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    Microsoft office excel 2007 Microsoft office excel 2007 Document Transcript

    • Microsoft Office Excel 2007 is a powerful tool you can use to create and format spreadsheets, and analyze and share information to make more informed decisions. With the Microsoft Office Fluent user interface, rich data visualization, and PivotTable views, professional-looking charts are easier to create and use. Office Excel 2007, combined with Excel Services, a new technology that will ship with Microsoft Office SharePoint Server 2007, provides significant improvements for sharing data with greater security. You can share sensitive business information more broadly with enhanced security with your coworkers, customers, and business partners. By sharing a spreadsheet using Office Excel 2007 and Excel Services, you can navigate, sort, filter, input parameters, and interact with PivotTable views directly on the Web browser. Create better spreadsheets Office Excel 2007 takes advantage of the Office Fluent user interface to make powerful productivity tools easily accessible. It also offers more room for you to work in and delivers faster performance. Take advantage of the Office Fluent user interface. Find the tools you want when you need them using the results-oriented Office Fluent user interface in Office Excel 2007. Based on the job you need to accomplish, whether it is creating a table or writing a formula, Office Excel 2007 presents the appropriate commands to you within the Office Fluent user interface. Enjoy increased spreadsheet row and column capacity of 1 million rows by 16,000 columns that enables you to import and work with massive amounts of data and achieve faster calculation performance with support for dual or multicore processors. Quickly format cells and tables. Use Cell Styles and Table Styles galleries to quickly format your spreadsheet the way you want. Tables include AutoFilters while column headers stay in view when you scroll through the data. AutoFilters populate and expand any table automatically. Formulas authoring experience includes a resizable formula bar and context-based Formula AutoComplete — so that you can write the proper formula syntax the first time, every time. You can also refer to named ranges and tables within formulas and functions. Create professional-looking charts with dramatic visual effects in just a few clicks. Use predefined Chart Layouts and Chart Styles, or manually format each component, such as axes, titles, and other chart labels. You can use stunning effects such as 3-D, soft shadowing, and anti-aliasing to help identify key data trends and create more compelling graphical summaries. Create and interact with charts the same way, regardless of the
    • application you are using, because the Excel charting engine is consistent in Microsoft Office Word 2007 and Microsoft Office PowerPoint 2007. Use Page Layout View to see exactly how your spreadsheet will print and add or edit headers and footers. Adjust page margins with direct visual feedback where the page will truncate and avoid multiple printing attempts. Office Excel 2007 includes quick table formatting and a completely redesigned charting engine that will help you better communicate your analysis in stunning charts. Improve spreadsheet analysis New data analysis and visualization tools help you analyze information, spot trends, and access your company information more easily. Use conditional formatting with rich data visualization schemes to discover and illustrate important trends and highlight exceptions in your data with colored gradients (heat maps), data bars, and icons. Sorting and filtering are two of the most important types of basic analysis that you can do with data. New options for sorting and filtering, such as multiselect in AutoFilters, sort or filter by color, and “quick filters” for specific data types make Office Excel 2007 the ideal tool for working with large amounts of complex data. Create a PivotTable or PivotChart view more easily by using data fields to reorient data quickly to summarize and find the answers you need. Simply drag the fields to where you want them to display.
    •  Full support for Microsoft SQL Server 2005 Analysis Services enables you to query your most current business data by using the flexibility of Office Excel 2007. With the new cube functions, you can build a custom report from an OLAP database. Office Excel 2007 helps you analyze information by improving PivotTable view creation and conditional formatting and providing full support for SQL Server 2005 Analysis Services. Share spreadsheets and business information with others Office Excel 2007 makes sharing spreadsheets and business information easier. Integration with Excel Services and the new Microsoft Office Excel XML Format can provide a more efficient exchange of information. Use Office Excel 2007 and Excel Services to more securely share spreadsheets with others.1 Excel Services dynamically renders an Excel spreadsheet as HTML so others can access the information within a Web browser. Because of the high degree of fidelity with the Office Excel 2007 client, people can use Excel Services to navigate, sort, filter, input parameters, and interact with the information, all within their Web browser. Create business dashboards from spreadsheets and share within a portal. Track the key performance indicators of your business using browser-based dashboards that can be created from Excel spreadsheets, Excel Web Access, and Office SharePoint Server 2007.
    •  Save as XPS or PDF for easier sharing.2 Convert your spreadsheet to XML Paper Specification (XPS) or Portable Document Format (PDF) format to create a fixed version of your file for easier sharing. New Excel XML Format enables a more efficient exchange of information. Reduce the file sizes of spreadsheets and improve their interoperability with other data sources by using the new Excel XML Format. 1 Requires Microsoft Office SharePoint 2007 and Enterprise CAL. 2 You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Install and use a PDF or XPS add-in. Office Excel 2007 and Excel Services provide the means to share and interact with spreadsheets in a Web browser. Manage business information more effectively Office Excel 2007 and Excel Services enable you to manage and control spreadsheets on a server to help protect important business information and help ensure that people are working with the most current data. Centrally manage sensitive information by publishing spreadsheets to Office SharePoint Server 2007 to help ensure the members of your organization are working with the most current business information and prevent the spread of multiple versions of the same file.
    •  Protect confidential business information while helping to ensure people can view the data they need with report management features. Connect to external sources of information using the Data Connection Library. Quickly connect to and import information from external sources of information like databases and line-of-business systems using the Data Connection Library. Using Office SharePoint Server 2007, your organization’s IT staff can set up and manage “trusted” Data Connection Libraries that enable people to more safely connect to external data sources without assistance. Take advantage of the Excel calculation engine in other applications. Use the Excel Services Web services application programming interface (API) to integrate server calculation of Excel files into other applications. Use the Data Connection Library to import external information, and then explore this data with Office Excel 2007. What are tags? A tag is a keyword that connects multiple related objects together. You might tag a car rental site, a bus schedule, and a bicycling blog with the term "transportation;" you might tag Microsoft Office Word, notebook, and pen with the term "work." Someone else might tag a pen with the terms "leisure" and "hobby." By combining many peoples tags, you get a multi-dimensional view of the associated concepts — and by clicking on any of these tags, you see what other objects are related to that tag.
    • Tags can appear at the top of articles, templates, training videos, and more. Click on a tag to see what other contenton Microsoft Office Online has been tagged with the same concept. Find related content and learn more aboutconcepts that interest you!Whats new in Microsoft Office Excel 2007In a new results-oriented user interface, Microsoft Office Excel 2007 provides powerful tools and features that youcan use to analyze, share, and manage your data with ease.Results-oriented user interfaceThe new results-oriented user interface makes it easy for you to work in Microsoft Office Excel. Commands andfeatures that were often buried in complex menus and toolbars are now easier to find on task-oriented tabs thatcontain logical groups of commands and features. Many dialog boxes are replaced with drop-down galleries thatdisplay the available options, and descriptive tooltips or sample previews are provided to help you choose the rightoption.No matter what activity you are performing in the new user interface—whether its formatting or analyzing data—Excel presents the tools that are most useful to successfully complete that task.More rows and columns, and other new limitsTo enable you to explore massive amounts of data in worksheets, Office Excel 2007 supports up to 1 million rowsand 16 thousand columns per worksheet. Specifically, the Office Excel 2007 grid is 1,048,576 rows by 16,384columns, which provides you with 1,500% more rows and 6,300% more columns than you had available in MicrosoftOffice Excel 2003. For those of you who are curious, columns now end at XFD instead of IV.Instead of 4 thousand types of formatting, you can now use an unlimited number in the same workbook, and thenumber of cell references per cell are increased from 8 thousand to limited by available memory.To improve the performance of Excel, memory management has been increased from 1 GB of memory in MicrosoftOffice Excel 2003 to 2 GB in Office Excel 2007.You will also experience faster calculations in large, formula-intensive worksheets because Office Excel 2007supports multiple processors and multithreaded chipsets.
    • Office Excel 2007 also supports up to 16 million colors.Office themes and Excel stylesIn Office Excel 2007, you can quickly format the data in your worksheet by applying a theme and by using a specificstyle. Themes can be shared across other 2007 Office release programs, such as Microsoft Office Word andMicrosoft Office PowerPoint, while styles are designed to change the format of Excel-specific items, such as Exceltables, charts, PivotTables, shapes, or diagrams.Applying a theme A theme is a predefined set of colors, fonts, lines, and fill effects that can be applied to yourentire workbook or to specific items, such as charts or tables. They can help you create great-looking documents.Your company may be providing a corporate theme that you can use, or you can choose from the predefined themesthat are available in Excel. Its also easy to create your own theme for a uniform, professional look that can be appliedto all of your Excel workbooks and other 2007 Office release documents. When you create a theme, the color, font,and fill effects can be changed individually so that you can make changes to any or all of these options.Using styles A style is a predefined theme-based format that you can apply to change the look of Excel tables,charts, PivotTables, shapes, or diagrams. If built-in predefined styles dont meet your needs, you can customize astyle. For charts, you can choose from many predefined styles, but you cannot create your own chart styles.As in Excel 2003, cell styles are used to format selected cells, but you can now quickly apply a predefined cell style.Most cell styles are not based on the theme that is applied to your workbook, and you can easily create your own.Rich conditional formattingIn 2007 Office release, you can use conditional formatting to visually annotate your data for both analytical andpresentation purposes. To easily find exceptions and to spot important trends in your data, you can implement andmanage multiple conditional formatting rules that apply rich visual formatting in the form of gradient colors, data bars,and icon sets to data that meets those rules. Conditional formats are also easy to apply—in just a few clicks, you cansee relationships in your data that you can use for your analysis purposes.Easy formula writingThe following improvements make formula writing much easier in Office Excel 2007.
    • Resizable formula bar The formula bar automatically resizes to accommodate long, complex formulas, whichprevents the formulas from covering other data in your worksheet. You can also write longer formulas with morelevels of nesting than you could in earlier versions of Excel.Function AutoComplete With Function AutoComplete, you can quickly write the proper formula syntax. Fromeasily detecting the functions that you want to use to getting help completing the formula arguments, you will be ableto get formulas right the first time and every time.Structured references In addition to cell references, such as A1 and R1C1, Office Excel 2007 provides structuredreferences that reference named ranges and tables in a formula.Easy access to named ranges By using the Office Excel 2007 name manager, you can organize, update, andmanage multiple named ranges in a central location, which helps anyone who needs to work on your worksheetinterpret its formulas and data.New OLAP formulas and cube functionsWhen you work with multidimensional databases (such as SQL Server Analysis Services) in Office Excel 2007, youcan use OLAP formulas to build complex, free form, OLAP data bound reports. New cube functions are used toextract OLAP data (sets and values) from Analysis Services and display it in a cell. OLAP formulas can be generatedwhen you convert PivotTable formulas to cell formulas or when you use AutoComplete for cube function argumentswhen you type formulas.Improved sorting and filteringIn Office Excel 2007, you can quickly arrange your worksheet data to find the answers that youneed by using enhanced filtering and sorting. For example, you can now sort data by color andby more than 3 (and up to 64) levels. You can also filter data by color or by dates, display morethan 1000 items in the AutoFilter drop-down list, select multiple items to filter, and filter data inPivotTables. Top of PageExcel table enhancementsIn Office Excel 2007, you can use the new user interface to quickly create, format, and expandan Excel table (known as an Excel list in Excel 2003) to organize the data on your worksheet so
    • that its much easier to work with. New or improved functionality for tables includes thefollowing features.Table header rows Table header rows can be turned on or off. When table headers aredisplayed, they stay visible with the data in the table columns by replacing the worksheet headerswhen you move around in a long table.Calculated columns A calculated column uses a single formula that adjusts for each row. Itautomatically expands to include additional rows so that the formula is immediately extended tothose rows. All that you have to do is enter a formula once—you dont need to use the Fill orCopy commands.Automatic AutoFiltering AutoFilter is turned on by default in a table to enable powerfulsorting and filtering of table data.Structured references This type of reference allows you to use table column header names informulas instead of cell references, such as A1 or R1C1.Total rows In a total row, you can now use custom formulas and text entries.Table styles You can apply a table style to quickly add designer-quality, professionalformatting to tables. If an alternate-row style is enabled on a table, Excel will maintain thealternating style rule through actions that would have traditionally disrupted this layout, such asfiltering, hiding rows, or manual rearranging of rows and columns. Top of PageNew look for chartsIn Office Excel 2007, you can use new charting tools to easily create professional-looking chartsthat communicate information effectively. Based on the theme that is applied to your workbook,the new, up-to-date look for charts includes special effects, such as 3-D, transparency, and softshadows.The new user interface makes it easy to explore the available chart types so that you can createthe right chart for your data. Numerous predefined chart styles and layouts are provided so thatyou can quickly apply a good-looking format and include the details that you want in your chart.Visual chart element pickers Besides the quick layouts and quick formats, you can now usethe new user interface to quickly change every element of the chart to best present your data. In afew clicks, you can add or remove titles, legends, data labels, trendlines, and other chartelements.A modern look with OfficeArt Because charts in Office Excel 2007 are drawn with OfficeArt,almost anything you can do to an OfficeArt shape can also be done to a chart and its elements.For example, you can add a soft shadow or bevel effect to make an element stand out or use
    • transparency to make elements visible that are partially obscured in a chart layout. You can alsouse realistic 3-D effects.Clear lines and fonts Lines in charts appear less jagged, and ClearType fonts are used for textto improve readability.More colors than ever You can easily choose from the predefined theme colors and vary theircolor intensity. For more control, you can also add your own colors by choosing from 16 millioncolors in the Colors dialog.Chart templates Saving your favorite charts as a chart template is much easier in the new userinterface. Top of PageShared chartingUsing Excel charts in other programs In 2007 Office release, charting is shared betweenExcel, Word, and PowerPoint. Rather than using the charting features that are provided byMicrosoft Graph, Word and PowerPoint now incorporate the powerful charting features of Excel.Because an Excel worksheet is used as the chart data sheet for Word and PowerPoint charts,shared charting provides the rich functionality of Excel, including the use of formulas, filtering,sorting, and the ability to link a chart to external data sources, such as Microsoft SQL Server andAnalysis Services (OLAP), for up-to-date information in your chart. The Excel worksheet thatcontains the data of your chart can be stored in your Word document or PowerPoint presentation,or in a separate file to reduce the size of your documents.Copying charts to other programs Charts can be easily copied and pasted between documentsor from one program to another. When you copy a chart from Excel to Word or PowerPoint, itautomatically changes to match the Word document or PowerPoint presentation, but you can alsoretain the Excel chart format. The Excel worksheet data can be embedded in the Word documentor PowerPoint presentation, but you can also leave it in the Excel source file.Animating charts in PowerPoint In PowerPoint, you can more easily use animation toemphasize data in an Excel-based chart. You can animate the entire chart or the legend entry andaxis labels. In a column chart, you can even animate individual columns to better illustrate aspecific point. Animation features are easier to find and you have a lot more control. Forexample, you can make changes to individual animation steps, and use more animation effects. Top of PageEasy-to-use PivotTablesIn Office Excel 2007, PivotTables are much easier to use than in earlier versions of Excel. Byusing the new PivotTable user interface, the information that you want to view about your data is
    • just a few clicks away—you no longer have to drag data to drop zones that arent always an easytarget. Instead, you can simply select the fields that you want to see in a new PivotTable fieldlist.And after you create a PivotTable, you can take advantage of many other new or improvedfeatures to summarize, analyze, and format your PivotTable data.Using Undo in PivotTables You can now undo most actions that you take to create orrearrange a PivotTable.Plus and minus drill-down indicators These indicators are used to indicate whether you canexpand or collapse parts of the PivotTable to see more or less information.Sorting and filtering Sorting is now as simple as selecting an item in the column that you wantto sort and using sort buttons. You can filter data by using PivotTable filters, such as date filters,label filters, value filters, or manual filters.Conditional formatting You can apply conditional formatting to an Office Excel 2007 PivotTable by cell or by intersection of cells.PivotTable style and layout Just like you can for Excel tables and charts, you can quicklyapply a predefined or custom style to a PivotTable. And changing the layout of a PivotTable isalso much easier to do in the new user interface.PivotCharts Like PivotTables, PivotCharts are much easier to create in the new user interface.All of the filtering improvements are also available for PivotCharts. When you create aPivotChart, specific PivotChart tools and context menus are available so that you can analyze thedata in the chart. You can also change the layout, style, and format of the chart or its elementsthe same way that you can for a regular chart. In Office Excel 2007, the chart formatting that youapply is preserved when you make changes to the PivotChart, which is an improvement over theway it worked in earlier versions of Excel. Top of PageQuick connections to external dataIn Office Excel 2007, you no longer need to know the server or database names of corporate datasources. Instead, you can use Quicklaunch to select from a list of data sources that youradministrator or workgroup expert has made available for you. A connection manager in Excelallows you to view all connections in a workbook and makes it easier to reuse a connection or tosubstitute a connection with another one. Top of PageNew file formats
    • XML-based file format In 2007 Microsoft Office system, Microsoft is introducing new fileformats for Word, Excel, and PowerPoint, known as the Office Open XML formats. These newfile formats facilitate integration with external data sources, and also offer reduced file sizes andimproved data recovery. In Office Excel 2007, the default format for an Excel workbook is theOffice Excel 2007 XML-based file format (.xlsx). Other available XML-based formats are theOffice Excel 2007 XML-based and macro-enabled file format (.xlsm), the Office Excel 2007 fileformat for an Excel template (.xltx), and the Office Excel 2007 macro-enabled file format for anExcel template (.xltm).Office Excel 2007 binary file format In addition to the new XML-based file formats, OfficeExcel 2007 also introduces a binary version of the segmented compressed file format for large orcomplex workbooks. This file format, the Office Excel 2007 Binary (or BIFF12) file format(.xls), can be used for optimal performance and backward compatibility.Compatibility with earlier versions of Excel You can check an Office Excel 2007 workbookto see if it contains features or formatting that are not compatible with an earlier version of Excelso that you can make the necessary changes for better backward compatibility. In earlier versionsof Excel, you can install updates and converters that help you open an Office Excel 2007workbook so that you can edit it, save it, and open it again in Office Excel 2007 without losingany Office Excel 2007-specific functionality or features. Top of PageBetter printing experiencePage Layout View In addition to the Normal view and Page Break Preview view, OfficeExcel 2007 provides a Page Layout View. You can use this view to create a worksheet whilekeeping an eye on how it will look in printed format. In this view, you can work with pageheaders, footers, and margin settings right in the worksheet, and place objects, such as charts orshapes, exactly where you want them. You also have easy access to all page setup options on thePage Layout tab in the new user interface so that you can quickly specify options, such as pageorientation. Its easy to see what will be printed on every page, which will help you avoidmultiple printing attempts and truncated data in printouts.Saving to PDF and XPS format You can save as a PDF or XPS file from a 2007 MicrosoftOffice system program only after you install an add-in. For more information, see Enable supportfor other file formats, such as PDF and XPS. Top of PageNew ways to share your workUsing Excel Services to share your work If you have access to Excel Services, you can use itto share your Office Excel 2007 worksheet data with other people, such as executives and otherstakeholders in your organization. In Office Excel 2007, you can save a workbook to Excel
    • Services and specify the worksheet data that you want other people to see. In abrowser (browser: Software that interprets HTML files, formats them into Web pages, anddisplays them. A Web browser, such as Windows Internet Explorer, can follow hyperlinks,transfer files, and play sound or video files that are embedded in Web pages.), they can then useMicrosoft Office Excel Web Access to view, analyze, print, and extract this worksheet data.They can also create a static snapshot of the data at regular intervals or on demand. Office ExcelWeb Access makes it easy to perform activities, such as scrolling, filtering, sorting, viewingcharts, and using drill-down in PivotTables. You can also connect the Excel Web Access WebPart to other Web Parts to display data in alternative ways. And with the right permissions, ExcelWeb Access users can open a workbook in Office Excel 2007 so that they can use the full powerof Excel to analyze and work with the data on their own computers if they have Excel installed.Using this method to share your work ensures that other people have access to one version of thedata in one location, which you can keep current with the latest details. If you need other people,such as team members, to supply you with comments and updated information, you may want toshare a workbook the same way that you did in earlier versions of Excel to collect theinformation you need before you save it to Excel Services.Using Document Management Server Excel Services can be integrated with DocumentManagement Server to create a validation process around new Excel reports and workbookcalculation workflow actions, such as a cell-based notification or a workflow process based on acomplex Excel calculation. You can also use Document Management Server to schedule nightlyrecalculation of a complex workbook model. Top of PageQuick access to more templatesIn Office Excel 2007, you can base a new workbook on a variety of templates that are installedwith Excel, or you can quickly access and download templates from the Microsoft Office OnlineWeb site.