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Exchange Litigation Readiness with Digitiliti
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Exchange Litigation Readiness with Digitiliti

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  • Data Cite: http://www.digitiliti.com/the-costs-of-ediscovery/Image Cite:Creative Commons Attribution by Flickr user  Some rights reserved by Felipe Skroskihttp://www.flickr.com/photos/felipeskroski/2387821887/sizes/l/in/photostream/
  • The net is that you can spend an average of $19,000 – $40,000 PER GB of content for Legal Review of ESI (electronically stored information) that is collected through an eDiscovery process.  This doesn’t even contemplate the cost of actually finding the information or the opportunity cost of pulling internal resources off of projects to help with the location and collection of content.Data cite:http://www.digitiliti.com/the-costs-of-ediscovery/
  • Whether it is for disaster recovery practice, retrieving items for an executive who “lost them” or addressing a compliance event, email readiness should not be this hard!Think about what a typical restore and retrieve action requires:Identify what you’re looking for, who you’re looking for, and the time period you’re interested inAre they still with your firm? Where they ever with the firm? Are they in Active directory? Active? Suspended? Deleted?Where are the backup sets? On Tape? In PSTs?How did you back those email boxes up? Mail box backup or exchange database only?Get the tapes backRestore the entire exchange system to a sandboxRe-hydrate the AD user(s)Find the relevant email inboxes“Search” Search again against your active system Review and Compile the results Duplicates? You bet! Where else do they exist? NFS in PST files? Exposure there?Image Cite:http://www.flickr.com/photos/ipoxstudios/6150216267/sizes/l/in/photostream/Some rights reserved by ~ I P O X s t u d i o s ~
  • Managed Folder AssistantData Cite:Retention Hold and Litigation Hold in Exchange 2010http://blogs.technet.com/b/exchange/archive/2011/08/16/retention-hold-and-litigation-hold-in-exchange-2010.aspxUnderstanding Litigation Hold in Exchange 2010http://technet.microsoft.com/en-us/library/ee861123.aspxImage Cite:Creative Commons Attribution by Flickr user    Some rights reserved by VoxEfxhttp://www.flickr.com/photos/vox_efx/4335721373/sizes/l/in/photostream/
  • Data Cite:Retention Hold and Litigation Hold in Exchange 2010http://blogs.technet.com/b/exchange/archive/2011/08/16/retention-hold-and-litigation-hold-in-exchange-2010.aspxUnderstanding Litigation Hold in Exchange 2010http://technet.microsoft.com/en-us/library/ee861123.aspxImage Cite:Creative Commons Attribution by Flickr user    Some rights reserved by VoxEfxhttp://www.flickr.com/photos/vox_efx/4335721373/sizes/l/in/photostream/
  • Data Cite:Retention Hold and Litigation Hold in Exchange 2010http://blogs.technet.com/b/exchange/archive/2011/08/16/retention-hold-and-litigation-hold-in-exchange-2010.aspxUnderstanding Litigation Hold in Exchange 2010http://technet.microsoft.com/en-us/library/ee861123.aspxImage Cite:Creative Commons Attribution by Flickr user    Some rights reserved by VoxEfxhttp://www.flickr.com/photos/vox_efx/4335721373/sizes/l/in/photostream/
  • Federal Rules of Civil Procedure outline what you must do. Electronic Discovery, including Email Discovery for litigation readiness are outlined asersIdentify all electronic data that mattersPreserve itBe able to search content by author, source, Be able to search content by geography / locationBe able to search within, divide and subdivide into setsBe able to share content sets with relevant parties, council, etc.But Number 1 assumes that you have the information already – not that you start preserving content after it becomes relevant!Exchange is reactionary.Digitiliti is proactive.Information Cite:http://www.digitiliti.com/how-to-control-the-costs-of-electronic-discovery/Image Cite:Creative Commons Attribution by Flickr user  Some rights reserved by kamalayanhttp://www.flickr.com/photos/kamalayan/5351187131/sizes/l/in/photostream/
  • Cite:http://www.digitiliti.com/products/digilibe/Image Cite:Creative Commons Attribution, No Derivatives by Flickr user   Some rights reserved by nic-moshhttp://www.flickr.com/photos/nicmoshphotography2k10/6962912102/sizes/l/in/photostream/
  • Cite:http://www.digitiliti.com/products/digilibe/Image Cite:Creative Commons Attribution by Flickr user    Some rights reserved by VoxEfxhttp://www.flickr.com/photos/vox_efx/4335721373/sizes/l/in/photostream/
  • Cite:http://www.digitiliti.com/products/digilibe/Image Cite:Creative Commons: Attribution Some rights reserved by Eleazar Paradisehttp://www.flickr.com/photos/eleazarparadise/5054692840/sizes/l/in/photostream/
  • Image Cite:Free image courtesy of FreeDigitalPhotos.net
  • Image Cite:Free image courtesy of FreeDigitalPhotos.nethttp://headlikeanorange.tumblr.com/post/26296575069Head Like an Orange
  • Faster Email Litigation Readines Means More Money SavedImage Cite:Flicker User: Éole , creative commons attribution, non-commercial, share-alikehttp://www.flickr.com/photos/eole/380316678/sizes/l/in/photostream/
  • http://www.flickr.com/photos/mcgraths/3461327826/sizes/l/in/photostream/Some rights reserved by seanmcgrath
  • Creative Commons ATTRIBUTIONby: muha... acquired from Flickr (Website) http://www.freestockphotos.biz/stockphoto/10010
  • The fact that we capture, protect and control the data from the point of origination to final disposition allows us to provide complete visibility throughout the data management process. DigiLIBE delivers an administrative dashboard that provides all the information required to ensure the system is functioning properly and provide the necessary details about your data. For example: DigiLIBE is able to show in real-time how many files are being managed, how much is being saved through de-duping, etc.…. The DigiLIBE architecture also trends the data savings realized so the customer can see the real-time value in storage savings. The system allows the customer to drill down into the details of each function as well through a reporting module. The reporting module is user friendly and allows the details that are reported to be modified and changed to reflect the customer’s specific points of interest.
  • Transcript

    • 1. Exchange Litigation ReadinessBilly Cripe 11.13.2012VP Marketing Digitiliti Confidential
    • 2. AGENDA • Email & Discovery • Exchange & Readiness • Digitiliti & Compliance Digitiliti Confidential
    • 3. Email & DiscoveryThe Cost of One Email Single email: 70Kb One Attachment: 1MBFor PowerPoint 97-2010 Digitiliti Confidential
    • 4. Email & DiscoveryThe Cost of One Email Single email: 70Kb One Attachment: 1MB. Sent to team for Review: 10 people 11.77 MB. Digitiliti Confidential
    • 5. Email & DiscoveryThe Cost of One Email Save Attachment Locally: 11 MB Single email: 70Kb Quarterly NFS Backup: 44 MB One Attachment: 1MB. Sent to team for Review: 10 people 11.77 MB.For PowerPoint 97-2010 Digitiliti Confidential
    • 6. Email & DiscoveryThe Cost of One Email Save Attachment Locally: 11 MB Single email: 70Kb Quarterly NFSDesktop Backup: 44 MB One Attachment: 1MB. 1 year weekly email backup: 612 MB Sent to team for Review: 10 people 1 year total data footprint: 691 MB 11.77 MB.For PowerPoint 97-2010 Digitiliti Confidential
    • 7. Email & DiscoveryThe Cost of One Email7 Year Retention Plan: 4.8 GB Save Attachment Locally: 11 MB Single email: 70Kb605 copies of email Quarterly NFSDesktop Backup: 44 MB One Attachment: 1MB.55 copies of attachment 1 year weekly email backup: Sent to team for Review: 612 MB 10 people 1 year total data footprint: 11.77 MB. 691 MBFor PowerPoint 97-2010 Digitiliti Confidential
    • 8. Email & Discovery105 … Average Number of Emails A Day Per User26,000 … Average Per Year2,500 … Average Number of Documents Per GB14,000 … Average Number of Emails Per GB Digitiliti Confidential
    • 9. Email & DiscoveryIn Real Life Oracle v Google 2012 Google’s Production & Discovery Costs Charged to Oraclea • 3.3 Million Documents •1.1 TB •$4Million+ Digitiliti Confidential
    • 10. Email & Discovery Calculating Cost Per GB$19,000 - $40,000 Per GBCouncil Can Review: 200 docs/day 500 emails/day (2.5 mins/doc 1min/email) 1GB stored Docs: 12 working days 1GB stored Emails: 28 working days $24,400 price per GB docs  $250/hr, Sr. Council $13,400 price per GB emails  $50/hr, Jr. Council for filtering  $250/hr, Sr Council review Digitiliti Confidential
    • 11. Email Litigation ReadinessFeels Like This All Too Often Digitiliti Confidential
    • 12. AGENDA • Email & Discovery • Exchange & Readiness • Digitiliti & Compliance Digitiliti Confidential
    • 13. Exchange & Readiness• Exchange 2010, 2013 • Retention Hold • Litigation Hold • MFA doesn’t DELETE • Mailbox Quotas Grow• Small Businesses Pay 2x • Policy & Archive options not available with Standard, Small Business, Home & Student or Professional Digitiliti Confidential
    • 14. Exchange & ReadinessExchange 2010, 2013 Warns The User Digitiliti Confidential
    • 15. Exchange & ReadinessExchange 2010, 2013 Warns The User Digitiliti Confidential
    • 16. Exchange & ReadinessYou Don’t Know What YouNeed Ahead Of TimeBetter ToCollect & ManageThanHope & Pray Digitiliti Confidential
    • 17. AGENDA • Email & Discovery • Exchange & Readiness • Digitiliti & Compliance Digitiliti Confidential
    • 18. Digitiliti & ComplianceExchange Email Server Journaling Agent XML Messaging Director• All Exchange Emails Collected on Send or Receive• Automatic Clean Up,De-duplicated, indexed, enrolled, available•Easy Management & Proactive Alerting for Admins and Managers Digitiliti Confidential
    • 19. Digitiliti & Compliance Director XML Messaging + Secure Payload Vault• All Unique Emails & Attachments Indexed & Securely Stored• Frictionless Collection & Simple Self-Service for End Users• Items Subject to GARP Compliant Retention & Disposition Rules Digitiliti Confidential
    • 20. Digitiliti & Compliance Compliance Officer DirectorIT Director• Active Compliance Alerts• Real-Time Search, Share & Restore• Active Management & Reporting Dashboards Digitiliti Confidential
    • 21. Digitiliti & Compliance• 1 System With Automatic Capture• Emails and Attachments• Unique Identification through De-Duplication• Full Indexing, Metadata & Compliance Alerts• Integrated Retention & Disposition• Full Searching of Active & Historical Email• Secure Sharing & Collaboration Digitiliti Confidential
    • 22. Digitiliti & Compliance FAST! Digitiliti Confidential
    • 23. Digitiliti & Compliance FASTER • Collection of Email • Search for Threads, Groups, Topics • Discovery by Machine, Person or Location • Delivery of Material to Council • Review • Resolution • Readiness Digitiliti Confidential
    • 24. Digitiliti & ComplianceTake your email compliancefrom keeping you underwater… Digitiliti Confidential
    • 25. Digitiliti & Compliance …To Letting You Enjoy The View. Digitiliti Confidential
    • 26. Next StepsSchedule a Live DemoRonsberg Technology & DigitilitiSolutions@Ronsbergtech.com+1 952.562.4131Info@Digitiliti.com+1 651.925.3200 Digitiliti Confidential
    • 27. EngageFB: facebook.com/digitiliti | Twitter: @digilibe | Web: www.digitiliti.com Contact Email: social@digitiliti.com | Phone: +1 888.292. 3396 Digitiliti Confidential
    • 28. APPENDIX Digitiliti Confidential
    • 29. e-Discovery/RetentionDigiLIBE enables data consolidation/organization of files/ e-mails to meet data retentionpolicies and faster e-Discovery for Litigation (Real Time e-Discovery) DigiLIBE File & e-mail Explorer Digitiliti Confidential
    • 30. e-Discovery/RetentionDigiLIBE Client captures the original data and all revisions to create a completerevision history for Legal or the Compliance Auditor. DigiLIBE Search Content Based Search Show me all doc’s and e-mails on your 4th Information Qtr 10K report and Director who made changes. Compliance Auditor Offsite Archive Information Store Digitiliti Confidential
    • 31. e-Discovery ManagementdigiLIBE reduces storage volumes by as much as 75% with datacompression and global de-duplication Digitiliti Confidential

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