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Business communication 8 9-10 visual aid-holding meetings
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Business communication 8 9-10 visual aid-holding meetings

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Transcript

  • 1. VISUAL AIDS Types and Effectiveness of Visual Aids :: By Shafqat Jilani www.TekSof.com
  • 2. Visual Aids
      • Compose Your Visual Aid Content
      • Choose Your Visual Aid Equipment
    • Use Your Visuals Effectively
    www.TekSof.com
  • 3. Compose Your Visual Aid Content
    • Appropriate formality
    • Necessary function
    • WORD CHARTS
    • GRAPHS
    • Clear message title and supporting detail
    • Easy readability
    • UNCLUTTERED DESIGN
    • CLEAR WORDS AND LETTERS
    www.TekSof.com
  • 4. Choose Your Visual Aid Equipment
    • Animated projection
    • Film
    • Video
    • Multimedia
    • Still projection
    • SLIDES
    • OVERHEADS
    • Non-projection visuals
    • CHARTS
    • BOARDS
    • HANDOUTS
    www.TekSof.com
  • 5. Use Your Visuals Effectively
    • General techniques for all visuals
    • Specific techniques for certain kinds of visuals
    • WRITING
    • PROJECTING
    • POINTING
    www.TekSof.com
  • 6. HOLDING MEETINGS & ANSWERING QUESTIONS Conduct of Business Meetings :: By Shafqat Jilani www.TekSof.com
  • 7. Holding Meetings
    • Participating in meetings
    • Chairing meetings
    • TASK FUNCTION
    • PROCESS FUNCTION
    www.TekSof.com
  • 8. Answering Questions
    • Question-and-Answer session
    • When
    • How
    • DIFFICULT QUESTIONERS
    • Panel discussions
    •  
    • Media interviews
    • ANTICIPATE QUESTIONS
    • PLAN YOUR RESPONSE
    • ANALYZE TWO AUDIENCES
    • STATE YOUR MAIN POINTS
    • USE GOOD NON VERBAL COMMUNICATION
    •  
    www.TekSof.com
  • 9. JOB SEARCH COMMUNICATION Career Planning and CV Writingting :: By Shafqat Jilani www.TekSof.com
  • 10. Plan Your Career
    • Do Self Assessment:
    • Major strengths and weakness
    • Goals
    • Major Achievements
    • Life Style
    • Needs
    • Functional Areas:
    • Finance
    • Accounting
    • Marketing & Sales
    • Human relations/personnel
    • Operations management
    • Communication
    • Management information system
    www.TekSof.com
  • 11.
    • Be careful when setting up informational interviews:
    • Prepare questions in advance
    • Setup the interview, record information
    • Handle interview effectively
    •  
    www.TekSof.com
  • 12. CV & Interview Practice www.TekSof.com
  • 13. Widescreen Graphics
    • Even a single graphic, such as a chart, can be presented more dramatically in widescreen.
    www.TekSof.com
  • 14.
    • Pictures can also be presented more dramatically in widescreen.
    Widescreen Pictures www.TekSof.com
  • 15. Creating 16:9 Presentations
    • To setup a widescreen presentation, do one of the following:
      • Start with this template. Simply delete the example slides and add your own content.
      • Or, go to the Design tab and open the Page Setup Dialog. Click the Slide Size dropdown and pick On-screen Show (16:9) (Note: we also support 16:10, which is a common widescreen laptop resolution. )
    Important: Always start with your slide size set to the aspect ratio you intend to use. If you change the slide size after you’ve created some slides, your pictures and other graphics will be resized. This could potentially distort their appearance. www.TekSof.com
  • 16. Slide Show Tips
      • To present in true widescreen, you’ll need a computer and, optionally, a projector or flat panel that can output widescreen resolutions.
      • Common computer widescreen resolutions are 1280 x 800 and 1440 x 900. (These are 16:10 aspect ratio, but will work well with 16:9 projectors and screens.)
      • Standard high definition televisions resolutions are1280 x 720 and 1920 x 1080.
      • Use the Test Pattern on the next slide to verify your slide show settings.
    www.TekSof.com
  • 17. Widescreen Test Pattern (16:9) Aspect Ratio Test (Should appear circular) 16x9 4x3 www.TekSof.com
  • 18. Creating 16:9 Presentations
    • To setup a widescreen presentation, do one of the following:
      • Start with this template. Simply delete the example slides and add your own content.
      • Or, go to the Design tab and open the Page Setup Dialog. Click the Slide Size dropdown and pick On-screen Show (16:9) (Note: we also support 16:10, which is a common widescreen laptop resolution. )
    Important: Always start with your slide size set to the aspect ratio you intend to use. If you change the slide size after you’ve created some slides, your pictures and other graphics will be resized. This could potentially distort their appearance. www.TekSof.com
  • 19. Creating 16:9 Presentations
    • To setup a widescreen presentation, do one of the following:
      • Start with this template. Simply delete the example slides and add your own content.
      • Or, go to the Design tab and open the Page Setup Dialog. Click the Slide Size dropdown and pick On-screen Show (16:9) (Note: we also support 16:10, which is a common widescreen laptop resolution. )
    Important: Always start with your slide size set to the aspect ratio you intend to use. If you change the slide size after you’ve created some slides, your pictures and other graphics will be resized. This could potentially distort their appearance. www.TekSof.com
  • 20. Creating 16:9 Presentations
    • To setup a widescreen presentation, do one of the following:
      • Start with this template. Simply delete the example slides and add your own content.
      • Or, go to the Design tab and open the Page Setup Dialog. Click the Slide Size dropdown and pick On-screen Show (16:9) (Note: we also support 16:10, which is a common widescreen laptop resolution. )
    Important: Always start with your slide size set to the aspect ratio you intend to use. If you change the slide size after you’ve created some slides, your pictures and other graphics will be resized. This could potentially distort their appearance. www.TekSof.com
  • 21. Creating 16:9 Presentations
    • To setup a widescreen presentation, do one of the following:
      • Start with this template. Simply delete the example slides and add your own content.
      • Or, go to the Design tab and open the Page Setup Dialog. Click the Slide Size dropdown and pick On-screen Show (16:9) (Note: we also support 16:10, which is a common widescreen laptop resolution. )
    Important: Always start with your slide size set to the aspect ratio you intend to use. If you change the slide size after you’ve created some slides, your pictures and other graphics will be resized. This could potentially distort their appearance. www.TekSof.com
  • 22. Creating 16:9 Presentations
    • To setup a widescreen presentation, do one of the following:
      • Start with this template. Simply delete the example slides and add your own content.
      • Or, go to the Design tab and open the Page Setup Dialog. Click the Slide Size dropdown and pick On-screen Show (16:9) (Note: we also support 16:10, which is a common widescreen laptop resolution. )
    Important: Always start with your slide size set to the aspect ratio you intend to use. If you change the slide size after you’ve created some slides, your pictures and other graphics will be resized. This could potentially distort their appearance. www.TekSof.com
  • 23. Widescreen Presentation
    • This template is formatted with a 16:9 “widescreen” aspect ratio. It’s a great way to take advantage of laptops, televisions and projectors equipped with widescreen displays.
    • Even if you do not have a widescreen display, you can still create and present 16:9 slides. PowerPoint’s Slide Show always resizes your slides to fit any screen.
    www.TekSof.com