How To Recruit A Project Manager

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Basics to recruit a project manager

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  • How To Recruit A Project Manager

    1. 1. Recruiting a Project Manager - Boris Modestus
    2. 2. Agenda Terms of Reference (ToR). Recruitment and PM methods. Recruitment and Standards. Recruitment is a Process. Involve HR. Cowboys and Indians. Testimonial. Conclusions. 5 7 4 3 1 2 6 8
    3. 3. HR HR Engineering for the ICT market A business approach to Recruitment & Talent Acquisition IT Activities of Ulysses Headhunting Recruitment & Selection IT Recruitment Co-Sourcing Temporary IT Resources (SAP, Service Management, process improvement, J2EE, .NET,…)
    4. 4. Terms of Reference Authorized to act, to judge…Collection of knowledge, skills, experiences, personal attitudes and values . The process by which talent is recruited, selected, and transitioned into assignments in the organization. 2 Competence 1 Recruitment
    5. 5. Recruitment and PM Methods Starting up a project (SU): 1 Prince2
    6. 6. Recruitment and PM Methods Roles (CP) in Part II - Execution Tailoring 2 Hermes
    7. 7. Recruitment and Standards Organizational Planning / Staffing acquisition . 1 PMBOK 9.4 Team Mgt 9.1 Organizational Planning 9.2 Staffing Acquisition Project HR Management Planning
    8. 8. Recruitment and Standards IPMA Competences Baseline v3.0 <ul><li>Almost finished by the end of 2008 </li></ul><ul><li>Ready for publication in February 2010 </li></ul>2 IPMA 3 ISO 21500 Annex 3 Competency & Project personnel development Contextual competences Behavioural competences Technical competences
    9. 9. Recruitment and Standards 4 People Capability Maturity Model
    10. 10. Recruitment and Standards B Commitment to Perform: C Ability to Perform: A Goals: Goal 2: Candidates are recruited for open positions. Goal 3: Staffing and work assignment  assessment of work criteria Com.1: Establish and document policy for staffing activities Com.2: An organizational role is assigned to assist units on staffing activities Abi.2: Adequate resources are provided for performing staffing activities D Practices: Pra.2: Each unit analyzes its proposed work to determine the effort and skills required. 4 People Capability Maturity Model
    11. 11. Recruitment is a Process Recruitment is a Process P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition P1 Job Description P input output Communicate , document
    12. 12. Recruitment is a Process Recruitment is a Process P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition P1 Job Description
    13. 13. Recruitment is a Process P1.2 Roles et Responsabilities P1.3 Competences and Skills P1.4 Experiences P1.1 Background P1 Job Description P1.5 Compensation and Benefits SCORECARD Template P Projects Job desc HR Policy
    14. 14. Recruitment is a Process Background <ul><li>JUSTIFY </li></ul><ul><li>INTEREST </li></ul><ul><li>PERSPECTIVES </li></ul><ul><li>MARKETING </li></ul>OBJECTIVES <ul><li>DESCRIBE WORK ENVIRONMENT AND EXPECTATIONS </li></ul>HOW P1.1 <ul><li>HR, Supervisor (SUP): IT Manager, Program, Portofolio Manager </li></ul>WHO P1 Job Description
    15. 15. Recruitment is a Process Roles et Responsabilities <ul><li>I DID IT OR I WOULD LIKE TO DO IT </li></ul><ul><li>ESTIMATE AUTONOMY </li></ul><ul><li>DETERMINE IF THE WORKLOAD IS MANAGEABLE </li></ul>OBJECTIVE <ul><li>DESCRIBE THE SCOPE OF THE POSITION </li></ul>HOW P1.2 <ul><li>HR, Supervisor (SUP): IT Manager, Program, Portofolio Manager </li></ul>WHO P1 Job Description
    16. 16. Recruitment is a Process CONTEXTUAL TECHNICAL BEHAVIOURAL <ul><li>HR, </li></ul><ul><li>Supervisor (SUP): IT Manager, Program, Portofolio Manager </li></ul><ul><li>Peers </li></ul><ul><li>PMO </li></ul>WHO Competences and Skills P1.3 P1 Job Description
    17. 17. Recruitment is a Process TECHNICAL Project management success Interested parties Project requirements & Objectives Risk & Opportunity Quality Project organization Teamwork Problem resolution Project structure Scope & deliverables Time & project phases Resources Cost & finance Procurement & contract Changes Control & reports Information & documentation Communication Start-up Close-out Competences and Skills P1.3 P1 Job Description
    18. 18. Recruitment is a Process BEHAVIOURAL Relaxation Self-control Reliability Negotiation Results orientation Problem resolution Consultation Values appreciation Conflict & crisis Ethics Openness Assertiveness Leadership Engagement & motivation Creativity Efficiency Competences and Skills P1.3 P1 Job Description
    19. 19. Recruitment is a Process CONTEXTUAL Personnel management System, product & technology Finance Legal Project orientation Programme orientation Business Health, security, safety & environment Leadership Portofolio orientation Permanent organization Project, programme, portofolio implementation Competences and Skills P1.3 P1 Job Description
    20. 20. Recruitment is a Process Experiences <ul><li>LIST REQUIRED EXPERIENCES </li></ul><ul><li>IDENTIFY EXPERIENCES YOU WANT TO ACQUIRE </li></ul>OBJECTIVES <ul><li>PROJECT SCOPE </li></ul>HOW P1.4 <ul><li>HR, Supervisor (SUP): IT Manager, Program, Portofolio Manager </li></ul><ul><li>Peers, PMO </li></ul>WHO P1 Job Description
    21. 21. Recruitment is a Process Compensation & Benefits <ul><li>DETERMINE SALARY PACKAGE ALIGNED WITH MARKET AND HR POLICIES (Salary groups). </li></ul>OBJECTIVE <ul><li>HR POLICIES vs BENCHMARKING </li></ul>HOW P1.5 <ul><li>HR, budget owner + Stakeholders </li></ul>WHO P1 Job Description
    22. 22. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition
    23. 23. Recruitment is a Process . WHO: HR, Resources Manager, Recruiters, … WHERE: internal candidates, fish-tank, community, Web 2.0,… TOOLS: Capitalize on previous searches P2 Sourcing Determine means and budget P2.1 Screen and select found CVs P2.2 Phone screening - Pitch P2.3 P Job Desc Longlist
    24. 24. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition
    25. 25. Recruitment is a Process P3 Interview P3.3 What he/she wants to do P3.4 Present organization and background P3.5 Assess matching P3.2 What he/she has done P3.1 Prepare Sequence P Longlist Scorecard TESTS ASSESSMENT n INTERVIEWS
    26. 26. Recruitment is a Process What he did 1 <ul><li>Ask for examples </li></ul><ul><ul><li>Templates </li></ul></ul><ul><ul><li>Charts </li></ul></ul><ul><ul><li>Presentations </li></ul></ul><ul><ul><li>… </li></ul></ul><ul><li>Confront your problems with his experience. </li></ul><ul><li>Certifications </li></ul><ul><li>WHY ? </li></ul><ul><li>WHAT </li></ul><ul><li>WHY </li></ul><ul><li>HOW </li></ul><ul><li>Describe </li></ul><ul><li>His perception </li></ul>Attendees HR PEER PMO SUP. P3 Interview What he wants to do 2 Background 3
    27. 27. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition
    28. 28. Recruitment is a Process Proposal P4 Selection P4.4 Champion election P4.3 Secure candidates P4.2 Top 3 based on scorecard, ranking P Scorecard Shortlist P4.5 Contract proposal P4.1 References check
    29. 29. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition
    30. 30. Recruitment is a Process P Champion New Employee Shortlist P5 Closing P5.3 Contract signature meeting P5.2 Negotiate, adapt P5.1 Present contract proposal
    31. 31. Recruitment is a Process Recruitment is a Process P1 Job Description P2 Sourcing P3 Interview P4 Selection P5 Closing P6 Transition
    32. 32. Recruitment is a Process P Employee Project Manager New Employee P6 Transition P6.3 Involve newcomer P6.2 Provide adequate training P6.1 Introduce newcomer
    33. 33. Involve HR ! Key factor of success - right people for the right project <ul><li>HR can assist in </li></ul><ul><li>Creating job descriptions </li></ul><ul><li>Selecting appropriate people </li></ul><ul><li>Selecting HR suppliers </li></ul><ul><li>Organization in Change Management </li></ul><ul><li>In conflict management </li></ul><ul><li>In team management </li></ul><ul><li>Providing tools to keep motivation up </li></ul><ul><li>Rewarding and recognition program </li></ul><ul><li>Projects might be good fish-tank for promotions </li></ul><ul><li>Retaining good employees </li></ul>Involve HR !
    34. 34. Cowboys and Indians No Cure No Pay: Success Fee (% of Annual Salary) Retainer: Retainer Fee (fix amount) + Success Fee Headhunting: Success Fee (3 x 1/3) Recruitment Co-Sourcing: Daily fee + success fee Contingency: Success Fee but no specific search Referral: Reward Pricing models of Recruitment Companies 5 6 4 3 1 2
    35. 35. Business Case - Background <ul><li>Public Sector and Federal </li></ul><ul><li>ERP (SAP) </li></ul><ul><li>Reporting </li></ul>Integration Manager ? Program manager ? Company 2 Company 3 Holding Company 1 CEOh CFOh CEO 1 CFO 2, PM1 CEO 2 CFO 2, PM2 CEO 3 CFO 3, PM3 SAPh SAP1 SAP2 SAP3 GIS CEOg NO IT Sup1 IT Sup2 IT Sup1 P1 Started Scope 1 P2 Started Scope 2 P3 not started Scope 3 Ph not started Scope h CFOh –Project Sponsor Report to Payroll Project Manager Project Manager Assistant Our Mission General Management, Strong Financial Background, Project Management (SAP) NO ! Goodwill
    36. 36. Business Case - Evolution Company 3 Holding Company 2 Company 1 CEOh CFOh, PMh , PMah CEO 1 CFO 2, PM1 CEO 2 CFO 2, PM2 CEO 3 CFO 3, PM3 SAPh SAP1 SAP2 SAP3 IT Sup1 IT Sup2 IT Sup1 GIS CEOg P1 Started Scope 1 P2 Started Scope 2 P3 Started Scope 3 Ph Started Scope h IT Suph PMah
    37. 37. Conclusions Conclusions 5 Involved HR 6 Convince, thrill, tell the truth 8 Estimate the cost 4 Get it right the 1st time (Job Desc) 3 Take the time 1 Think process 2 Be proactive 9 Next step: keep people 7 Follow up and give feedback
    38. 38. For more information on how Ulysses can help your organization, please contact us Ulysses Consulting Luxembourg SA Rue Jean Engling, 12 L-1466, Dommeldange +352 27 04 25 1 www.ulysses-consulting.com
    39. 39. Thank you for your attention ! - Q&A session

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