SharePoint:<br />Best Implementation Practices<br />
SharePoint Adoption<br />Source:<br />AIIM Industry Watch<br />SharePoint –Strategies and Experiences<br />SharePoint is a...
Enhanced Collaboration<br />Document Management<br />Centralized search<br />Integration into the work environment<br />A ...
How it is Used<br />Source:<br />AIIM Industry Watch<br />SharePoint –Strategies and Experiences<br />SharePoint is a Regi...
2007/2010<br />Scope<br />Strategy<br />Structure<br />Migration<br />Complementary Solutions<br />Extensible platform<br ...
Organizational Challenges<br />Source:<br />AIIM Industry Watch<br />SharePoint –Strategies and Experiences<br />SharePoin...
The Need for Best Practices<br />"There is so much heat and so little light out there about exactly what SharePoint does a...
AIIM: The Place to Learn<br />The new AIIM SharePoint Certificate Program developed with Gimmal Group, is designed from gl...
Program Structure<br />Why?<br />How?<br />What?<br />Use?<br />SharePoint<br />Practitioner<br />SharePoint<br />Speciali...
SharePoint Specialist - Implement<br />Implement<br />Sustain<br />Transition<br />Assess<br />Change Management<br />Cust...
Assess<br />Assess<br /><ul><li>Analyze and identify capabilities and gaps
Quantify storage, volume, capacity and geography requirements
Understandinterviewing and what elements need to be gathered
Quantify technical, administrative and productivity benefits
Identify the business case areas justifying a SharePoint environment
Identify the level of effort and cost elements
Develop a content management strategy for SharePoint
Understand and communicate the scope/impact on business areas
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Share point best implementation practices

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This presentation looks at considerations when implementing SharePoint.

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Share point best implementation practices

  1. 1. SharePoint:<br />Best Implementation Practices<br />
  2. 2. SharePoint Adoption<br />Source:<br />AIIM Industry Watch<br />SharePoint –Strategies and Experiences<br />SharePoint is a Registered Trademark of Microsoft<br />
  3. 3. Enhanced Collaboration<br />Document Management<br />Centralized search<br />Integration into the work environment<br />A better intranet<br />SharePoint Uses<br />SharePoint is a Registered Trademark of Microsoft<br />
  4. 4. How it is Used<br />Source:<br />AIIM Industry Watch<br />SharePoint –Strategies and Experiences<br />SharePoint is a Registered Trademark of Microsoft<br />
  5. 5. 2007/2010<br />Scope<br />Strategy<br />Structure<br />Migration<br />Complementary Solutions<br />Extensible platform<br />SharePoint Challenges<br />SharePoint is a Registered Trademark of Microsoft<br />
  6. 6. Organizational Challenges<br />Source:<br />AIIM Industry Watch<br />SharePoint –Strategies and Experiences<br />SharePoint is a Registered Trademark of Microsoft<br />
  7. 7. The Need for Best Practices<br />"There is so much heat and so little light out there about exactly what SharePoint does and how it does it. We hear from many SharePoint users who thought they were buying an application (i.e., process automation ready to roll right out of the box), only to find they were really buying a platform (i.e., a powerful ECM platform, but requiring customization and integration). There is a critical need for SharePoint implementation best practices so that users can make platform decisions with the 'lights on.'" <br />SharePoint is a Registered Trademark of Microsoft<br />
  8. 8. AIIM: The Place to Learn<br />The new AIIM SharePoint Certificate Program developed with Gimmal Group, is designed from global best practices among our 65,000 strong community<br />Skill sets and best practices are identified by Education Advisory Groups in North America and Europe <br />Microsoft reviewed the program to ensure accuracy when describing possibilities with SharePoint 2010<br />Don't get left behind, - join the AIIM community of experts by becoming an AIIM Practitioner, Specialist or Master.<br />SharePoint is a Registered Trademark of Microsoft<br />
  9. 9. Program Structure<br />Why?<br />How?<br />What?<br />Use?<br />SharePoint<br />Practitioner<br />SharePoint<br />Specialist<br />SharePoint<br />Strategy<br />Case Study<br />The Practitioner and Specialist programs are available as both online and classroom courses<br />The Strategy and Master programs are only available as classroom courses<br />SharePoint is a Registered Trademark of Microsoft<br />
  10. 10. SharePoint Specialist - Implement<br />Implement<br />Sustain<br />Transition<br />Assess<br />Change Management<br />Customization<br />Documenting Requirements<br />Information Gathering<br />Strategy<br />Integration<br />Records Management<br />Test, Train, Sustain<br />Migration<br />Business Case<br />Governance<br />SharePoint is a Registered Trademark of Microsoft<br />
  11. 11. Assess<br />Assess<br /><ul><li>Analyze and identify capabilities and gaps
  12. 12. Quantify storage, volume, capacity and geography requirements
  13. 13. Understandinterviewing and what elements need to be gathered
  14. 14. Quantify technical, administrative and productivity benefits
  15. 15. Identify the business case areas justifying a SharePoint environment
  16. 16. Identify the level of effort and cost elements
  17. 17. Develop a content management strategy for SharePoint
  18. 18. Understand and communicate the scope/impact on business areas
  19. 19. Construct a reference architecture to identify projects/opportunities </li></ul>Information Gathering<br />Strategy<br />Business Case<br />SharePoint is a Registered Trademark of Microsoft<br />
  20. 20. Transition<br />Transition<br />Documenting Requirements<br /><ul><li>Develop/define business and technology requirements
  21. 21. Leverage existing standards
  22. 22. Identify categories of functional areas to document
  23. 23. Review ability to comply with records management imperatives
  24. 24. Communicate influences of enterprise compliance
  25. 25. Identify SharePoint elements that meet compliance challenges
  26. 26. Establish governance structure/role definition
  27. 27. Recognize appropriate responsibility for different usage, development, support, infrastructure issues
  28. 28. Develop high level governance plan and program documents</li></ul>Records Management<br />Governance<br />SharePoint is a Registered Trademark of Microsoft<br />
  29. 29. Implement<br /><ul><li>Identify tools/options for development within SharePoint
  30. 30. Plan/design primary components for core capabilities of SharePoint
  31. 31. Evaluate the buy versus build options
  32. 32. Identify the risks/issues with configuration versus custom development
  33. 33. Determine realistic resource requirements (human /machine) for development and support
  34. 34. Identify legacy application integration requirements
  35. 35. Enumerate existing platform/protocol standard
  36. 36. Identify strengths/weaknesses with integration to other content management platforms
  37. 37. Identify/quantify types of content to be migrated to SharePoint
  38. 38. Map data and data type from one system to another
  39. 39. Validate migration for quality assurance
  40. 40. Quantify and plan level of effort required for migration</li></ul>Implement<br />Customization<br />Integration<br />Migration<br />SharePoint is a Registered Trademark of Microsoft<br />
  41. 41. Sustain<br />Sustain<br /><ul><li>Identify technical, organizational and cultural elements of a change management program
  42. 42. Coordinate support, infrastructure, migration and training for effective rollout
  43. 43. Develop a communication plan before, during and after implementation
  44. 44. Ensure implementation meets user expectations
  45. 45. Develop a disaster recovery plan
  46. 46. Identify capacity changes and requirements for performance monitoring
  47. 47. Ensure continued quality improvements on system and data</li></ul>Change Management<br />Test, Train, Sustain<br />SharePoint is a Registered Trademark of Microsoft<br />
  48. 48. Online at www.aiim.org/sp<br />Practitioner and Specialist<br />24/7 Access<br />Master<br />Instructor-led Classrooms<br />Schedules and international locations found at www.aiim.org/sp<br />Course Availability<br />SharePoint is a Registered Trademark of Microsoft<br />
  49. 49. What Others are Saying<br />"Often I have watched enterprises use chaos and complexity theory for the deployment of their SharePoint applications. The goal seems to be throw it out there, see if it sticks, and if it does, then let it self-organize. This may work very well for certain microbial colonies or ant colonies, but humans need guidance and direction. The new AIIM SharePoint Certificate Program provides the vision and roadmap to organize a SharePoint deployment around total efficacy. Without a knowledge of both best and worst practices, a SP administrator or project manager would have to spend months, possibly years trying to figure out a workable and successful strategy. This new program shortens the critical learning cycle and increases the immediate business value proposition for the enterprises in using SharePoint.”<br />Michael Sutton, PhD., Assoc. Professor of Knowledge Mobilization Bill and Vieve Gore School of Business, Westminster College, Salt Lake City, UT <br />SharePoint is a Registered Trademark of Microsoft<br />
  50. 50. Your Time to Act<br />Join the AIIM community of experts<br />Become a SharePoint Practitioner, Specialist or Master<br />Understand market trends and opportunities<br />Identify and demonstrate the business benefits of starting new projects<br />Ensure progress by linking business strategy with a new vision and ways of working <br />Understand global best practices for managing information assets<br />Be recognized as an industry expert!<br />Be an AIIM Designated SharePoint Practitioner, Specialist or Master!<br />SharePoint is a Registered Trademark of Microsoft<br />
  51. 51. Questions?<br />Visit aiim.org/sp <br />To locate a classroom course near you<br />Sign up for an online course – available 24-7 for 6 months<br />Ask AIIM can deliver an in-house class for your organization by emailing training@aiim.org<br />
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