To study the journal entries example is obviously a good way to get thorough knowledge of journalentries. Just learn the rules of double entries and to make some journal entries of simple purchase andsale transactions is not enough for becoming the master in accounting. You should know every type oftransactions and journal entries. You also know how to pass the journal entry, what account will bedebited and what account will be credited in this journal entry.Following are some examples of translations and Journal Entries, its analysis is done on thebasis of rules of double entry system:1. Cash brought in by proprietor as capital Rs. 30000a) What comes in business will be debitedCash has come in business; cash account will be debited in journal entry.b) Who is giver will be creditedProprietor is giver of cash to business but he has business motive and he gives the money to business ascapital.Journal EntryCash Account Debit 30, 000Proprietor’s capital Account Credit 30,0002. Goods purchased on credit from Madan Lal Rs. 5,000a) What comes in business will be debitedGoods have come in business, so its financial value will be debited with the name of purchase account.b) Name of person is given from whom we bought the goods on credit, so Ist rule’s second part will beapplied.Who is giver, will be credited.Madan lal is giver, so its account will be credited.Purchase account debit 5000Madan Lal account credit 5000
3. Furniture purchased for cash Rs. 10000a) What comes in business will be debited. In this transaction, furniture came in business, so we will openfurniture account in the debit side of journal entry.b) Cash is also asset and we paid for purchasing of furniture. 2nd rule’s second part will be applied.Furniture Account Debit 10,000Cash Account Credit 10,0004. Goods sold on credit to Dev Raj Rs. 1600a) Dev Raj is receiver of goods, so his personal account will be debited.b) Goods go out, so, goods or sale account will be credited.Dev Raj Account Debit 1600Sale Account Credit 16005. Goods purchased for cash Rs. 4500a) Goods come in, so goods or purchase account will be debitedb) Cash goes out, so cash account will be credited.Purchase account debit 4500Cash account credit 45006. Goods sold for cash Rs. 2100a) Cash comes in, so cash account will be debited.b) Goods go out, so goods or sale account will be credited.Cash account debit 2100Sale account credit 21007. Rent paid for shop to landlord 3000a) Rent is an item of expenses, so it will be debited.b) Cash is an item of asset and it goes out, so it will be credited.Rent Account Debit 3000Cash Account Credit 30008. Commission received in cash 2000a) Cash comes in, so cash account will be debited.b) Commission is an item of income, so commission account will be credited.Cash Account Debit 2000Commission Account Credit 2000
9. Cash deposited into bank 5000a) Bank is receiver of cash, so bank account will be debited.b) Cash goes out, so cash account will be credited.Bank Account Debit 5000Cash Account Credit 500010. Cash withdrawn from bank for office use Rs. 2000a) Cash comes in the business, so cash account will be debited.b) Bank is the giver, so bank account will be credited.Cash Account Debit 2000Bank Account Credit 200011. Cash drawn by proprietor from business for personal use Rs. 3000a) Proprietor is the receiver of cash, but business will give him as drawing which is decrease in his capital,so proprietor’s drawing account will be debited.b) Cash goes out, so cash account will be credited.Drawing Account Debit 3000Cash Account Credit 300012. Goods given as charity Rs. 1000a) Charity is an expense of business, so it will be debited.b) Goods go out, so goods or purchase account will be credited.Charity Account Debit 1000Purchase Account Credit 100013. Bad Debts written off Rs. 500a) Bad debt is loss of business due to not paying the amount by our debtors, so it will be debited.b) There is decrease in debtor. We are applying what goes from business, debtor is also our asset, if hedoes not pay, and it means this asset has gone from business, so its account will be credited.Bad Debt Account Debit 500Debtor Account Credit 50014. Bad debts recovered in cash Rs. 300a) Cash comes in, so cash account will be debited.b) Bad debts recovered are an income, so its account will be credited.Cash Account Debit 300Bad Debts Recovered Account Credit 300
15. Carriage paid on machinery ( expenses on purchase of asset ) Rs. 1000a) Carriage on purchase of machinery is part of cost of machinery, so machinery account will be debited.b) Cash goes out, so cash account will be credited.Machinery Account Debit 1000Cash Account Credit 100016. Depreciation on fixed assets Rs. 500a) Depreciation on fixed assets is the loss of business, and every loss will be debited.b) There is a decrease in asset and we will apply what goes from business on it. So, asset account will becredited.Depreciation Account Debit 500Fixed Asset Account Credit 50017. Carriage paid on the behalf of buyer Rs. 1000a) This is not our expenses, but this is increase our current asset and its name is debtor, so we will applywhat comes in rule on it.b) Cash goes out, so cash account will be credited.Debtor account Debit 1000Cash Account Credit 100018. Goods given as free samples Rs. 1500a) Goods are given for advertising, advertising is an expense of business, and so advertising account willbe debited.b) Goods go out at the cost price, so goods or purchase account will be credited.Advertising Account Debit 1500Purchase Account Credit 150019. Interest allowed on capital Rs. 600a) Interest is an expense of business, so it will be debited.b) There is an increase in the amount of capital. Capital is liability account, so increase in the amount ofcapital will be also shown in the credit side of journal entry.Interest on capital Account Debit 600Capital Account Credit 60020. Interest charged on drawings Rs. 500a) Decrease in capital or increase in drawing will be debited.
b) Interest on drawing is an income of business.Drawing Account Debit 500Interest on drawing account Credit 50021. Bank charges or interest charged by bank Rs. 200a) Bank charges are the expenditures of business, so it will be debited.b) There is decrease in bank balance, so bank account will be credited.Bank charge Account Debit 200Bank account Credit 20022. Goods lost by fire Rs. 800a) Goods lost by fire are the loss of business, so loss by fire account will be debited.b) There is decrease in goods or stock at cost, so purchase account will be credited.Loss by Fire Account Debit 800Purchase Account Credit 80023. Goods insured and a claim is admitted by insurance company in full or in part.a) Insurance company will be our debtor. Transaction has increase in debtors because we have to getmoney from insurance company. So, this account will be debited.b) Decrease in loss by fire, so this account will be credited.Insurance company Account Debit XXXXLoss by Fire Account Credit XXXX24. Loan taken Rs. 1,00,000a) Cash comes in, so cash account will be debited.b) Lender is giver, so his loan account will be credited.Cash Account Debit 1, 00,000Lender’s loan Account Credit 1,00,00025. Interest paid on loan. Rs. 1000a) Interest is an expense of business, so it will be debited.b) Cash goes out, so it will be credited.Interest on loan Account Debit 1000Cash Account Credit 100026. Interest on loan due but not paid in cash. Rs. 500a) Interest is an expense of business, so it will be debited.
b) Increase in creditors will be credited in journal entry.Interest on loan Account Debit 500Loan or Creditor Account 50027. Investment purchased Rs. 50,000a) Asset in the form of investment comes in, so investment account will be debited.b) Cash goes out, so its account will be credited.Investment Account Debit 50000Cash Account Credit 5000028. Cash stolen from office. Rs. 6000a) Cash stolen from office is loss of business, so this account will be debited.b) Cash goes out, so its account will be credited.Loss by Theft Account Debit 6000Cash Account Credit 600029. Cash paid to a creditor in full settlement ( When cash discount is received) Amount due toMadan Lal Rs. 5000 paid him Rs. 4950 in full settlement.a) Decrease in creditors = Debitb) Decrease in cash = Creditc) Discount received is income of business = creditMadan Lal Account Debit 5000Cash Account Credit 4950Discount Received Account Credit 5030. Cash received from a debtor in full settlement (When cash discount is allowed). Amountreceivable from Dev Raj Rs. 1600, received from him Rs. 1570.a) Increase in cash = Debitb) Discount allowed is the loss of business = Debitc) Decrease in debtors = creditCash Account Debit 1570Discount Allowed Account Debit 30Dev Raj Account Credit 1600
JournalEntriesofDifferentTypesofTransactionsPart1TypesofEconomicTransactionTypes of Economic TransactionsCashTransactionsTransactionsforGoodsorServicesTransactionsInvolvingReceivables&payables•AssetTransaction•GoodsTransaction•ServiceTransaction•DebtTransaction•ServiceTransaction•AssetTransaction