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Time Management 8 November 2004 Basu Dev Kafle Professor Faculty of Education Tribhuvan University, Kirtipur.
What lies behindAnd what lies before you Are as important as What lies within.
A. Time• Use of the time should be for you and your organization, not against• Most precious resource and a scarce commodity
Management of time is the art of making use of available time for the greater benefit of the self and organization
•Good management calls for thecompletion of activities on time• It is a component of self management for professional development of the principals contributing directly to the efficacy of over all management
• Management of time is management of people/oneself to influence people to cooperate together towards the achievement of the organizational goals.• To ensure what is to be done and that is to be done on time entails the art of managing time effectively.
B. Pre-cursors of time• Propose a calendar of events for contribution from all• Prepare a desk diary to record your engagement• Keep diary in your pocket for making changes• When change is not possible, delegation is the answer
Pre-cursors of time cont…• Open door policy to teachers/students• The Do’s and Don’ts of the telephone• A five minute early morning staff-meeting for notices only• Allocate your teaching time and let the others know about it• Delegate whenever possible• Priorities – do the important first
C. Time stealers/wasters• Blurred vision• Lack of planning and priorities• Indecision/loss of courage to say NO• Over-occupied by trivial• Management by crisis• Meetings, meetings and meetings …• Procrastination – a “tomorrow” culture
Time stealers/wasters cont…•Lack of delegation•Lack of self-discipline•Incompetent subordinates•Inconsistent actions•Undue interruption•Too much of socializing•Lack of managerial skills•Time stress as source of stress
D. Using Time Effectively1. Take control of time – Work together to develop strategies for handling time – Construct a time log – Analyze how you/your subordinates are using the time – Devise ways for improving time management
Using Time cont…2. Organize yourself Prepare a to-do list Prioritise the work Delegate when/where necessary Spend time in planning Drive activities being goal-driven
Using Time cont…3. Making good use of time Regular activities Maintenance tasks Crisis management Important work outlined/singled out Selective in attending meeting Get help from colleagues Collegiality of learning
Using Time cont…4. Patterning time frame – Keep track of daily activities/routines – Consider job priorities as the grid – Do not fall into activity trap – Postpone unpleasant tasks – Review and analysis of what is done
E. How to save time• Plan, plan, plan …..• An agreed mission statement• Learn to say NO• Put first things first• Encourage communication at all levels• Differentiate between urgent and important tasks• Delegate more, attempt less, supervise more
How to save time contd…• Read and learn, unlearn and relearn• Set goals by SMART formula and stick to them• Screen visitors/telephone calls• Stay involved with the essentials• Avoid attending unnecessary meeting• Base decisions on facts, not on impulse• Train subordinates – mistakes are made, they are not crimes• Recognize, reward and reappreciate
“Things stop to be Mismanaged Long.”Thank you very much for your attention !!!