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SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
SharePoint 2013 Online - Ready for Prime Time?
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SharePoint 2013 Online - Ready for Prime Time?

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Is SharePoint 2013 Online (part of Office 365) ready for prime time (as of July 2014) ? While its great for startups and small companies, can larger enterprises consider migrating to it at this point? …

Is SharePoint 2013 Online (part of Office 365) ready for prime time (as of July 2014) ? While its great for startups and small companies, can larger enterprises consider migrating to it at this point? What issues should decision makers and information technology staff consider?

This presentation provides slides on all the important areas of concern with many links to informational articles.

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  • 1. SHAREPOINT ONLINE Ready for Prime Time?
  • 2. PRESENTATION TOPICS • SharePoint Online Overview • Plans – Additional Costs • Network, Security, Backup • Administration • Feature Availability • Custom Development
  • 3. SHAREPOINT ONLINE OVERVIEW
  • 4. MICROSOFT’S SHAREPOINT ONLINE VISION • A huge set of backend services with web presentation layer floating on the top • SharePoint Online is in line with their “Services and Devices” company mantra • Want to replace desktop software with software as a service model • Next version of SharePoint will be the last on-premise version (supposedly) Analyst Firm Reports: http://www.microsoft.com/en-us/news/itanalyst/
  • 5. http://www.forrester.com/Microsoft+Aims+SharePoint+To +The+Cloud/fulltext/-/E-RES111721
  • 6. WHAT'S GOOD ABOUT SPO • Amazing amount of functionality for the price, E3 plan is the sweet spot • Some unique features will only be on SharePoint Online or much easier to use/setup on SPO like OSLO and using ODATA • No need for SharePoint infrastructure architects and engineers (still need SharePoint admins and information architect) • External users are free and they can have Full Control of site collections (!) • Multilingual capabilities—site collections in any language, Bing translate in YAMMER • The SYNC from OneDrive and SharePoint site collections works well so you can “work in the cloud” • Integration with Windows 8 is really superior (don’t recommend Windows 7 with O365—too many issues)
  • 7. WHAT'S NOT SO GOOD ABOUT SPO • Can only create site collections due to multitenant architecture • Support is enthusiastic and free now but not very good • Limited set of admin options, Powershell is limited and remote • Changes are pushed out automatically, no control over timing • Only sandbox and app development model for customization • No guarantee on pricing, you have to lock in the price with a contract • Some Latency, some downtime, « degraded » service warnings
  • 8. ENTERPRISE SPO LIMITATIONS • 10,000 site collections per tenant • 1 terabyte per site collection • 1 terabyte personal storage per use (OneDrive and Newsfeed) [only way global admin can get access is via Powershell] • 2 gigabyte is largest file you can upload • Only 5,000 items in site libraries, including folders • No limit on the number of external users (!)
  • 9. PLANS – ADDITIONAL COSTS
  • 10. OFFICE 365 PLAN TYPES • OVERVIEW OF MOST PLANS: http://technet.microsoft.com/en-us/library/office-365-plan- options.aspx • O365 Business Enterprise Plans: http://office.microsoft.com/en-us/business/compare-all- office-365-for-business-plans-FX104051403.aspx • O365 Non-Profit Plans: http://office.microsoft.com/en-us/non-profit/compare-office-365-for- nonprofits-plans-FX104081605.aspx#Office365Options • O365 for Government Plans: http://office.microsoft.com/en-us/government/compare-office- 365-government-plans-FX103046199.aspx • O365 Education Plans: http://office.microsoft.com/en-us/academic/compare-office-365- education-plans-FX103045755.aspx
  • 11. OTHER PLANS • Standalone SharePoint Online Plans: http://office.microsoft.com/en- us/sharepoint/collaboration-tools-compare-sharepoint-plans-FX103789400.aspx • SharePoint Online Dedicated Plans: http://technet.microsoft.com/en- us/library/dn151715.aspx • Government Only? • Number of Users Requirement? • Custom Configuration Capabilities • Office365 Kiosk Plans: http://office.microsoft.com/en-us/business/compare-office-365- kiosk-plans-FX103178917.aspx
  • 12. DEDICATED PLANS “Microsoft Office 365 Dedicated plans and ITAR-support plans deliver cloud-based business services from Microsoft data center equipment that is dedicated to your company or organization and not shared with any other organization. With dedicated equipment, you are able to implement advanced service features and SharePoint Online customizations. Enhanced versions of Exchange Online Dedicated, SharePoint Online Dedicated, and Lync Online Dedicated are also available to support the security, privacy, and regulatory compliance requirements for U.S. federal government agencies requiring certification under the Federal Information Security Management Act (FISMA) of 2002 and for commercial entities subject to International Traffic in Arms Regulations (ITAR).” SharePoint Online Service Administration Portal: http://technet.microsoft.com/en- us/library/dn307721.aspx#bkmk_SAportalhomepage
  • 13. POWER BI ADDITIONAL COST http://www.microsoft.com/en-us/powerBI/pricing.aspx
  • 14. OTHER ADDITIONAL COSTS • Cost of External Data held in AZURE • Cost of AZURE websites to support Provider-Hosted Apps • Cost of data DOWNLOADED to your company’s network is expensive! • Pricing of Single Sign-On Solution federation solution such as PING • AZURE Pricing Calculator
  • 15. NETWORK, SECURITY AND BACKUP
  • 16. TO CONFIGURE A HYBRID SHAREPOINT ENVIRONMENT, YOU MUST HAVE A COMBINATION OF EXPERT SKILLS AND SIGNIFICANT HANDS-ON EXPERIENCE WITH SHAREPOINT SERVER 2013, SHAREPOINT ONLINE, AND RELATED PRODUCTS AND TECHNOLOGIES. WE RECOMMEND THAT YOU ENGAGE MICROSOFT CONSULTING SERVICES TO PROVIDE TECHNICAL GUIDANCE AND SUPPORT DURING THE DESIGN AND DEPLOYMENT OF YOUR HYBRID ENVIRONMENT. FOR MORE INFORMATION ABOUT MICROSOFT CONSULTING SERVICES, SEE MICROSOFT SERVICES. --From Microsoft TechNet HYBRID ENVIRONMENTS NOT! Get an experienced partner instead!
  • 17. ONE-WAY OUTBOUND HYBRID TOPOLOGY (MOST COMMON TOPOLOGY)
  • 18. ONE-WAY INBOUND HYBRID TOPOLOGY
  • 19. TWO-WAY INBOUND HYBRID TOPOLOGY
  • 20. NETWORK ISSUES • Configuration changes, such as adding a new domain, are not real-time • Throughput – without special pipe, which can be purchased, response time can be slow – especially updating email in Outlook client • There are momentary downtimes – one happened today to me when downloading presentation, also, from my personal knowledge a UN agency experienced a half a day of downtime recently • Sizing for performance for backend data in AZURE can be difficult to understand – need to make sure that you can scale up seamlessly
  • 21. SECURITY • Office 365 Trust Center: http://office.microsoft.com/en-us/business/office-365-trust- center-cloud-computing-security-fx103030390.aspx#welcome • Security White Paper: http://www.microsoft.com/en- us/download/details.aspx?id=26552 • Special areas of the cloud for specific security and regulation needs (HIPPA, FISMA, ITAR, etc.) • Security levels on some AZURE objects may not meet enterprise standards • Five admininstrative roles in Office 365-only Global Admin has SPO rights: http://technet.microsoft.com/en-us/library/hh852528.aspx • Can add “Delegated Admin” for Office 365—must be Microsoft Partner
  • 22. ADD SUPPORT PARTNER TO SITE
  • 23. HOW TO BACKUP SPO? • Trust Microsoft back-ups, as there's no way to make your own back-ups in SharePoint Online. • Rely on SharePoint recycle bin functionality for basic back-up/restore functionality. • Save important doc lib content via Windows Explorer view and store this info somewhere safe. • Use 3rd party providers that do support back-ups of SharePoint Online (there are providers who offer these services, but on this Wiki page no advertisements for commercial products are allowed). [look at Metalogix Replicator] FROM: http://social.technet.microsoft.com/wiki/contents/articles/17195.sharepoint-2013-back- up-sharepoint-online.aspx Better info from this blog post: http://www.threewill.com/2013/12/the-4-options-you-need-to- know-about-sharepoint-online-backup-and-restore/
  • 24. DISASTER RECOVERY • Service Continuity: http://technet.microsoft.com/en-us/library/office-365-service- continuity.aspx • Service Level Agreements (SLA) – don’t look like SLA links but they are: http://www.microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTy peId=37 • Will only be reimbursed for downtime as a percentage of the amount you pay for month, so really nothing. • O365 Reliability and Disaster Recovery Video on Channel 9 (old from 2012): http://channel9.msdn.com/Events/TechEd/NorthAmerica/2012/OSP324
  • 25. ADMINISTRATION
  • 26. ADMINISTRATION OVERVIEW • Limited number of settings in the Office 365 SharePoint Admin Center • PowerShell is remote and restricted • Have to monitor Message Center closely – new features being added, features being changed • Many small issues with client side interaction with SharePoint Online, i.e. SkyDrive/One Drive problem • Click-to-Run to deploy Microsoft Office Professional Plus: http://technet.microsoft.com/en- us/library/jj839718(v=office.15).aspx • Admin/How To Links: http://office.microsoft.com/en-us/sharepoint-help/find-content- about-sharepoint-online-for-office-365-enterprise-and-midsize-HA103047257.aspx
  • 27. POWERSHELL FOR SHAREPOINT ONLINE • Restricted set of commands (haven’t been updated since July 2012) • http://technet.microsoft.com/en-us/library/fp161362(v=office.15).aspx for listing of all commands • Other Command for Office365: http://wdmsb.wordpress.com/2013/02/04/powershell- for-office-365/ • Connect to your tenant remotely • Download and Install Sign-in Assistant - required to connect AZURE PowerShell to O365 Domain http://go.microsoft.com/fwlink/?LinkId=286152 • Download and install Windows Azure Active Directory Module for Windows PowerShell – Run this as admin http://go.microsoft.com/fwlink/p/?linkid=236297
  • 28. LOGIN TO YOUR TENANT Set-ExecutionPolicy RemoteSigned = "Y" to confirm Import-Module MSOnline $O365Cred = Get-Credential ‘provide email and password of admin $O365Session = New-PSSession –ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell -Credential $O365Cred -Authentication Basic - AllowRedirection Import-PSSession $O365Session Connect-MsolService –Credential $O365Cred
  • 29. OFFICE365 POWERSHELL EXAMPLE Get-MSOLUser | Set-MsolUser -PasswordNeverExpires $True ' Test to make sure the Password never expires is set for all users Get-MSOLUser | Select UserPrincipalName, PasswordNeverExpires 'For each new user you have to give this command to set it for just one user, replace user@domain.com with actual email address Set-MsolUser -UserPrincipalName user@domain.com -PasswordNeverExpires $true THIS WILL OVERRIDE THE PASSWORD POLICY SHOWN IN O365!
  • 30. CONSIDER 3RD PARTY PRODUCTS Nintex Workflow for Office 365 can handle some administrative workflows like: • Onboarding Users into Office 365 and assigning licences • Automating the provisioning of SharePoint sites, collections, and other resources • Help desk case assignments and tracking • Gathering content from and publishing content to third-party repositories • Scanning social media for actionable discoveries • Crowd-sourced content reviews on Yammer • Leave requests • Press release editing and reviews • Budget reviews
  • 31. ADMINISTRATION DEMO • SharePoint Admin Center • Message Center • Setup up Foreign Language Site Collection • Yammer, Sites, Change Top Bar Options
  • 32. FEATURE AVAILABILITY
  • 33. FEATURE AVAILABILITY OVERVIEW • All new SharePoint features will be launched in the cloud first • Some features not available in SharePoint Online but some may ONLY be available in SharePoint Online or only partially available in SharePoint On-Premise • Advanced features like BCS can be quite complex to setup • Available Web Parts - refer to http://www.wonderlaura.com/Lists/Posts/Post.aspx?ID=214 • SharePoint Online Preview: http://community.office365.com/en- us/b/office_365_community_blog/archive/2013/08/01/what-in-preview-means-for-some-new- sharepoint-online-features.aspx • “Improving Visibility to Service Updates” Blog Article: http://blogs.office.com/2014/06/19/improving-visibility-to-service-updates/
  • 34. FIRST RELEASE
  • 35. SERVICE DESCRIPTIONS • SharePoint feature availability across all O365 Plans: http://technet.microsoft.com/en- us/library/5e1ee081-cab8-4c1b-9783-21c38ddcb8b0#bkmk_tableo365 • SharePoint feature availability across SharePoint Standalone Plans: http://technet.microsoft.com/en-us/library/5e1ee081-cab8-4c1b-9783- 21c38ddcb8b0#bkmk_tableo365 • SharePoint feature availability across SharePoint Server On-Premise types: http://technet.microsoft.com/en-us/library/5e1ee081-cab8-4c1b-9783- 21c38ddcb8b0#bkmk_tableo365 Improving Visibility to service updates: Http://blogs.office.com/2014/06/19/improving-visibility- to-service-updates/?wt_mc_id=publicroadmapsocial
  • 36. http://office.microsoft.com/en-us/products/office-365-roadmap-FX104343353.aspx
  • 37. CONSTANTLY CHANGING FUNCTIONALITY Can FINALLY now upload more than one file at a time!
  • 38. POWER BI FOR OFFICE 365 • Overview - http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise- help/power-bi-for-office-365-overview-and-learning-HA104103581.aspx • Power BI for Office 365 Service Description - http://technet.microsoft.com/en-us/library/power- bi-for-office-365-service-description.aspx#BKMK_PowerBIPlans – $20 per user if you have E3 or E4 • How to Setup Power BI - http://office.microsoft.com/en-us/excel-help/how-to-setup-power-bi- HA104170377.aspx • Getting Started with PowerBI for Office 365: https://www.microsoft.com/en-us/powerbi/getting- started/default.aspx
  • 39. BCS IN SHAREPOINT ONLINE • BCS with database in AZURE: http://office.microsoft.com/en-us/office365-sharepoint- online-enterprise-help/make-an-external-list-from-a-sql-azure-table-with-business- connectivity-services-and-secure-store-HA102933008.aspx • Setting up AZURE SQL database: http://social.technet.microsoft.com/wiki/contents/articles/1884.getting-started-with- windows-azure-sql-database-using-the-windows-azure-management-portal.aspx • Hybrid BCS Deployment: http://technet.microsoft.com/en- us/library/dn197239(v=office.15).aspx
  • 40. DATA SOURCES FOR WORKBOOKS • Azure SQL Database data. You have at least two options available for working with data that is stored in Azure SQL Database: • You can create a connection in Excel and store the users’ credentials in the workbook. For more information, see Getting Started with Microsoft Azure SQL Database. • You can create an external list by using Business Connectivity Services together with Secure Store Service. For more information, see Make an external list from a SQL Azure table with Business Connectivity Services and Secure Store. • Open Data protocol (OData) feeds. You have at least two options available for working with OData data: • You can use SharePoint list data that is available through an OData feed. • You can use an OData feed that is available in the Azure Marketplace. • For information about how to use an OData feed, see Get data from a data feed in Power Pivot. • On-premises data sources that are enabled for access in Power BI for Office 365. This option requires a subscription to Power BI for Office 365 and an administrator to set up the connection. For more information, see Create a Data Source and Enable Cloud Access.
  • 41. CUSTOM DEVELOPMENT
  • 42. ITS ALL ABOUT APPS http://msdn.microsoft.com/en-US/office/aa905340
  • 43. APP DEVELOPMENT CONCEPTUAL ARCHITECTURE
  • 44. APP DEVELOPMENT TYPES
  • 45. UI INTERFACE OPTIONS • SharePoint-Hosted Apps – full page subsite, app part or custom action • Provider-Hosted Apps – IFRAME, full page subsite, app part or custom action • Standard ASP.NET Apps - IFRAME UX DESIGN FOR APPS: http://msdn.microsoft.com/en-us/library/office/fp179934(v=office.15).aspx
  • 46. CUSTOM DEVELOPMENT LINKS • Overview of Apps for SharePoint: http://msdn.microsoft.com/library/office/fp179930(v=office.15) • Details of all Development Options: http://technet.microsoft.com/en-us/library/sharepoint- online-developer-service-description.aspx • Apps for SharePoint vs. SharePoint Solutions: http://msdn.microsoft.com/library/office/jj163114.aspx • SharePoint 2013 and Angular JS video: http://channel9.msdn.com/Events/SharePoint- Conference/2014/SPC408 • HTML 5/CSS 3/jQuery libraries – learn on http://www.lydna.com • SharePoint 2013 and CSOM and REST API – learn on http://www.pluralsight.com/training/Courses/TableOfContents/sharepoint-2013-client-object- model-rest
  • 47. APP PART WITH KNOCKOUT.JS AND REST http://code.msdn.microsoft.com/SharePoint-2013-Use- 65c59e34/sourcecode?fileId=96376&pathId=1860297988
  • 48. FINAL THOUGHTS • SharePoint is a no-brainer for non-profits – FREE E1 subscriptions! • SharePoint Online is now suitable for smaller enterprises that do not have extensive external data integration requirements • SharePoint Online will continue to add features and will be the only SharePoint product within ten years (if you believe Microsoft) so you should start looking at it: • For instance “Olso” is supposed to be released on Office 365 fourth quarter 2014 • You need to carefully consider every aspect of your SharePoint on-premise configuration and functionality and do an extensive POC in SharePoint Online before migrating to SharePoint Online • Be sure to add all of the costs of your total cloud strategy, including migration costs, beforepulling the trigger
  • 49. NEXT STEPS • Get a Office 365 E3 trial (click the little blue Free Trial link under the price—you can put in a service request to get it extended for up to 6 months): http://office.microsoft.com/en-us/business/office- 365-enterprise-e3-business-software-FX103030346.aspx • Copy real data to Office 365 and use it, try to replicate on-premise SharePoint solutsion on SPO, experiment with external users, use Yammer to communicate about a real project • Find an Office 365 partner on Pinpoint.com: http://pinpoint.microsoft.com/en- US/services/search?q=office+365&fcrc=USA • Join the “Office 365 Technical Network” on YAMMER by searching for the group and requesting access—it contains many groups such as “SharePoint Online Migrations” and “Office 365 IT Pro” • Join the Office 365 Support Community at http://community.office365.com--forums, wiki, blog, troubleshooting sections
  • 50. THANK YOU EVENT SPONSORS • Please visit them and inquire about their products & services • To win prizes make sure to get your bingo card stamped by ALL sponsors

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