Eg2010 calvin-serials
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Eg2010 calvin-serials Eg2010 calvin-serials Presentation Transcript

  • Managing Serials with Evergreen A Case Study of Hekman Library at Calvin College
  • Why Serials Management?
    • High volume of throughput
    • Large number of repetitive tasks
    • Fine-grained details of great importance
  • Challenges of Serials Management
    • Take advantage of general predictability and repeatability
    • Allow for very frequent exceptions
    • Accommodate wide variety of management practices
    • Manage metadata level holdings, physical level copies, and business level information
    View slide
  • Evergreen Serials Model Metadata Physical Business View slide
  • Metadata – Basics of MFHD
    • M ARC F ormat for H oldings D ata
    • Often pronounced as “muff-head”
    • Standard, often computable way to share volume, part, and copy information
    • Incorporates publication patterns as part of the standard
  • MFHD Example
    • Field 853
      • Caption and Pattern statement
      • Often one per record
    • Field 863
      • Enumeration and Chronology statement
      • Often many per record
    • Other paired fields – 854/864, 855/865
    • Field 866 – Textual (i.e. non-standardized) Holdings
  • Metadata Management
    • Goal – Internalize and automate the MFHD record editing so that the serials worker can concentrate on the physical item workflow
    • Benefits
      • Greater accuracy
      • Easier integration
  • Evergreen Serials Model Metadata Physical Business
  • Physical – The Issuance Table
    • Primary workspace and data source for serials
    • Every serial ‘piece’ will have it’s own entry
    • Critical fields include
      • Date Expected
      • Date Received
      • Series Label Information
      • Claimed?
      • Shelving Unit
  • Physical – The Shelving Unit
    • Shelving Units are generic containers of one or more issuances
    • May be used to represent a single issue, a volume of issues, an entire shelf of volumes, etc.
    • The entire unit is represented by a single call number
    • Therefore, each copy represents an entire unit
  • Shelving Unit – Use Cases
    • Library does not circulate serials
      • Free to have any number of Units
      • Simplest case – single unit for entire run, single call number
    • Library circulates current issues only
      • One Unit per current issue (may have multiple copies) – use ‘Auto per Issue’ feature
      • At least one unit for any bound volumes
    • Library circulates bound volumes
      • One Unit per bound volume – use ‘Auto per Volume’ feature
      • May also have Unit per unbound issue
  • Business – Not Included
    • While some of the structures are in place, links to the acquisition structure will be a future development task
  • Standard Workflow
    • Create MFHD record, including prediction pattern statement
    • Generate one or more issuances based on pattern in MFHD
    • Receive issuances
      • automatically generates/edits enumeration and chronology statements in MFHD
      • creates call number and copy records as needed
    • Return to step 2
  • Primary Serials Interface - Preview
  • Workflow Exceptions
    • Types of problems
      • Claims
      • Prediction pattern exceptions (issue cancelled, extra issue, date changed, etc.)
      • Manual Shelving Unit, call number, and copy management
    • Will be handled as needed by separate interfaces
  • More Information
    • Credits
      • Dan Wells, Library Programmer Analyst
      • Steven Putt, Electronic Services Librarian
    • For the latest version of this presentation, please visit www.calvin.edu/library/downloads/eg-serials-presentation-2010.zip