End-users adoption : the architecture to
fill in, automatically, 80% of the Metadata
#SPSBE08
Marc Bosmans
April 26th, 2014
Thanks to our sponsors!
Gold
Silver
• Avanade
• Microsoft
• Real Dolmen
• Tobius
• Euroclear
• Umicore
• Electrabel
• Axa
• Nationale Loterij
• MOW
• Business...
Metadata : What we teach end-users
Label : more information
 Region
 Type of grapes
 Year
 volume
 % alcohol
 …
Whic...
Metadata : the real world
Pagina : 5
Pagina : 6
Pagina : 7
Which projects?
Pagina : 8
• Operational Project management
• Risk management
• Reports
• Pay contractors in time
collaboration
• Digital documents (...
MOW solution with Project Server
Main Project
Sub Project
Proces
Project Portal
Document set
Project Server
Project & Reso...
Create Project server site from Portal
Project Server : KPMG defined processes
Pagina : 12
Processes translated to PPM templates
Pagina : 13
Metadata in portal
Pagina : 14
MOW solution with collaboration
Main Project
Sub Project
Proces
Main project workspace
Sub project
workspace
Project Porta...
Pagina : 16
Creation site from Portal
Content types : often used approach
Pagina : 18
Content types : often used approach
Pagina : 19
Content types : Problems
Pagina : 20
Metadata related to the
environment or context where
it is needed
Pushed and linked locally
Pagina : 21
Content types in Tobius framework (ex.)
Pagina : 22
Generation sites: definitions content types
Pagina : 23
Main project workspace
Sub project
workspace
Config. Management
Co...
Generation sites : 80% content
Pagina : 24
Main Project
Sub Project
Proces
Project Portal
Document set
Context
Metadata
Ma...
Sync metadata from Portal
Example : Real metadata
Example : context metadata
Main project
Sub project Financial project
MOW solution with digital mailroom
Main Project
Sub Project
Proces
Main project workspace
Sub project
workspace
Config. Ma...
Digital Mailroom : concept
Pagina : 29
Digital Mailroom
Digital mail
documents
KOFAX server
Scanned + OCR
Main and Sub pro...
Digital mailroom concepts
Layout digital mailroom
Digital mail in project sites
EPM Solution : components
Main project
workspace
Sub Project
workspace
File
workspace
Site Collection (per MP)
Digital Mai...
The Future
Pagina : 35
Thank you!
Marc.Bosmans@Adynco.be
Marc.Bosmans@Tobius.be
SharePoint Saturday Belgium 2014  End-user adoption: the architecture to fill in, automatically, 80% of the metadata
SharePoint Saturday Belgium 2014  End-user adoption: the architecture to fill in, automatically, 80% of the metadata
SharePoint Saturday Belgium 2014  End-user adoption: the architecture to fill in, automatically, 80% of the metadata
SharePoint Saturday Belgium 2014  End-user adoption: the architecture to fill in, automatically, 80% of the metadata
SharePoint Saturday Belgium 2014  End-user adoption: the architecture to fill in, automatically, 80% of the metadata
SharePoint Saturday Belgium 2014  End-user adoption: the architecture to fill in, automatically, 80% of the metadata
SharePoint Saturday Belgium 2014  End-user adoption: the architecture to fill in, automatically, 80% of the metadata
SharePoint Saturday Belgium 2014  End-user adoption: the architecture to fill in, automatically, 80% of the metadata
Upcoming SlideShare
Loading in …5
×

SharePoint Saturday Belgium 2014 End-user adoption: the architecture to fill in, automatically, 80% of the metadata

580 views
408 views

Published on

Published in: Technology, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
580
On SlideShare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
4
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

SharePoint Saturday Belgium 2014 End-user adoption: the architecture to fill in, automatically, 80% of the metadata

  1. 1. End-users adoption : the architecture to fill in, automatically, 80% of the Metadata #SPSBE08 Marc Bosmans April 26th, 2014
  2. 2. Thanks to our sponsors! Gold Silver
  3. 3. • Avanade • Microsoft • Real Dolmen • Tobius • Euroclear • Umicore • Electrabel • Axa • Nationale Loterij • MOW • Business analyst • Solution architect • Enterprise architect
  4. 4. Metadata : What we teach end-users Label : more information  Region  Type of grapes  Year  volume  % alcohol  … Which information?  A bottle of wine  Red wine Document Metadata Document + Metadata Pagina : 4  Languedoc  sdfqdfq  00   99  …  The real world
  5. 5. Metadata : the real world Pagina : 5
  6. 6. Pagina : 6
  7. 7. Pagina : 7
  8. 8. Which projects? Pagina : 8
  9. 9. • Operational Project management • Risk management • Reports • Pay contractors in time collaboration • Digital documents ( Pagina : 9
  10. 10. MOW solution with Project Server Main Project Sub Project Proces Project Portal Document set Project Server Project & Resource Plans Main Project Sub Project Financial subprojects Administrative subprojects Context Metadata Pagina : 10
  11. 11. Create Project server site from Portal
  12. 12. Project Server : KPMG defined processes Pagina : 12
  13. 13. Processes translated to PPM templates Pagina : 13
  14. 14. Metadata in portal Pagina : 14
  15. 15. MOW solution with collaboration Main Project Sub Project Proces Main project workspace Sub project workspace Project Portal Document set Project Server Project & Resource Plans Main Project Sub Project Financial subprojects Administrative subprojects Context Metadata Config. Management Configuration lists • Sites • Subsites • Content Types • Metadata Content Hub Document templates Pagina : 15
  16. 16. Pagina : 16
  17. 17. Creation site from Portal
  18. 18. Content types : often used approach Pagina : 18
  19. 19. Content types : often used approach Pagina : 19
  20. 20. Content types : Problems Pagina : 20
  21. 21. Metadata related to the environment or context where it is needed Pushed and linked locally Pagina : 21
  22. 22. Content types in Tobius framework (ex.) Pagina : 22
  23. 23. Generation sites: definitions content types Pagina : 23 Main project workspace Sub project workspace Config. Management Configuration lists • Sites • Subsites • Content Types • Metadata Content Hub Document templates
  24. 24. Generation sites : 80% content Pagina : 24 Main Project Sub Project Proces Project Portal Document set Context Metadata Main project workspace Sub project workspace
  25. 25. Sync metadata from Portal
  26. 26. Example : Real metadata
  27. 27. Example : context metadata Main project Sub project Financial project
  28. 28. MOW solution with digital mailroom Main Project Sub Project Proces Main project workspace Sub project workspace Config. Management Project Portal Document set Project Server Project & Resource Plans Main Project Sub Project Financial subprojects Administrative subprojects Context Metadata Configuration lists • Sites • Subsites • Content Types • Metadata Content Hub Document templates Digital Mailroom Incoming Post Outgoing Post Post Register list IN Scanning / import Out Pagina : 28
  29. 29. Digital Mailroom : concept Pagina : 29 Digital Mailroom Digital mail documents KOFAX server Scanned + OCR Main and Sub project sites Document Libraries Post register  Post metadata  Link to incoming document  Link to outgoing document Electronic Load Documents “to be treated” New OUTGOING document Project Post register Layer 2 Metadata Incoming Classified Incoming document Incoming Outgoing
  30. 30. Digital mailroom concepts
  31. 31. Layout digital mailroom
  32. 32. Digital mail in project sites
  33. 33. EPM Solution : components Main project workspace Sub Project workspace File workspace Site Collection (per MP) Digital Mailroom Site Collection Project Portal Site Collection Sharepoint Enterprise SQL – Database BI Report (Pivot table) External tools Main Project Sub Project Proce s Project Portal File Project Server Main Project Sub Project Financial subprojects Administrative subprojects Site Collection Site Collection Pagina : 33
  34. 34. The Future
  35. 35. Pagina : 35
  36. 36. Thank you! Marc.Bosmans@Adynco.be Marc.Bosmans@Tobius.be

×