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Alabi2008presentation

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A short overview of Archon and the Archivists' Toolkit, two open source archives administration systems. Presented at ALABI 2008.

A short overview of Archon and the Archivists' Toolkit, two open source archives administration systems. Presented at ALABI 2008.

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Transcript

  • 1. Opening Your Collections
      • An Overview of Two
      • Open-Source
      • Descriptive Tools
      • ALABI 2008
      • Jason Fowler, CA
      • Archives and Special Collections Librarian
      • The Southern Baptist Theological Seminary
  • 2. What Are the Descriptive Tools?
    • A descriptive tool is an instrument to help describe your collections
    • Could be a form, template, software package
    • Archon and the Archivists' Toolkit are software packages
  • 3. Why Should I Use Them?
    • They create consistency for your descriptions and make it easier to share your data and conform to standards
    • They lessen the number of your decisions
    • They ease training and speed up data entry
    • They make it easier to create access to collection descriptions
    • These tools are free
  • 4. What is Open Source?
  • 5. What is Open-Source?
    • Often synonymous with “free software”
    • Software with an OSI recognized software license
      • Free to redistribute
      • Source Code is available
      • Derived works allowed
    • Both Archon and Archivists' Toolkit are licensed as Open Source
  • 6. So What?
    • Both Archon and Archivists' Toolkit are free (as in lunch) to download
    • Both Archon and Archivists' Toolkit are free (as in speech) to use
    • Both Archon and Archivists' Toolkit are free (as in speech) to study and tweak
    • Both Archon and Archivists' Toolkit are free (as in speech) to change and redistribute
  • 7. Disclaimer: Free Ain't Cheap
    • Open source software may have tangible costs
    • Open source often has intangible costs
      • More time and money devoted to staff training
      • Can have a steep learning curve
      • May have very little support or documentation
      • May undergo obsolescence
  • 8. What is Archon?
    • Web-based tool for description and access
    • Designed by the staff at the University of Illinois at Urbana-Champaign and funded internally
    • Can be downloaded at http://archon.org/
    • Designed with both end-users (researchers) and archivists in mind
    • Modular – only install what you need
  • 9. What does Archon do?
    • For archivists...
      • Allows archivists to manage accessions
      • Allows archivists to manage creators and subjects
      • Assists archivists in managing and describing collections
      • Allows archivists to upload digital objects
      • Allows archivists to import and export EAD and MARC
      • Allows archivists to keep track of researcher appointments
  • 10. What does Archon do?
    • For researchers...
      • Allows researchers to find collections more easily
      • Allows researchers to see collection relationships
      • Allows researchers to access digital images
      • Allows researchers to set up accounts
      • Allows researchers to request appointments
  • 11. What is the Archivists' Toolkit?
    • GUI-based tool for management and description of archives
    • Cooperative project of UCSD Libraries, NYU Libraries, and the Five College Libraries
    • Initially funded by an Andrew W. Mellon Foundation Grant
    • Can be downloaded at http://archiviststoolkit.org/
    • Designed with archivists in mind
  • 12. What does AT do?
    • For archivists...
      • Allows archivists to manage the full life cycle of records
      • Allows archivists to manage creators and subjects
      • Assists archivists in managing and describing collections
      • Allows archivists to import and export EAD , MARC , and HTML
  • 13. What does AT do?
    • For archivists...
      • Allows archivists to manage metadata for digital objects
      • Allows archivists to export METS , MODS , and Dublin Core
      • Allows archivists to generate really nice reports
  • 14. Which System is for Me?
    • Not necessarily a choice.
    • Things common to both systems
      • Platform independent
      • Fairly intuitive
      • Granular permissions
      • Manage accessions, collections, subjects, creators, locations, and digital objects
      • Negligible system requirements
      • Multiple repositories
  • 15. Which System is for Me
    • If making a choice, you must assess your needs
      • Do you need a fully developed reporting suite?
      • Do you want a nice public interface for your users?
      • Do you hate dealing with software issues?
      • Do you have lots of minutiae to track (rights management, donor details, etc.) ?
      • Do you want to access easily from any location?
      • Do you want to be able to customize the software?