Export import procedures & documentation
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Export import procedures & documentation

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Export import procedures & documentation Export import procedures & documentation Presentation Transcript

  • EXPORT IMPORT PROCEDURES & DOCUMENTATION
    • Export normally is effected through Sea, Air, and Land or through post or courier service.
    • Documents pertaining to this are: Invoice, Packing List, Shipping Bill (For availing the benefits of Duty Draw back Schemes or Duty Free), Marine Insurance Cover, Certificate of Origin, Inspection or Test Certificate.
    • Other documents that is required after these documents are Airway bill/ Consignment note, Goods receipt note, Bill of Lading, Mate receipt duly stamped by customs, Bank attested invoice, Bank certificate of Export and realization.
    • The purposes of preparing these documents are:
    • Declaration of export as per exchange control regulation
    • Transportation of goods
    • Customs clearance of goods
    • Any other purpose.
    • Documents for Declaration of Goods Under Foreign Exchange Regulation:
    • In the Statutory Control every exporter has to submit the declaration on specified form supported by evidence as and when required.
    • Export of goods or services may be made without a declaration is: -
    • Trade samples of goods, publicity material free of cost
    • Personal effects of travelers
    • Goods supplied under Govt of India (Defense purpose)
    • Goods supplied by the exporter below Rs 25,000.
    • Way of gift goods but not more than Rs 5 Lakhs.
    • Goods imported free of cost on re-export basis.
    • Goods that are permitted for EPZ areas.
    • Goods sent for testing and to be re-imported in India.
    • Defective goods sent out of India for re-import.
    • DECLARATION FORMS:
    • GR Form: In duplicate for exports.
    • SDF Form: In duplicate and appended to the Shipping Bill.
    • PP Form: In duplicate for export by post.
    • SOFTEX: In triplicate for software export
    • Where does one get these forms?
    • RBI or Authorized dealers.
    • They have distinct colors and
    • Numbers now.
  • INTERNATIONAL BUSINESS CONTRACTS
    • In order to avoid any dispute or displeasure in international business it is always suggested to enter into a business contract with the overseas buyer.
    • Export contract should be:- Carefully drafted but, all relevant and important conditions of the business be entered into.
  • The different aspects of a business contracts are:-
    • Product, Standards & Specifications
    • Quantity
    • Inspection
    • Total value of the contract
    • Terms of delivery
      • Taxes, duties and charges
      • non- Performance
    • 6. Period of delivery/shipment
    • Packing/marking and labeling Discount/Commission
    • Terms of Payment-Amount/Mode & Currency
    • Licence & Permits
    • Insurance Cover
    • Documentary Requirements
    • Guarantee
    • Force Majeure of Contract
    • Remedies
    • Arbitration.
    • The contract is made on the above-mentioned guidelines and normally such printed forms of contracts are mostly available with authorized dealers.
    • Arbitrator in case of disputes is authorized to carry out the proceedings in privacy and the awards are kept confidential.
    • Court proceedings do not provide a satisfactory solution to such commercial disputes.
  • ARRANGEMENTOF FINANCE FOR EXPORTS
    • Finances for export are provided by commercial banks in two modes.
    • Pre-shipment finance and (b) Post shipment finance.
    • Pre shipment finance is given as a working capital and the post shipment finance is given to bridge the gap between the shipment of goods and for realization of business proceeds.
    • Pre shipment finance will require the following documents:
    • Confirmed export order/contract or L/C in original.