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Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
Cooperation, Communication, And Collaboration
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Cooperation, Communication, And Collaboration

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PowerPoint by Sheila Bair

PowerPoint by Sheila Bair

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  • Transcript

    • 1. Cooperation, Communication, and Collaboration: 3 C's of Workflows at WMU University Libraries’ TSD
    • 2. Reorganization of TSD <ul><li>Goals </li></ul><ul><ul><li>Format blind </li></ul></ul><ul><ul><li>Standardize procedures </li></ul></ul><ul><ul><li>Streamline workflow </li></ul></ul><ul><ul><li>Reduce backlog </li></ul></ul><ul><ul><li>Think globally </li></ul></ul>
    • 3. Retraining & Rethinking <ul><li>Rewrite job descriptions </li></ul><ul><li>Retraining of staff </li></ul><ul><ul><li>PromptCat and students take over “fastcat” </li></ul></ul><ul><ul><li>Upgrade skills of staff catalogers </li></ul></ul><ul><ul><li>Collaboration with other units </li></ul></ul>
    • 4. PromptCat <ul><li>FastCat and Processing students take over bulk of simple copy cataloging </li></ul><ul><li>PromptCat checklist </li></ul><ul><li>Student copy cataloger </li></ul>
    • 5. Upgrade staff training <ul><li>Train staff “fast” cataloger to do complex copy and original cataloging </li></ul><ul><li>Train staff in electronic formats </li></ul><ul><li>Train Acquisitions staff to catalog serials </li></ul><ul><li>Rare Book School </li></ul><ul><li>Non-MARC metadata training </li></ul>
    • 6. Backlogs and “Hidden” Materials <ul><li>“ Enhance access to rare, unique, and other special hidden materials.” </li></ul><ul><li>On the Record. 2008 </li></ul><ul><li>Survey to identify backlog </li></ul><ul><li>Inventory of Special Collections </li></ul><ul><li>Collection-level records </li></ul><ul><li>TechPro Custom Cataloging </li></ul>
    • 7. Collaboration outside TSD <ul><li>“ Facilitate the formation of new partnerships between cataloging departments and other units, both internal and external to the libraries.” </li></ul><ul><ul><li>White Paper on the Future of Cataloging at Indiana University. 2006 </li></ul></ul>
    • 8. Collaboration in Cataloging <ul><li>Maps </li></ul><ul><li>Government documents </li></ul><ul><li>Special Collections </li></ul><ul><li>Music & Dance </li></ul><ul><li>Archives & Regional History </li></ul><ul><li>Visual Resources </li></ul>
    • 9. Collaboration in Metadata <ul><li>Civil War diaries and letters </li></ul><ul><ul><li>TEI XML </li></ul></ul><ul><li>EAD finding aids </li></ul><ul><li>Migrate art slides from Image Cat to Luna </li></ul><ul><ul><li>MARC to VRA crosswalk </li></ul></ul><ul><li>Upgrade and standardize metadata in existing digital collections </li></ul>
    • 10. Benefits of Collaboration <ul><li>Done better </li></ul><ul><ul><li>Combined subject/metadata expertise </li></ul></ul><ul><li>Done quicker </li></ul><ul><ul><li>Spreads out the work </li></ul></ul><ul><li>Creates good will </li></ul><ul><ul><li>More in touch with our users </li></ul></ul><ul><ul><li>Greater appreciation of what we do </li></ul></ul>
    • 11. Thinking Globally - Practices <ul><li>“ Eliminate local practices and customized workflows in favor of best practices.” </li></ul><ul><li>Karen Calhoun </li></ul><ul><li>Best practices teams: </li></ul><ul><ul><li>Cataloging Best Practices </li></ul></ul><ul><ul><li>Serials Best Practices </li></ul></ul><ul><ul><li>Electronic Resources Best Practices </li></ul></ul><ul><ul><li>Redesign Processing Slip </li></ul></ul><ul><ul><li>Fast Cat/PromptCat Best Practices </li></ul></ul><ul><ul><li>Database Maintenance Best Practices </li></ul></ul>
    • 12. Goals of teams <ul><li>Streamline and standardize </li></ul><ul><li>Accept member-contributed metadata as much as possible </li></ul><ul><li>Focus on interoperability and shareability of any metadata created </li></ul><ul><li>Make ILS metadata machine-readable and reusable </li></ul>
    • 13. Best practice teams <ul><li>Normalize & standardize serial holdings </li></ul><ul><li>Create macros for standard notes </li></ul><ul><li>Simplified PromptCat checklist and procedures </li></ul><ul><li>Elimination of local call numbers </li></ul><ul><li>Elimination of printouts </li></ul><ul><li>Outsourcing of authority control </li></ul>
    • 14. Thinking Globally - Contribution <ul><li>“ Increase distribution of responsibility for bibliographic record production and maintenance.” On the Record. 2008 </li></ul><ul><li>Contribute to global database </li></ul><ul><ul><li>SACO funnel </li></ul></ul><ul><ul><li>NACO </li></ul></ul><ul><li>Institutional records in Connexion </li></ul><ul><li>Working on “enhance” status </li></ul>
    • 15. Results so far … <ul><li>Increased staff morale </li></ul><ul><li>Global point of view </li></ul><ul><li>Quicker throughput </li></ul><ul><li>Increased contribution </li></ul><ul><li>Reduction of backlogs </li></ul>
    • 16. Sheila Bair Cataloging & Metadata Librarian Western Michigan University Libraries 1903 W. Michigan Ave. Kalamazoo, MI 49008-5353 [email_address] 269-387-5160

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