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E college overview-0.1

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  • 1. College Resource Planning
  • 2.  College Resource Planning is a comprehensive web-based College Management Software. It is designed for better interaction between Students, Tutors, Parents & Management. It gracefully handles all the requirements for easy college management. This being web based can be accessed from anywhere, which enables the students, tutors, parents & the management be in touch with each other at all times.
  • 3.  Uses Open Source Technology.100% Pure Java. Multilingual Support. Security - Application and DB Level Obfuscation. Supports various DB like Oracle, MYSQL. Easily Customizable UI with various themes similar to CMS. Supports various OS like Windows, Linux, UNIX and Solaris.
  • 4.  Excellent Reporting Utility using Open Source technology - JASPER. The system has a comprehensive set many useful modules with exhaustive functionalities. Easily Customizable and Pluggable new functionalities and Modules. Access Rights Control for the Users from the Module Level to the Transaction Level viz. CRUD, enables the Data Security and Integrity.
  • 5. The following are the various modules available in the application. Administration  Health Masters  Inventory Course  Facility Admission  Conveyance Student  Scheduling
  • 6. The following are the various modules available in the application.  Recruitment  Attendance  HR  Library  Leave  Hostel  Timesheet  Fees  Examination  My Corner
  • 7. The functionalities specified below are used by allthe users of the Application. Help  Context sensitive help enables the user for a better understanding and usage of the system. Change Password  For the password change of the users. Users are advised to frequently change the password in context with better security.
  • 8. The module is predominantly used by the Administrators for managingthe Users with their Access Roles and Rights. Mapping the users(Parents) with their Students are done here. Functional Access Profile  Manage the various Access Profile Restriction to the various functions of the Application based on the User Roles. Data Access Profile  Manage the various Access Profile Restriction to the certain data of the Application based on the User Roles. For maintaining data security. User Profile  Manage the various User Profile of the application. Here the User Roles and their Access Profile assigned.
  • 9.  User Portal  Here the application users can choose the preferred UI theme and the Language for the Application. Also their preferred nickname for the display in the Web Page when logged into the Application. Online Users  This enables the Administrator to view the Online Users and also to unlock the user in case of improper logout due to unforeseen incidents. User Mapping  This enables the Administrator to map the Parent Login ID to their Children (Students) so that they would be able to view their details. Reports  Various reports are available to the users in the pdf format.
  • 10. The module is used by the Administrators for configuring the entitiesthat would be used in the other Modules of the Application. The varioussub-modules are as below. Constant Type & Constant Value  Manage the Various Constant Parameters used in the Application. Country, State, City  Manage the Various Countries, States, Town and Cities for the Application. Nationality  Manage the Various Nationalities for the Application.
  • 11.  Language  Manage the Language that the user can use for accessing the Application. Currency Various Currencies used in the Application. Reports Various reports are available to the users in the pdf format.
  • 12. The module is used for the Management of the Batch, Programs andSubjects details. The various sub-modules in this module are asbelow. Batch  Various batches of the College. This may be viz. 2001-Summer, 2001- Winter or any mode of convenience. Programs  Various Programs of Arts, Science, Eng.. Offered by the College. Also the Requirements and Type for the Program can be configured. Subjects, Subject Tutor  Subjects offered and their mapping to the Programs and the Tutors assigned for it.
  • 13.  Curriculum, Lesson Plan and Tracking  The chapters and their details for the Subjects, their plan for teaching and check points. Subject Plan, Assign Subject Plan  The mapping of the Subjects and their Programs and assigning the same to the Students. Subject Assignment, Assignment Evaluation  Assignments for the Subjects, details and evaluation. Subject Test  Management of the Subject Tests.
  • 14.  Questionnaire  Management of the Question Bank for the various Chapters of the Subjects. Batch-Program Calendar  Calendar regarding the Batch-Program Events and Details. Subject Calendar  Calendar regarding the Subject Events and Details. News Letter  News Letter info regarding the Course Details.
  • 15.  Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 16. The module is used for the Management of the Student’s Profiledetails. The various sub-modules in this module are as below. Admission  Admission availability details for the Academic Year and the Programs. Application  Applications Details of the Students for the Admission. Assessment  Assessment Test Details of the Students for the Admission.
  • 17.  Interview  Interview Assessment Details of the Students for the Admission. Selection  Selected Students details for the Admission. Registration  Registration of the Selected Students for the Admission. During the Student Registration, the application login credentials for the Students are also created. Profile  Profile creation of the present Students of the college. During the Profile creation, the application login credentials for the Students are also created. Discipline  Disciplinary Record Details of the Students.
  • 18.  Counsel  Management of the Counseling Details of the Students. CPA Status  Manage the Credit Point Average of the Students of the Programs. This would be used for the Program completion of the Student. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 19. The module is used for the Management of the Student Healthdetails. The various sub-modules in this module are as below. Immunization  Various types of Immunization for the Students of the college. This Immunization will also be used in the Student Health Plan of the College. Specialization  Various types of Specialization for the doctors. Health Activity Plan  Calendar for planning the Health activity of the college.
  • 20.  Doctor  Profiles of various doctors of the College and their specialization. Immunization  Various types of Immunization for the Students of the college. This Immunization will also be used in the Student Health Plan of the College. Calendar  Calendar regarding the Health Events and Details. Health Details  Maintains the Health Details of the Student / Staff. This contains the Allergic details and the Annual health Check up for each Academic Year.
  • 21.  News Letter  News Letter Announcements and Info regarding Health. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 22. The module is used for managing the inventory of the College. Thevarious sub-modules in this module are as below. Item Category  Managing the Categories of the Items of the Inventory. For example Stationary, Electrical, Electronics etc. Item Supplier  Profile of the authorized supplier of the Items. Item Catalogue, Item Info  Managing the various Items, their location, Stock etc. Item Quotation  Quotation for the Items for the Purchase.
  • 23.  Item Purchase  Procurement Details of the Items. Inventory Check  Checking of the Inventory for the Stock Details. Check the Account  Individual Account Check for the Inventory Transaction. Item Issue  Items issued on Loan to the various Facilities and Individuals.
  • 24.  Item Reserve  Items reserved for Loan by the various Facilities and Individuals. Item Return / Lost / Damaged  Item returned or Lost or Damaged by the Loaner. Item Maintenance History  Historical Record Details of the Item from the Date of commissioning. It provides the number of times it was Under Repair, Damaged and Serviced.
  • 25.  Calendar  Calendar regarding the Inventory Events and Details. News Letter  News Letter Announcements and Info regarding the Inventory. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 26. The module is used for the Management of the College Facilities.The various sub-modules in this module are as below. Facility Category  Various Categories of Facilities available in college like Engineering, Electrical, Electronics, Furniture, Sports, Music etc.. Facility Type  Various Facility Types and its corresponding Facilities of the College are maintained here. E.g. Building, Room etc.. Facilities  Various Facilities corresponding to the Facility Types are maintained here. E.g. Building - Admin, Library, Room - Class Room, Meeting Hall etc..
  • 27.  Facility Check  Checking of the Facility for the Status and Condition. Check the Account  Individual Account Check for the Facility Transaction. Facility Issue  Facilities issued on Loan to the various Individuals. Facility Reserve  Facilities reserved for Loan by the various Individuals.
  • 28.  Facility Return / Lost / Damaged  Facility returned or Lost or Damaged by the Loaner. Facility Maintenance History  Historical Record Details of the Facility from the Date of commissioning. It provides the number of times it was Under Repair, Damaged and Serviced. News Letter  News Letter Announcements and Info regarding the Facilities.
  • 29.  Calendar  Calendar regarding the Facility Events and Details. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 30. The module is used for the Transport Management of the College.The various sub-modules in this module are as below. Transporter  The profile of the authorized Transport provider for the College. Vehicle  Profile of the Various Vehicles of the College are maintained here. Sector  Management of the Sectors in the City/Town where the College is located.
  • 31.  Pickup Point  Manage the Pickup Points for the Students in the Sector defined. Route Plan  Driving Plan of the Routes based on the Pickup Points defined. Based on this Route Plan, the Routes will be defined. Route  Manage the various routes based on the Route Plan. Conveyance Request  Request of the Conveyance by the College Members.
  • 32.  Calendar  Calendar regarding the Tour, Booking Details. News Letter  News Letter info regarding the Conveyance Details. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 33. The module is used for Scheduling the Activities of the Collegelike Time Table, College Functions and Holidays. The varioussub-modules in this module are as below. Weekend  Weekend Setting for the College. Holiday  Holiday, Vacation Setting for the College. Calendar  Based on the Events Calendar, various college activities like College Holidays, Functions, Sports Events can be configured.
  • 34.  Time Table Template  The template is for both Students as well as the Staff. This includes information regarding tutors, Batch-Program, subject, day-of the week, time and duration of lecture. Time Table  Based on the templates created, both the Staff and Student time table can be created. Notice Board  e-Notice Board for the College. The circulars and memorandums from the Admin office of the College would be managed here. Poll  Opinion on certain decision by College Members. 
  • 35.  News Letter  News Letter Announcements and Info regarding the College. Guidelines  Various Forms, Brochures and Info details of the college can be maintained here. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 36. The module is used for the Management of the HR’s Profiledetails. The various sub-modules in this module are as below. Job Vacancy  Vacancy details for the various Job Positions in the College. Application  Applications Details of the candidates for the Job Vacancy Position. Assessment  Assessment Test Details of the candidates for the Job Vacancy Position.
  • 37.  Skills  Skills that are needed or possessed by the College Members. Job Specification  Job Nature, Duties and Responsibilities for the Job. Designation  Designation of the Jobs. Profile  Profile creation of the present Staffs of the college. During the Profile creation, the application login credentials and the Staff Type for the Staffs are also created.
  • 38.  Calendar  Calendar regarding the Departmental events and its Details. Appraisal  Appraisal Record Details of the Staffs. Resignation  Resignation Details of the Staffs. Feedback  Feedback details for the Functionality, Performance, Suggestions, Usability and the User Interface. Reports  Various reports are available to the users in the pdf format.
  • 39. The module is used for the Management of the Staff and StudentLeave details. The various sub-modules in this module are asbelow. Leave Type  Various Leave Type for the Staff as well as the Students and their details like carryover, approval level etc. Leave Plan  Manage the various types of Leave into a Plan and assign it to the Staff rather than assigning the Leave individually. Assign Leave Plan  Manages the Leave Plan to the Staffs.
  • 40.  Leave Status  This enables to view the Leave Status of the Staff as well as the Students. Leave Manager  This enables the Leave/Permission of Staff as well as the Students to be approved or rejected by the authorized persons. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 41. The module is used for managing the Time involved by the Staffin each activity to measure his efficiency and improve the QualityTime. Project Owner  The activity owner. This may be College or Department. Project  The Highest hierarchy of the Activity. Project Activity  Various activities that are involved in the Projects.
  • 42.  Assign Activity  This enables to assign Project Activities to Staff based on the needs. Approval  This enables the Timesheet of Staff to be approved or rejected by the authorized persons. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 43. The module is used for managing the Examination, Tests of theCollege Students. The various sub-modules in this module are asbelow. Type  The various types of the Assessments like Class Test, Mid-Term Test, Monthly Test, Term-Exams etc. Config  The Major Exams can be scheduled for various Programs. Using this template, the exams can be easily configured.
  • 44.  Schedule  The Tests/Exams can be scheduled for various Batch-Programs along with the Syllabus for the Exams. The status of the Examination also would be configured. Option for the Grace Marks will be provided. Info  Info of the Exam like time, Room etc. Evaluation  Evaluation details of the Examination Subjects. Result  Results of the Examination.
  • 45.  Feedback  Feedback details for the Functionality, Performance, Suggestions, Usability and the User Interface. Reports  Various reports are available to the users in the pdf format.
  • 46. The module is used for managing the Attendance of the CollegeMembers. The various sub-modules in this module are as below. Attendance Entry  The Attendance Entry is captured in the morning as well as the afternoon for both Staff as well as Students. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 47. The module is used for managing the Library of the College. Thevarious sub-modules in this module are as below. Configuration  Configuring the Number of Books, Loan Days, Penalty etc. Category Mapping  Mapping Staff / Students to various Categories based on which facilities may vary. Collections  Grouping of the Library Materials Arts, Business, Science& Technology and Social Science & Humanities.
  • 48.  Subject  Managing the Subjects of the Library Materials. Publisher / Dealers  Publishers / Dealers from where the Books are procured. Catalogue, Item  Manage the ISBN Number, Call Numbers and other details for the Books. Browse  Search by Alphabets, Types and Collections.
  • 49.  Basic Search  Search based on Title, Author, Subject and Publisher. Advanced Search  Search based on narrowing down the Search with Key words, Year of Publishing, Author Name, Media Type etc. Book Recommendation  Recommend a Book to the Library. It can be done both by Students as well as Staff. Library Check  Checking of the Library for the Status and Condition.
  • 50.  Check the Account  Individual Account Check for the Library Transaction. Library Issue  Library Materials issued on Loan to the various Individuals. Library Renew  Library Materials issued on Loan to the various Individuals can be renewed. Library Reserve  Library Materials reserved for Loan by the various Individuals.
  • 51.  Periodicals Catalogue  Periodicals, Journals etc. that are subscribed by the Library are maintained here. Periodicals Subscription  Details of the Periodicals subscribed on a date basis with other info like copies and Price. Library Return / Lost / Damaged  Library Materials returned or Lost or Damaged by the Loaner. Library Maintenance History  Historical Record Details of the Library Materials from the Date of commissioning. It provides the number of times it was Under Repair, Damaged and Serviced.
  • 52.  News Letter  News Letter Announcements and Info regarding the Library. Recommendation  Recommend a Media to the Library. It can be done both by Students as well as Staff. Issue  Issue of Library Materials for the Staff and Students. Return  Return of Library Materials by the Staff and Students.
  • 53.  Reserve  Reservation of Library Materials by the Staff and Students. Calendar  Calendar regarding the Library events and its Details. News Letter  News Letter Announcements and Info regarding Library. Feedback  Feedback details of the Application as well as the Management for this module. Reports
  • 54. The module is used for managing the Hostel (s) of the College. Thevarious sub-modules in this module are as below. Profile  Managing the Name and the Details of the Hostels and the Staffs In-Charge of the Hostels. Block  Building Units in the Hostel Buildings. Facility  Facilities available in the Hostel like Rooms, Halls etc.
  • 55.  Room Details  Managing the Room Details of the Hostel. The Facilities present and the Location of the Room. Room Allotment  Managing the Allotment of the Room to the Students. Room Transfer  Managing the Room Transfer for the Students in the Hostel. Room Evacuation  Managing the Room Evacuation for the Students in the Hostel. Leave & Permission  Managing the Leave and Permission for the Students in the Hostel.
  • 56.  Visitors  Managing the Visitors for the Students in the Hostel. Discipline  Disciplinary Record Details of the Hostel Students. Hostel Facility Check  Checking of the Hostel Facility for the Status and Condition. Check the Account  Individual Account Check for the Hostel Facility Transaction.
  • 57.  Hostel Facility Issue  Hostel Facilities issued on Loan to the various Individuals. Hostel Facility Reserve  Hostel Facilities reserved for Loan by the various Individuals. Facility Return / Lost / Damaged  Facility returned or Lost or Damaged by the Loaner. Facility Maintenance History  Historical Record Details of the Facility from the Date of commissioning. It provides the number of times it was Under Repair, Damaged and Serviced.
  • 58.  News Letter  News Letter Announcements and Info regarding the Facilities. Calendar  Calendar regarding the Tour, Booking Details. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 59. The module is used for managing the fees of the College. Thevarious sub-modules in this module are as below. Fees Type  Managing the Various types of fee namely Admission Fees, Monthly Fees etc. Fees Structure  Manage the Fees Structure for the various Programs. The same would be used during the Payment of Fees. Fees Plan and Fess Plan Assign  Management of the Fees Plan and Assigning the Fees to the Students.
  • 60.  Fees Payment  Payment of the Fees of the Students. Fine Payment  Payment of the Fine (s) by the Staff/Students. Feedback  Feedback details of the Application as well as the Management for this module. Reports  Various reports are available to the users in the pdf format.
  • 61. The module is the place where the Users makes use of thefunctionalities assigned to them. My Portal Settings  Here the Nick name, Theme etc. for the user can be set. My Profile  Here the Users can view their Profile details. My Appraisal  Here the Staffs can view their Appraisal details. My Subjects, Curriculum, Assignment  The Students can view their Subjects, Curriculum and their Assignments.
  • 62.  My Timetable  Here the Students as well as the Tutors can view their Timetable. My Calendar  The User Calendar can view all the Calendar Events and also schedule his Calendar Details. My Leave  The Staff / Students can manage their Leave. My Permission  The Staff / Students can manage their Permission.
  • 63.  My Hostel Leave  The Students can manage their Hostel Leave. My Hostel Permission  The Staff / Students can manage their Hostel Permission. My Conveyance  The Staff / Students can manage their Conveyance Details. My Loan, Reservation, Recommendation  The Staff / Student can view their Loans / Reservations of the Library, Facility and Inventory items.
  • 64.  My Opinion  The Staff / Student can display their thoughts and suggestion over anything under the sun. My Timesheet  The Staff can manage their Activity records. My Loan Reservation  The Staff / Student can view their Loans / Reservations of the Library, Facility and Inventory items. My Fees Status  The Student can view their College Fees Status.
  • 65.  My Health Records  The Staff / Student can view their Health records. My Visitor  The Staff / Student can view their Visitors for them in the Institution. My Discipline  The Student can view their disciplinary records. My Counsel  The Student can view their Counseling.
  • 66.  My Fine Status  The Staff / Student can view their fines and penalty of the Library, Facility and Inventory items. My Feedback  User Feedback details of the Application as well as the Management for this module. My Reports  Various reports are available to the users in the pdf format.