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Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
Alabi2008presentation
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Alabi2008presentation

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A short overview of Archon and the Archivists' Toolkit, two open source archives administration systems. Presented at ALABI 2008.

A short overview of Archon and the Archivists' Toolkit, two open source archives administration systems. Presented at ALABI 2008.

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  • Transcript

    • 1. Opening Your Collections <ul><ul><li>An Overview of Two </li></ul></ul><ul><ul><li>Open-Source </li></ul></ul><ul><ul><li>Descriptive Tools </li></ul></ul><ul><ul><li>ALABI 2008 </li></ul></ul><ul><ul><li>Jason Fowler, CA </li></ul></ul><ul><ul><li>Archives and Special Collections Librarian </li></ul></ul><ul><ul><li>The Southern Baptist Theological Seminary </li></ul></ul>
    • 2. What Are the Descriptive Tools? <ul><li>A descriptive tool is an instrument to help describe your collections </li></ul><ul><li>Could be a form, template, software package </li></ul><ul><li>Archon and the Archivists&apos; Toolkit are software packages </li></ul>
    • 3. Why Should I Use Them? <ul><li>They create consistency for your descriptions and make it easier to share your data and conform to standards </li></ul><ul><li>They lessen the number of your decisions </li></ul><ul><li>They ease training and speed up data entry </li></ul><ul><li>They make it easier to create access to collection descriptions </li></ul><ul><li>These tools are free </li></ul>
    • 4. What is Open Source?
    • 5. What is Open-Source? <ul><li>Often synonymous with “free software” </li></ul><ul><li>Software with an OSI recognized software license </li></ul><ul><ul><li>Free to redistribute </li></ul></ul><ul><ul><li>Source Code is available </li></ul></ul><ul><ul><li>Derived works allowed </li></ul></ul><ul><li>Both Archon and Archivists&apos; Toolkit are licensed as Open Source </li></ul>
    • 6. So What? <ul><li>Both Archon and Archivists&apos; Toolkit are free (as in lunch) to download </li></ul><ul><li>Both Archon and Archivists&apos; Toolkit are free (as in speech) to use </li></ul><ul><li>Both Archon and Archivists&apos; Toolkit are free (as in speech) to study and tweak </li></ul><ul><li>Both Archon and Archivists&apos; Toolkit are free (as in speech) to change and redistribute </li></ul>
    • 7. Disclaimer: Free Ain&apos;t Cheap <ul><li>Open source software may have tangible costs </li></ul><ul><li>Open source often has intangible costs </li></ul><ul><ul><li>More time and money devoted to staff training </li></ul></ul><ul><ul><li>Can have a steep learning curve </li></ul></ul><ul><ul><li>May have very little support or documentation </li></ul></ul><ul><ul><li>May undergo obsolescence </li></ul></ul>
    • 8. What is Archon? <ul><li>Web-based tool for description and access </li></ul><ul><li>Designed by the staff at the University of Illinois at Urbana-Champaign and funded internally </li></ul><ul><li>Can be downloaded at http://archon.org/ </li></ul><ul><li>Designed with both end-users (researchers) and archivists in mind </li></ul><ul><li>Modular – only install what you need </li></ul>
    • 9. What does Archon do? <ul><li>For archivists... </li></ul><ul><ul><li>Allows archivists to manage accessions </li></ul></ul><ul><ul><li>Allows archivists to manage creators and subjects </li></ul></ul><ul><ul><li>Assists archivists in managing and describing collections </li></ul></ul><ul><ul><li>Allows archivists to upload digital objects </li></ul></ul><ul><ul><li>Allows archivists to import and export EAD and MARC </li></ul></ul><ul><ul><li>Allows archivists to keep track of researcher appointments </li></ul></ul>
    • 10. What does Archon do? <ul><li>For researchers... </li></ul><ul><ul><li>Allows researchers to find collections more easily </li></ul></ul><ul><ul><li>Allows researchers to see collection relationships </li></ul></ul><ul><ul><li>Allows researchers to access digital images </li></ul></ul><ul><ul><li>Allows researchers to set up accounts </li></ul></ul><ul><ul><li>Allows researchers to request appointments </li></ul></ul>
    • 11. What is the Archivists&apos; Toolkit? <ul><li>GUI-based tool for management and description of archives </li></ul><ul><li>Cooperative project of UCSD Libraries, NYU Libraries, and the Five College Libraries </li></ul><ul><li>Initially funded by an Andrew W. Mellon Foundation Grant </li></ul><ul><li>Can be downloaded at http://archiviststoolkit.org/ </li></ul><ul><li>Designed with archivists in mind </li></ul>
    • 12. What does AT do? <ul><li>For archivists... </li></ul><ul><ul><li>Allows archivists to manage the full life cycle of records </li></ul></ul><ul><ul><li>Allows archivists to manage creators and subjects </li></ul></ul><ul><ul><li>Assists archivists in managing and describing collections </li></ul></ul><ul><ul><li>Allows archivists to import and export EAD , MARC , and HTML </li></ul></ul>
    • 13. What does AT do? <ul><li>For archivists... </li></ul><ul><ul><li>Allows archivists to manage metadata for digital objects </li></ul></ul><ul><ul><li>Allows archivists to export METS , MODS , and Dublin Core </li></ul></ul><ul><ul><li>Allows archivists to generate really nice reports </li></ul></ul>
    • 14. Which System is for Me? <ul><li>Not necessarily a choice. </li></ul><ul><li>Things common to both systems </li></ul><ul><ul><li>Platform independent </li></ul></ul><ul><ul><li>Fairly intuitive </li></ul></ul><ul><ul><li>Granular permissions </li></ul></ul><ul><ul><li>Manage accessions, collections, subjects, creators, locations, and digital objects </li></ul></ul><ul><ul><li>Negligible system requirements </li></ul></ul><ul><ul><li>Multiple repositories </li></ul></ul>
    • 15. Which System is for Me <ul><li>If making a choice, you must assess your needs </li></ul><ul><ul><li>Do you need a fully developed reporting suite? </li></ul></ul><ul><ul><li>Do you want a nice public interface for your users? </li></ul></ul><ul><ul><li>Do you hate dealing with software issues? </li></ul></ul><ul><ul><li>Do you have lots of minutiae to track (rights management, donor details, etc.) ? </li></ul></ul><ul><ul><li>Do you want to access easily from any location? </li></ul></ul><ul><ul><li>Do you want to be able to customize the software? </li></ul></ul>

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