docBlock Ascend for SharePoint

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docBlock Ascend provides advanced SharePoint document management with virtual and compound documents. This presentation talks about the advantages of multi-file documents over single-file documents, …

docBlock Ascend provides advanced SharePoint document management with virtual and compound documents. This presentation talks about the advantages of multi-file documents over single-file documents, compares the enhanced document management capabilities that docBlock Ascend provides to the out-of-the-box capabilities in SharePoint 2010 and Office 2010, and shows the advance usage scenarios and application virtual and compound documents enable with SharePoint.

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  • docBlock Ascend Public demo script Introduction and Slide #1 “Good afternoon everyone, and thanks for taking the time out of your busy days to join us.My name is Sean O’Reilly I direct product sales here at Black Blade.With me today is our CTO and co-founder, Eugene Rosenfeld.Most of you are here to address the document management issues that currently afflict many organizations today, issues that we here at Black Blade are personally all too familiar with.Before creating docBlock, the founders of Black Blade did a lot of work creating proposals for consulting companies.BecauseSharePoint’s editing process was extremely linear, allowing only one team member to contribute at a time, we saw our proposals taking longer and longer to complete.We were losing contracts because we could not get proposals done quickly enough.The founders tried a number of tools that helped to bring structure to and streamline the process, but no single tool addressed the underlying problem: only one person could edit the document at a time.There had to be a way to deliver concurrent document authoring and still maintain granular security and governance over the document contents.And this is why they created the docBlock Ascend appliance" Next Slide
  • Slide #2As you can see, docBlock is a hardware and software appliance, that allows multiple people to work on the same document at the same time. The creation of this appliance dramatically reduced the amount of time Black Blade spent creating client proposals, and allowed us to pursue more engagements while at the same time passing a significant savings on to our clients. How many of you here today could benefit from concurrent authoring? End slide #2
  • Slide 3  docBlock extends the SharePoint platform by providing a virtual document service to SharePoint document libraries. A master document is broken into parts, allowing multiple users to edit the same document at the same time without having to wait for that document to be checked in.docBlock keeps the master document current by automatically merging the sections into the master document. Can you see the advantages to this approach? 
  • Eugene will now show you how easy the process works (Eugene begins the user demo)
  • Show the new menu items on the Actions Menu, Document Library Settings Menu, and document Edit menuEditing DocumentsOpen two browser windows. Login with User 1 on first window and User 2 on second window.Navigate to the document library.User 1 checks out part 1. User 1 edits the part in Word.User 2 checks out part 2. User 2 edits the part in Word.User 1 and User 2 repeatedly save their respective document parts.User 1 and User 2 enter their names into their respective document parts.User 1 and User 2 check in their respective document parts.User 1 opens the virtual document in Word.Audience notices that the names of User 1 and User 2 are in the compiled Virtual Document.
  • Enable Virtual Documents on a document libraryCreate a new virtual document from the default templateCreate 3 subsections using the 3 different methodsAssign tasks to each sectionSave document, and show it in the librarySave the document as a templateCreate a new virtual document from the existing template
  • Fully integrated with SharePoint for your users.Minimal user training for content managersNo retraining for information workers

Transcript

  • 1. docBlock Ascend for SharePoint
    Advanced SharePoint document management with virtual and compound documents
    Black Blade Associates, Inc.
    Info@BlackBladeInc.com
    +1-703-260-1111
  • 2. Overview
    What does docBlock Ascend do?
    What multi-file documents can do for you
    Exploring the Team-based Authoring scenario
    Next steps
  • 3. About Black Blade
    Founded in 2006 by SharePoint MVPs
    Specializing in SharePoint document management and information architecture
    Offices in VA, MA, CA, and London
    Connect with us
    @blackbladeinc
    www.blackbladeinc.com
    info@blackbladeinc.com
  • 4. What does docBlock Ascend do?
  • 5. docBlock Ascend
    Adds multi-file document support to the SharePoint platform
    Provides high-end document management
    SharePoint ease of use
    Low SharePoint price
    Compare with systems like:
    Documentum
    FileNet
  • 6. What is a Multi-file Document?
    Single logical document
    Ex: proposal, book, report, presentation
    Divided into parts
    Stored as separate, but related files
    Ex: multiple chapters, slides, images, spreadsheets
    Work with the each document part separately or with the document as a whole
    Two main types: Virtual and Compound Documents
  • 7. Are Multi-file Documents New?
    No, just new to SharePoint
    You’ve already used multi-file documents
    Web pages
    Microsoft OneNote notebooks
    Microsoft Word compound documents
    Adobe FrameMaker documents
    TeX
  • 8. How is docBlock Different?
    Other multi-file documents
    docBlock multi-file documents
    Require you to use their file formats. I.e.:
    Web pages require .HTML
    FrameMaker requires .MIF
    Require custom authoring apps or add-ins
    HTML editor
    FrameMaker
    Office add-ins
    Uses your existing file formats – no changes
    Word - .DOC, .DOCX
    PowerPoint - .PPT, .PPTX
    Use existing authoring apps – no add-ins
    MS Office
    OpenOffice
    WordPerfect
  • 9. What multi-file documents can do for you
  • 10. Multi-file Document Capabilities
    Controlled concurrent authoring
    Reusable, standardized content
    Granular governance
    Enhanced version control
    Granular permissions and auditing
    Targeted approval workflows
    Integrated task management
  • 11. Document Sets Comparison
    Document Sets
    Multi-file Document
    Based on folder paradigm
    Can’t control order
    Flat list
    Final product is a collection of documents
    Based on document paradigm
    Full ordering support
    Full hierarchy support
    Final product is a single document
  • 12. Concurrent Authoring Comparison
    Microsoft Co-authoring
    Controlled Co-Authoring
    Requires everyone to use Office 2010
    Users can still get edit conflicts
    Must download full document to edit
    Collaboration
    Enables 1new usage scenario
    Works with any document editor
    No edit conflicts, ever, guaranteed
    Only download the section to be edited
    Document management
    Enables 7new usage scenarios
  • 13. Collaboration Plus DM
    Collaboration
    Document Management
    Quick to start
    Free-flow process
    Little control
    Live in the now
    Goal is to exchange information
    Benefits from greater planning
    Structured process
    Granular control
    Manages full document lifecycle
    Goal is to produce and manage a work product
    Collaboration should be part of the document management process
  • 14. New Usage Scenarios
    Team-based Authoring
    Authoring with External Users
    Geographically Distributed Authoring
    Sensitive Document Authoring
    Combined Automated and Human Authoring
    Brand management
    Compliance reporting
  • 15. New SharePoint Applications
    New usage scenarios enable new apps
    Proposal Builder
    Project Management
    Aggregated Asset Management
    Financial Reporting
    Book Authoring
    Brief Builder
    PDF Publisher
  • 16. When Do I Get ROI?
    Starts adding value in 1 daythanks to quick installation and configuration
    A team of 5 people using docBlock recoup their investment in 7 months
    How were the calculations done?http://www.blackbladeinc.com/en-us/products/docBlock/Pages/roi.aspx
  • 17. Exploring the Team-based Authoring scenario
  • 18. Team-based Authoring
    Open only the Document Part to be edited
    Each Document Part may be checked out and edited by a different user
    Integrated task management ensures each user edits the correct Document Part
    Virtual Documents are automatically updated with Document Part changes
    Document Part check out ensures no edit conflicts
  • 19.
  • 20. User Demo
    Includes SharePoint’s document features plus…
    Virtual document library view
    Editing document parts
    Task assignments
    Security context sensitive
    Viewing the completed Virtual Document
  • 21. Manager Demo
    Enabling Virtual Documents
    Changes the interface
    Adds some content structures
    Create a virtual document
    The Virtual Document Manager
    Document Map
    Management window
    What’s new in the document library
  • 22. Benefits
    Improved task management
    Increased productivity with parallel editing
    Security context sensitive
    Workflow for parts
    Multiple workflows per document, per part
    Granular part alerts
    Dynamic document conversion
    Multiple formats
  • 23. Who Benefits from docBlock?
    Consulting Services
    Government
    Financial Services
    Academia
    Energy
    Research
    Manufacturing
    Automotive
    Engineering
    Anyone who needs more value from SharePoint document management than just a web-based document store
  • 24. Next steps
  • 25. How Do I Get docBlock?
    On-premises – deploy docBlock Ascend appliance to your rack and connect it to your SharePoint farm
    Hosted – subscribe to hosted virtual document-enabled SharePoint services
    Hybrid – connect your on-premises SharePoint farm to our hosted virtual document services
  • 26. Contact Us
    Purchasing informationsales@blackbladeinc.com
    General questionsinfo@blackbladeinc.com
    Products an servicesBlackBladeInc.com