How confidential and secure are medical transcription services


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Medical transcription services that are HIPAA-compliant ensure confidentiality and security for patient information.

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How confidential and secure are medical transcription services

  1. 1. MTS Transcription services Call: (800) 670 2809How Confidential and Secure are MedicalTranscription ServicesIf you are thinking of outsourcing the transcription work in your medicalpractice, one of the first questions that would pop up is “how confidentialand secure are medical transcription services?” Well, this depends solely onthe kind of service provider you outsource to. If you are outsourcing to aprofessional HIPAA (Health Insurance Portability and Accountability Act)compliant service provider, you shouldn’t have any worries. The HIPAA Actstipulates that appropriate measures shouldbe taken to ensure privacy and security oforally or electronically maintained andtransmitted PHI (Protected HealthInformation). It protects patients fromunlawful dissemination or disclosure oftheir sensitive medical details. The HIPAAAct was introduced in 1996 duringPresident Bill Clinton’s tenure.How HIPAA Medical Transcription Services Protect PatientInformationA HIPAA-compliant service provider would take all essential steps toensure that there is no breach in privacy of PHI: • The Transcription Team – The team comprising medical transcriptionists, language editors, proof readers, and quality auditors would be educated on the necessity of safeguarding and securing PHI. They would be authorized to handle sensitive patient information and Medical Transcription Services
  2. 2. MTS Transcription services Call: (800) 670 2809 signed confidentiality agreements. All the staff of the HIPAA- compliant company would be searched before entering and departing from the company building. They would not be allowed to carry in or take out any paper documents, laptops, floppies or other electronic devices. They ensure that all hard copies of patient data which are no longer needed are destroyed on site. • In-House Transcription – The company would only use the medical transcription services of in-house transcriptionists. No work-at-home transcriptionists or sub-contractors would be entrusted with the company’s projects. • Computers and Servers – Measures to secure computers and other hardware: - Passwords are required to start the systems and the Windows operating system - Superior anti-virus software is installed and regularly updated - Servers are provided with firewall protection - A common standard of 128 bit encryption is maintained for all file transfers - Backups of data stored in the computers are prepared monthly and secured in a locked outbuilding - All storage lockers are password protected. • Other Security Measures – Security audits and random checking are performed to ensure that all required security protocols are being followed without fail. 24/7 manned security and a fire extinguisher and smoke alarm are also available to prevent vandalism and theft. Medical Transcription Services
  3. 3. MTS Transcription services Call: (800) 670 2809How to Locate a Suitable Service ProviderThus, it is clear that the answer to how confidential and secure medicaltranscription services are would depend on the service provider. A simplesearch on Google or other search engines would yield listings of severalHIPAA-compliant companies. Read through testimonials and reviews fordifferent service providers. Shortlist companies with the highest number ofpositive reviews and get in touch with them. Ask questions to compare theirservices. Basically, a company that is flexible, is known for high accuracyrates (98% and above), can meet urgent turnaround, offers cost-effectivesolutions, provides you the facility for online review, has HL7 interface, andcan give you a free trial is a good company to consider.Contact DetailsMTS Transcription Services8596 E. 101st Street, Suite HTulsa, OK 74133Phone: (800) 670 2809URL: Medical Transcription Services