience fee model  RFP: BR‐01‐12/IVR System  9 
  35. 35. Intentionally Left Blank   10   RFP: BR‐01‐12/IVR System 
  36. 36. CITY OF SAN ANGELO PURCHASING DEPARTMENT 72 West College Avenue, San Angelo, TX 76903 Tel: (325) 657-4219 or 657-4220 PROPOSAL FORMAT Proposals  shall  be  submitted  in  the  following  format  with  each  element  requested  and/or  form  furnished  as specified to facilitate evaluation of the proposals.  The detailed requirements in this RFP are mandatory.  City of San Angelo will not participate in any cost the Respondent may incur in the preparation and submission of a proposal.  The City will not be liable in any manner with regard to this RFP and the Respondent’s response to it.  FAILURE TO ADHERE TO THE REQUIRED FORMAT MAY BE CAUSE FOR REJECTION OF PROPOSAL.   Proposal Format Instructions  Each response should be organized in a fashion as outline below with sections labeled (not numbered):     Table of Contents     Executive Summary     Technology Overview     Project Overview     System Specifications     System Pricing     Warranty     Experience and Reference List     Submission Forms    Executive Summary:  This section allows the respondent to summarize the RFP.  Detailed data included  elsewhere  need  not  be  repeated.    However,  key  features  of  the  Respondent’s  system  should  be  summarized.    Technology Overview:  Summarize the AMR system that is proposed.  In general terms describe how the  system functions and how a typical set of meters would be read and processed.    Project Overview:  Summarize the project scope from the Respondent’s standpoint based upon the RFP.   Describe in general how the project would be implemented.    System  Specifications:    Provide  a  detailed  listing  and  description  of  the  proposed  system  specifications  and  a  description  of  compliance  with  the  specifications  stated  herein  or  any  deviations  or  exceptions  thereto.    System  Pricing:    Provide  a  detailed  base  unit  price  list  for  all  components  needed  to  construct  and  implement the system.  For Phase I provide a detailed summary of the components needed to implement  this phase with a total price.  For future phases, provide a detailed summary of components to be added  in each phase and the unit price adjustment factor, if any, that will be used to adjust the base unit prices. RFP: BR‐01‐12/IVR System  11 
  37. 37.   Warranty:  Provide a detailed explanation of the warranty on each of the components of the system.    Experience and Reference List:  Provide a list of similar Fixed Base AMR systems supplied and/ or installed  over the past 3 years.    Proposal Length  The proposal should be limited to a length of 50 pages; single sided print, including attachments.   12   RFP: BR‐01‐12/IVR System 
  38. 38. CITY OF SAN ANGELO PURCHASING DEPARTMENT 72 West College Avenue, San Angelo, TX 76903 Tel: (325) 657-4219 or 657-4220SELECTION PROCESS  All submittals shall be evaluated by a selection committee and those applicants selected for the short list may  be invited to attend an interview, at the applicants own expense.     A. The selection committee will consist of: representatives from various department in the City.      B. The  selection  committee  will  evaluate  all  proposals  that  are  submitted.    Selection  ratings  will  be  based on 100‐point scale.  Ranking will be as reflected below:     Qualifications & Experience ............................................................................ 30%   Ability Of Equipment & Solution To Meet City Needs .................................... 20%   Clearly Includes All Information Requested, Including IVR Requirements ..... 20%   Cost (including maintenance, training additional hardware, etc)  .................. 30%  .     Total ............100%    C. Respondents are advised that the City reserves the right to evaluate and rank the proposals  without  input  from  the  respondents.    Therefore,  proposals  should  be  complete  as  initially  submitted.  However, if you are selected for an interview, you will be expected to present not  only your proposal, but also your approach.   D. City staff shall make a recommendation to City Council of the selection of the most qualified  respondent to enter into contract negotiations with the City.    E. The  selected  respondent  shall  enter  into  negotiations  with  the  City  for  the  services  to  be  performed.   F. If satisfactory negotiations cannot be concluded, the City reserves the right to negotiate with  the next highest‐ranking respondent.   G. When services and fees are agreed upon, the selected respondent shall be offered a contract  subject to City Council approval.   H. Should  negotiations  be  unsuccessful,  the  City  may  enter  into  negotiations  with  the  next,  highest ranked respondent until an agreement for services and fees are reached.  This process  may continue until an agreement is reached.   I. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the  preparation and presentation of a response.  All finalist(s) shall pay their own costs incurred in  preparing for, traveling to and attending the interviews.  The City reserves the right to accept  or reject all or part of proposals.  RFP: BR‐01‐12/IVR System  13 
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  40. 40. CITY OF SAN ANGELO PURCHASING DEPARTMENT 72 West College Avenue, San Angelo, TX 76903 Tel: (325) 657-4219 or 657-4220SUBMISSION FORMS RFP: BR‐01‐12/IVR System  15 
  41. 41. Intentionally Left Blank 16   RFP: BR‐01‐12/IVR System 

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