Information Overload

Slide 1: Information Overload: What can I do?

Slide 2: Information comes from everywhere, everyone and in many formats! d f

Slide 3: 7/24/365 Global Information Exchange

Slide 4: It lives anywhere and everywhere!

Slide 5: On shared/local drives, email folders and even on paper.

Slide 6: M Managing and i d controlling it is no easy task task.

Slide 7: Know what you’re holding you re • Information types yp – Contracts, drawings, invoices Format types • F – Word, Excel, PowerPoint – email • Where it resides – Local or shared drives – Thumb drives

Slide 8: Know where it’s flowing it s Create/capture Solutions Create/capture Solutions Document Repositories Store Save Store Publish Work Environments W kE i

Slide 9: Know what you need to keep keep… • Regulatory requirements – Federal, State and Local • Bu in continuity Business continuit – Business critical to keep your business alive • Business records d – Transactional; contracts, financials

Slide 10: …and throw away and • Regulatory requirements – When can we destroy it? • Bu in continuity Business continuit – Do we need it to survive? • Business records d – What are my business records?

Slide 11: Do not underestimate information migration.

Slide 12: Theoretically simple. Capture ECM system Capture - getting information from source into an ECM system

Slide 13: A challenge in practice.

Slide 14: T h l Technology is i not the only h l factor. f t

Slide 15: We cannot overlook the Human Factor Factor.

Slide 16: Human Factor • People do not like change – “If it ain’t broke, don’t fix it!” • P opl like the comfort zone People lik th on – “We’ve been doing it this way for years.” • People want to be included d d – “If you had asked me, I could’ve told you.”

Slide 17: Change does not come easy easy… …and needs to be managed.

Slide 18: Here is some advice on what you can do.

Slide 19: Create and maintain a team environment: IT Management Users

Slide 20: Establish strongg information management g policies and procedures.

Slide 21: P id regular Provide l communications using a method common to all employees employees.

Slide 22: Choose the right g technology for the job.

Slide 23: Provide timely training on policies, procedures and technologies.

Slide 24: Acquire new knowledge and skills to ensure success.

Slide 25: Information Overload: What can you do?

Slide 26: Start with practical education and training.

Slide 27: This is a sample of what we offer.

Slide 28: Take action and call us! 301.755.2686 in the US or 44.1905.727600 in Europe Looking for a Class? Check out the current schedules at Class? www.aiim.org/training for the US or www.aiim.eu/training for Europe Want to see what it is like first? Take a free test drive of an online module at www.aiim.org/testdrive / d and use Campaign Code X1YZA