Time management


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Time management

  1. 1. Successful On-line Studying - Time Management For BIBM C5 Students What is Time Management It is the discipline of organising, allocating and controlling time that you need to achieve the results you want in a structured manner. Why Manage your time It allows you to devote time, effort and energy and to pay attention to the key activities that you need to undertake to reach your objectives and to try to reduce the level of distraction and stress.
  2. 2. Identify and Prioritize Your Goals 1. Review your goals. 2. Assign a priority to each goal: A - Priorities are critical goals - You must accomplish them to be successful. B - Priorities are enabling goals - They create a more desirable condition in the long run. C - Priorities are nice to have goals. 3. Distinguish between urgent tasks (those demanding immediate attention) and crucial tasks (those that support your critical goals). 4. Remember not all urgent tasks are crucial.
  3. 3. Break Your Goals into Manageable Tasks. 1. Break each goal into the key tasks required to achieve the goal. 2. Prioritize each task as 1 (supports your critical goals), 2 (supports your enabling goals), or 3 (urgent and non-urgent tasks which are nice to have). 3. Sequence tasks in the order in which they must be accomplished to achieve the corresponding goal. 4. Estimate how much time each task requires to complete. 5. Establish a deadline for completing each task.
  4. 4. <ul><li>Analyze How You are Currently Spending Your Time. </li></ul><ul><li>Create an activity log for a week, listing every activity you engage in, how much time each activity takes, and what category the activity falls into (e-mail, paperwork, phone, etc.) </li></ul><ul><li>2. Assign a priority to each activity in your log. A priorities involve your critical goals; B priorities, your enabling goals; C priorities, your nice-to-have goals. </li></ul><ul><li>3. Analyze the log to see what kinds of activities are consuming most of your time, and whether you're using time in ways that support your most important objectives. </li></ul><ul><li>4. Identify ways to improve your use of time. </li></ul><ul><li>Seek the causes underlying time mismanagement. </li></ul>
  5. 5. Recognize and Defeat Common “Time Wasters.&quot; 1. Watch for common “Time Wasters&quot; such as procrastinating and schedule overloading. 2. Develop strategies for defeating Time Wasters; for example, learning to say no to peers and direct reports to fight schedule overloading,
  6. 6. Schedule Your Time More Effectively . 1. Make use of scheduling tools, such as “To do&quot; lists, appointment calendars, and daily or weekly planners. 2. Develop your schedule - Enter tasks into it and indicate the time frames in which you expect to complete the tasks. 3. Block off some &quot;free time&quot; in your schedule to accommodate as a contingency for unexpected events and or opportunities.
  7. 7. Monitor and Improve Your Time Management Strategies. 1. At least once a day, take stock of how you're doing relative to your schedule. 2. Look for patterns, such as chronic procrastinating or underestimating time required by tasks. 3. Fine tune your time management method by reworking portions of your schedule based on what you've learned about your use of time.