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Board Meeting 101
 

Board Meeting 101

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Startup Board Meeting Template

Startup Board Meeting Template

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    Board Meeting 101 Board Meeting 101 Presentation Transcript

    • Company Name
      Board Meeting
      Place
      Date
      Time
      Tip: Avoid Dial in number and make people show up
    • Agenda
      Board Business
      Finance & Admin Update
      Business Update
      CEO Update
      Functional Update
      StrategyBrainstorming
      Closing
      January 19, 2010
      2
    • Board Business
      Previous Meeting Minutes
      Resolutions
      Options grants
      Tip: describe who hiring and why, include a cap table and an ongoing analysis of usage
      Secret tip – always have an option usage forecast in the back so board knows status of option pool
      Other Issues
      January 19, 2010
      3
    • Business Dashboard
      Key Metrics Dashboard
      This slide should be EVERYTHING board needs to understand state of business
      Tip: They should be able to leave, zone out after this slide
      Agree on metrics, never change format
      List performance against plan, when necessary short commentary describing variances
      January 19, 2010
      4
    • Finance – Current Month “Flash”
      Light summary of current month revenue/expenses vs. plan
      Explain variances at high level
      Light summary of next months revenue/expenses vs. plan
      Explain variances at high level
      Other Finance related accomplishments and admin items
      January 19, 2010
      5
    • Financial Review Details
      January 19, 2010
      6
      • Place “light” version of current financials here
      • Tip: Simple P&L that highlights key points
      • Tip: Not an eye chart font
      • Put in the appendix section
      • Cab table
      • Balance Sheet
      • Headcount summary vs. plan by function
      • Detailed “eye chart” P&L and Balance sheet
      • tip always cast against plan
    • Company One Pager
      Simple slide outlining high level positioning
      Key differentiators/points of innovation
      Tip
      I like it to keep everyone up and down the business “on the same message”
      January 19, 2010
      7
    • Business Update – Key Progress
      CEO update
      Key items that board should be aware of
      Accomplishments
      Challenges (HAVE CHALLENGES)
      Tip: focus on the challenges, wins take care of themselves
      January 19, 2010
      8
    • Validation/Lessons vs. Key Assumptions
      For early stage startups only
      Outline 5-10 key assumptions about the business
      Focus on those that drive strategy, biz plan, investment thesis of board members, metrics, etc
      Chart progress, share leanings against them
      January 19, 2010
      9
    • Business Function Updates
      Rotate functions for a deep dive each meeting
      Sales should always present
      Pipeline, key wins/losses, lessons, funnel analysis, etc
      Add in monthly rotation of other functional groups
      Product, marketing, engineering, operations, etc
      Or Customer Discovery, etc if you like those groups better
      Everyone should be as factual, data driven as possible
      Base presentation on state of business, area of focus, etc.
      January 19, 2010
      10
    • Strategic Conversations/Brainstorming
      Have a series of strategic slides
      Keep them simple, not a McKinsey report
      Meant to drive dialog/brainstorming not a presentation
      Limit to 1-3 topics per meeting
      If you have a good board, focus 60%+ of board meeting energies here
      Why?
      Get their ideas, experiences
      Make sure board understands strategic questions
      Get buy in on key issues
      January 19, 2010
      11
    • Closing
      Review Action Items
      Next Meeting
      Breakout session
      Committee meetings (audit, compensation)
      Board only session without management
      January 19, 2010
      12
    • Appendix
      Financial Details
      P&L
      Balance Sheet
      Cap table
      Any other key financials
      Other Materials
      Marketing (competitive analysis, coverage, etc)
      Engineering (project plans, key wins)
      Sales (pipeline if not covered above)
      January 19, 2010
      13