Sample Letter to Tenant and Lease Provision Language for Smoke-Free Property
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Sample Letter to Tenant and Lease Provision Language for Smoke-Free Property

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    Sample Letter to Tenant and Lease Provision Language for Smoke-Free Property Sample Letter to Tenant and Lease Provision Language for Smoke-Free Property Document Transcript

    • SAMPLE LETTER TO TENANT <Date> Dear <Tenant>: This letter is to inform you of a policy that is being implemented in regards to smoking on the property. 1. As of (date of your choice*) this apartment complex will be smoke-free. This means that there will be no smoking in indoor common or private areas of the property. This policy includes tenants as well as guests, maintenance personnel and staff. ** 2. This policy was passed to protect the health of our residents, staff and guests. Secondhand smoke is a Class A carcinogen, which means it is a cancer causing agent and there is no safe exposure level. Secondhand smoke can travel through doorways, windows, wall joints, plumbing spaces and even light fixtures, so secondhand smoke from one unit can adversely affect the health of residents in other units. 3. If you or family members are interested in more information, please visit the following web site which can explain the benefits of living in a smoke-free environment in greater detail: www.smokefreeforme.org. This website will also link you to a number of resources that can help if you are thinking about quitting smoking. Please feel free to contact (Name of landlord or complex manager, phone number) if you have any questions. We will be happy to assist you in any way possible in making this a smooth transition. Sincerely, <Landlord> *Some landlords choose to put the policy in place at the time of annual signing of new leases, others pick a date and give the tenants notice and some create a grandfather clause for existing tenants. A minimum of 30 (thirty) days written notice to tenants is requires before policy change can take effect. Please refer to the notification requirements in your existing lease before any changes are made. **Your specific policy may vary-cite your policy details here.
    • SAMPLE LEASE PROVISION LANGUAGE The following language can be used to implement a smoke-free policy in a multi-unit dwelling. In apartment complexes, the provisions can be added to the lease or month-to-month agreement. This is most easily done gradually, as new individuals apply to become tenants. For condominiums, the language can be added to the Conditions, Covenants, and Restrictions (CC&Rs) and implemented immediately or at a specified future date. Included in the "Definitions" section of the lease or CC&Rs: Smoking: “Smoking” shall include the inhaling, exhaling, burning, or carrying of any lighted cigarette, cigar or other tobacco product, marijuana, or illegal substance. Included in the restrictions section of the lease or CC&Rs: Smoking: Due to the increased risk of fire, and the known health effects of secondhand smoke, smoking is prohibited in any area of the property, both private and common, whether enclosed or outdoors. This policy applies to all owners, tenants, guests, and servicepersons.
    • SAMPLE LEASE ADDENDUM SMOKEFREE POLICY: Due to the increased risk of fire, and the known health effects of secondhand tobacco smoke, smoking is prohibited in any indoor area of the property, both private and common. The policy applies to all owners, tenants, guests, and servicepersons. Smoking will only be permitted on the balconies of each individual apartment or in other outdoor designated areas. All smoking materials must be disposed up appropriately, whether in the trash or can provided. Smoking: The term "Smoking" means inhaling, exhaling, burning, or carrying any lighted cigar, cigarette or other tobacco product in any manner or in any form. ------------------------------------------------------------------------------------------------------------ Tenant acknowledgment: I hereby acknowledge the above smoking policy as part of the lease or month-to-month agreement. I agree that I will not smoke in the areas of the property listed below. In addition, I will be responsible for enforcing this policy with all of my visitors, guests, and relatives who visit the premises. If I fail to abide by this policy, I agree to move within 30 days. Smoke-free areas: ______________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ________________________________________________________________________ NAME (please print) SIGNATURE ________________________________________________________________________ ADDRESS ________________________________________________________________________ CITY, STATE, ZIP CODE ________________________________________________________________________ PHONE NUMBER Additional Names: ________________________________________________________________________ NAME (please print) SIGNATURE ________________________________________________________________________ NAME (please print) SIGNATURE