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Project one

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  • 1. Project One CollaborationTools SFSU ISYS 363-1 Fall 2013 Hornets Group
  • 2. • The five collaboration tools that we chose to analyze are: Skype, Google Docs, Evernote, Dropbox, and Prezi • We chose these five because they cover a wide area and give us options for video conferencing, chat, sharing ideas/websites, sharing/uploading documents, and real time editing • These collaboration tools are ones that we could all use as a group from anywhere at any time • All the tools are internet accessible, compatible with all of our computers, and safe to use • They are also easy for anyone to install and download
  • 3. Criteria • In order for our group to consider using a collaboration tool, it had to meet certain criteria • We analyzed our five tools with the following criteria to help us choose our winners: • Privacy and security: password protection, third party accessibility, and keeping our files secure • Cost efficiency: we wanted tools that were free for individual use and still met our needs • Ease of use: the tools needed to be user-friendly and not require a lot of time to understand how to use • Backup: tools that we shared, uploaded, and/or edited documents on needed to have the ability to backup our work • Communication options: we wanted to be able to choose from a variety of communication types such as text, audio, and video capabilities, as well as the ability to group message and send notifications to our cell phones
  • 4. • Pros • Text, audio, and video capabilities • Affordable and accessible • Free to use but subscriptions as high as $4.99 are available for users that want to connect internationally • The program can be downloaded directly to your computer in as little as 5 to 10 minutes • User-friendly - many people are already familiar • Group chats can also be used on cell phones and a group messaging feature can be added • Cons • Call and connection quality are not always as good as they are on a public telephone network • Audio and video may break up occasionally and lag • It is possible for the instant messaging client to infect a network with malware • Does not offer a service level agreement and only guarantees their “best effort” towards availability and quality • Service could sometimes be down
  • 5. • Pros: • Free to use with a Google account • Can view and edit documents even if you don’t have Microsoft Office products • Documents are continuously saved while the work is being done • Users can work on the same document simultaneously • Changes can be viewed in real time • Can sync up with Google+ Hangouts so that users can have a video conference while editing documents • Separate files don’t need to be merged into one – duplicate work is avoided since one current version is always available • Cons: • The presentation is weak – no styles, themes, templates, charts, or graphs • Just the basics – not dynamic • Internet access is required
  • 6. • Pros: • Save almost everything – documents, web sites, and ideas • View and save items from any device with an internet connection • Cross-platform – users with any type of device can collaborate • Free for individual use • Cons: • In order to allow others to edit your notes, you need a premium subscription which is $45 per year • Notes are not available for offline use • There is a data cap
  • 7. • Pros: • Store any type of file from any device in one place on the cloud • Free for up to 2 GB of storage • Very easy to use – uncomplicated • Many features – automatic backups, file sharing, and file versioning • Strong security – uses the latest SSL encryption technology • Cons: • If the 2 GB of storage is not enough, you need to pay $19.99 a month for 100 GB • Not secure – Dropbox staff can access your files and give them to others • No built-in password facility, so files need to be protected before they are uploaded
  • 8. • Pros: • Great for collaborating on presentations, concept maps, storyboarding, and digital story telling • Presentations are animated so you can zoom in on important topics and also full screen • Stored on the cloud • Extremely customizable – many templates are available in all sorts of colors, fonts, shapes, and sizes • Rich media likeYouTube videos can be inserted • Unlimited space on one page, so multiple slides are not needed • Cons: • Can be frustrating and time consuming to move around the presentation • Internet access is required • Active links are not able to be used in presentations • Images can’t be edited
  • 9. Winners • Skype • Free for individual use • Can use group conference calls with up to 25 people • Can connect to our cell phones and get notifications • Provides many different options to communicate with other individuals like texting, video chat, or both at the same time • Google Docs • Share ideas all in one place • Edit in real time • Able to access anywhere at any time with an Internet connection • The ability to video chat • Doesn’t allow search engine spiders – applications that save search engine keywords
  • 10. References • http://www.businesszone.co.uk/topic/technology/dropbox-pros-and-cons/42935 • http://docs.google.com/ • https://www.dropbox.com/ • https://www.evernote.com/ • http://www.makeuseof.com/answers/what-are-the-pros-and-cons-of-onenote-vs-evernote/ • http://www.onlinecollege.org/2011/09/23/12-tools-for-online-collaboration/ • http://prezi.com/ • http://prezi.com/lofhshyway5f/pros-and-cons-of-prezi/ • http://www.scholarshipexperts.com/college-life/collaboration-tools-for-students#.Uk8x2YZtj9U • http://www.skype.com/ • http://www.smallbusinesscomputing.com/buyersguide/article.php/10729_3816716_2/The-Pros-and-Cons-of-Skype-for- Business.htm • http://www.trackvia.com/blog/productivity/google-docs-a-good-fit-for-your-business

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