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docBlock Ascend for SharePoint


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docBlock Ascend provides advanced SharePoint document management with virtual and compound documents. This presentation talks about the advantages of multi-file documents over single-file documents, …

docBlock Ascend provides advanced SharePoint document management with virtual and compound documents. This presentation talks about the advantages of multi-file documents over single-file documents, compares the enhanced document management capabilities that docBlock Ascend provides to the out-of-the-box capabilities in SharePoint 2010 and Office 2010, and shows the advance usage scenarios and application virtual and compound documents enable with SharePoint.

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  • docBlock Ascend Public demo script Introduction and Slide #1 “Good afternoon everyone, and thanks for taking the time out of your busy days to join us.My name is Sean O’Reilly I direct product sales here at Black Blade.With me today is our CTO and co-founder, Eugene Rosenfeld.Most of you are here to address the document management issues that currently afflict many organizations today, issues that we here at Black Blade are personally all too familiar with.Before creating docBlock, the founders of Black Blade did a lot of work creating proposals for consulting companies.BecauseSharePoint’s editing process was extremely linear, allowing only one team member to contribute at a time, we saw our proposals taking longer and longer to complete.We were losing contracts because we could not get proposals done quickly enough.The founders tried a number of tools that helped to bring structure to and streamline the process, but no single tool addressed the underlying problem: only one person could edit the document at a time.There had to be a way to deliver concurrent document authoring and still maintain granular security and governance over the document contents.And this is why they created the docBlock Ascend appliance" Next Slide
  • Slide #2As you can see, docBlock is a hardware and software appliance, that allows multiple people to work on the same document at the same time. The creation of this appliance dramatically reduced the amount of time Black Blade spent creating client proposals, and allowed us to pursue more engagements while at the same time passing a significant savings on to our clients. How many of you here today could benefit from concurrent authoring? End slide #2
  • Slide 3  docBlock extends the SharePoint platform by providing a virtual document service to SharePoint document libraries. A master document is broken into parts, allowing multiple users to edit the same document at the same time without having to wait for that document to be checked in.docBlock keeps the master document current by automatically merging the sections into the master document. Can you see the advantages to this approach? 
  • Eugene will now show you how easy the process works (Eugene begins the user demo)
  • Show the new menu items on the Actions Menu, Document Library Settings Menu, and document Edit menuEditing DocumentsOpen two browser windows. Login with User 1 on first window and User 2 on second window.Navigate to the document library.User 1 checks out part 1. User 1 edits the part in Word.User 2 checks out part 2. User 2 edits the part in Word.User 1 and User 2 repeatedly save their respective document parts.User 1 and User 2 enter their names into their respective document parts.User 1 and User 2 check in their respective document parts.User 1 opens the virtual document in Word.Audience notices that the names of User 1 and User 2 are in the compiled Virtual Document.
  • Enable Virtual Documents on a document libraryCreate a new virtual document from the default templateCreate 3 subsections using the 3 different methodsAssign tasks to each sectionSave document, and show it in the librarySave the document as a templateCreate a new virtual document from the existing template
  • Fully integrated with SharePoint for your users.Minimal user training for content managersNo retraining for information workers
  • Transcript

    • 1. docBlock Ascend for SharePoint
      Advanced SharePoint document management with virtual and compound documents
      Black Blade Associates, Inc.
    • 2. Overview
      What does docBlock Ascend do?
      What multi-file documents can do for you
      Exploring the Team-based Authoring scenario
      Next steps
    • 3. About Black Blade
      Founded in 2006 by SharePoint MVPs
      Specializing in SharePoint document management and information architecture
      Offices in VA, MA, CA, and London
      Connect with us
    • 4. What does docBlock Ascend do?
    • 5. docBlock Ascend
      Adds multi-file document support to the SharePoint platform
      Provides high-end document management
      SharePoint ease of use
      Low SharePoint price
      Compare with systems like:
    • 6. What is a Multi-file Document?
      Single logical document
      Ex: proposal, book, report, presentation
      Divided into parts
      Stored as separate, but related files
      Ex: multiple chapters, slides, images, spreadsheets
      Work with the each document part separately or with the document as a whole
      Two main types: Virtual and Compound Documents
    • 7. Are Multi-file Documents New?
      No, just new to SharePoint
      You’ve already used multi-file documents
      Web pages
      Microsoft OneNote notebooks
      Microsoft Word compound documents
      Adobe FrameMaker documents
    • 8. How is docBlock Different?
      Other multi-file documents
      docBlock multi-file documents
      Require you to use their file formats. I.e.:
      Web pages require .HTML
      FrameMaker requires .MIF
      Require custom authoring apps or add-ins
      HTML editor
      Office add-ins
      Uses your existing file formats – no changes
      Word - .DOC, .DOCX
      PowerPoint - .PPT, .PPTX
      Use existing authoring apps – no add-ins
      MS Office
    • 9. What multi-file documents can do for you
    • 10. Multi-file Document Capabilities
      Controlled concurrent authoring
      Reusable, standardized content
      Granular governance
      Enhanced version control
      Granular permissions and auditing
      Targeted approval workflows
      Integrated task management
    • 11. Document Sets Comparison
      Document Sets
      Multi-file Document
      Based on folder paradigm
      Can’t control order
      Flat list
      Final product is a collection of documents
      Based on document paradigm
      Full ordering support
      Full hierarchy support
      Final product is a single document
    • 12. Concurrent Authoring Comparison
      Microsoft Co-authoring
      Controlled Co-Authoring
      Requires everyone to use Office 2010
      Users can still get edit conflicts
      Must download full document to edit
      Enables 1new usage scenario
      Works with any document editor
      No edit conflicts, ever, guaranteed
      Only download the section to be edited
      Document management
      Enables 7new usage scenarios
    • 13. Collaboration Plus DM
      Document Management
      Quick to start
      Free-flow process
      Little control
      Live in the now
      Goal is to exchange information
      Benefits from greater planning
      Structured process
      Granular control
      Manages full document lifecycle
      Goal is to produce and manage a work product
      Collaboration should be part of the document management process
    • 14. New Usage Scenarios
      Team-based Authoring
      Authoring with External Users
      Geographically Distributed Authoring
      Sensitive Document Authoring
      Combined Automated and Human Authoring
      Brand management
      Compliance reporting
    • 15. New SharePoint Applications
      New usage scenarios enable new apps
      Proposal Builder
      Project Management
      Aggregated Asset Management
      Financial Reporting
      Book Authoring
      Brief Builder
      PDF Publisher
    • 16. When Do I Get ROI?
      Starts adding value in 1 daythanks to quick installation and configuration
      A team of 5 people using docBlock recoup their investment in 7 months
      How were the calculations done?
    • 17. Exploring the Team-based Authoring scenario
    • 18. Team-based Authoring
      Open only the Document Part to be edited
      Each Document Part may be checked out and edited by a different user
      Integrated task management ensures each user edits the correct Document Part
      Virtual Documents are automatically updated with Document Part changes
      Document Part check out ensures no edit conflicts
    • 19.
    • 20. User Demo
      Includes SharePoint’s document features plus…
      Virtual document library view
      Editing document parts
      Task assignments
      Security context sensitive
      Viewing the completed Virtual Document
    • 21. Manager Demo
      Enabling Virtual Documents
      Changes the interface
      Adds some content structures
      Create a virtual document
      The Virtual Document Manager
      Document Map
      Management window
      What’s new in the document library
    • 22. Benefits
      Improved task management
      Increased productivity with parallel editing
      Security context sensitive
      Workflow for parts
      Multiple workflows per document, per part
      Granular part alerts
      Dynamic document conversion
      Multiple formats
    • 23. Who Benefits from docBlock?
      Consulting Services
      Financial Services
      Anyone who needs more value from SharePoint document management than just a web-based document store
    • 24. Next steps
    • 25. How Do I Get docBlock?
      On-premises – deploy docBlock Ascend appliance to your rack and connect it to your SharePoint farm
      Hosted – subscribe to hosted virtual document-enabled SharePoint services
      Hybrid – connect your on-premises SharePoint farm to our hosted virtual document services
    • 26. Contact Us
      Products an