Boston Mlc Ts2

Cooperation, Communication, and Collaboration: The 3 C's of Workflows at the WMU University Libraries Technical Services Department
Sheila Bair
Cataloging and Metadata Librarian
George Boston
Electronic Resources and Serials Librarian
Randle Gedeon
Monographic Acquisitions and Gifts Librarian
MLC Technical Services Conference, 2008 Lansing, Michigan

Who we are TSD Electronic Resources And Serials Cataloging and Metadata Monographic Acquisitions And Gifts Three Units, One Department

Goals for TSD
Technical Services department was recently reorganized into three units:
Cataloging and Metadata
Electronic Resources and Serials
Monographic Acquisitions and Gifts
Each Unit had its goals …

Goals for ERASU
Implement ERMS (Verde)
Create data knowledgebase for Verde implementation
Determine workflow/procedures for Electronic Resources and Serials
Publish Electronic Resources and Serials workflow on internal WIKi
Rewrite job descriptions to reflect new organization
Integrate serial holdings in SFX
Integrate the back end functionality of the following: ILS, SFX, Verde, A-Z lists
Push content to users via portal and course management systems/learning management tools
Instant messaging

Processes for Cooperation, Communication, and Collaboration:
Best Practices Teams
Status Meetings
TSD Unit Heads weekly meetings
Biweekly Electronic Resources unit meetings
Monthly Systems Technical Services meetings
Intra-Library Coordination
Central Reference
Systems
Associate Dean for Collections and Technical Services

Tools for Cooperation, Communication, and Collaboration:
Wiki
Departmental procedures available for staff
Sandbox for joint projects
IM
Library wide system based on Trilian
Meebo box used for public access to IM
Voyager reports
Ability to directly query the Oracle database
Other?
Will other systems help us achieve our goals?
Google Docs? Enhancements to Wiki?

Instant Messaging using Trillian (internal) and Meebo (external)

Voyager Reports (Custom MS Access reports)

Collaborative Projects :
Electronic Resources and Serials
SFX Menu redesign project
Persistent link creator
Provides static link for integration into Course Management Systems or bibliographies
Context sensitive help system
Meebo instant messaging system Integrated into the SFX help pages

Monitoring and Evaluation of Changes

Verde ERMs implementation
Verde Knowledgebase Creation
Coordination with Cataloging Staff
Hacking the Verde Status Field to Indicate Cataloging Status
Plans for further integration
Verde workflows?

Coordination with Cataloging and Metadata
Serial Holdings Reclamation project
Integration of Print Holdings into SFX
Phase I: Integration of summary holdings
Upon completion of holdings reclamation we can implement Phase II, which will seamlessly recognize the specific print holdings in response to a user’s journal request.
MARC Record downloads

Coordination with Monographic Acquisition
GVRL ebook purchases
Large electronic resource purchases
Both require coordination for funds management
Availability and activation coordination
Verde ERMs input
Blackwell ECHO ebook purchases
Integration with existing subscription-based ebooks on ebrary platform
Coordination required for SFX activation, MARC records
EDI setup

Contact Information:
George Boston
Electronic Resources and Serials Librarian
Western Michigan University
Email: george.boston@wmich.edu
Telephone: (269) 387-5147

Boston Mlc Ts2

by George Boston on Apr 15, 2008

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