Information Overload:
What can I do?

Information
comes from
everywhere, everyone
and in many formats!
d f

7/24/365
Global Information Exchange

It lives
anywhere
and
everywhere!

On shared/local drives,
email folders and even on paper.

M
Managing and
i d
controlling it
is no easy task
task.

Know what you’re holding
you re
• Information types
yp
– Contracts, drawings, invoices
Format types
• F
– Word, Excel, PowerPoint
– email
• Where it resides
– Local or shared drives
– Thumb drives

Know where it’s flowing
it s
Create/capture Solutions
Create/capture Solutions
Document Repositories
Store
Save
Store
Publish
Work Environments
W kE i

Know what you need to keep
keep…
• Regulatory requirements
– Federal, State and Local
• Bu in continuity
Business continuit
– Business critical to keep your business alive
• Business records
d
– Transactional; contracts, financials

…and throw away
and
• Regulatory requirements
– When can we destroy it?
• Bu in continuity
Business continuit
– Do we need it to survive?
• Business records
d
– What are my business records?

Do not underestimate
information migration.

Theoretically simple.
Capture
ECM system
Capture - getting information from source into an ECM system

A challenge in practice.

T h l
Technology
is
i not the only
h l
factor.
f t

We cannot overlook
the
Human Factor
Factor.

Human Factor
• People do not like change
– “If it ain’t broke, don’t fix it!”
• P opl like the comfort zone
People lik th on
– “We’ve been doing it this way for years.”
• People want to be included
d d
– “If you had asked me, I could’ve told you.”

Change does not come easy
easy…
…and needs to be managed.

Here is some advice
on
what you can do.

Create and maintain
a team environment:
IT
Management
Users

Establish strongg
information management
g
policies and procedures.

P id regular
Provide l
communications using
a method common to
all employees
employees.

Choose the right
g
technology
for the job.

Provide timely training
on policies, procedures
and technologies.

Acquire new
knowledge and skills
to ensure success.

Information Overload:
What can you do?

Start with practical
education and training.

This is a sample of what we offer.

Take action and call us!
301.755.2686 in the US or 44.1905.727600 in Europe
Looking for a Class? Check out the current schedules at
Class?
www.aiim.org/training for the US
or
www.aiim.eu/training for Europe
Want to see what it is like first?
Take a free test drive of an online module at
www.aiim.org/testdrive
/ d
and use Campaign Code X1YZA