Materials manage

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  • SUPPLIER WISE DATA TO B MONITORED
  • MONTH WISE QTY. TO B RECORDED
  • Materials manage

    1. 1. Materials Management
    2. 2. Materials Management• Introduction: Why should we discuss?• Purchase policy• Receiving goods• Inventory process• Distribution• Equipment- General tips Satish 2
    3. 3. Why should we discuss? Problems galore ! • Shortage • Expiry • Wastage • Pilferage • Malfunctioning of equipments Satish 3
    4. 4. Materials management- definitionDefinition: A process encompassing acquisition, shipping, receiving, evaluation, warehousing and distribution of goods, supplies and equipmentEach step is vital Satish 4
    5. 5. Materials management functions1. Material planning and programming2. Purchasing and outsourcing3. Inventory control4. Storekeeping and warehousing5. Codification Satish 5
    6. 6. Materials management functions ..contd.6. Standardization and evaluation of all products7. Transportation and material handling8. Inspection and quality control9. Cost reduction through value analysis10. Disposal of surplus / obsolete material11. Distribution Satish 6
    7. 7. PurchaseBasic Principles1. Based on need assessment2. Ultimate aim: Right quality, right quantity, right prices, right source and at right time to the right place3. Centralize the purchase system4. Back up of good systems management Satish 7
    8. 8. Finding the Right Source 1. Supplies catalogue 2. Print media :Trade directories, trade journals , news papers, yellow pages 3. Salespersons: many advantages 4. Trade exhibition , fairs , conferences 5. Colleagues in similar field 6. Internet Satish 8
    9. 9. Negotiations• Possible because of huge margins• Pass on to patients• Not at the cost of quality• Win-win situation for all• Maintain relationship Satish 9
    10. 10. NEGOTIATION ETHICS RELATIONSHIPBUYER DEAL OR NO DEAL SELLER OBJECTIVES Satish 10
    11. 11. Negotiations - Principles 1. Not to purchase on listed price 2. Negotiate bulk price 3. Always ask for discount 4. Price protection 5. Credit Satish 11
    12. 12. Receiving1. Establish written protocols, assign responsibility2. Checking of goods for quality, expiry etc3. Cross check with purchase order & invoice / delivery chalan4. Proper record in designed registers5. Signature of receiver & delivery person6. Periodic checks Satish 12
    13. 13. Material receipt registerDate Sr. Supplier’ P. O. Challan Qty Qty Qty MRN No s Name Ref. & No. Dt. Receive Reject Accept No. . Date d ed ed Satish 13
    14. 14. Inventory• Stocks to ensure un interrupted supplies• The idle resources which have future economic value• Cushion between estimated and actual demand of materials Satish 14
    15. 15. Inventory controlA scientific system which indicates:1. What to order2. When to order3. How much to order4. How much to stock Satish 15
    16. 16. Inventory control1. Optimum level of inventory - not large, not small2. First in, first out3. Factors: utility, availability, demand, cost4. ABC Analysis: Quantity vs Cost categorization of items A- 10 % --70 % B-20 % - 20 % C-70 % -10 % More attention to A Satish 16
    17. 17. Stock control cardName Of Code Max. Min Re- EOQ/ Units LocationMaterial No. Level Level Order Lot Level size Date Doc Ref IN OUT Bal Remark Consumption – month wise Satish 17
    18. 18. Categorization & codification • Time consuming; very helpful in long run • Makes stock taking easier • Helps keeping track of movements of goods • Design registers according to requirements & volume of turn over Satish 18
    19. 19. Distribution• From store to user• An intricate process• Right item at right time at right place• 2 methods:*Requisition: as and when required*Par level: periodic replenishing to a certain fixed level Satish 19
    20. 20. Computerization• Makes life easy• Have security against data tempering Satish 20
    21. 21. Equipments: general tips1. Assess need: cost benefit analysis2. Shop around3. Learn from sales persons4. Sources of information: web, conferences, journals5. Bargain hard6. After sale service – most important parameter Satish 21
    22. 22. General tips …7. Client list8. Trial period9. Warranty details10. AMC and After sale service: down time, replacement, preventive maintenance11. Log book12. Insurance13. Obsolescence , buy back14. Training Satish of staff 22
    23. 23. References1. Hospital-planning, design and management- D Kunders S Gopinath A Katakam4. Selected Readings in Hosp Admin –IHA 20005. Hospital Admin – G M Francis Jaypee Satish 23
    24. 24. ThanksSatish 24

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