Share point best implementation practices

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This presentation looks at considerations when implementing SharePoint.

This presentation looks at considerations when implementing SharePoint.

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  • 1. SharePoint:
    Best Implementation Practices
  • 2. SharePoint Adoption
    Source:
    AIIM Industry Watch
    SharePoint –Strategies and Experiences
    SharePoint is a Registered Trademark of Microsoft
  • 3. Enhanced Collaboration
    Document Management
    Centralized search
    Integration into the work environment
    A better intranet
    SharePoint Uses
    SharePoint is a Registered Trademark of Microsoft
  • 4. How it is Used
    Source:
    AIIM Industry Watch
    SharePoint –Strategies and Experiences
    SharePoint is a Registered Trademark of Microsoft
  • 5. 2007/2010
    Scope
    Strategy
    Structure
    Migration
    Complementary Solutions
    Extensible platform
    SharePoint Challenges
    SharePoint is a Registered Trademark of Microsoft
  • 6. Organizational Challenges
    Source:
    AIIM Industry Watch
    SharePoint –Strategies and Experiences
    SharePoint is a Registered Trademark of Microsoft
  • 7. The Need for Best Practices
    "There is so much heat and so little light out there about exactly what SharePoint does and how it does it. We hear from many SharePoint users who thought they were buying an application (i.e., process automation ready to roll right out of the box), only to find they were really buying a platform (i.e., a powerful ECM platform, but requiring customization and integration). There is a critical need for SharePoint implementation best practices so that users can make platform decisions with the 'lights on.'"
    SharePoint is a Registered Trademark of Microsoft
  • 8. AIIM: The Place to Learn
    The new AIIM SharePoint Certificate Program developed with Gimmal Group, is designed from global best practices among our 65,000 strong community
    Skill sets and best practices are identified by Education Advisory Groups in North America and Europe
    Microsoft reviewed the program to ensure accuracy when describing possibilities with SharePoint 2010
    Don't get left behind, - join the AIIM community of experts by becoming an AIIM Practitioner, Specialist or Master.
    SharePoint is a Registered Trademark of Microsoft
  • 9. Program Structure
    Why?
    How?
    What?
    Use?
    SharePoint
    Practitioner
    SharePoint
    Specialist
    SharePoint
    Strategy
    Case Study
    The Practitioner and Specialist programs are available as both online and classroom courses
    The Strategy and Master programs are only available as classroom courses
    SharePoint is a Registered Trademark of Microsoft
  • 10. SharePoint Specialist - Implement
    Implement
    Sustain
    Transition
    Assess
    Change Management
    Customization
    Documenting Requirements
    Information Gathering
    Strategy
    Integration
    Records Management
    Test, Train, Sustain
    Migration
    Business Case
    Governance
    SharePoint is a Registered Trademark of Microsoft
  • 11. Assess
    Assess
    • Analyze and identify capabilities and gaps
    • 12. Quantify storage, volume, capacity and geography requirements
    • 13. Understandinterviewing and what elements need to be gathered
    • 14. Quantify technical, administrative and productivity benefits
    • 15. Identify the business case areas justifying a SharePoint environment
    • 16. Identify the level of effort and cost elements
    • 17. Develop a content management strategy for SharePoint
    • 18. Understand and communicate the scope/impact on business areas
    • 19. Construct a reference architecture to identify projects/opportunities
    Information Gathering
    Strategy
    Business Case
    SharePoint is a Registered Trademark of Microsoft
  • 20. Transition
    Transition
    Documenting Requirements
    • Develop/define business and technology requirements
    • 21. Leverage existing standards
    • 22. Identify categories of functional areas to document
    • 23. Review ability to comply with records management imperatives
    • 24. Communicate influences of enterprise compliance
    • 25. Identify SharePoint elements that meet compliance challenges
    • 26. Establish governance structure/role definition
    • 27. Recognize appropriate responsibility for different usage, development, support, infrastructure issues
    • 28. Develop high level governance plan and program documents
    Records Management
    Governance
    SharePoint is a Registered Trademark of Microsoft
  • 29. Implement
    • Identify tools/options for development within SharePoint
    • 30. Plan/design primary components for core capabilities of SharePoint
    • 31. Evaluate the buy versus build options
    • 32. Identify the risks/issues with configuration versus custom development
    • 33. Determine realistic resource requirements (human /machine) for development and support
    • 34. Identify legacy application integration requirements
    • 35. Enumerate existing platform/protocol standard
    • 36. Identify strengths/weaknesses with integration to other content management platforms
    • 37. Identify/quantify types of content to be migrated to SharePoint
    • 38. Map data and data type from one system to another
    • 39. Validate migration for quality assurance
    • 40. Quantify and plan level of effort required for migration
    Implement
    Customization
    Integration
    Migration
    SharePoint is a Registered Trademark of Microsoft
  • 41. Sustain
    Sustain
    • Identify technical, organizational and cultural elements of a change management program
    • 42. Coordinate support, infrastructure, migration and training for effective rollout
    • 43. Develop a communication plan before, during and after implementation
    • 44. Ensure implementation meets user expectations
    • 45. Develop a disaster recovery plan
    • 46. Identify capacity changes and requirements for performance monitoring
    • 47. Ensure continued quality improvements on system and data
    Change Management
    Test, Train, Sustain
    SharePoint is a Registered Trademark of Microsoft
  • 48. Online at www.aiim.org/sp
    Practitioner and Specialist
    24/7 Access
    Master
    Instructor-led Classrooms
    Schedules and international locations found at www.aiim.org/sp
    Course Availability
    SharePoint is a Registered Trademark of Microsoft
  • 49. What Others are Saying
    "Often I have watched enterprises use chaos and complexity theory for the deployment of their SharePoint applications. The goal seems to be throw it out there, see if it sticks, and if it does, then let it self-organize. This may work very well for certain microbial colonies or ant colonies, but humans need guidance and direction. The new AIIM SharePoint Certificate Program provides the vision and roadmap to organize a SharePoint deployment around total efficacy. Without a knowledge of both best and worst practices, a SP administrator or project manager would have to spend months, possibly years trying to figure out a workable and successful strategy. This new program shortens the critical learning cycle and increases the immediate business value proposition for the enterprises in using SharePoint.”
    Michael Sutton, PhD., Assoc. Professor of Knowledge Mobilization Bill and Vieve Gore School of Business, Westminster College, Salt Lake City, UT
    SharePoint is a Registered Trademark of Microsoft
  • 50. Your Time to Act
    Join the AIIM community of experts
    Become a SharePoint Practitioner, Specialist or Master
    Understand market trends and opportunities
    Identify and demonstrate the business benefits of starting new projects
    Ensure progress by linking business strategy with a new vision and ways of working
    Understand global best practices for managing information assets
    Be recognized as an industry expert!
    Be an AIIM Designated SharePoint Practitioner, Specialist or Master!
    SharePoint is a Registered Trademark of Microsoft
  • 51. Questions?
    Visit aiim.org/sp
    To locate a classroom course near you
    Sign up for an online course – available 24-7 for 6 months
    Ask AIIM can deliver an in-house class for your organization by emailing training@aiim.org