Intro Grade Speed Grade Book


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  • Use this ppt for train the trainer training in August as well as turnaround training on Sept. 2. The features covered in this ppt. are explained in more detail in Schoolnet Gradebook Training Manual for Teachers, also posted on the Gradebook Tutorials page. In August a training site will be used; on Sept. 2 use the training site or have a teacher log in to the real Schoolnet site and use their real gradebook.
  • All teachers of record will need to use the gradebook to enter final grades and citizenship codes for their students at the end of each marking period, but using the gradebook for assignments is optional. The Gradebook system is the only mechanism to collect end of cycle marks whether the system is used to calculate the mark or the teacher enters it directly.
  • GPA, weighted averages and credits will only be on printed report card and are not visible in the online gradebook
  • GPA, weighted averages and credits will only be on printed report card and are not visible in the online gradebook
  • GPA, weighted averages and credits will only be on printed report card and are not visible in the online gradebook
  • Report is the same Has marks and citizenship, etc
  • In the old system you couldn ’t enter an I for the final grade. This restriction is not supported by the GB system
  • In the old system you couldn ’t enter an I for the final grade. This restriction is not supported by the GB system
  • Compare mandatory and optional tasks
  • There is a stepper sheet posted on the tutorials page on how to print report cards, plus another one specifically on principal tasks for report card verification
  • Directions on how to disable pop-up blockers on various browsers are posted on the GB Tutorial page. GB opens Aug. 22
  • Let ’s look at the mandatory task first. More training will be available on this toward the end of the marking period. Instructions are posted on the tutorials page.
  • Demo this feature – teachers will not do this until the end of the cycle, although they can all go to this screen by clicking the Verify Gradebook icon in the ‘ribbon’ Teachers who set up assignments only need to enter any overrides. Other teachers will type in the final grade for each student by class. Ask participants not to click Verify – this should only be done after the final grades are reviewed (but if they do they can click Unverify)
  • Note to trainers – if you demo this, make sure you unverify the page before you move on to a new area so that the gradebook won ’t be locked from additional changes.
  • Using the gradebook is optional, but greatly speeds up final grade entry. Point out highlights like automatic calculations of grades, including retakes, drops, overrides. Teachers define categories and weights. Automatically pulls new students. Mention that seating chart and attendance that you see in the nav bar do not apply to sdp
  • Point out the items on this screen. Give participants a little time to look at the screen. Should let principal/roster know if subjects in the Class drop-down are incorrect. Do not use the Lock button – this doesn ’t work with master login
  • Mention that Group field can be used to give the option to give the same assignments to multiple classes by giving the classes matching numbers
  • Although classes and students are already set up for you, there are some options available to customize your grading calculations. If students are allowed to redo an assignment, will you cap their retake score? The Retake Behavior determines how the system will calculate retake grades, including the original grade and up to two retake grades. Choose to use the highest grade, the average of all three grades, or average of two highest retake grades.
  • Give example of needing to track textbook numbers and have that info readily available at the end of the year. Can have checkboxes, text fields or drop-downs. Have a few participants share ideas on what fields they may they might add. Only drop-down format needs pre-defined values. May want to add TBD as first default option in drop-downs. Note: Interventions link on student list view is not currently integrated.
  • Must set up categories before you can add the first assignment. By default will set up all of your subjects the same as the first one, but you can change as desired per subject. Can easily reuse your setup again the next cycle. Can allow up to 3 total low grades to be dropped.
  • Students Advantage is turned on for all students but only applies if the total number of drops allowed is less than the total across all categories.
  • Now give participants time to set up their categories and grading method.
  • Now that you have set up all your preferences, it is time to start adding assignments. Would be probably be better off adding file attachments in Align My Materials where you can access year after year. Aug. 23-25 note – make all assignments in May 2010 – note valid date entries in left column
  • What does the Multiplier option do? Allows you to have an assignment count more than one time in the student ’s average What needs to be set up before you can add your first assignment? categories
  • Once you have created categories you can enter assignments
  • If a student has missed a lot of school and turns in a stack of assignments, use the student entry screen.
  • How are missing grades calculated? As a zero
  • This option is available to use as you see fit Can ’t export, can
  • The missing grades one is a good one to highlight. Note that it only includes missing assignments past the due date.
  • Videos and printable tutorials are posted on the gradebook tutorials page which can be accessed from My Schoolnet (show participants this link if they are unfamiliar with it) – there is another slide that shows this
  • videos will be available when the gradebook opens on Aug. 22
  • Intro Grade Speed Grade Book

    1. 1. Online Gradebook & Report Card System for High Schools
    2. 2. Agenda <ul><li>Overview of HS Online Gradebook and Report Card System </li></ul><ul><li>Learning objectives: </li></ul><ul><ul><li>Report Card System (mandatory task) </li></ul></ul><ul><ul><li>Online Gradebook (optional feature) </li></ul></ul><ul><li>Professional Development </li></ul><ul><ul><li>Schedule & Support Options </li></ul></ul>
    3. 3. Similarities in the New System <ul><li>There are many similarities between the way we used to do report cards and the new Gradebook way. </li></ul><ul><li>Many operational processes remain the same: </li></ul><ul><li>Pathfinder (student scheduling) </li></ul><ul><ul><li>Roster Chairs will continue to schedule students using Pathfinder </li></ul></ul><ul><ul><li>Student schedules are loaded nightly to the IMS/GB system </li></ul></ul>
    4. 4. <ul><li>There are many similarities between the way we used to do report cards and the new Gradebook way. </li></ul><ul><li>Many operational processes remain the same: </li></ul><ul><li>Archives (GPA, WA and Credits) </li></ul><ul><ul><li>Roster Chairs will continue to change prior cycle marks in the Archives system </li></ul></ul><ul><ul><li>GPA, Credits accumulated and Weighted Averages will still be calculated in Archives and passed to the Gradebook system for printing on the report card </li></ul></ul>Similarities in the New System
    5. 5. <ul><li>There are many similarities between the way we used to do report cards and the new Gradebook way. Many operational processes remain the same: </li></ul><ul><li>Web-based Grading </li></ul><ul><ul><li>Gradebook will be used to capture Subject Marks and Citizenship </li></ul></ul><ul><ul><li>Web based data entry for subject marks (as in old system) </li></ul></ul><ul><ul><li>Report cards will still be accessible online for printing </li></ul></ul>Similarities in the New System
    6. 6. Report Card Design is the Same
    7. 7. Differences in the New System Subject Attendance <ul><li>Subject Attendance </li></ul><ul><ul><li>Will be imported from ScholarChip </li></ul></ul><ul><ul><ul><li>for schools who are using this system </li></ul></ul></ul><ul><ul><ul><li>Subject Attendance cannot be directly entered from GB system </li></ul></ul></ul>
    8. 8. <ul><li>Cycle/ Yearly Attendance – </li></ul><ul><ul><li>Will still be collected in the SCN and passed into the Gradebook system </li></ul></ul>Differences in the New System Subject Attendance
    9. 9. Incomplete Marks <ul><li>Rules for incomplete mark processing stay the same as last year </li></ul><ul><ul><li>except for the cycle in which the course ends </li></ul></ul><ul><ul><li>applies if an ‘I’ is entered as the Override grade for that cycle </li></ul></ul><ul><li>New Rule: Any incomplete mark entered during the final cycle of a course will have their cycle mark converted to a 50 for the final calculation . </li></ul>
    10. 10. Course Samples <ul><li>Full Year Course Example – If student has an ‘I’ entered for a Cycle 4 math class, it will be converted to a 50 and used to calculate the final grade. </li></ul><ul><li>Half Year Course Example – If a students has an ‘I’ entered for a Cycle 2 Government class that only spans the first two cycles, the entry will be converted to a 50 and averaged with the Cycle 1 grade for the final calculated average </li></ul>
    11. 11. Final Override Grade Process <ul><li>You can only override an individual end of cycle mark in the Gradebook system – not the ‘final’ calculated grade </li></ul><ul><li>If you wish to change the calculated final grade , you must change an end of cycle mark(s) accordingly so the final average is adjusted accordingly. If a mark in a prior cycle needs to be changed, make a request to the roster person . The change will be made in Archives . The revised prior cycle mark will cycle back to the Gradebook system overnight. </li></ul><ul><li>Note: Prior cycle marks cannot be changed in the Online Gradebook; the Archive is the system of record for final grades. </li></ul>
    12. 12. Corrections Cycle <ul><li>Prior cycle grades can only be changed by submitting a request to the roster person. </li></ul><ul><li>Archives will allow changes to marks in prior cycles </li></ul><ul><li>Archives will not allow changes to current cycle marks </li></ul>
    13. 13. Report Card Calendar <ul><li>A full calendar with cycle dates and grade entry deadlines will be distributed when finalized </li></ul><ul><li>The School District Web Calendar will be updated accordingly </li></ul>
    14. 14. Workflow Required Optional <ul><li>Schools will be responsible for printing/distributing report cards for cycles 1, 2 and 3 </li></ul><ul><li>For cycle 4, the District will print and mail to students </li></ul>
    15. 15. Report Card System <ul><li>Mandatory Tasks </li></ul><ul><ul><li>Roster Chairs complete rosters in Pathfinder. Data sent to Schoolnet and imported into Report Card System </li></ul></ul><ul><ul><li>Teachers access the Report Card entry system through Schoolnet </li></ul></ul><ul><ul><li>Teachers enter report card marks for each subject taught </li></ul></ul><ul><ul><li>Teachers enter a Citizenship grade </li></ul></ul><ul><ul><li>Teachers verify that the process is complete </li></ul></ul><ul><ul><li>Principals and Roster Chairs can run reports and verify that report card tasks have been completed </li></ul></ul><ul><ul><li>For Cycles 1-3, print report cards at the school </li></ul></ul>
    16. 16. Gradebook <ul><li>Teacher can: </li></ul><ul><ul><li>Create/grade assignments </li></ul></ul><ul><ul><li>Automatically calculate grades </li></ul></ul><ul><ul><li>Generate pre-configured grade related reports </li></ul></ul><ul><ul><li>Create their own ‘custom’ data fields (ex. textbook tracking) </li></ul></ul><ul><li>Administrators can: </li></ul><ul><ul><li>View / Update any teacher ’s Gradebook </li></ul></ul><ul><ul><li>Run grade related reports (based on teachers using full GB) </li></ul></ul>
    17. 17. Logging In <ul><li>Log in to Schoolnet through master login on On the My Schoolnet tab is a link to the gradebook. </li></ul><ul><li>Must disable the browser pop-up blocker. </li></ul><ul><li>The Gradebook will be available to teachers after rostering takes place </li></ul>
    18. 18. Mandatory Task: Verify Gradebook <ul><li>All teachers should immediately check that all their sections are listed, even if they will only use for final grades. Report issues to roster person. </li></ul><ul><li>Teachers must verify their grades at the end of each grading period. Verification serves two purposes: </li></ul><ul><ul><li>Confirms to administrators that the teacher is finished entering grades and Citizenship. </li></ul></ul><ul><ul><li>Locks the gradebook so that the teacher cannot make changes while report cards are generating. </li></ul></ul><ul><li>The Verify Grades page gives you one final opportunity to see each student ’s average and override it, if necessary. </li></ul>
    19. 19. Verify Grades <ul><li>Click when all subjects are complete </li></ul>Pick the subject to grade Ignore the Semester columns If you do use the gradebook, computed averages appear here - If you don ’t use the gradebook, enter final grades here -If you do use the gradebook, you may enter overrides here
    20. 20. Making Changes After Verifying <ul><li>If you need to make a change after you click Verify : </li></ul><ul><ul><li>Click Unverify </li></ul></ul><ul><ul><li>Make needed changes </li></ul></ul><ul><ul><li>Click Verify </li></ul></ul><ul><ul><li>Be sure to let your principal know that you have made additional changes since the original verification </li></ul></ul><ul><li>The Unverify button will be available until midnight of the grade cycle end date </li></ul><ul><li>Note that the Update button is grayed out while the gradebook is verified and any changes you make can ’t be saved. </li></ul>
    21. 21. Gradebook
    22. 22. View the Main Gradebook Page <ul><li>  Practice </li></ul><ul><ul><li>Take a moment to browse the options available on this screen. Look to see what students are listed for each of your classes. </li></ul></ul><ul><ul><li>Let roster person know if courses are missing </li></ul></ul>
    23. 23. Group Similar Classes <ul><li>Click course name to view course properties </li></ul><ul><li>You can add the same assignment to multiple sections if they are grouped with the same group number (actual number doesn ’t matter as long as grouped courses match each other) </li></ul>
    24. 24. Set Up Your User Profile <ul><li>Click your name to access User Profile </li></ul><ul><li>Check ‘display failing grades in red’ if desired </li></ul><ul><li>Determine maximum retake value and retake behavior </li></ul>
    25. 25. Display Student ID <ul><li>Go to Teacher Profile by clicking your name in left column </li></ul><ul><li>Switch View to ‘Display Student Fields’ </li></ul><ul><li>Check the fields to display and click Update </li></ul>
    26. 26. Custom Fields <ul><li>Set up custom fields in the Teacher Profile > User Profile > Create Custom Fields </li></ul><ul><li>Three formats: drop-down, checkbox or text </li></ul><ul><li>Use for textbook numbers, bus routes, etc. </li></ul><ul><li>Access custom fields by clicking Student List in lower left </li></ul><ul><li>Check desired columns and click Refresh </li></ul>
    27. 27. Set Up Categories <ul><li>Categories allow you to weight grades consistently </li></ul><ul><li>Category weight must add up to 100% (percent method) </li></ul><ul><li>Tip: Put the most commonly used category first </li></ul>
    28. 28. Grading Options <ul><li>Students Advantage – This setting drops the grades that result in the highest possible average for the student. This may drop grades that are not numerically  the lowest, but have the greatest impact on the student ’s grade because of the weight of their category. </li></ul><ul><li>Total Points Logic - allows you to record and view raw scores for assignments with points possible other than 100. This setting should NOT be toggled off and on while grades are being recorded. Category weights still apply. </li></ul><ul><li>  . </li></ul>
    29. 29. Grading Options (cont.) <ul><li>Percent Method of weighting grades (most common)- Teachers assign a percentage value to each category used to calculate students ’ cycle averages. The total for all categories must equal to 100%.  If the homework category is 40 and the test category is 60 it doesn’t matter how many of each type you have – a 76% on tests would count as 60% of the final grade. </li></ul><ul><li>Multiple Method of weighting grades - Teachers can weight each category as a multiple. For example, the average of test grades can be worth three times as much as the average of homework grades by making the test multiplier 3 and the homework multiplier 1. If a student has a 76 test average and an 82 average on homework you ’d calculate it as (76 + 76  + 76 +82)/4 </li></ul>
    30. 30. Set Up Categories & Other Options: Try It Out <ul><li>Question for Understanding </li></ul><ul><ul><li>Which category should you put first? </li></ul></ul><ul><li>  </li></ul><ul><li>Practice </li></ul><ul><ul><li>Set up your categories. </li></ul></ul>
    31. 31. Set Up Assignments <ul><li>‘ Multiplier’ allows you to double count an item </li></ul><ul><li>For points possible, teachers who record grades as percentages should accept the default value of 100. Teachers who use Total Points should enter a value that is consistent with the value of the assignment. </li></ul><ul><li>Click ‘Add’ as you complete each assignment; click ‘Finished’ when you have completed the last assignment. </li></ul><ul><li>Spanish and Parent Connection options do not apply for SDP. </li></ul><ul><li>Can add a file attachment, although you may wish to store lessons in Classrooms (Align) My Materials instead for easier access later. </li></ul><ul><li>  </li></ul>
    32. 32. Set Up Assignments: Try it Out <ul><li>Question for Understanding </li></ul><ul><ul><li>What needs to be set up before you can add your first assignment? </li></ul></ul><ul><li>Practice </li></ul><ul><ul><li>Add a few assignments </li></ul></ul><ul><ul><li>Edit an assignment you have created. </li></ul></ul>
    33. 33. Enter Grades <ul><li><ENTER> key moves cursor down for easy entry </li></ul><ul><li>Enter number grade, M (missing – converts to zero), I (incomplete – no impact on average) or E (excused – no impact on average) </li></ul>
    34. 34. Other Grade Entry Screens <ul><li>Alternate views: Click the assignment name or student averages </li></ul><ul><li>Can enter retakes scores, overrides, notes, etc. Will appear notated in main grade view – roll over letter for pop up definition </li></ul>
    35. 35. Enter Grades: Try it Out <ul><li>Question for Understanding </li></ul><ul><ul><li>How are missing grades calculated? </li></ul></ul><ul><li>Practice </li></ul><ul><ul><li>Enter grades for a few students for a sample assignment you set up earlier. </li></ul></ul>
    36. 36. Printing Progress Reports <ul><li>Generate for one student, failing students or all </li></ul><ul><li>You can add your own comments, but they will not appear on the report card </li></ul><ul><li>Click to review choices: </li></ul><ul><ul><li>Provides option to “Show Math” on the progress report </li></ul></ul><ul><ul><li>Print one student per page </li></ul></ul><ul><ul><li>Include parent signature line </li></ul></ul><ul><li>Use only the print option (email not currently supported) </li></ul><ul><li>No export available, can only print one class at a time </li></ul>
    37. 37. Reports <ul><li>Teacher Reports include: </li></ul><ul><ul><li>Grade List </li></ul></ul><ul><ul><li>Category Averages </li></ul></ul><ul><ul><li>Conduct / Comments </li></ul></ul><ul><ul><li>Assignments </li></ul></ul><ul><ul><li>Missing Assignments </li></ul></ul><ul><ul><li>Class Roster </li></ul></ul><ul><ul><li>Administrators have additional reports available </li></ul></ul>
    38. 38. Walk in Average <ul><li>If a student moves from one section taught by &quot;teacher A,&quot; and is added to another section taught by &quot;teacher B,&quot; the student's average will transfer automatically to the new teacher's gradebook. This is called the Walk-In Average and can be viewed on the Grades by Students page. To auto-fill the walk-in grade into all assignments given before the student's transfer date, use the Use as 'walk-in' average link in the top-right corner. </li></ul><ul><li>Student transfers must have identical initial and destination Course IDs. </li></ul>
    39. 39. Parent and Student Access <ul><li>Schoolnet and SDP are in the process of developing a section in FamilyNet that will include assignment level access to the Gradebook information.  </li></ul><ul><li>Details are forthcoming. </li></ul>
    40. 40. Ongoing Support Plan <ul><li>Sept. 2 – School-based turnaround training for teachers (online gradebook and entering final grades) </li></ul><ul><li>Possible school-based sessions on entering grades prior to end of first report period </li></ul><ul><li>After school drop-In sessions </li></ul><ul><li>Webinars </li></ul><ul><li>Onsite support provided by the Office of Educational Technology </li></ul>
    41. 41. Questions? <ul><li>For technical problems, contact the Schoolnet Help Desk </li></ul><ul><ul><li>866-PHILA–HELP (866-744-5243) </li></ul></ul><ul><ul><li>[email_address] </li></ul></ul><ul><li>For training support, contact Robert Karl at [email_address] </li></ul><ul><li>For policy questions, contact the Office of High School Reform </li></ul><ul><li>For this powerpoint, FAQs, videos and other materials, access the tutorial page in Schoolnet: </li></ul>