While the Sun Shines:
Assessing Born-Digital Holdings
Before It’s Too Late
Assessment Overview
• Quantitative Assessment:
– Not technical, but potentially time-consuming
– Informs an electronic rec...
Quantitative Assessment
1. Will every box be opened?
2. How will extent be measured?
3. How will content be identified and...
Quantitative Assessment
1. Will every box be opened? Let’s hope not
2. How will extent be measured? BYTES
3. How will cont...
Inventory
Coll. Name

Coll. # Media
Type

Label Info

Fiona Pitt-Kethley 2457
Papers

3.5 inch
disk

ANTHOLOGY & PAN BOOK
...
Inventory Challenges
• Digital media not noticed or welldocumented
• If documented, legacy media not welldescribed in arch...
Inventory Challenges
Inventory Challenges
“Digital,” “Electronic,” “Digitized,”
“Disk,” “Disc,” “Diskette,” “Floppy,” “Floppies”
“Computer-medi...
Inventory Challenges
• A/V ≠ CD and DVD ≠ Born Digital (maybe)
– Most all of today’s A/V is born digital
– Playable DVD/CD...
Why Do This?
• Documenting media types present helps
determine hardware requirements
• Documenting and totaling media type...
Qualitative Assessment
•
•
•
•
•

Condition (Preservation)
Physical Access (Arrangement)
Intellectual Access (Description)...
Assessing Condition

Software Used: DROID (Digital Record Object Identification)
Assessing Condition
Physical Access (Arrangement)

Software Used: Karen’s Directory Printer
Software Used: TreeSize
Intellectual Access (Description)

Software Used: Quick View Plus (not free)
Research Value
• Most collections are hybrid
• Let the analog inform the digital
“Other Value”
I am probably out of time
Ben Goldman
Digital Records Archivist
Penn State University
goldman@psu.edu
While the Sun Shines: Assessing Born-Digital Holdings Before It's Too Late
While the Sun Shines: Assessing Born-Digital Holdings Before It's Too Late
While the Sun Shines: Assessing Born-Digital Holdings Before It's Too Late
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While the Sun Shines: Assessing Born-Digital Holdings Before It's Too Late

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Presentation given at the SAA Annual Conference in 2012.

Published in: Technology, Business
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While the Sun Shines: Assessing Born-Digital Holdings Before It's Too Late

  1. 1. While the Sun Shines: Assessing Born-Digital Holdings Before It’s Too Late
  2. 2. Assessment Overview • Quantitative Assessment: – Not technical, but potentially time-consuming – Informs an electronic records program • Qualitative Assessment: – Slightly more technical, but potentially very powerful – Requires some kind of formal born digital plan
  3. 3. Quantitative Assessment 1. Will every box be opened? 2. How will extent be measured? 3. How will content be identified and categorized?
  4. 4. Quantitative Assessment 1. Will every box be opened? Let’s hope not 2. How will extent be measured? BYTES 3. How will content be identified and categorized? 1. Media type 2. Disk label 3. Other administrative info
  5. 5. Inventory Coll. Name Coll. # Media Type Label Info Fiona Pitt-Kethley 2457 Papers 3.5 inch disk ANTHOLOGY & PAN BOOK EXTRA Fiona Pitt-Kethley 2457 Papers 3 inch compact floppy Box/Fold er START OF DAY Craig Thomas Papers 11749 DVD Senator Craig Thomas Portraits Senate Photographic Services 202224-6000 Box 26 Craig Thomas Papers 11749 CD Afghanistan & Iraq Video march 2006 CT visit Box 24
  6. 6. Inventory Challenges • Digital media not noticed or welldocumented • If documented, legacy media not welldescribed in archival management systems • Distinguishing between ‘born-digital’ and ‘audio/video’
  7. 7. Inventory Challenges
  8. 8. Inventory Challenges “Digital,” “Electronic,” “Digitized,” “Disk,” “Disc,” “Diskette,” “Floppy,” “Floppies” “Computer-mediated” Format- or tech-specific: “doc,” “pdf,” “email,” “website,” “Microsoft,” “Mac” • “CD,” “DVD”, “CD-ROM”, “CD-R,” “DVD-R,” “DVD+R,” “DVD-RW,” “Compact Disk” • • • •
  9. 9. Inventory Challenges • A/V ≠ CD and DVD ≠ Born Digital (maybe) – Most all of today’s A/V is born digital – Playable DVD/CD vs. Data Disks – Ripping vs. File Transfer
  10. 10. Why Do This? • Documenting media types present helps determine hardware requirements • Documenting and totaling media types helps determine storage requirements (Extent) • Lays the groundwork for working with born-digital materials, which: • Enables qualitative assessment
  11. 11. Qualitative Assessment • • • • • Condition (Preservation) Physical Access (Arrangement) Intellectual Access (Description) Research Value Other Value ** Assumes some kind of formal accessioning plan for born digital material.
  12. 12. Assessing Condition Software Used: DROID (Digital Record Object Identification)
  13. 13. Assessing Condition
  14. 14. Physical Access (Arrangement) Software Used: Karen’s Directory Printer
  15. 15. Software Used: TreeSize
  16. 16. Intellectual Access (Description) Software Used: Quick View Plus (not free)
  17. 17. Research Value • Most collections are hybrid • Let the analog inform the digital
  18. 18. “Other Value”
  19. 19. I am probably out of time Ben Goldman Digital Records Archivist Penn State University goldman@psu.edu
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